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HomeMy WebLinkAbout2010-07-08 - Board of Directors Meeting Minutes 2010-102 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 8, 2010 1. CALL TO ORDER The July 8, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:33 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Ken Vecchiarelli, General Manager Michael J. Beverage, Vice President Pat Grady, Assistant General Manager Ric Collett Art Kidman, General Counsel Phil Hawkins Steve Conklin, Engineering Manager John W. Summerfield Lee Cory, Operations Manager Stephen Parker, Finance Director John DeCriscio, Chief Plant Operator Damon Micalizzi, PI Specialist Annie Alexander, Executive Secretary OTHER VISITORS Laurie Ellen Park, Associate, McCormick, Kidman & Behrens 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Hawkins, the Board voted 5-0, to approve the Consent Calendar. 6.1. Minutes of the Regular Board of Directors Meeting Held June 24, 2010 ' Recommendation: That the Board of Directors approve the minutes as presented. 1 2010-103 6.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize ' disbursements in the amount of $766,301.56. 6.3. Progress Payment No. 26 for the Highland Reservoir Replacement Project Recommendation: That the Board of Directors approve Progress Payment No. 26 in the net amount of $240,092.45 to Schuler Engineering Corporation and 10% retention of $26,676.94 deposited to Citizens Business Bank escrow account for construction of the Highland Reservoir Replacement Project, Job No. 200309. 6.4. Approval of Change Order No. 2 for Hidden Hills Reservoir Project Recommendation: That the Board of Directors approve Change Order No. 2 in the amount of $22,376.97 and 29 additional calendar days to Pacific Hydrotech Corporation for construction of the Hidden Hills Reservoir Project, Job No. 200028. 6.5. Amendment to Professional Services Agreement for Tetra Tech, Inc. Recommendation: That the Board of Directors approve ' Amendment No. 1 to the Professional Services Agreement with Tetra Tech, Inc., to include engineering design of the Oriente Drive Pipeline Replacement, from Lakeview Avenue to Ohio Street, for a total fee increase not to exceed $63,300. 7. DISCUSSION ITEMS 7.1. Service Interruption at Santiago Booster Pump Station on Friday, June 25, 2010 Mr. Vecchiarelli asked Mr. DeCriscio to provide the Board with a brief report regarding this matter. Mr. DeCriscio explained that the power outage occurred while staff was in the process of filling the newly constructed Hidden Hills Reservoir. Staff observed that the backup gas engine started but failed several times due to a mechanical problem. District mechanics were contacted and staff delivered a portable generator shortly thereafter. Power was restored to the site before the generator was connected. Mr. Cory added that the District's Water Quality Engineer and Technician were both on location during the event and evaluating the situation. Following testing, it was determined that even though there were reports ' of lowered and fluctuating pressure, no water quality degradation had occurred. 2 2010-104 ' Mr. DeCriscio then responded to questions from the Board regarding the mechanical problem, maintenance performed for the backup gas engine, and total water storage capacity at the Hidden Hills Reservoir. Director Beverage stated that the Executive-Administrative-Organizational Committee had discussed replacing all of the District's backup gas engines with generators. Mr. Vecchiarelli confirmed that staff was looking at replacing the backup gas engines at two key locations. President Mills then invited members of the public in attendance to comment on the matter. Mark Schock addressed the Board and expressed his appreciation for the opportunity to attend the recent Executive-Administrative-Organizational Committee meeting and for staffs report to the Board regarding the matter and their recommended improvements. President Mills asked if staff had received any reports of customers totally running out of water. Mr. Schock stated that one of his neighbors did run out of water. The District received only one call and that was from Mr. Schock who reported his water pressure had dropped and inquired about ' the water quality. 8. REPORTS, INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Mills commented on a flyer he received regarding an upcoming ACWA legal education workshop in San Francisco which will include a presentation on the legal aftermath of the Freeway Complex Fire. Mr. Kidman stated that he had planned to ask Mr. Vecchiarelli to serve as a panel member for this presentation but had not yet had the chance to verify this. President Mills then requested that staff include this workshop on a future agenda for approval for Board member attendance. 8.2. Directors' Reports Director Hawkins thanked Councilmember Nancy Rikel for her positive comments about the District at the recent Yorba Linda City Council meeting. 8.3. General Manager's Report ' Mr. Vecchiarelli thanked staff for their support while he was on vacation. 8.4. General Counsel's Report None. 3 2010-105 8.5. Future Agenda Items and Staff Tasks None. t 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate: Collett Minutes of the meeting held June 30, 2010 were provided in the agenda packet. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: OCWD Annexation; Second Report on 2010 Legislative Bills; AWWA QualServe Program; Customer Feedback Report; and General Counsel's Monthly Summary Billing Report. President Mills requested that Mr. Vecchiarelli report on his attendance at the OCWD Board meeting on July 7, 2010 at this time (Item No. 10.3.). Mr. Vecchiarelli reported that OCWD staff provided their Board of Directors with a presentation outlining the history of annexation within their District and related issues. YLWD's Memorandum of Understanding will be presented to OCWD's Water Issues Committee next week and if approved, it will be forwarded to their Board of Directors for consideration the following week. Mr. Vecchiarelli then responded to questions from the Board regarding the potential fiscal impact of the annexation on other local ' water agencies. President Mills requested that staff include a Closed Session on the next Board meeting agenda for the General Manager's performance evaluation. Meeting scheduled July 20, 2010 at 4:00 p.m. 9.2. Finance-Accounting Committee (Summerfield/Collett) Alternate: Mills Meeting scheduled July 12, 2010 at 8:00 a.m. 9.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate: Surnmerre/d Meeting scheduled July 14, 2010 at 4:00 p.m. was canceled. The next meeting is scheduled for August 10, 2010. 4 2010-106 ' 9.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate: Beverage Minutes of the meeting held July 1, 2010 were provided in the agenda packet. Directors Mills and Summerfield attended. Matters discussed during the meeting were as follows: Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; Service Interruption at Santiago Booster Station; Approval of Change Order No. 2 for Hidden Hills Reservoir Project; On- Call Services Contract Amendment with MWH Americas, Inc.; Amendment to Professional Services Agreement for Tetra Tech, Inc.; Monthly Groundwater Producers Meeting Report; and Status Report on Capital Projects in Progress. Mr. Vecchiarelli reported that District customers had achieved an outstanding 18% conservation during the last fiscal year. Mr. Vecchiarelli then responded to questions from the Board regarding the conservation goal for the current fiscal year. Meeting scheduled August 5, 2010 at 4:00 p.m. 9.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate: Summerfield Minutes of the meeting held July 6, 2010 were provided at the meeting. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Computerized Maintenance & Management System; GPS Automated Vehicle Location; Hidden Hills Reservoir Neighborhood Dedication; Draft Summer Newsletter; Practice Field at Elk Mountain Reservoir; Bottled Water Update; Conservation Ordinance Monthly Statistics; Public Outreach Activities; and IT Projects Monthly Status. Mr. Vecchiarelli and Mr. Micallizi responded to questions from the Board regarding the cost of bottling District water versus purchasing and filling sports bottles. Mr. Micallizi announced that staff had conducted a "taste test" of water from 5 different District wells. The water from Well No. 19 was judged as the best tasting and will be used for bottling purposes. Director Beverage requested that staff prepare an agenda item for the next Public Information-Technology Committee meeting to discuss the possibility of including emergency preparedness information on the District's website and in the quarterly newsletter. ' Meeting scheduled August 3, 2010 at 4:00 p.m. 5 2010-107 9.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Alternate: Collett ' Meeting scheduled July 27, 2010 at 4:00 p.m. 9.7. Citizens Advisory Committee Minutes of the meeting held June 28, 2010 were provided in the agenda packet. Matters discussed during the meeting were as follows: City of Yorba Linda Sewers. Meeting scheduled July 26, 2010 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - July 6, 2010 (Mills) Director Mills attended and commented on the wastewater rate adjustment public hearing which was held during the meeting. The City Council approved the rate study but deferred a decision on adjusting the rate until their next meeting scheduled July 20, 2010. The City Council also inquired if their legal counsel had begun working on an agreement should they vote to transfer the sewer system to the District. They had not. Mr. Vecchiarelli then responded to questions from the Board regarding the , District's and City's rates for customers utilizing sewer lift stations. 10.2. MWDOC/MWD Workshop - July 7, 2010 (Staff) Staff did not attend. 10.3. OCWD Board - July 7, 2010 (Staff) Mr. Vecchiarelli reported on his attendance at this meeting under Item No. 9.1. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from July 9, 2010 -August 31, 2010 The Board reviewed the listed meetings and made no additional changes. 12. CONFERENCE AND SEMINARS 12.1. MWD Stakeholder Meeting -August 3, 2010 On a motion by Director Beverage, seconded by Director Summerfield, the Board voted 5-0 to authorize Directors and such staff members of the ' District as approved by the General Manager to attend the meeting. 6 2010-108 ' 13. CLOSED SESSION The meeting was adjourned to Closed Session at 9:21 a.m. All Directors were present. Also present were Messrs. Vecchiarelli, Grady and Kidman and Ms. Park. 13.1 Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case ' No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case No. 00333938) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) The Board reconvened in Open Session at 9:52 a.m. President Mills announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 9:53 a.m. The next regular meeting of the Board of Directors will be held July 22, 2010 at 8:30 a.m. Ken Vecchiarelli Board Secretary 7