HomeMy WebLinkAbout2010-07-08 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 8, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
William R. Mills, President
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
John W. Summerfield
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Regular Board of Directors Meeting Held June 24, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $766,301.56.
6.3. Progress Payment No. 26 for the Highland Reservoir Replacement Project
Recommendation: That the Board of Directors approve Progress Payment No. 26 in
the net amount of $240,092.45 to Schuler Engineering Corporation and 10%
retention of $26,676.94 deposited to Citizens Business Bank escrow account for
construction of the Highland Reservoir Replacement Project, Job No. 200309.
6.4. Approval of Change Order No. 2 for Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve Change Order No. 2 in the
amount of $22,376.97 and 29 additional calendar days to Pacific Hydrotech
Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028.
6.5. Amendment to Professional Services Agreement for Tetra Tech, Inc.
Recommendation: That the Board of Directors approve Amendment No. 1 to the
Professional Services Agreement with Tetra Tech, Inc., to include engineering
design of the Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio
Street, for a total fee increase not to exceed $63,300.
7. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
7.1. Service Interruption at Santiago Booster Pump Station on Friday, June 25, 2010
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held June 30, 2010 at 4:00 p.m.
Meeting scheduled July 20, 2010 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
• Meeting scheduled July 12, 2010 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
• Meeting scheduled July 13, 2010 was rescheduled to July 14, 2010 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of meeting held July 1, 2010 at 4:00 p.m.
Meeting scheduled August 5, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Minutes of meeting held July 6, 2010 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled August 3, 2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
• Meeting scheduled July 27, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Minutes of meeting held June 28, 2010 at 8:30 a.m.
Meeting scheduled July 26, 2010 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - July 6, 2010 (Mills)
10.2. MWDOC/MWD Workshop - July 7, 2010 (Staff)
10.3. OCWD Board - July 7, 2010 (Staff)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from July 9, 2010 -August 31, 2010
12. CONFERENCES AND SEMINARS
12.1. MWD Stakeholder Meeting - August 3, 2010
Recommendation: Authorize Directors and such staff members of the District as
approved by the General Manager to attend the meeting.
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968)
Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case No. 00333938)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior
Court - Case No. 00348304)
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held July 22, 2010 at 8:30
a. m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held June 24, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
062410 BOD - Minutes.doc BOD Mtg Minutes 06/24/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/8/2010
MB/PH 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 24, 2010
1. CALL TO ORDER
The June 24, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Pat Grady, Assistant General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Ric Collett Lee Cory, Operations Manager
Phil Hawkins Stephen Parker, Finance Director
John W. Summerfield Damon Micalizzi, PI Specialist
Derek Nguyen, Water Quality Engineer
Delia Lugo, Senior Accountant
Miguel Serna, HR Analyst
Annie Alexander, Executive Secretary
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Mark Schock addressed the Board and stated that he had attended the
Executive-Administrative-Organizational (EAO) Committee meeting in January
where the Committee had requested staff to include more detailed information for
expenses listed in the General Counsel's Monthly Summary Billing report. Mr.
Schock then stated that he had not seen any additional information being
provided in subsequent reports and asked about the status of this request.
Director Beverage responded that he thought the request was related to a
specific project. Following brief discussion, it was determined that the request
was for more detailed expense information for the Hidden Hills Reservoir Project.
Director Mills then stated that the District's legal counsel does submit a detailed
billing report but that it is not presented to the EAO Committee.
1
6. SPECIAL RECOGNITION
6.1. Recognize Miguel Serna, Human Resources Analyst, for Completion of
the ACWA/JPIA Professional Development Program
The Board of Directors commended Mr. Serna for completion of the
Human Resources specialty in the ACWA/JPIA Professional Development
Program.
6.2. Introduce Delia Lugo, Newly Hired Senior Accountant
Mr. Parker introduced Ms. Lugo and provided a brief summary of her work
history.
7. PUBLIC HEARING b$
7.1. 2010 Public Health Goals Report
7.2. A. President Opens Public Hearing
President Mills opened the Public Hearing at 8:41 a.m.
B. Secretary Provides Proof of Public Hearing Notification,
Correspondence and/or Petitions
Mr. Grady reported that a notice of the Public Hearing was
published in the Yorba Linda Star on May 27, June 3, and June 10,
2010 and placed on the District's website. No correspondence or
petitions regarding the Public Health Goals Report were received.
C. Testimony Beginning with Report by Water Quality Engineer
Mr. Nguyen reported that a notice regarding the Public Hearing was
also placed in the Orange County Register in addition to the Yorba
Linda Star. Mr. Nguyen then explained the purpose of the report
and stated that while six water constituents had been detected,
they did not exceed enforceable primary drinking water standards
and therefore no treatment actions were being recommended.
D. Testimony from Public
None.
E. President Closes Public Hearing
President Mills closed the Public Hearing at 8:45 a.m.
F. Discussion
Mr. Nguyen then responded to questions from the Board regarding
preparations for potential future treatment requirements,
government regulations for drinking water versus bottled water, and
the treatment of water being purchased from the Metropolitan
Water District.
On a motion by Director Hawkins, seconded by Director Collett, the Board
voted 5-0 to accept and file the District's 2010 Public Health Goals Report.
2
8. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Summerfield, the Board
voted 5-0, to approve the Consent Calendar. Director Collett abstained from
voting on Check No. 54375 of Item No. 8.2. as he had a financial interest in the
company. Directors Mills and Hawkins also abstained from voting on Item No.
8.1. as they were not in attendance at the meeting.
8.1. Minutes of the Regular Board of Directors Meeting Held June 10, 2010
Recommendation. That the Board of Directors approve the
minutes as presented.
8.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $1,988,965.92.
8.3. Progress Payment No. 13 for Construction of the Hidden Hills Reservoir
Project
Recommendation. That the Board of Directors approve Progress
Payment No. 13 in the net amount of $167,944.50 to Pacific
Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
8.4. Final Progress Payment No. 2 for Well 20 Drilling
Recommendation. That the Board of Directors approve Final
Progress Payment No. 2 in the net amount of $21,363.75 to
Bakersfield Well & Pump Co. for drilling of Well 20, Job No.
200711; authorize staff to file the Notice of Completion and release
the retention thirty-five days following recordation if no liens have
been filed; release the Labor and Material Bond; and release the
Faithful Performance Bond in one year if no defects have been
found.
8.5. Well 5 Pump Installation for the Well Rehabilitation Project
Recommendation. That the Board of Directors ratify payment to
Layne Christensen Company, in the amount of $50,888.59, for
work completed to date for the Well 5 pump installation.
8.6. Damage Claim Filed by Valerie Valardi
Recommendation. That the Board of Directors reject the claim and
refer it to ACWA/JPIA.
3
8.7. Damage Claim Filed by David Ip
Recommendation. That the Board of Directors reject the claim and
refer it to ACWA/JPIA.
9. ACTION CALENDAR
9.1. Proposed Budget for Fiscal Year 2010/11
Mr. Parker provided an overview of four minor revisions made to the
proposed budget since it was last presented to the Board on May 27,
2010. Director Summerfield reported that the Finance-Accounting
Committee had reviewed these revisions and recommended approval of
the budget.
On a motion by Director Beverage, seconded by Director Collett, the
Board voted 5-0 on a Roll Call to approve Resolution No. 10-16 Adopting
the Budget for FY 2010/11 and Rescinding Resolution No. 09-06.
9.2. Proposed Authorized and Budgeted Positions for Fiscal Year 2010/11
Mr. Grady explained that the District's Personnel Rules required that a
resolution identifying the number of authorized positions and salary ranges
be adopted by the Board each fiscal year. Director Collett reported that
the Personnel-Risk Management Committee had reviewed the resolution
and recommended adoption.
Director Collett made a motion, seconded by Director Hawkins to approve
Resolution No. 10-17 Approving the Authorized and Budgeted Positions
for FY 2010111 and Rescinding Resolution No. 09-07.
Director Beverage questioned the difference between the total number of
authorized positions listed in the agenda report versus the number listed
on the exhibit behind the resolution. Mr. Grady clarified that the number of
positions listed on the exhibit (76.5) was correct.
The motion passed with the Board voting 5-0 on a Roll Call.
9.3. Appropriations Limit for Fiscal Year 2010/11
Mr. Parker explained that the resolution was routine and that its purpose
was to ensure that the District could not assess and collect taxes in
excess of controlled limits. Mr. Parker then responded to questions from
the Board regarding the impact of this legislation on other water districts.
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 5-0 on a Roll Call to approve Resolution No. 10-18 Adopting
the Appropriations Limit for FY 2010/11.
4
10. REPORTS, INFORMATION ITEMS AND COMMENTS
10.1. President's Report
President Mills reported that he had enjoyed his vacation.
10.2. Directors' Reports
Director Hawkins reported that he may have a conflict attending one of the
upcoming Board meetings but that he had arranged his scheduled so that
he would be available for all Board meetings should he be elected in
November.
Director Collett reported that he would be unable to attend the Board
meeting scheduled July 22, 2010.
10.3. General Manager's Report
Mr. Grady thanked Mr. Parker for his work on preparing the budget. Mr.
Grady then reported on his upcoming attendance at the MWDOC
Agencies Managers meeting and the District's request for agency
participation in an Amicus Curiae letter to the Fourth Circuit District Court
of Appeals. The letter would request the court to correct an order
overruling the District's demurrer to an inverse condemnation cause of
action for alleged deficiencies of the District's distribution system during
the Freeway Complex Fire. ACWA has also agreed to work with District's
legal counsel to submit a similar letter on behalf of their membership. Mr.
Grady further reported that staff would be providing a presentation
regarding the City of Yorba Linda sewers at the next Citizens Advisory
Committee meeting and that the new utility billing system was scheduled
to go live the week of June 28, 2010. Customers will begin to receive the
redesigned bills the same week.
10.4. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS
11.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled June 30, 2010 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Minutes of the meeting held June 14, 2010 were provided in the agenda
packet. Directors Summerfield and Collett attended. Matters discussed
during the meeting were as follows: April Budget to Actual Results;
Monthly Investment Report for April 2010; Changes to FY 2010/11 Draft
Budget; and Monthly Portfolio Reports for March 2010.
Meeting scheduled July 12, 2010 at 8:00 a.m.
5
11.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Meeting scheduled July 13, 2010 was rescheduled to July 14, 2010 at
4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Meeting scheduled July 1, 2010 at 4:00 p.m.
Mr. Grady asked Mr. Conklin to report on the construction status of the
Highland and Hidden Hills Reservoirs. Mr. Conklin reported that the
Highland Reservoir was just about full with water and that staff expected
to have beneficial use by the end of next week. The final fill of the Hidden
Hills Reservoir is scheduled to begin at the end of the week with beneficial
use expected at the same time as the Highland Reservoir. The State also
executed the easement agreement and staff will be working with Edison to
complete the electrical work for the SCADA system.
11.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Meeting scheduled July 6, 2010 at 4:00 p.m.
11.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled July 27, 2010 at 4:00 p.m.
11.7. Citizens Advisory Committee
Meeting scheduled June 28, 2010 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council -June 1, 2010 (Mills)
Director Mills did not attend.
12.2. WACO - June 4, 2010 (Hawkins)
Director Hawkins attended and commented on a report provided by
LAFCO presented at the meeting. Director Hawkins then requested to
attend the next WACO meeting scheduled July 9, 2010. Following brief
discussion, President Mills assigned Director Hawkins to attend all future
WACO meetings through the end of the calendar year.
12.3. YL City Council -June 15, 2010 (Summerfield)
Director Summerfield attended and commented on a public nuisance
hearing which was held during the meeting.
6
12.4. MWDOC Board - June 16, 2010 (Staff)
Staff did not attend.
12.5. OCWD Board - June 16, 2010 (Staff)
Staff planned to attend this meeting as the OCWD Annexation was
scheduled to be discussed but received word that this item would be
deferred to a future meeting.
12.6. YL Planning Commission -June 23, 2010 (Hawkins)
This meeting was cancelled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from June 25, 2010 -July 31, 2010
The Board reviewed the listed meetings and made no additional changes.
14. ADJOURNMENT
14.1. The meeting was adjourned at 9:20 a.m. The next regular meeting of the
Board of Directors will be held July 8, 2010 at 8:30 a.m.
Pat Grady
Assistant Board Secretary
7
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: July 8, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $766,301.56
Funding Source: All Funds
From: Ken Vecchiarelli, General Manager Account No: N/A
Job No: N/A
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting Assistant CEQA Compliance: N/A
I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $766,301.56.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $87,048.63 to ACWA-
HBA for the July 2010 health benefit premium; a check of $26,676.94 to Citizen's Business Bank for
Highland Reservoir June 2010 progress payment; and, a check of $240,092.45 to Schuler Engineering
Corporation for Highland Reservoir June 2010 progress payment. The balance of $171,782.36 is routine
invoices. The Accounts Payable check register total is $525,600.38; Payroll No. 13 total is $240,701.18;
and, the disbursements of this agenda report are $766,301.56. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
0`Iozie: Descrifxticn: i ype:
CkRegi70810_BOD.pdf Check Register Backup Material
10-CS 708.doc Cap Sheet Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
7/8/2010
MB/PH 5-0
Yorba Linda Water District
Check Register
For Checks Dated: 6/25/2010 thru 7/08/20710
Check No. Date Vendor Name Amount Description ($25k or greater)
54402 07/08/2410 Abbott staffing Group, Inc. 3,250.40
W62510 06/25/2010 ACWA-H BA 87,048.63 Health premium July 2010
54403 0710812010 Aljon Graphics, Inc 267.91
54404 07/08/2010 Anaheim Wheel & Tire 65.00
54405 07/08/2010 Anh Huang Nguyen 191.04
54406 07/08/2010 Anixter Inc. 123.27
54407 07/08/2010 Aqua-Metric Sales Co. 7,806.94
54448 07/08/2010 Aramark Uniform Services, Inc 386.64
54410 07/08/2010 AT & T 45.16
54409 07/08/2010 AT & T - Calnet2 15.47
54411 07/08/2010 AWWA - Dues 82.00
54413 07/08/2010 B & S Graphics, Inc. 92.44
54412 07/08/2010 Benner Metals 130.83
54419 07/48/2010 C & L' Refrigeration Corp. 989.08
54414 07/08/2010 Center for Hearing Health (CHH) 570.00
54415 47/48/2010 Ceridian Benefits Services 76.50
54416 07/08/2010 Citizen's Business Bank 26,676.94 Highland Res retention June
54417 47/08/2010 City Of Placentia 4,279.96
54418 07/08/2010 Cla -Val Co. 2,649.62
54420 07/08/2010 Cogsdale Services Corporation 19,934.00
54422 07/08/2016 Consolidated Reprographics 2,843,34
54423 07/08/2010 Dangelo Co. 1,462.19
54424 0710812010 Datalok Orange County 373.22
54428 07/08/2010 Dean Criske Trucking 542.70
54425 0710812010 Dell Marketing L.P. 11,968,10
54426 07/03/2010 Derek Nguyen 185.00
54427 07/08/2014 Diane Dalton 96.00
54429 07/08/2010 Eisel Enterprises, Inc. 649.78
54430 07/08/2010 Elite Equipment Inc 104.83
54431 07/08/2010 G.M. Sager Construction Co., Inc. 10,426.00
54432 07/08/2010 Government Finance Officers 89.40
54433 07/08/2010 GTE Industries c/o R_ F_ Partridge & Assoc. 2,391.88
54434 07/08/2410 Hatton Construction, Inc. 927.00
54435 07/48/2010 HD Supply Waterworks, Ltd. 3,432.15
54436 07/08/2010 Horne Depot Credit Services 327.95
54437 0710812010 Jackson's Auto Supply - Napa 121.56
54438 07/08/2010 John Bogasian 254.64
54439 07/08/2010 Joyce Dale Consulting 3,506.50
54440 07/08/2014 Konica Minolta Business 89.76
54441 07/08/2010 Leighton Consulting;, inc. 2,062.80
54442 07/08/2010 Liebert Cassidy Whitmore 270.00
54443 07/08/2010 Marina Landscape, Inc 180.00
54444 07/08/2010 Mc Fadden-Dale Hardware 560.99
54421 07/08/2410 Merging Communications, Inc. 1,754.01
54445 07/48/2010 Miguel5erna 2,135.67
54446 07/08/2010 Muzak LLC 65.25
54447 07/08/2010 MWH Americas, Inc. 10,765.00
54448 07/08/2010 Nextel Communications 2,163.78
54449 07/08/2010 Nic:key Petroleum Co 4,089.42
54450 07/08/2010 Nicole Dalton 19&95
54451 07/08/2010 Occu-Med, Ltd. 315.00
54452 07/08/2010 Office Solutions 1,000.26
54453 07/08/2010 One Source Distributors, LLC 612.96
54454 07/08/2010 Orange County Register 1,008.00
54482 07/08/2010 orange County Sanitation District 472.08
54455 07/08/2010 Parts Source Anaheim 276.35
54455 07/08/2010 Pete's Parts & Accessories 610.32
54457 07/08/2010 Praxair Distribution 47.43
54458 07/08/2010 Prudential Group Insurance 3,171.98
54459 07/08/2010 Psomas & Associates 4,698.13
54461 07/08/2010 R J Services, Inc 368.80
54460 07/08/2010 Reel'em In Inc. 1,550.00
54462 07/08/2010 Safety-Kleen Corp. 329.30
54463 07/08/2010 Sancon Engineering Inc. 16,500.00
54464 07/08/2010 Sanders Paving, Inc. 8,462.00
54370 07/08/2010 SARBS -472.08
54465 07/08/2010 SC Fuels 1,142.44
54466 07/08/2010 Schuler Engineering Corp. 240,092.45 Highland Res prog pay June
54467 07/08/2010 Security Solutions 189.44
54468 07/08/2010 Selman Chevrolet Company 434.62
54469 07/08/2010 Southern Calif Edison Co. 84.04
54470 07/08/20,10 Southern Calif Gas Co. 13,764.28
54471 07/08/2010 Stacy Bavol/Petty Cash 25.50
54472 07/0$/2010 Staples Business Advantage 620.56
54473 0710812010 State Of CA - EPA 175.00
54474 07/08/2010 Stater Bros. Markets 1162
54475 07/08/2010 Survival Kits Online 758.02
5447E 07/08/2010 Time Warner Cable 298.03
54477 07/08/2010 Village Nurseries 130.65
54478 07/08/2010 Walters Wholesale Electric Co. 280.26
54479 07/08/2010 Wells Supply Co 5,799.86
54480 07/08/2010 West Coast Safety Supply Co 1,539.38
54481 07108/2010 Wolverine Fence Co. Inc. 2,582.00
Total $525,600.38
July 8, 2010
CHECK NUMBERS:
Void Check 54370 $ (472.08)
Computer Checks 54402 - 54482 $ 439,023.83
$ 438, 551.75
WIRE:
W-62510 ACWA-H BA $ 87, 048.63
TOTAL OF CHECKS AND WIRE $ 525,600.38
PAYROLL NO. 13:
Computer Checks 4542 - 4546
Manual Checks 4547 - 4555
Computer Checks 4556 - 4557 $ 240,701.18
DISBURSEMENT TOTAL: $ 766,301.56
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JULY 8, 2010
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: July 8, 2010 Budgeted: Yes
Total Budget: $11.2M
To: Board of Directors Cost Estimate: $11.2M
Funding Source: Water Revenue Bond
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200309
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 26 for the Highland Reservoir Replacement Project
SUMMARY:
Work is proceeding on schedule and on budget for the construction of the Highland Reservoir
Replacement Project. Construction is approximately 91 % complete. Submitted for consideration is
construction Progress Payment No. 26.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 26 in the net amount of $240,092.45 to
Schuler Engineering Corporation and 10% retention of $26,676.94 deposited to Citizens Business
Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No.
200309.
DISCUSSION:
In accordance with the contract documents, Schuler Engineering Corporation submitted a request
for Progress Pay No. 26 for the period ending June 30, 2010. This progress pay request includes
payment for continued installation of overflow piping, reservoir electrical conduit and controls and
installation of hatches and stairs. Schuler also sealed joints, coated the exterior of the reservoir roof
and cleaned the interior of the reservoir to begin filling it with water. The status of the construction
contract with Schuler Engineering is as follows:
. The current contract amount is $9,481,193.87 and 804 calendar days (includes $431,847.87
in authorized change orders and additional 74 calendar days with approved time extensions).
. If approved, Progress Payment No. 26 is $266,769.39 (2.8% of the revised contract amount)
less 10% retention of $26,676.94 for a net payment of $240,092.45.
. If approved, total progress payments to date including retentions are $8,610,597.22 (90.8% of
the total revised contract amount).
. As of June 30, 2010, 759 calendar days were used (94.4% of the revised contract calendar
days).
Staff and Carollo Engineers, the District's construction management consultant, reviewed the
progress payment request and recommend payment. A copy of Progress Payment Request No. 26
is attached for your information.
PRIOR RELEVANT BOARD ACTION(S):
The Board has approved 25 progress payments to date, the most recent of which was approved on
June 10, 2010.
ATTACHMENTS:
Schuler Engineering PPR 26 Highland Reservoir.pdf Schuler Engineering PPR26 Highland Reservoir Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/8/2010
MB/PH 5-0
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Highland Reservoir PROGRESS PAY REQUEST NO. 26
LOCATION Yorba Linda PROJECT NO. J- PAGE 7 OF 1 PAGES
200309
CONTRACTOR Schuler Engineering _ DATE June 30, 2010
_
ORIGINAL CONTRACT AMOUNT: $ 9,049,346.00
AUTHORIZED CHANGE ORDERS: $ 431,847.87
REVISED CONTRACT AMOUNT: $ 9,481,193.87
PROGRESS PAY ESTIMATE FOR PERIOD June 1, 2010 TO June 30, 2010
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 7,918,397.48 $ 266,769.39 $ 8,185,166.87
CHANGE ORDER WORK COMPLETED $ 425,430.35 425.430.35
TOTAL VALUE OF WORK COMPLETED $ 8,343,827.83 $ 266,769.39 $ 8,610.597.22
LESS RETENTION 10% $ 861,059.72
LESS OTHER DEDUCTIONS
AMOUNT DUE THIS ESTIMATE $ 7,749,537.50
LESS AMOUNT PREVIOUSLY PAID $ 7,509,445.05
BALANCE DUE THIS ESTIMATE $ 240,092.45
NOTICE TO PROCEED June 2,2008
COMPLETION TIME 730 CALENDAR DAYS
APPROVED TIME EXTENSIONS 74 CALENDAR DAYS
TOTAL CONTRACT TIME 804 CALENDAR GAYS
TIME EXPENDED TO DATE 759 CALENDAR DAYS
TIME REMAINING 45 CALENDAR DAYS
REQUESTED BY DATE:
SC LER GENEERING-CONTRACTOR
Chas Wick
APPROVED BY: DATE: s~ t
CAROLLO-OWNER'S- REPRESENTATIVE
Brian Wilson
APPROVED BY, DATE:
YLWD- OWNER - -
Steve Conklin
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: July 8, 2010 Budgeted: Yes
Total Budget: $5,500,000
To: Board of Directors Cost Estimate: $22,377
Funding Source: ID No. 2 GO Bonds
From: Ken Vecchiarelli, General Account No: 401-2700
Manager
Job No: 200028
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Approval of Change Order No. 2 for Hidden Hills Reservoir Project
SUMMARY:
Work is proceeding on schedule for construction of the Hidden Hills Reservoir and upgrades to the
Santiago Booster Station. Submitted for consideration is construction Change Order No. 2. The
District should have beneficial use of the reservoir
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 2 in the amount of $22,376.97 and 29
additional calendar days to Pacific Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item on July 1, 2010 and supports
staff recommendation.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted Change Order
No. 2 due to additions and modifications, as well as District-initiated changes encountered during
the course of construction to date. Proposed Change Order No. 2 includes the addition of a
weatherproof electrical cabinet and associated wiring for the Santiago Pump Station, extra days for
additional paving requested by the City of Yorba Linda, re-construction of surge tank piping at
Santiago Pump Station and extra material costs for the change in bedding material used for the
storm drain as requested by the City. A copy of Change Order No. 2 is attached for review and
information. Details of the items in the change order are listed below.
The additional electrical cabinet, conduit and wiring was requested by the District IT Department.
This will improve access to the new panel and wiring when maintenance is needed. The current
design had a smaller cabinet in place which was hard to access in the vault at Santiago Pump
Station. This new cabinet will be placed in a better location and will be larger. This change request
is for an additional $1,124.32 and 7 calendar days by the contractor.
The City of Yorba Linda, when inspecting the streets documented additional areas of pavement that
were disturbed by the contractors' material export operation at the beginning of the project. The City
is requiring Pacific Hydrotech Corporation to repave these areas or their permit through the City will
not be released. The contractor has agreed to pave these additional areas at no cost, but is
requesting additional days to complete the work. This change request is for $0.00 and 8 calendar
days by the contractor.
Concerning the reconstruction of the surge tank piping at Santiago Pump Station for the project, this
became necessary when it was determined that the design was incorrect after installing the new
piping per approved plans. Thereafter, Carollo, the District's design engineer had to redesign the
connection and the contractor had to re-excavate, install a flange and valve to isolate the recently
installed piping, and then reorder, manufacture, excavate and construct the new piping to allow the
surge tank to be connected to the outlet manifold of the existing pump station.
This work is complete and the contractor submitted a change order request for $20,188.23 and 14
calendar days, for which staff and Carollo recommend approval.
Staff is currently negotiating with Carollo to determine the cause of this change and to determine
potential share of cost for this extra work. If the District's as-builts are correct and were properly
interpreted, Carollo will have no responsibility to share costs for this change order item.
The City of Yorba Linda, when inspecting a portion of the new storm drain piping in Hidden Hills
Road, requested a change in bedding material from Class II to pea gravel. This portion of the storm
drain is within the public road and will become the property of the City. This change request is for
$1,064.42 and 0 calendar days by the contractor.
It should be noted that none of this proposed change order work will delay the start of beneficial use
for the reservoir, which is currently planned for July 2nd, 2010.The status of the construction
contract with Pacific Hydrotech Corporation is as follows:
. The current contract is $5,015,485.86 and 416 calendar days starting May 11, 2009 (including
Change Order No.1 which added $3,027.86 and 16 calendar days).
. If approved, Change Order No. 2 adds $22,376.97 (0.45% of the current contract amount) and
29 calendar days (6.9% of current contract calendar days).
. If approved, the revised construction contract amount is $5,037,862.83 and 445 calendar
days.
District Staff has reviewed this change order request and recommends approval.
PRIOR RELEVANT BOARD ACTION(S):
The Board has approved thirteen progress payments to date for this project, the last of which was
approved June 24, 2010.
ATTACHMENTS:
Hidden Hills Change Order No 2.pdf Hidden Hills Change Order No 2 PHC Corporation Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/8/2010
MB/PH 5-0
YORBA LINDA ►i4i'ATER DISTRICT CHANGE ORDER NO. 002
DATE June 22, 2010
1'aer ~ r ~
CONTRACT NAME: Hidden Hills Reservoir Project_ CONTRACT AMT.: $5,015,485.86 DAYS: 416
CONTRACTOR: Pacfflc Hydrotech Corporation THIS CHANGE: S22,376.97 DAYS: 29
(OA5%)
OWNER: Yorbs Und'a Water District REVISED CONTRACT AMT: $ 5,437,862.83 DAYS: 445
This Change Order covers changes to the s bject contract as described herein. The Contractor shall construct, furnish egUlpment and materials,
and perform all work as neceassary or required to complete the Change Carder Items for a lump sum price agreed upon botwoon the Conractor
and '^o orbs Irnda Water Disbict otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
left TIME
+EXTENSION
- DECREASE Ifd /OR-
CONTRACT REDUCTION
AMOUNT (DAYS)
Santiago Purn Station, Surge Tattle Piping Re-construction $ 200,188.23 14
Addit anal NEMA Cabinet, Panel, Wiring and Conduit for SCADA at Santis o PS $1,124.32 7
Da Needed for Additional Paving Areas Requested by the City of Yorba Linda $ 0.00 s
-Change in Material Cnsts for Storm Drain Beddin as Regtiested by the City $11,0154,42 0
NET CHANGE
$ 22,3M97 29
REVISED CONTRACT AMOUNT AND TIME
$5 437,8&2..3 445
The amount of the con'7act w1l be Increased -cdesreae > by the sum of S 22,376.97 and the contract Ume shall be Increased asecfa by
29 calendar days. The undersigned C.untractor approves the foregoing Change Order as to the changes, if any, In the contract price specified for
each item Including any and all supervision costs and other miscellaneous cost's relating to the change In work, and as lea the extnns on of time
allowed, If any, for completion of the entire work on account c d said Change Order. The Contractor agrees to furnish all labor and materials and
perfarrn all other necessary work, Inclusive of that directly or indirectly related to the approved time wdenslon, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It Is understood that the Change Order
shall be effective when approved by the Owner. ThFs Change Order constitutes full, final, and complete compensation to the Contractor for all
casts, expenses, overhead, proK and any damages of every kind that the Contractor may Incur In connection with the above referenced
changes in the work, including any Impact on the referenced work of any other work under the contract, any changes In the sequences of any
work, any delay to any work, any disruption of any wok any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Carder, the Contractor accepts the contract price change and the contract completion date change, H
any, and expressly waives any clalmfo'-r any~aijlditional on, damages or time extensions, in connection with the above-referenced
changes. JAv I",
RECOMMENDED: ~ 9' FV} (ENGINEER OR DATE
- CONSULTANT
Steve C r ngineering IVianager
ACCEPTED: DATE:
ICONTRACTOR b I 1
J. Ki? arns. President PHC
APPROVED: DATE:
/OWNER
Kenneth R. Vecchiaraill, General
Manager
ITEM NO. 6.5
AGENDA REPORT
Meeting Date: July 8, 2010 Budgeted: Yes
Total Budget: $304,000
To: Board of Directors Cost Estimate: $70,000
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700-2010-05
Manager
Job No: 2010-05
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Amendment to Professional Services Agreement for Tetra Tech, Inc.
SUMMARY:
In a meeting with City of Yorba Linda staff on June 23, the District was requested to accelerate its
proposed pipeline replacement project in Oriente Drive, and complete the work before the City's
federally-funded pavement replacement project, planned for Fall 2011. In order for the District to
meet this one-year window to complete design and construction, staff is requesting that the Board
authorize an amendment to an existing Professional Services Agreement with Tetra Tech, Inc., the
District's consulting engineer currently designing the nearby Ohio Street Pipeline Replacement
Project.
STAFF RECOMMENDATION:
That the Board of Directors approve Amendment No. 1 to the Professional Services Agreement with
Tetra Tech, Inc., to include engineering design of the Oriente Drive Pipeline Replacement, from
Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its meeting on July 1, 2010
and supports the staff recommendation.
DISCUSSION:
In a meeting with City of Yorba Linda Engineering staff on June 23, projects planned by the City and
by the District were discussed. One of the City's important projects is a pavement overlay for
Avocado, Oriente, Ohio and Palm, for which the City is receiving federal stimulus funding. In order
to not jeopardize funding, the City must start construction of the paving project by Fall 2011. With
this in mind, the City asked if the District could accelerate any planned work on those streets.
The District previously retained Tetra Tech, Inc., to design a replacement water line for Ohio Street.
Also budgeted is a replacement of the water line in Oriente Drive, planned for design and
construction in late FY 2010-11 and early FY 2011-12. Accordingly, in order to accommodate the
City's request for completion of the Oriente Drive pipeline work before Fall 2011, staff recommends
an amendment to the scope of work for Tetra Tech, Inc., to add the design of approximately 2,600
lineal feet of 16-inch diameter water main and appurtenances in Oriente Drive. This would make it
possible for the design work to begin very quickly, and for construction to be packaged with the
Ohio Street work to begin by late 2010. A benefit to completing the pipeline construction just ahead
of the City's project, is that the District should experience lower pavement replacement costs, as
finish paving will be done by the City.
On June 28, Tetra Tech submitted the attached proposal for these services as requested by the
District. Staff reviewed the proposal and recommends approval.
PRIOR RELEVANT BOARD ACTION(S):
On May 27, 2010, the Board ratified issuance of a Professional Services Agreement for engineering
services with Tetra Tech, Inc., for the Ohio Street Pipeline Replacement Project, for a fee of
$85,400.
ATTACHMENTS:
Name: Description: -I ype:
TTI_Oriente _Dr._Proposal _06-28-2010.pdf TTI Oriente Dr. Proposal 06-25-2010 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/8/2010
MB/PH 5-0
TETRA TECH
June 28, 2010
Mr. Steve Conklin
Yorba Linda Water District
1717 E Miraloma Avenue
Placentia, CA 92870
Reference: Proposal to Provide Professional Engineering Services for the
Oriente Drive Pipeline Replacement Project
Dear Mr. Conklin:
We are pleased to present our proposal to provide professional engineering services for the Oriente
Drive Pipeline Replacement Project. The District desires to replace the existing cast iron main
within Oriente Drive with a 16-inch diameter pipe from Lakeview Avenue to Ohio Street. The
proposed 16-inch pipeline within Oriente Drive is part of the District's capital improvement plans
to increase the capacity of the suction pipeline to the Palm Booster Pump Station. It is our
understanding that the Oriente Drive Pipeline Replacement Project will be combined with the
Ohio Street Pipeline Replacement Project that Tetra Tech is currently designing for the District.
Attached herewith is our proposed scope of work and compensation. We believe the scope of work
provides the District with the level of detail and commitment you desire, and all work tasks needed
to complete the contract documents for bidding.
Please do not hesitate to call us should the District have any questions relative to the scope or fee
for the project We look forward to working with you to complete the project.
Sin rely,
Tom Epperson, P.E.
Divisional Vice President
MWB/cg
M:\Marketing\Proposals\W TRS\2010\101 Utr. doc
Attachments
Tetra Tech, Inc.
17885 Von Karman Avenue, Suite 500, Irvine, CA 926 1 4-62 1 3
Tel 949.809.5000 Fax 949.809.5010 www.tetratech.com
YORBA LINDA WATER DISTRICT
Oriente Drive Pipeline Replacement Project
EXECUTIVE SUMMARY
Tetra Tech, Inc. has the combination of management and technical expertise along with the depth of
resources to deliver Oriente Drive Pipeline Replacement Project on time, within budget and in
compliance with the design and construction standards set by the District and the involved approval
agencies (City of Yorba Linda). Tetra Tech intends to provide the District with the same strong team
that is currently working on the Ohio Street Pipeline Replacement Project. The project team has:
• Outstanding Project Team - Our Project Team will consist of Mr. Tom Epperson, P.E., Project
Supervisor and Mr. Mark Bush, P.E., Project Manager. Tom and Mark have worked together for
15 years on pipeline projects throughout southern California. They bring with them extensive
pipeline design and management experience.
• Extensive Pipeline Experience - During the last ten years, members of the project team have
designed more than 75 miles of water, recycled water and sewer mains within fully developed areas
having extensive traffic control issues and utility conflicts.
• Commitment to the District - We are committing some of our best and most experienced people to
the District to provide a quality project.
• Ability to Expedite Project Schedule - Tetra Tech has staff ready to mobilize immediately and
begin work upon receipt of notice to proceed. Tetra Tech will keep the District informed and
updated on work progress and meet the project milestones.
PROJECT APPROACH
The Oriente Drive Pipeline Replacement Project will be incorporated into the Ohio Street Pipeline
Replacement Project. The scope of work has been revised to include additional work necessary to
incorporate the two projects into one set of Construction Drawings and Specifications.
Due to our previous pipeline experience, Tetra Tech understands the potential requirements that the City
of Yorba Linda may impose and the impacts to this project (traffic control, limited work hours, and
minimize street impacts). Tetra Tech will work through the development of the pipe alignment, phasing
of construction, traffic control, working hours and pavement restoration with the District.
Tetra Tech is ready to begin the project immediately. Our previous experience on District projects
provides the added benefit of no learning curve.
PROJECT TEAM
Our project team is the same as that currently working on the Ohio Street Pipeline Replacement project
and consists of the following: Mr. Tom Epperson, Project Supervisor, Mr. Mark Bush, Project Manager
and Laurence Esguerra as the Design Engineer. We have included Coast Surveying, Inc. for the design
survey and mapping; and Harrington Geotechnical Engineering, Inc. for the geotechnical investigation.
M\Mukalngtrroposalstwrxstzoio\ioithr.d« . i - TETRA TECH
YORBA LINDA WATER DISTRICT
Oriente Drive Pipeline Replacement Project
SCOPE OF WORK
Task 1 - Project Management and Quality Assurance
1.1 Project Meetings: Tetra Tech will attend one (1) additional project meeting for the 50%
preliminary design (horizontal alignment selection) for the pipeline within Oriente Drive. The review of
the Oriente Drive Pipeline Replacement will be included at the two (2) meetings for the 90% and 100%
design submittals for the Ohio Street Pipeline Replacement Project. The purpose of project meetings
will be to review design decisions, and review plan check comments. Tetra Tech will prepare agenda
and meeting minutes for the additional meeting
1.2 Project Management: Tetra Tech will complete all project management duties for this project
including day-to-day communications, budget and schedule tracking, invoicing, coordination with
YLWD, coordination of subconsultants, design team and quality review team.
1.3 Quality Assurance: Tetra Tech will perform independent quality reviews prior to all submittals.
Quality reviews will be performed by and/or under the direction of the Quality Assurance Team leader,
Mr. Steven Agor, P.E. All individuals completing quality reviews will be completely independent from
this project; that is that they have not completed any portion of the calculations, design, drafting or word
processing on this project.
Task 2 - Preliminary Design
2.1 Survey: Tetra Tech will complete topographic mapping for the project limits. Work includes
setting control, setting aerial targets, aerial photography and topographic mapping. Topographic
mapping will be provided with 1-foot contour intervals and be based on found County of Orange
recorded bench mark, basis of bearings per recorded map and California State Plane Coordinate System.
Due to the existing tree coverage, the surveyor will also provide one day of field survey to pick up
culture, and/or cross sections for portion of the alignment that cannot be obtained from the topographic
mapping.
2.2 Utility Research, Base Mapping and Utility Conflict Checks: Tetra Tech will obtain a listing of
utility owners from USA Dig Alert. Each utility owner will be contacted to obtain available record
drawings, as-builts, atlas maps and any other pertinent data, such as planned projects within our project
area. Once the information is obtained, the data shall be plotted in AutoCAD onto the record drawings
once the centerline of street and right-of-way have been established. This base map will serve as the
primary tool for determining the alignment of the new pipelines. Upon completion of the 90% design
package, plans will be distributed to each utility owner so they can verify their utilities have been
plotted accurately.
2.3 Geotechnical Investigation: Tetra Tech, through our subconsultant, will obtain the necessary
permits to perform 2 soil borings to a depth of 25 feet, complete necessary field work, complete
laboratory testing, conduct desk top analysis and prepare a written geotechnical report. The report shall
provide information of existing geology, shoring requirements, pipeline trenching, bedding and backfill
requirements, determine if native material can be used for backfill above the trench zone and pavement
restoration requirements. We have assumed that the City will issue a no fee permit to perform this work
M:\Marketing\Proposals\WTRS\2010U01Utr.doc -2- TETRA TECH
YORBA LINDA WATER DISTRICT
Oriente Drive Pipeline Replacement Project
on the behalf of the Water District. If fees are imposed, we have assumed that the District will reimburse
Tetra Tech the cost of the fees at no mark-up.
2.4 Preliminary Alignment Selection: Tetra Tech will prepare a strip plot showing the base map
(existing utilities and topography) and the location of the proposed pipeline's horizontal alignment for
District review. Tetra Tech will meet to discuss the available utility corridors and the resulting
construction impacts (traffic control, phasing, etc).
Task 3 - Preparation of Plans, Specifications and Estimate
3.1 Construction Drawings: This task includes preparation of the detailed design plans for the
construction. The following is an estimated list of the required drawings to be included with the Ohio
Street Pipeline Replacement Project.
• Oriente Drive Plan and Profile Drawings (40 scale) (3 Sheets)
• Connection Detail Sheets (plan view) (2 sheets)
All sheets will be stamped with a seal and signed by a California registered civil engineer.
3.2 Technical Specifications: Tetra Tech will incorporate requirements specific to the construction of
the water main within Oriente Drive into the technical specifications currently being prepared for the
Ohio Street Pipeline replacement to support the drawings and complete the elements of the project. We
will utilize the District's Standard Specifications and Standard Drawings where appropriate. We will
follow the District's Standard Specifications format and utilize technical specifications to the extent
feasible. New specification sections will be written as required. In addition, this project will be publicly
bid; as such we will utilize the latest version of the District's front ends to complete the package.
3.3 Engineer's Estimate of Probable Construction Cost. Tetra Tech will include the additional
quantities specific to the Oriente Drive pipeline replacement to the Engineer's Estimate of Probable
Construction Cost currently being prepared for the Ohio Street Pipeline Replacement Project. The
estimate will be based on the actual quantities of materials as shown on the plans, utilizing past pipeline
bids and updated cost information obtained during design from vendors, suppliers, manufactures, and
contractors.
3.4 Deliverables: Tetra Tech will submit a strip plot showing the horizontal alignment and base map
for the 50% design submittal. Per our agreement for the Ohio Street Pipeline Replacement Project, Tetra
Tech will submit three (3) sets of plans, specifications and estimate for review and comment at the 90%,
and 100% stages. We have included budget with this proposal to include the additional construction
drawings with these submittals that are already a part of our current contract. One (1) set of original
mylars, loose bond copy of specifications, both sealed and signed, will be provided to YLWD for final
approval, signature and reproduction for bidding.
3.5 Permits/Coordination: Per our current contract for the Ohio Street Pipeline Replacement Project
Tetra Tech will submit 90% plans and specifications to the City of Yorba Linda for review, comment,
plan approval and permit. We have included budget in this proposal to include the additional
construction drawings with the permit submittal, respond to all reasonable comments, revise the plans
M:\Marketing\Proposals%WrPS\2010u01Vtr.doc - 3 - TETRA TECH
YORBA LINDA WATER DISTRICT
Oriente Drive Pipeline Replacement Project
and specifications and resubmit to verify comments have been satisfactorily addressed. This process will
be repeated for up to three submittals (two resubmittals) to obtain final approvals/permits if necessary.
We have assumed that no traffic control plans will be required.
3.6 Assist with Bid. Per our current contract Tetra Tech will assist the District in the bidding and
award of the contract for the Ohio Street Pipeline Replacement Project. We have assumed that no
additional effort is required.
Task 4 - Construction Support Services
4.1 Shop Drawing Review: Per our current contract Tetra Tech will review and process shop drawings
for the project for the Ohio Street Pipeline Replacement Project. The materials being proposed for this
project are the same as the Ohio Street Pipeline Replacement Project therefore we have assumed that no
additional effort is required.
4.2 Respond to RFIs: Per our current contract Tetra Tech will review and respond to ten (10) Requests
for Information from the Contractor for the Ohio Street Pipeline Replacement Project, therefore
assuming that there may be some overlap between the two, we have assumed that we will review and
respond to five (5) Requests for Information from the Contractor for this work.
4.3 Record Drawings: Tetra Tech will revise the final design drawings based on information furnished
by the Contractor and the District. Record drawings will be furnished on mylar to the District along with
the electronic drawing files.
Assumptions Included In Preparing Our Scope of Services
It is assumed that the following items will be provided by and are the responsibility of others, or deemed
not required for this project:
• The District will provide available existing data, information, reports, records and maps in District
files, which may exist and be relevant to this particular work.
• The District will provide all available existing utility information in District files.
• The District will provide a project manager/contract administrator.
• The District will pay all permit plan checking and other fees not waived by other agencies nor made
the responsibility of the Contractor, direct or reimburse Tetra Tech for said fees at cost with no
mark-up.
• YLWD shall provide reproduction for bidding and construction phase services, or reimburse Tetra
Tech, Inc. at cost plus 15% above the contract amount.
All pipelines and appurtenances thereto are to be located within public right-of-way, as such
easements/legal descriptions will not be required.
The District will provide a staff member to walk the alignment with Tetra Tech design staff after the
50% submittal to determine the location and size of all water and sewer laterals within the project
limits.
M..\Marketing\Proposals\WTR.S\2010\101\ttr.doc -4- TETRA TECH
YORBA LINDA WATER DISTRICT
Oriente Drive Pipeline Replacement Project
SCHEDULE
Tetra Tech staff are ready to mobilize immediately and begin work upon receipt of notice to proceed.
We will be able to complete the preliminary design within four (4) weeks. Attached is the anticipated
project schedule containing the Ohio Street and Oriente Drive Pipeline Replacement Project.
COMPENSATION
Based on the Scope of Work detailed herein, Tetra Tech proposes to complete the work for the
estimated not-to-exceed fee listed below.
Task 1 - Project Management and Quality Assurance $ 6,850
Task 2 - Preliminary Design $32,100
Task 3 - Preparation of Plans, Specifications and Estimate $21,550
Task 4 - Construction Support Services 2,800
Total Compensation $63,300
We have attached Exhibit "A: 2010 Hourly Charge Rate and Expense Reimbursement Schedule" on the
following page. Accordingly, all actual labor and expenses will be invoiced on a monthly basis, up to
the "not to exceed contract amount."
M:\Marketing\Proposals\WTRS\2010\101\ltr.doc - 5 - TETRA TECH
Price Proposal
Labor Plan
ry/Totals
7 Labor Resources
Task Pricin Totals
63,300
Oriente Sreet Pipeline Replacement Project
Design the replacement o 2600 of water main consisting o 16-inch diameter pipeline
Bill Rate
Pro)Area
260.00
mm
16500
127M
117.00
117M
8
Specify Add'I Fees onSetup
o
Technology Use Fee
Total Price
63,300
Submitted 7_o:Yor a Lin a Water District
Contract Type:T&M
rPrice
Pricing
by Resource
z
2
f
e
q
b
g
S
ap
° O
_
w
s
$
a
;°
bor
Subs
Travel
Mat'Is&Equip
ODCs
Task Pricing
Totals
Project Phases/Tasks
Schedule
c
°
3:
r
y
;
Total
Labor Hrs
From
Thru
Months
299
16
35
62
41
s2
94
92
17,000
113
2,895
63,300
Task 1 Project Management
31
14
12
4
87
63
6,650
1.1 Project Meetings
9
4
4
1
1,547
63
1,610
1.2 Project Management
10
2
B
2,120
2,120
1.3 Quality Assurance
12
12
3,120
3,120
Task 2 Preliminary Design
109
2
7
16
12
20
48
4
14AN
17,000
so
662'
32,100
2.1 Survey
3
1
2
530
12,700
13,230
2.2.Utility Research and Base Mapping
80
4
12
20
40
4
9,552
so
432
10,034
2.3 Geotechnlcal lnvestiation
5
1
2
2
990
4,300
5,290
2.4 Preliminary Alignment Selection
21
1
4
B
8
3,316
230
3,546
Task 3 Preparation of Plans,Specifications and Estimate
145
14
34
29
32
32
4
19,929
1,621
21,550
3.1 construction Drawings
93
a
14
21
16
24
11,257
11,257
Title Sheet
3
1
2
361
361
General Sheets(2)
4
2
2
463
4M
Plan and Profile Sheets(3)
30
2
6
10
12
4,064
4,064
Detall Sheet(Incid.In Ohlo)
Connection Detall Sheets(2)
46
6
a
a
16
a
6,364
6,344
3.2 Specifications
16
4
8
4
2,468
2,466
3.3 Engineer's Estimate
16
2
6
a
2,326
2,326
3.4 Deliverables
10
2
4
4
1,306
1,621
2,927
35 Permits/Coordination
20
4
4
4
8
2,572
2,572
3.6 Assist with Bid(ineld.In Ohio)
Task 4 construction Support Servkes
14
2
a
4
;188
612
;800
4.1 Shop Drawing Review(Indd.In Ohio)
4.2 Respond to RFIs(S)
8
2
6
1,390
1,390
4.3 Record Drawings
6
2
4
7%
612
1,410
Totalsl
I
I
I
1
299
16
35
62
1 411
sx
1 94
9
0.00%
4M92
17,000
1 113
2,89S
63 300
Tetra Tech-Confidential and Proprietary Page 1 of 1 Printed 6/25/2010
YORBA LINDA WATER DISTRICT
ORIENTE DRIVE & OHIO STREET PIPELINE REPLACEMENT
ID
Task Name
Duration
Start
Jun Jul
Aug Sep Oct Nov Dec
1
Notice to Proceed
0 days
Thu 7/8/10
7/8
7/28
o-9/7
4±�4
9/�`�i
X0,12
�;l 1/
2
Preliminary Design(Oriente Dr.Alignment)
20 days
Thu 7/8/10
3
Data Gathering
5 days
Thu 7/8/10
4
Utility Research
20 days
Thu 7/8/10
5
Geotechnical Investigation
20 days
Thu 7/8/10
6
Design Survey
15 days
Thu 7/8110
7
Prepare Base Maps
20 days
Thu 7/8/10
8
Alignment Selection
15 days
Thu 7/8/10 «
9
Meet with District to Discuss Alignment Selection
0 days
Wed 7/28/10
10
Final Design(Combined Ohio St.&Oriente Dr.)
69 days
Thu 7/29110
11
Prepare 90%Plans,Specs and Estimate
29 days
Thu 7/29/10
12
Permitting
35 days
Wed 9/8/10
13
Submit 90%Submittal
0 days
Tue 9/7/10
14
District Review
10 days
Wed 9/8110
15
Review Meeting
0 days
Tue 9/21/10
16
Prepare 100%Plans,Specs and Estimate
15 days
Wed 9/22/10
17
Submit 100%Submittal
0 days
Tue 10/12/10
18
District Review
5 days
Wed 10/13/10
19
Review Meeting
0 days
Tue 10/19/10
20
Prepare Bid-Ready Plans and Specs
10 days
Wed 10/20/10
21
Submit Bid-Ready Plans and Specs
0 days
Tue 11/2/10
Project:Schedule
Date:Mon 6/28/10
Task
Split
Progress
Milestone O
Summary
" " " " " " "
Project Summary =
External Tasks
External Milestone O
Deadline b
Page 1
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: July 8, 2010
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Presented By: Lee Cory, Operations Manager Dept: Operations
Prepared By: John DeCriscio, Chief Plant
Operator
Subject: Service Interruption at Santiago Booster Pump Station on Friday, June 25,
2010
SUMMARY:
On June 25, 2010 at approximately 12:30 p.m., District personnel responded to a loss in power to
the electric pumps at the Santiago Booster Pump Station (SBPS). The outage was caused by a
blown Edison transformer providing power to the Hidden Hills neighborhood and the booster pump
station. The District's gas engine-driven pump at the station, which works primarily when the area
experiences large pressure drops, repeatedly shut down and was found to have experienced a
mechanical problem. Staff responded further by sending a mobile generator to the site. However,
Edison power was restored at just after 3:30 p.m., before this mobile generator was connected to
the station wiring.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee received a written and verbal public
comment from Mr. Mark Schock, a resident of the Upper Hidden Hills neighborhood, at their
meeting on June 28th. Mr. Schock requested a follow up staff report at the Board Meeting and an
explanation to why the District has not taken additional steps to insure against a water system
outage in the area.
DISCUSSION:
During the power outage to the Hidden Hills neighborhood on Friday, June 25, District personnel
already working at the Santiago Booster Pump Station, immediately responded to the interruption in
service. Personnel first tried to manually start and run the gas-driven pump which experienced
repeated shutdowns. A District mechanic was dispatched to the station and found the engine had
experienced a mechanical failure involving the water pump which is vital for keeping the engine
from overheating and freezing up permanently. District staff responded by bringing in a portable
generator which was acquired after the Freeway Complex Fires.
While in the process of connecting the mobile generator, Edison power was restored to the area
and normal station operations resumed at approximately 3:35 p.m.
During the power outage and subsequent water service interruption, District staff, including several
Operations Crews and the District's Water Quality Engineer and Water Quality Technician reported
to the upper Hidden Hills Service Area. These crews monitored the extent of the water service
interruption which was reported as lower and fluctuating pressures. Small flows taken from hydrants
located near the top of the service area, confirmed water was maintained in the pipelines that now
extend up to the new Hidden Hills Reservoir site, thereby maintaining enough positive pressure
down by the homes at the highest elevations to insure no water quality degradation had occurred.
Before system operations were restored, water quality tests were taken and chlorine residuals
confirmed that positive pressure and potable water system standards were met. Water in the new
pipeline up to the new reservoir had acted as the supply source for what was a small water demand
in the area that afternoon. The District's Water Quality Engineer and Water Quality Technician were
on site before and after the pumps were restarted to the system. It was determined by the Water
Quality Engineer that water quality of the system was not affected during this time based on their
characteristics of the samples taken, which was further confirmed by the results from an
independent certified laboratory.
The District received only one customer call during this event which occurred immediately following
the restoration of Edison service. That same customer was Mr Schock inquiring whether the water
was safe to drink. He stated that he did not lose water service to his neighborhood, but did
experienced a significant drop in pressure.
In review of this occurrence and in light of the propensity for repeated Edison outages in the area,
staff determined that additional booster pump stations, including the Santiago Booster Pump Station
(SBPS) should be wired with a quick electrical connection to the new mobile generator (four sites
have been completed to date with these connections). The current Hidden Hills Reservoir and
Santiago Booster Pump Station Contract will be revised to install these quick connections at SBPS.
Furthermore, staff will review the need, cost and feasibility of replacing the gas engine at SBPS and
will explore costs for a more permanent backup generator at this site. More immediate remediation
for future potential water service interruptions is now in place with commencement of beneficial
service from the new 2-million gallon Hidden Hills Reservoir, which commenced Friday afternoon,
July 2, 2010, just before the long holiday weekend. Staff will have to manually operate the SBPS,
since SCADA system improvements are not yet completed and since Edison has not yet
established power to the reservoir site.
ATTACHMENTS:
Narne: Description: Type:
Comments by Mark_Schock.pdf Backup Material Backup Material
Public Comments Made by Mark Schock
June 30, 2010 at the YLWD Executive Administrative-Organizational Committee
As you may be aware, we lost electrical power to the top part of Hidden Hills for several hours on June
25, 2010. This was caused by a blown Edison transformer on Hidden Hills Road. Hidden Hills Residents
noticed a significant drop or complete loss of water pressure depending their elevation on the hill. After
contact with Water District personnel, I learned that all of the electrical water um had gone off line
due to a lack of electricity and were inoperative. The backup gas pump fired up as it was supposed to,
but slipped a belt and went offline as well. The Water District brought in emergency electrical
generators to restart the electrical water pumps. The generators had to be hand wired to the pumps
which took some time.
In light of the Freeway Complex Fire on November 15, 2008, when the pumps previously failed at the
Santiago Booster Station and water pressure to our fire hydrant system was lost, it only seems
reasonable that all of the regular and back-up pumps would have been inspected, properly maintained,
tested, and regularly retested to ensure availability and operability should the need arise. Thank
goodness the problem was only caused by a simple electrical outage and not a fire. How was this failure
of a critical backup pump allowed to happen?
Electrical failures are commonplace in our Hidden Hills neighborhood. It seems that we have at least
several electrical failures per year. 1 believe that this problem will be exacerbated as the Edison
Company initiates any rolling brown-outs this summer. Because electrical failures are so common place
in the Hidden Hills, I am left to wonder why YLWD has never installed back-up electrical generating
capability at the Santiago Booster Pump Station. I am also left to wonder if the YLWD has ever
considered requesting Edison Company to install a second redundant commercial electrical line to the
Santiago Booster Pump Station from perhaps the Stone Haven neighborhood that operates off of a
different transformer system.
Regardless of any results of the YLWD Customer Feedback Report that will be discussed later on in
today's agenda, after last week's backup pump failure, residents of Hidden Hills have a very low
confidence level that the YLWD will be able to provide water to our neighborhood during an emergency.
I would therefore like to request that the YLWD have a formal agenda item presentation at the next
Regular Board of Directors Meeting explaining publicly how the failure of this critical backup pump was
allowed to happen, and the steps that have been taken to prevent recurrence.
Thank You
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Executive Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held June 30, 2010 at 4:00 p.m.
Meeting scheduled July 20, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
063010 EAO - Minutes.doc EAO Mtg Minutes 06/30/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
June 30, 2010
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Mills at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E. Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Pat Grady, Assistant General Manager
1. PUBLIC COMMENTS
Mr. Mark Schock resident of the upper Hidden Hills area presented the staff and
Committee copies and read a document titled, "Public Comments Made by Mark
Schock June 30, 2010 at the YLWD Executive Administrative-Organizational
Committee". Mr. Schock's comments were regarding a power outage
experienced in his neighborhood on Friday afternoon, June 25t". The outage
subsequently affected the Santiago Booster Pump Station, interrupting water
service from this facility for approximately three hours. Mr. Schock requested
and the Chair affirmed that staff present a report on the incident to the Board of
Directors at the meeting July 8t"
2. DISCUSSION ITEMS
2.1. OCWD Annexation (Verbal Report)
Mr. Vecchiarelli reported on the rescheduled OCWD Board activity related
to the District's annexation request and a Memorandum of Understanding
(MOU) to begin the CEQA analysis and documentation. The Committee
discussed possible courses of action should this matter continue to be
delayed. Staff stated they will forward a copy of the OCWD PowerPoint
Presentation on annexations for their preview.
2.2. Second Report on 2010 Legislative Bills
The Committee reviewed the report and discussed some of the more
pertinent pending legislative activities including the sub-metering of
master-metered accounts, future chain of custody requirements for grease
from interceptors and ethics legislation.
2.3. AWWA QualServe Program (Verbal Report)
Mr. Vecchiarelli reported the Productivity-Innovation-Communication
Committee held a kick off meeting and discussed their goals and
objectives including taking the lead in coordinating the response to the
AWWA QualServe Program, which is expected to begin with the self-
1
assessment survey in late July or early August. The Committee discussed
the intent and purpose of this program and inquired about efficiencies
expected from our participation and investment in time and financial
resources. Staff will report back to the Committee on a regular basis once
the program is initiated.
2.4. Customer Feedback Report
The Committee reviewed the report graphs and inquired about the
supporting data and trending information still to be compiled and
presented at a future meeting.
2.5. General Counsel's Monthly Summary Billing Report
The Committee reviewed the report and discussed the breakdown of
capitalized and expensed efforts. Director Beverage inquired about a
cumulative charge on a task item that exceeds the original task order
estimate. Mr. Vecchiarelli reported his recall on these expenses, which
were within the General Manager's authority and reported he would follow
up to confirm the purpose of charges, which were related to water rates.
Mr. Vecchiarelli shared that relatively low monthly legal expenses in May
are expected to spike in June due to the recent, focused legal efforts
related to the Freeway Complex Fires complaints. Year to date expenses
are considerably lower than last fiscal year's cumulative legal expenses.
2.6. General Manager's Action Plan and Employment Contract (To be provided
at the meeting.)
Mr. Vecchiarelli reported this item would be delayed as he was unable to
forward draft materials ahead of time for the Board and the Committee's
consideration and review.
2.7. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:25 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held July 20,
2010 at 4:00 p.m.
2
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of meeting held July 1, 2010 at 4:00 p.m.
Meeting scheduled August 5, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
PEO Minutes - 070110.doc PEO Mtg Minutes 07/01/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
July 1, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Ops Superintendent
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that the District finished FY 09-10 right on target, at
46.6% total annual groundwater production. He noted that on July 1, the
first day of the new FY, the District increased its draw of import water
through MWDOC, so as to maximize the use of that source before the
increase in price on January 1, 2011. He also reported that we concluded
the fiscal water year at 18.3% less overall water consumption than the
baseline years used to determine the District's water allocation from
MWD/MWDOC, which exceeded our goal by 8.3%.
2.2. Monthly Preventative Maintenance Program Report
Mr. Mendum reported that for FY 09-10, the District achieved our PM
targets in all categories except for sewer televising, where we achieved
69%--i.e., we videoed and reviewed 69% of the annual target (one-
quarter) of all our sewer lines. Mr. Corey noted that we first received the
video equipment in 2007, and began the learning and training process
with the equipment. The District is in the process of adding redundant
equipment and training more staff to increase our capabilities. It was also
noted that the process of televising the sewers identifies cracked or
leaking lines that are fixed to prevent larger future problems and to comply
with the WDR. This important remedial repair work diverts staff from
televising efforts but is exactly why the WDR requires the CCTV
inspections.
1
2.3 Report on Service Interruption at Santiago Booster Station
Mr. Vecchiarelli and Mr. Cory reported on the electrical power outage in
Hidden Hills on Friday afternoon, June 25, and the response of staff to
restore operation of the Santiago Booster Station. A follow-up report will
be made to at the July 8 Board meeting.
3. ACTION CALENDAR
3.1. Approval of Change Order No. 2 for Hidden Hills Reservoir Project
Mr. Conklin reported on the status of Hidden Hills Reservoir construction
and requested construction Change Order No. 2. Following discussion,
the Committee supported staff recommendation of the change order in the
amount of $22,376.97 and 29 additional calendar days. The Committee
also requested that staff report back next month on the outcome of
negotiations with Carollo Engineers on relative responsibility for extra
costs.
3.2. On-Call Services Contract Amendment with MWH Americas, Inc.
Mr. Vecchiarelli requested that this item be removed and rescheduled for
consideration at the August PEO meeting. The Committee agreed with
this request with a comment by Director Mills on expectations and
concerns with this change order.
3.3. Amendment to Professional Services Agreement for Tetra Tech, Inc.
Mr. Conklin reported that in a June 23 meeting with City of Yorba Linda
staff, the District was requested to accelerate its planned pipeline
replacement project in Oriente Drive, and complete the work before the
City's federally-funded pavement replacement project, planned for Fall
2011. In order for the District to meet this schedule, staff requested an
amendment to the existing Professional Services Agreement (PSA) with
Tetra Tech, so that design work can begin immediately after Board
approval. Following discussion, the PEO Committee supported staff's
recommendation for Board approval of Amendment No. 1 to the PSA with
Tetra Tech to expand its existing design scope for the Ohio Street Pipeline
Replacement to include engineering services for the design of the Oriente
Drive Pipeline Replacement Project, for a total fee increase not to exceed
$63,300.
4. DISCUSSION ITEMS
4.1. Monthly Groundwater Producers Meeting Report
Mr. Vecchiarelli and Mr. Conklin reported on the June 9 meeting, which
had a primary purpose of presenting and discussing issues and concerns
of the proposed annexation to OCWD by Anaheim, IRWD and YLWD.
The PEO Committee reviewed with staff the issues and planned schedule
of action by the OCWD Board and asked staff to provide updates on
developments to the Committee and to the Board.
2
4.2. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects in planning, design
and construction.
4.3. Future Agenda Items and Staff Tasks
The Committee commented on the level of activity around Highland
Reservoir by the District and by local residents. Staff reviewed with the
Committee current and planned construction of the reservoir, pump station
and pipelines and of other issues and concerns with adjacent residents
regarding access, easements and other issues. Staff will report back to
the Committee as these items develop.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:30 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held August 5, 2010
at 4:00 p.m.
3
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
• Minutes of meeting held July 6, 2010 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled August 3, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
070610 PIT - Minutes.doc PIT Mtg Minutes 07/06/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
July 6, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, Public Info Officer
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Computerized Maintenance & Management System (CMMS)
Mr. Grady presented to the Committee options for vendors to provide
CMMS software and implementation. Mr. Grady explained this is the last
major component of our integrated, computerized business solutions and
is expected to be in place by the end of the calendar year. The
Committee supported staff's recommendation to select Westin-Azteca at a
cost not to exceed $248,626.
2.2. GPS Automated Vehicle Location (AVL)
Mr. Grady presented to the Committee staff's analysis and
recommendation to select RMJ Technologies to provide hardware and
support services for the GPS/AVL system. The Committee supported
authorizing the General Manager to execute a Professional Services
agreement with RMJ Technologies in the amount of $39,270, for the initial
hardware unit cost ($21,206) and monthly monitoring service of 52 district
vehicles ($18,064/year). Upon further discussion with the Committee,
Director Beverage further suggested accounting for and depreciating
staff's time for the installation and initial set up of the system.
3. DISCUSSION ITEMS
3.1. Hidden Hills Reservoir Neighborhood Dedication (Verbal Report)
Mr. Vecchiarelli suggested the Committee re-consider a public information
event marking the Dedication of the Hidden Hills Reservoir, after receiving
additional input from a small number of District customers both within and
outside the Hidden Hills community. The Committee decided that an
"Open-House" style event would be appropriate once the construction and
aesthetics of the site are completed.
1
3.2. Draft Summer Newsletter
Mr. Micalizzi presented the Committee with a draft version of the Summer
Newsletter. With only a minor branding edit the Newsletter was approved
by the Committee.
3.3. Practice Field at Elk Mountain Reservoir (Verbal Report)
Mr. Micalizzi updated the Committee on two meetings that have taken
place with the local sports groups, gauging their interest and need for an
additional practice field. The next meeting with the local sports groups is
planned for Thursday July 8t". Preliminary layouts for the site at Elk
Mountain look to be able to accommodate practice fields for younger
children.
3.4. Bottled Water Update (Verbal Report)
Mr. Micalizzi presented the Committee with designs for the YLWD Bottled
Water Label. The Committee approved a label design, with some edits
regarding the verbiage.
3.5. Conservation Ordinance Monthly Statistics
Mr. Vecchiarelli presented the Committee with the Monthly Conservation
Statistics.
3.6. Public Outreach Activities
Mr. Micalizzi presented the Committee with the upcoming events and
opportunities for public outreach.
3.7. IT Projects Monthly Status
Mr. Grady updated the Committee on IT Projects currently underway
including the implementation of YLWD's new Utility Billing Software and
the status of YLWD's On-Line Bill Pay program.
3.8. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:50 p.m. The next regular meeting of the
Public Information-Technology Committee will be held August 3, 2010 at
4:00 p.m.
2
ITEM NO. 9.7
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Citizens Advisory Committee
Minutes of meeting held June 28, 2010 at 8:30 a.m.
Meeting scheduled July 26, 2010 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
062810 - CAC Minutes.doc CAC Mtg Minutes 06/28/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
June 28, 2010
1. CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m.
The meeting was held at the District's Administrative Office at 1717 E Miraloma
Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Bill Guse Gene Scearce Pat Grady, Assistant General Mgr
Bob Kiley Lindon Baker Lee Cory, Operations Manager
Carl Boznanski Modesto Llanos Damon Micalizzi, PI Specialist
Cheryl Borden Oscar Bugarini
2. PUBLIC COMMENTS
None.
3. DISCUSSION ITEMS
3.1. City of Yorba Linda Sewers (PowerPoint Presentation)
The Committee decided to draft a letter to the City Council encouraging
the City to raise the sewer rates so to no longer subsidize the City-
Operated Sewers with the General Fund. The Committee also decided to
attend the July 6t" Prop 218 Hearing.
3.2. November Water Bond Measure (Verbal Report from OC Water Summit)
This item was continued to a future meeting due to time.
3.3. Future Agenda Items.
None
4. ADJOURNMENT
4.1. The Committee adjourned at 10:15 a.m. The next regular meeting of the
Citizens Advisory Committee will be held July 26, 2010 at 8:30 a.m.
1
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: Meetings from July 9, 2010 - August 31, 2010
ATTACHMENTS:
Name: Dosciiption: Type:
BOD Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
July 2010
WACO Fri, Jul 9 7:30AM Hawkins
Finance-Accounting Committee Meeting Mon, Jul 12 4:OOPM Summerfield/Collett
Personnel-Risk Management Committee Meeting Wed, Jul 14 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Jul 14 7:OOPM Collett
Exec-Admin-Organizational Committee Meeting Tue, Jul 20 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Jul 20 6:30PM Summerfield
MWDOC Board Wed, Jul 21 8:30AM Staff
OCWD Board Wed, Jul 21 5:OOPM Staff
Board of Directors Regular Meeting Thu, Jul 22 8:30AM
Citizens Advisory Committee Meeting Mon, Jul 26 8:30AM
MWDOC/OCWD Ad Hoc Committee Meeting Tue, Jul 27 4:OOPM Mills/Beverage
Yorba Linda Planning Commission Wed, Jul 28 7:OOPM Hawkins
August 2010
Public Information-Technology Committee Meeting Tue, Aug 3 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Aug 3 6:30PM Mills
MWDOC/MWD Workshop Wed, Aug 4 8:30AM Staff
OCWD Board Wed, Aug 4 5:OOPM Staff
Planning-Engineering-Operations Committee Meeting Thu, Aug 5 4:OOPM Mills/Summerfield
WACO Fri, Aug 6 7:30AM Hawkins
Finance-Accounting Committee Meeting Mon, Aug 9 4:OOPM Summerfield/Collett
Personnel-Risk Management Committee Meeting Tue, Aug 10 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Aug 11 7:OOPM Collett
Board of Directors Regular Meeting Thu, Aug 12 8:30AM
Exec-Admin-Organizational Committee Meeting Tue, Aug 17 4:OOPM Mills/Beverage
Yorba Linda City Council Tue, Aug 17 6:30PM Summerfield
MWDOC Board Wed, Aug 18 8:30AM Staff
OCWD Board Wed, Aug 18 5:OOPM Staff
Citizens Advisory Committee Meeting Mon, Aug 23 8:30AM
Yorba Linda Planning Commission Wed, Aug 25 7:OOPM Hawkins
Board of Directors Regular Meeting Thu, Aug 26 8:30AM
7/2/2010 3:04:16 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: July 8, 2010
Subject: MWD Stakeholder Meeting - August 3, 2010
STAFF RECOMMENDATION:
Authorize Directors and such staff members of the District as approved by the General Manager to
attend the meeting.
ATTACHMENTS:
Name: Description: Type:
MWD Stakeholder Mtg.pdf Meeting Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/8/2010
MB/JS 5-0
O~~~pN WATER
w
= c
r 'n
P
oG~NFRN CAW,
THE METROPOLITAN WATER DISTRICT
OF SOUTHERN CALIFORNIA
The Metropolitan Water District of Southern California is convening a second round of Stakeholder
Forums and invites representatives from public and private water agencies, governmental organizations,
the business community, environmental organizations and others to review and provide input on the
Draft Integrated Resource Plan (IRP). The final, adopted IRP will identify the core resources needed by
Metropolitan and its Member Agencies, as well as provide a recommended course of action, to help
meet future water supply and delivery needs and challenges. The 2010 Forum schedule is:
Tuesday, August 3 Thursday, August 5 Tuesday, August 10 Thursday, August 12
9:00 a.m. - 2:00 p.m. 9:00 a.m. - 2:00 p.m. 9:00 a.m. - 2:00 p.m. 9:00 a.m. - 2:00 p.m.
Doubletree Hotel Ontario Airport Marriott Ramada Conference Center MWD Headquarters
100 The City Drive 2200 East Holt Blvd. 5550 Kearny Mesa Rd 700 North Alameda
Orange, CA 92868 Ontario, CA 91761 San Diego, CA 92111 Los Angeles, CA 90012
RSVP by: July 28 RSVP by: July 30 RSVP by: August 4 RSVP by: August 6
RSVP is requested to ensure lunch and parking accommodations, please to RSVP
This second round of Forums will allow interested stakeholders to hear from the IRP planning team
about the process that has been followed to create a thoughtful and dynamic Plan, and attendees will
have the opportunity to provide feedback on what is included in the draft document. The Draft IRP will
be available on July 2, 2010 at: www.mwdh2o.com/irp
Many of you attended one of the four Stakeholder Forums held in the fall 2008, which were conducted
in Orange County, San Diego, the Inland Empire and Los Angeles. Attendees participated in a range of
discussions and provided input on topics including: future water resource options; growth and
development; uncertainty planning; partnerships; and costs.
Feedback from the Stakeholder Forums was included in a working document, which served as a starting
point for an in-depth series of IRP Technical Workgroups comprised of Metropolitan, its Member
Agencies, and other experts. These workgroups: (1) analyzed the information gained from the Forums;
(2) evaluated the major issues surrounding recycled water, groundwater, seawater desalination,
stormwater, graywater, and conservation; (3) catalogued and verified existing projects; (4) hypothesized
about potential development activities and projects in these areas; and (5) considered possible
challenges to the implementation of proposed Plan recommendations.
Following the completion of the IRP Technical Workgroups, Metropolitan's Board of Directors engaged
in a detailed Strategic Policy Review that examined various roles for Metropolitan in future resource
development and evaluated potential resource development alternatives from a technical standpoint
including conducting a cost/rate differential review among the alternatives.
This second round of Stakeholder Forums is one of the final steps as part of the IRP planning process.
Your participation is important to us, and we hope you will attend one of the four Forums. For more
information about the Integrated Resources Plan, go to: www.mwdh2o.com/irp or call JoAnn Carrillo at
213/217-6675 if you have any questions.