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HomeMy WebLinkAbout2008-09-25 - Board of Directors Meeting Minutes2008-153 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 25, 2008 The September 25, 2008 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's offices at 1717 E. Miraloma Avenue, Placentia, CA. DIRECTORS PRESENT AT ROLL CALL John W. Summerfield, President William R. Mills, Vice President Michael J. Beverage Ric Collett STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Lee Cory, Operations Manager Diane Cyganik, Finance Director Gina Knight, Human Resources Manager Annie Alexander, Executive Secretary DIRECTORS ABSENT AT ROLL CALL Paul R. Armstrong INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None. SPECIAL RECOGNITION None. CONSENT CALENDAR (Items 1 through 3) Director Mills questioned the date set for the Mid-Term Budget Review Workshop as recorded in Item 1. Following discussion, it was the consensus of the Board to approve Item 1 as presented and reschedule the workshop for October 30, 2008 at 8:00 a.m. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 4-0 to approve the Consent Calendar, with Director Collett abstaining from voting on Check No. 50051 of Item 2 because of a conflict of interest. 1. Minutes of the Regular Board of Directors meeting held September 11, 2008. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,496,549.27. 3. Investment Report for Quarter Ending June 30, 2008. Recommendation: Receive and file the investment report for the quarter ending June 30, 2008. 2008-154 Finance Director Cyganik left the meeting at this time. ACTION CALENDAR 4. Approval of Position Reclassifications and Number of Authorized Positions. Human Resources Manager Knight presented the item and reviewed the purpose of the proposed reclassification of the Sr. Project Engineer position to Sr. Project Manager and the separation of the Assistant General Manager/Engineering Manager position into two positions. Staff responded to questions from the Board regarding the need for these changes and the related fiscal impact. On a motion by Director Collett, seconded by Director Mills, the Board of Directors on a Roll Call voted 3-1-1, with Director Beverage voting No and Director Armstrong absent, to adopt Resolution 08-11 Approving the Number of Authorized Positions for Fiscal Years 2007109 and Amending Resolution No. 07-10. DISCUSSION ITEMS 5. None. REPORTS, INFORMATION ITEMS AND COMMENTS 6. a. President's Report President Summerfield had nothing to report. b. Directors' Reports Director Beverage mentioned that the District had included a flyer in this month's billing regarding the benefits of using low water use sprinkler nozzles and smart timers. MWDOC has also been placing print ads regarding the importance of water conservation in the OC Register. C. General Manager's Report Assistant General Manager Vecchiarelli announced that the District would be holding its annual Health and Benefits Fair on October 22 from 11:00 a.m. to 1:00 p.m. Flu shots will be available. The District will also be serving as a sponsor for the upcoming Yorba Linda State of the City Address and Citizen of the Year Luncheon to be held October 16 from 12:00 p.m. to 1:30 p.m. Included in the sponsorship are four seats for the event. Directors interested in attending should contact the Executive Secretary. In addition, the District conducted an All Hands Meeting on September 24 where General Manager Payne reviewed results from the recent employee and customer surveys. Assistant General Manager Vecchiarelli also provided a brief presentation regarding the District's water conservation efforts. d. General Counsel's Report None. 2 2008-155 COMMITTEE REPORTS 7. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of meeting held September 23 were presented at the meeting. Director Summerfield reported that the Committee considered an implementation plan in support of water conservation goals and development of water use efficiency baselines. Also considered were the outline and objectives for the upcoming Mid- Term Budget Review Workshop and development of an Employee Relations Resolution. Discussed during the meeting were reports on recent legislative activity, Directors' and General Manager's fees and expenses and General Counsel billing. Also discussed were agreements with Townsend Public affairs and Sacramento Advocates and the District's Conflict of Interest and Ethics Codes. Assistant General Manager Vecchiarelli stated that a news article regarding the decline in water conservation efforts by residents of the District is expected to be published in the OC Register shortly. General Manager Payne reported that Barry Brokaw with Sacramento Advocates informed staff that the State budget proposal did not include seizing the District's property tax revenue. 2) Meeting scheduled for October 21, 4:00 p.m. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for October 14, 4:00 p.m. C. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summerfield 1) Minutes of meeting held September 22 were presented at the meeting. The Committee considered upgrading the position of one Sr. Project Engineer to Sr. Project Manager and the separation of the Assistant General Manager/Engineering Manager position into two separate positions. The Committee also discussed the status of recruitments, personnel on administrative leave, and risk management activities. 2) Meeting scheduled for October 13, 4:00 p.m. 3 2008-156 d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Meeting scheduled for October 2, 4:00 p.m. Director Beverage will attend in the absence of Director Armstrong. e. Public Information -Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for October 7, 4:00 p.m. MWDOC Ad Hoc Committee (Mills/Collett) Alternate: Summerfield 1) Meeting scheduled for October 28, 4:00 p.m. g. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 12. a. Yorba Linda City Council, September 16 (Armstrong) Director Armstrong did not attend. Assistant General Manager Vecchiarelli reported that he had attended and provided the City Council with a 15-minute presentation regarding the District's water conservation awareness efforts within the City of Yorba Linda. Staff then responded to questions from the Board regarding the City's water usage and billing. b. MWDOC Board, September 17 (Staff) Staff did not attend this meeting. C. OCWD Board, September 17 (Staff) Staff did not attend this meeting. d. Yorba Linda Planning Commission, September 24 (Collett) Director Collett did not attend this meeting. Director Mills encouraged staff to attend the upcoming MWDOC Board meeting scheduled for October 15. 4 2008-157 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after September 25, 2008. Agenda is available in the District office prior to meeting. October 2008 MWDOC/MWD Joint Workshop, Oct 1, 7:30 a.m. Staff OCWD Board, Oct 1, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, Oct 2, 4:00 p.m. Mills/Beverage Public Information-Technology Committee, Oct 7, 4:00 .m. Collett/Beverage Yorba Linda City Council, Oct 7, 6:30 p.m. Summerfield District Board Meeting, Oct 9, 8:30 a.m. City of Placentia Heritage Festival Parade, Oct 11, 9:30 a.m. Personnel-Risk Management Committee, Oct 13, 4:00 p.m. Armstrong/Collett Finance-Accounting Committee, Oct 14, 4:00 .m. Bevera a/Summerfield MWDOC Board, Oct 15, 8:30 a.m. Staff OCWD Board, Oct 15, 5:00 .m. Staff Yorba Linda Planning Commission, Oct 15, 7:00 p.m. Collett Executive-Admin-Or anizational Committee, Oct 21, 4:00 .m. Summerfield/Mills Yorba Linda City Council, Oct 21, 6:30 .m. Mills District Board Meeting, Oct 23, 8:30 a.m. City of Yorba Linda Fiesta Days Parade, Oct 25, 10:00 a.m. MWDOC Ad Hoc Committee Meeting, Oct 28, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, Oct 29, 7:00 .m. Summerfield District Board Workshop, Oct 30, 8:00 a.m. November 2008 Public Information-Technology Committee, Nov 4, 4:00 p.m. Collett/Beverage Yorba Linda City Council, Nov 4, 6:30 .m. Mills MWDOC/MWD Joint Workshop, Nov 5, 8:30 a.m. Staff OCWD Board, Nov 5, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, Nov 6, 4:00 p.m. Mills/Armstrong Finance-Accounting Committee, Nov 10, 8:00 a.m. Bevera a/Summerfield Personnel-Risk Management Committee, Nov 10, 4:00 p.m. Armstrong/Collett Holiday, Nov 11 District Offices Closed District Board Meeting,-Nov 12, 8:30 a.m. Yorba Linda Planning Commission, Nov 12, 7:00 p.m. Collett Executive-Admin-Or anizational Committee, Nov 18, 4:00 .m. Summerfield/Mills Yorba Linda City Council, Nov 18, 6:30 p.m. Armstrong MWDOC Board, Nov 19, 8:30 a.m. Staff OCWD Board, Nov 19, 5:00 .m. Staff District Board Meeting, Nov 26, 8:30 a.m. Yorba Linda Planning Commission, Nov 26, 7:00 .m. * Summerfield Holiday, Nov 27-28 District Offices Closed *May be rescheduled due to the upcoming holidays. 5 2008-158 CONFERENCES AND SEMINARS 9. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. Colorado River Water Users Association Conference December 15-17, 2008 Director Beverage requested to attend this conference. Director Mills requested to attend the ACWA Conference to be held December 2-5, 2008 in Long Beach. This conference was approved for attendance at the Board of Directors meeting held May 29, 2008. ADJOURN TO CLOSED SESSION 14. Public Employee Appointment [Government Code Section 549571 Title: General Manager. There was no closed session. ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted to adjourn at 9:29 a.m. to a regular meeting of the Board of Directors scheduled for October 23, 2008 at 8:30 a.m., at 1717 E. Miraloma Avenue, Placentia 92870. Kenneth R. Vecchiarelli Assistant Secretary 6