HomeMy WebLinkAbout2010-08-12 - Board of Directors Meeting Minutes
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' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 12, 2010
1. CALL TO ORDER
The August 12, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:33 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Steve Conklin, Engineering Manager
John W. Summerfield Lee Cory, Operations Manager
' Gina Knight, HR Manager
Stephen Parker, Finance Director
Art Vega, Info Systems Administrator
Damon Micalizzi, PI Officer
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Phil Hawkins
OTHER VISITORS
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
Gary Melton, Member, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to remove Item No. 7.5. from the agenda as Director
Hawkins was not in attendance at the meeting. This item will be placed on the
next Board meeting agenda. Mr. Vecchiarelli then requested to remove Item No.
13.1. as there was no need for a Closed Session.
5. PUBLIC COMMENTS
None.
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6. CONSENT CALENDAR
On a motion by Director Summerfield, seconded by Director Collett, the Board '
voted 4-0 to approve the Consent Calendar. Director Collett abstained from
voting on Item No. 6.1. as he was not in attendance at the meeting.
6.1. Minutes of the Regular Board of Directors Meeting Held July 22, 2010
Recommendation: That the Board of Directors approve the
minutes as presented.
6.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,689,104.86,
6.3. Amendment to On-Call Services Contract with MWH Americas, Inc.
(MWH)
Recommendation: That the Board of Directors authorize approval
of On-Call Services Contract Amendment No. 3 with MWH
Americas, Inc., for a fee increase not to exceed $45,500, resulting
in a total fee of $140,740.
6.4. Approval of Change Order No. 4 for Highland Reservoir Replacement '
Project
Recommendation: That the Board of Directors approve Change
Order No. 4, a net credit to the District in the amount of $38,815.00
and the addition of 47 calendar days to Schuler Engineering
Corporation for construction of the Highland Reservoir
Replacement Project, Job No. 200309.
6.5. Award of Construction Contract for Highland Booster Station Replacement
Project
Recommendation: That the Board of Directors authorize the
President and Secretary to execute a construction agreement
between Pacific Hydrotech Corporation and the Yorba Linda Water
District for the Highland Booster Station Replacement Project in the
amount of $4,525,800, subject to the approval as to form by
General Counsel.
6.6. Brand-Name Requirements for Well No. 20 Wellhead Equipment
Recommendation: That the Board of Directors approve brand- '
name requirements for Well No. 20 Wellhead Equipment for the
items listed on the attached memorandum.
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' 6.7. Terms and Conditions for Water Service with Yorba Linda Country Club
Recommendation: That the Board of Directors approve the Terms
and Conditions for Water Service with Yorba Linda Country Club,
Job No. 200707.
6.8. Well Optimization Study Amendment No. 1 with Camp Dresser and
McKee, Inc. (CDM)
Recommendation: That the Board of Directors authorize approval
of the Consulting Services Amendment No. 1 with CDM, for a fee
increase not to exceed $35,395, resulting in a total fee of $89,785.
6.9. GPS Automated Vehicle Location (AVL) Professional Services Agreement
Recommendation: That the Board of Directors authorize the
General Manager to execute a Professional Services agreement
with RMJ Technologies in the amount of $42,293, for the initial
hardware unit cost ($22,838) and monthly monitoring service of 56
district vehicles ($19,4551year).
' Mr. Vega left the meeting at this time.
7. ACTION CALENDAR
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7.1. Memorandum of Understanding with the County of Orange for the
Utilization of AlertOC
Mr. Vecchiarelli provided the Board with a brief overview of the AlertOC
system and related benefits from participating in the Memorandum of
Understanding. Director Beverage noted that Kelly Hubbard, Emergency
Services Manager for MWDOC and Coordinator for WEROC, provided the
Executive-Administrative-Organizational Committee with a presentation
regarding the AlertOC system at their last meeting.
On a motion by Director Beverage, seconded by Director Summerfield, the
Board voted 4-0 to authorize the General Manager to enter into an MOU
between the County of Orange and MWDOC for use of the AlertOC
system.
7.2. Quitclaim for a Portion of an Existing 20-foot Wide Easement at 5465
Summerwood Lane
Mr. Vecchiarelli explained that this item was on the Action Calendar as it
was inadvertently left off the last Planning-Engineering-Operations
Committee meeting agenda. Mr. Vecchiarelli then responded to questions
from the Board regarding existing water and sewer easements on the
property.
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On a motion by Director Beverage, seconded by Director Collett, the
Board voted 4-0 to authorize the President and Secretary to execute a '
Quitclaim Deed to Mr. & Ms. Gregory Rex for abandoning the
southwesterly 150.78 feet of a 20-foot wide District easement, as recorded
in Book 11695, Page 688 of Official Records of Orange County.
7.3. Sewer Agreement for MWD's Diemer Treatment Plant
Mr. Vecchiarelli provided the Board with a brief overview of the purpose
and related advantages of the agreement. Mr. Vecchiarelli then
responded to questions from the Board regarding flow measurement and
pre-treatment of effluent discharge at the site.
On a motion by Director Collett, seconded by Director Summerfield, the
Board voted 4-0 to approve execution of the Agreement for Extraterritorial
Sewer Service Between the Metropolitan Water District of Southern
California and the Yorba Linda Water District.
7.4. OCWD Memorandum of Understanding (MOU) for Annexation
Mr. Vecchiarelli explained that preliminary drafts of the MOU had been
reviewed by the Executive-Administrative-Organizational Committee on
several occasions. The Board did not have any related questions.
On a motion by Director Summerfield, seconded by Director Collett, the '
Board voted 4-0 to execute the MOU for annexation with OCWD.
Item No. 7.5. was removed from the agenda.
7.5. General Manager's Employment Contract
8. DISCUSSION ITEMS
8.1. Draft Public Sewer Transfer Agreement
Mr. Vecchiarelli provided the Board with a PowerPoint presentation
outlining a suggested timeline of events and various conditions contained
in the draft agreement. Mr. Vecchiarelli then responded to questions from
the Board regarding possible impacts on the District's budget for FY
2010/11, repairs needed at the Greencrest sewer lift station, and
integration of the City's map data. The Board did not suggest any
revisions to the draft agreement at this time. Mr. Vecchiarelli further
reported that he had provided a copy of the draft agreement to City staff
for their review.
9. REPORTS. INFORMATION ITEMS AND COMMENTS
9.1. President's Report
'
None.
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9.2. Directors' Reports
Director Summerfield reported that he would not be available to attend the
following meetings: Finance-Accounting Committee on September 13,
2010; YL City Council on September 21, 2010; and the Board of Directors
on September 23, 2010. He also stated that he may not be able to attend
the Board of Directors meeting on September 9, 2010, but that he wouldn't
know for sure until later in the day. Following a brief discussion, Director
Mills volunteered to attend the Finance-Accounting Committee meeting
and Director Collett volunteered to attend the YL City Council meeting in
place of Director Summerfield.
9.3. General Manager's Report
Mr. Vecchiarelli reported that he had met with the new YL City Manager,
Steve Rudometkin, and discussed the draft sewer transfer agreement.
Mr. Vecchiarelli further reported that he had attended the MWD IRP
Stakeholder meeting on August 3, 2010 and the LAFCO meeting on
August 11, 2010. The District's request to annex the SAVI Ranch area
was approved during the LAFCO meeting.
9.4. General Counsel's Report
None.
' 9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Altemate: Collett
Meeting scheduled August 17, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Summerfield/Collett) Altemate: Mills
Minutes of the meeting held August 9, 2010 were provided at the meeting.
Directors Summerfield and Collett attended. Matters discussed during the
meeting were as follows: June 2010 Budget to Actual Results; Monthly
Investment Report for June 2010; SAS 114 Required Communications;
and June 2010 Debt Service Ratio Calculation.
Meeting scheduled September 13, 2010 at 4:00 p.m. Director Mills will
attend in place of Director Summerfield.
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10.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield ,
Meeting scheduled August 20, 2010 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Minutes of the meeting held August 5, 2010 were provided in the agenda
packet. Directors Mills and Summerfield attended. Matters discussed
during the meeting were as follows: Monthly Groundwater Production and
Purchased Import Water Report; Monthly Preventative Maintenance
Program Report; Amendment to On-Call Services Contract with MWH
Americas; Approval of Change Order No. 4 for Highland Reservoir
Replacement Project; Award of Construction Contract for Highland
Booster Station Replacement Project; Brand-Name Requirements for Well
No. 20 Wellhead Equipping; Sewer Agreement for MWD's Diemer
Treatment Plant; Terms and Conditions for Water Service with Yorba
Linda Country Club; Well Optimization Study Amendment No. 1 with
Camp Dresser and McKee, Inc.; Report on Preliminary Planning for Elk
Reservoir Site Development; Monthly Groundwater Producers Meeting
Report; and Status Report on Capital Projects in Progress.
Meeting scheduled September 2, 2010 at 4:00 p.m. '
10.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summenreld
Meeting scheduled August 19, 2010 at 4:00 p.m.
10.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Minutes of the meeting held July 27, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: Status of OCWD Annexation; Status of
Settlement Agreement with South County Agencies; Changes to
Metropolitan's Water Allocation Program; and Metropolitan's Integrated
Resources Plan.
Meeting scheduled September 28, 2010 at 4:00 p.m.
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' 10.7. Citizens Advisory Committee
Minutes of the meeting held July 26, 2010 were provided in the agenda
packet. Matters discussed during the meeting were as follows: City of
Yorba Linda Sewers Update; November Water Bond Measure; Hidden
Hills and Highland Reservoir Update; and Year End Conservation Update.
Meeting scheduled August 23, 2010 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - August 3, 2010 (Mills)
Director Mills attended and commented on two presentations provided at
the meeting. The first was given by Derek Nguyen regarding the District's
water quality and the second was given by Poseidon regarding the status
of their water desalination and water treatment plants.
11.2. MWDOC/MWD Workshop - August 4, 2010 (Staff)
Mr. Vecchiarelli attended and commented on MWD's Integrated Resource
Plan which was discussed during the meeting.
' 11.3. OCWD Board -August 4, 2010 (Staff)
Staff did not attend this meeting.
11.4. WACO - August 6, 2010 (Hawkins)
Director Hawkins was not in attendance to report on his attendance at this
meeting.
11.5. LAFCO - August 11, 2010 (Beverage/Staff)
Mr. Vecchiarelli attended and provided his report under Item No. 9.3.
11.6. YL Planning Commission - August 11, 2010 (Collett)
Director Collett did not attend.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from August 13, 2010 -September 30, 2010
The Board reviewed the listed meetings and made no additional changes.
13. CLOSED SESSION
Item No. 13.1 was removed from the agenda.
13.1 Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
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Name of Case: Itani, at al vs. YLWD (OC Superior Court - Case No.
00124906) ,
Name of Case: Johnson, at al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: Rodriguez vs. YLWD, at al (OC Superior Court - Case
No. 00333938) ,
Name of Case: American Security Insurance Company, at al vs.
YLWD (OC Superior Court - Case No. 00348304)
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:02 a.m. The next regular meeting of the
Board of Directors will be held August 26, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
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