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HomeMy WebLinkAbout2010-07-06 - Public Information-Technology Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISRICT PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING July 6, 2010 A meeting of the Public Information-Technology Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins Pat Grady, Assistant General Manager Damon Micalizzi, Public Info Officer 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Computerized Maintenance & Management System (CMMS) Mr. Grady presented to the Committee options for vendors to provide CMMS software and implementation. Mr. Grady explained this is the last major component of our integrated, computerized business solutions and is expected to be in place by the end of the calendar year. The Committee supported staff's recommendation to select Westin-Azteca at a cost not to exceed $248,626. 2.2. GPS Automated Vehicle Location (AVL) Mr. Grady presented to the Committee staff's analysis and recommendation to select RMJ Technologies to provide hardware and support services for the GPS/AVL system. The Committee supported authorizing the General Manager to execute a Professional Services agreement with RMJ Technologies in the amount of $39,270, for the initial hardware unit cost ($21,206) and monthly monitoring service of 52 district vehicles ($18,064/year). Upon further discussion with the Committee, Director Beverage further suggested accounting for and depreciating staff's time for the installation and initial set up of the system. 3. DISCUSSION ITEMS 3.1. Hidden Hills Reservoir Neighborhood Dedication (Verbal Report) Mr. Vecchiarelli suggested the Committee re-consider a public information event marking the Dedication of the Hidden Hills Reservoir, after receiving additional input from a small number of District customers both within and outside the Hidden Hills community. The Committee decided that an "Open-House" style event would be appropriate once the construction and aesthetics of the site are completed. 1 3.2. Draft Summer Newsletter Mr. Micalizzi presented the Committee with a draft version of the Summer Newsletter. With only a minor branding edit the Newsletter was approved by the Committee. 3.3. Practice Field at Elk Mountain Reservoir (Verbal Report) Mr. Micalizzi updated the Committee on two meetings that have taken place with the local sports groups, gauging their interest and need for an additional practice field. The next meeting with the local sports groups is planned for Thursday July 8t". Preliminary layouts for the site at Elk Mountain look to be able to accommodate practice fields for younger children. 3.4. Bottled Water Update (Verbal Report) Mr. Micalizzi presented the Committee with designs for the YLWD Bottled Water Label. The Committee approved a label design, with some edits regarding the verbiage. 3.5. Conservation Ordinance Monthly Statistics Mr. Vecchiarelli presented the Committee with the Monthly Conservation Statistics. 3.6. Public Outreach Activities Mr. Micalizzi presented the Committee with the upcoming events and opportunities for public outreach. 3.7. IT Projects Monthly Status Mr. Grady updated the Committee on IT Projects currently underway including the implementation of YLWD's new Utility Billing Software and the status of YLWD's On-Line Bill Pay program. 3.8. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting was adjourned at 5:50 p.m. The next regular meeting of the Public Information-Technology Committee will be held August 3, 2010 at 4:00 p.m. 2 MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING June 28, 2010 1. CALL TO ORDER A meeting of the Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE MEMBERS PRESENT STAFF PRESENT Bill Guse Gene Scearce Pat Grady, Assistant General Mgr Bob Kiley Lindon Baker Lee Cory, Operations Manager Carl Boznanski Modesto Llanos Damon Micalizzi, PI Specialist Cheryl Borden Oscar Bugarini 2. PUBLIC COMMENTS None. 3. DISCUSSION ITEMS 3.1. City of Yorba Linda Sewers (PowerPoint Presentation) The Committee decided to draft a letter to the City Council encouraging the City to raise the sewer rates so to no longer subsidize the City- Operated Sewers with the General Fund. The Committee also decided to attend the July 6t" Prop 218 Hearing. 3.2. November Water Bond Measure (Verbal Report from OC Water Summit) This item was continued to a future meeting due to time. 3.3. Future Agenda Items. None 4. ADJOURNMENT 4.1. The Committee adjourned at 10:15 a.m. The next regular meeting of the Citizens Advisory Committee will be held July 26, 2010 at 8:30 a.m. 1