HomeMy WebLinkAbout2010-07-22 - Board of Directors Meeting Minutes
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' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
July 22, 2010
1. CALL TO ORDER
The July 22, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Phil Hawkins Steve Conklin, Engineering Manager
John W. Summerfield Lee Cory, Operations Manager
' Stephen Parker, Finance Director
Damon Micalizzi, PI Specialist
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Ric Collett
OTHER VISITORS
Brett Barbra, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
Modesto Llanos, Member, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and reported on the current water supply
situation. Director Barbre then responded to questions from the Board regarding
a study to be performed by the Metropolitan Water District for an alternative
water conveyance system and water storage issues at Diamond Valley Lake.
' 6. CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Summerfield, the Board
voted 4-0, to approve the Consent Calendar.
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6.1. Minutes of the Regular Board of Directors Meeting Held July 8, 2010
Recommendation: That the Board of Directors approve the ,
minutes as presented.
6.2. Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,850,937.72.
6.3. Progress Payment No. 14 for Construction of the Hidden Hills Reservoir
Project
Recommendation: That the Board of Directors approve Progress
Payment No. 14 in the net amount of $278,693.85 to Pacific
Hydrotech Corporation for construction of the Hidden Hills
Reservoir Project, Job No. 200028.
7. ACTION CALENDAR
7.1. Orange County Council of Governments Joint Powers Agreement
Mr. Vecchiarelli briefly explained the purpose of the agreement. Director
Mills then reported that the Executive-Administrative-Organizational '
Committee had reviewed the agreement and recommended approval by
the Board.
On a motion by Director Beverage, seconded by Director Hawkins, the
Board voted 4-0 on a Roll Call to adopt Resolution No. 10-19 and execute
the amended and restated OCCOG Joint Powers Agreement.
7.2. Computerized Maintenance & Management System (CMMS)
Mr. Grady provided a brief overview of the CMMS system and its expense
tracking abilities. Director Beverage reported that the Public Information-
Technology Committee had reviewed the agreement for services and
recommended approval by the Board. Mr. Grady then responded to
questions from the Board regarding industry standards for similar
software.
On a motion by Director Beverage, seconded by Director Hawkins the
Board voted 4-0 to authorize the General Manager to execute a
Professional Services Agreement with Westin Engineering, Inc. to provide
CMMS software and implementation services at a cost not to exceed
$248,626.
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' 8. REPORTS. INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Mills commented on a recent news article regarding the salaries
of City of Bell employees. President Mills then reported on his attendance
at the OCWD Board meeting held July 21, 2010. The majority of the
OCWD Board voted to approve the District's Memorandum of
Understanding for annexation with some slight modifications to the
agreement. The associated CEQA study will take approximately one year
to complete.
8.2. Directors' Reports
None.
8.3. General Manager's Report
Mr. Vecchiarelli reported on his attendance at an OCWA luncheon held
July 21, 2010. The presenter discussed the cause of the recent LADWP
water main breaks and attributed them to water conservation. Mr.
Vecchiarelli thanked the Board for their support of the District's pipeline
replacement program which helps prevent events of this nature. Staff will
be reporting on the progress of this program at the next Planning-
Engineering-Operations Committee meeting.
8.4. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) A/temate: Collett
Minutes of the meeting held July 20, 2010 were provided at the meeting.
Directors Mills and Beverage attended. The minutes were revised to
reflect that participation in the AlertOC program would be at no cost
through May 2012 (Item No. 2.4.). Director Mills also noted that review of
the MWDOC Client Agency Agreement (Item No. 2.2.) had been removed
from the agenda and would be discussed at the MWDOC/OCWD Ad Hoc
Committee meeting scheduled July 27, 2010. Other matters discussed
during the meeting were as follows: OCWD Memorandum of
Understanding for Annexation; Orange County Council of Governments
Joint Powers Agreement; Memorandum of Understanding with the County
of Orange for the Utilization of AlertOC; AWWA Qualserve Program;
General Counsel's Monthly Summary Billing Report June 2010; and
' General Manager's Action Plan and Employment Report.
Meeting scheduled August 17, 2010 at 4:00 p.m.
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9.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills '
Minutes of the meeting held July 12, 2010 were provided in the agenda
packet. Directors Summerfield and Collett attended. Matters discussed
during the meeting were as follows: May Budget to Actual Results;
Monthly Investment Report for May 2010; and Monthly Portfolio Reports
for May 2010.
Meeting scheduled August 9, 2010 at 4:00 p.m.
Mr. Vecchiarelli reported that since moving the District's investment
portfolio from Wells Capital to CaITRUST, the District's average rate of
return on its investments has doubled.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Meeting scheduled July 14, 2010 at 4:00 p.m. was canceled.
Meeting scheduled for August 10, 2010 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee '
(Mills/Summerfield) Altemate: Beverage
Meeting scheduled August 5, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Meeting scheduled August 3, 2010 at 4:00 p.m. was rescheduled to
August 4, 2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled July 27, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Meeting scheduled July 26, 2010 at 8:30 a.m.
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' 10. INTERGOVERNMENTAL MEETINGS
10.1. WACO - July 9, 2010 (Hawkins)
Director Hawkins attended and commented on the US Army Corp of
Engineers flood control efforts at Prado Dam which was discussed during
the meeting. Director Hawkins also reported that the Committee
Chairman had requested his permission to submit his name for
consideration as the next Committee Chair.
10.2. YL Planning Commission - July 14, 2010 (Collett)
Director Collett was not in attendance to report on this meeting.
10.3. YL City Council - July 20, 2010 (Summerfield)
Director Summerfield attended and noted that the agenda had mistakenly
listed District staff as providing the City Council with a presentation on
water quality. This presentation will actually be provided at the next
meeting scheduled August 3, 2010. Director Summerfield also
commented on coyote management efforts, the new City Manager's
employment agreement and the sewer rate adjustment which were
discussed during the meeting. The City Council voted to increase the
sewer rate to $5.50 per month for the next fiscal year and plans to discuss
' the possibility of transferring the system to the District at a future meeting.
Mr. Vecchiarelli reported that he had been contacted by Mark Stowell,
Assistant General Manager and Public Works Director for the City of
Yorba Linda, who asked if the District would initiate drafting the sewer
transfer agreement and suggested the agencies could discuss sharing the
costs.
10.4. MWDOC Board - July 21, 2010 (Staff)
Staff did not attend.
10.5. OCWD Board - July 21, 2010 (Staff)
President Mills previously reported on the results of this meeting under
Item No. 8.1. Staff also attended this meeting.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from July 23, 2010 -August 31, 2010
The Board reviewed the listed meetings and made no additional changes.
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12. CONFERENCE AND SEMINARS
12.1. ACWA Continuing Legal Education for Water Professionals Conference - '
September 30 - October 1, 2010
Directors Mills and Hawkins both expressed interest in attending this
conference.
On a motion by Director Summerfield, seconded by Director Beverage, the
Board voted 4-0 to authorize Directors and such staff members of the
District as approved by the General Manager to attend the conference.
13. ADJOURNMENT
13.1. The meeting was adjourned at 9:16 a.m. The next regular meeting of the
Board of Directors will be held August 12, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
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