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HomeMy WebLinkAbout2007-04-26 - Board of Directors Meeting Minutes2007-71 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 26, 2007 The April 26, 2007 regular meeting of the Yorba Linda Water District Board of Directors was called to order by Secretary Michael A. Payne at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong Michael J. Beverage William R. Mills DIRECTORS ABSENT AT ROLL CALL Ric Collett, President John W. Summerfield, Vice President STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth R. Vecchiarelli, Asst. G.M. Lee Cory, Operations Manager Amelia Cloonan, Executive Secretary Michael Robinson, Assistant Administrator Leon de Los Reyes, Wtr Quality Engineer Daniel Ornelas, Maintenance Distr. Optr II Ron Hazzard, Meter Svs Technician Rick De Anda, Meter Reader I Mike Melinte, Maintenance Worker I Due to the absence of President Collett and Vice President Summerfield, General Manager Payne outlined the procedure to elect an Acting President for the meeting. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 3-0 to appoint Director Mills Acting President for this meeting. INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Brett Barbre, MWDOC Director, and Paul Gorman, Assistant Tax Collector, Orange County entered the meeting at 8:34 a.m. SPECIAL RECOGNITION Operations Manager Cory introduced the individuals noted below and stated the District was recognizing their achievement in passing the test for their State of California Water Distribution certification: Leon de Los Reyes, Water Quality Engineer, achieved Water Distribution V Daniel Ornelas, Maintenance Distribution Operator II, achieved Water Distribution III Ron Hazzard, Meter Services Technician, achieved Water Distribution III Ricky DeAnda, Meter Reader I, achieved Water Distribution I Michael Melinte, Maintenance Worker I, achieved Water Distribution II Leon de Los Reyes, Daniel Ornelas, Ron Hazzard, Rick De Anda, Michael Melinte and Mike Robinson left the meeting at 8:37 a.m. MWDOC Director Barbre thanked the Board for their support of MWDOC in the Municipal Services Review. Mr. Barbre representing the Orange County Treasurer's -1- 2007-72 Office presented a copy of a letter addressed to the Orange County Board of Supervisors explaining the issue of what was reported as a failure by the Treasurer's Office to make an interest payment to investment pool participants. Assistant Treasurer Paul Gorman explained the process by which interest is credited to participants' accounts monthly, investors are informed the amount they have accrued, but the money actually goes into the participant's accounts only after it is received. Brett Barbre explained in February, OCWD's CFO Sharon Kolke did not see interest credited as was projected. The Treasurer's Office responded to her inquiry by saying there was not enough cash to make the payment. Ms. Kolke communicated her understanding of the situation to others at OCWD and rumors flew. OCWD subsequently pulled their money out of the pool. General Counsel Kidman commented it appeared to be the difference between accrual and cash, and this situation probably occurs frequently. In this instance, the OCWD CFO picked up on it and may have overreacted. General Manager Payne thanked Brett Barbre for all the help MWDOC provided to the Yorba Linda Water District during the Diemer shutdown. Brett Barbre and Paul Gorman left the meeting at 9:25 a.m. CONSENT CALENDAR (Items 1 through 4) On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 3-0 to approve the Consent Calendar. 1. Minutes of the Regular Board of Directors meeting held April 12, 2007. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $3,211,930-14. 3. Approve Progress Payment No. 8 for the Cast Iron Replacement and Sewer Improvement Projects Recommendation: That the Board of Directors approve Progress Payment No. 8 in the net amount of $434,747.68 to Vido Artukovich and Son Inc./Vidmar Inc., a Joint Venture. Job Nos. 200407, 200515, 200516, 200603 and 200604. 4. Approve Rejecting and Referring Damage Claim. Recommendation: That the Board of Directors reject and refer to ACWA-JPIA the claim filed by John Lim, 17525 Monette Circle, Yorba Linda. -2- 2007-73 ADJOURN TO CLOSED SESSION 5. Public Employee Performance Evaluation [Government Code Section 54957] Title: General Manager No Closed Session was held. ACTION CALENDAR 6. None DISCUSSION ITEMS 7. Status Report on the Terms and Conditions for the Placentia Yorba Linda Unified School District Annexation. Recommendation: This is for information only. No action is required. General Manager Payne reported the District has not yet met with PYLUSD. At the PYLUSD Board meeting on Tuesday, it was announced the opening of the high school will be moved back to September 2009. General Manager Payne spoke with Jim Jennings yesterday regarding the lack of information being provided to YLWD. The PYLUSD is gathering information and will meet with the District. The District wants to be ready for a September opening, because that is when their income stream commences. Director Armstrong asked staff for a heads up to the Directors if there is any action in the interim between Board meetings. 8. Status Report on YLWD's request to Orange County Water District for the annexation of Districts lands. Recommendation: This is for information only. No action is required. General Manager Payne stated there is a lot to report in many different areas. There is a move by Golden State to garner opposition to IRWD annexation. A copy of a report received from them was presented to the Board members. It has not yet been evaluated. General Manager Payne reported on meetings planned over the next two weeks with other groundwater producing agencies. Assistant General Manager Vecchiarelli reported on the OCWD Board meeting held last week. Their Board moved to recognize there is an overdraft situation. There was a motion and a second to adopt staffs' request to raise the BPP and associated RA, with a vote of 6 ayes and 3 noes. The motion failed. An alternative motion also failed. The public hearing was continued to April 25. OCWD must set the BPP and RA before the end of April, because if they fail to act there is no BPP or RA. At the meeting on the 25th, there was a large representation of groundwater producers. The motion that will support a 74% BPP and an RA of $237 did pass. General Manager Payne stated the RA and BPP have a lot of impact on the question of annexations. Director Mills asked if in the future the District should have discussions about some way to differentiate our annexation as opposed to IRWD. Staff is working with other agencies to accomplish this. -3- 2007-74 REPORTS. INFORMATION ITEMS AND COMMENTS 9. a. President's Report There was no report. b. Directors Reports Director Beverage stated the District should consider lapel pins for the District's anniversary and for those visiting or touring the District. General Manager Payne stated this would be added to the Public Information Committee agenda. c. General Managers Report General Manager Payne questioned the Board about the timing for a report on the Bryant Ranch groundwater. Director Mills asked that the matter be brought one more time to the Planning-Engineering-Operations Committee on May 3 and then go to the Board on May 10. On May 5, the groundbreaking and recognition of Water Awareness Month will take place at the Richfield Plant from 9:00 a.m. to 12 noon. d. General Counsel's Report General Counsel Kidman had nothing further to report. COMMITTEE REPORTS 10. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Armstrong 1) The Minutes of the meeting held April 17 were in the Agenda. The committee discussed ACWA's request for a scholarship to honor Steven Hall and considered the City of Yorba Linda's sewer system acquisition. Under standing items, there were reports on legislative activities and grant applications. Directors and General Manager's fees and expenses were discussed. A letter regarding Emergency Services and Homeland Security was presented. 2) Meeting scheduled for May 15, 4:00 p.m. b. Finance-Accounting Committee (Mills/Beverage) Alternate: Summerfield 1) The Minutes of the meeting held April 10 were in the Agenda and were covered at the last Board meeting. -4- 2007-75 The committee considered Financial Statements for the eighth month ending February 28, 2007. Standing Items discussed by the committee included a review of the Investment Report for the month ending February 28, 2007 and a monthly status report of Wells Capital Management as of March 31, 2007. The Orange County Water District proposed Replenishment Assessment (RA) Rates and Basin Production Percentages (BPP) were also discussed. 2) A meeting is scheduled for May 11, 9:00 a.m. c. Personnel-Risk Management Committee (Summerfield/Armstrong) Alternate: Mills 1) Meeting scheduled for May 14, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Mills) Alternate: Collett 1) Meeting scheduled for May 3, 4:00 p.m. e. Public Information Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for May 1, 4:00 p.m. f. Building Ad Hoc Committee (Summerfield/Beverage) Alternate: Armstrong 1) The Minutes of meeting held April 19 were in the Agenda. Director Beverage stated the Board will be involved in planning the appearance of public access space and the boardroom but not in planning the appearance of working facility areas. A report was presented to the committee on the status of construction progress. Four individuals will be coming in with plans for the water feature. Interior design was discussed as was City of Placentia issues and improvements to Richfield Road, Mira Loma Street and storm drains. Reports were given on the status of the City of Placentia permits/fees and OCSD permits/fees. 2) Meeting scheduled for May 17, 4:00 p.m. -5- 2007-76 g. MWDOC Ad Hoc Committee (Beverage/Collett) Alternate: Mills 1) Minutes of meeting held April 24 will appear in the Board agenda for May 10. Director Beverage reported there was an update on the MWDOC MSR process and budget and the possibility of assistance with our project through a new Metropolitan Local Project program. Retail agencies rate increases were discussed. 2) Next meeting scheduled for June 26, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Beverage/Payne) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 11. a. Yorba Linda City Council, April 17 (Collett) This item was continued to the next Agenda. b. MWDOC Board, April 18 (Staff) No one attended. c. OCWD Board, April 18 (Staff) Information was presented under Item No. 8. d. Yorba Linda Planning Commission, April 25. No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 26, 2007. Agenda is available in the District office prior to meeting. Mav 2007 Public Information Committee, May 1, 4:00 .m. Collett/Beverage Yorba Linda City Council, May 1, 6:30 .m. Collett MWDOC/MWD Joint Workshop, May 2, 8:30 a.m. Staff OCWD Board, May 2, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, May 3, 4:00 .m. Armstrong/Mills WACO, May 4, 7:30 a.m. Mills Water Awareness Month and Dedication of Administration Building, May 5, 9 a.m. to 12 noon, Dedication 11:00 a.m., Richfield Plant -6- 2007-77 Finance-Accounting Committee, May 8, 4:00 .m. Mills/Beverage Yorba Linda Planning Commission, May 9, 6:30 .m. Armstrong Personnel-Risk Management Committee, May 14, 4:00 .m. Summerfield/Armstron Executive-Admin-Or anizational Committee, May 15, 4:00 .m. Collett/Summerfield Yorba Linda City Council, May 15, 6:30 .m. MWDOC Board, May 16, 8:30 a.m. Staff OCWD Board, May 16, 5:00 p.m. Staff Building Ad Hoc Committee, May 17, 4:00 .m. Summerfield/Bevera e Yorba Linda Planning Commission, May 23, 6:30 .m. Summerfield **A Director will be notified if there are items of importance to the District. June 2007 WACO, May 4, 7:30 a.m. Mills Public Information Committee, June 5, 4:00 .m. Collett/Beverage Yorba Linda City Council, June 5, 6:30 .m. Collett MWDOC/MWD Joint Workshop, June 6, 8:30 a.m. Staff OCWD Board, June 6, 5:00 .m. Staff Planning-Engineering-Operations Committee, June 7, 4:00 p.m. Armstrong/Mills Personnel-Risk Management Committee, June 11, 4:00 .m. SummerfieId/Arm strong Finance-Accounting Committee, June 12, 4:00 .m. Mills/Beverage Yorba Linda Planning Commission, June 12, 6:30 .m. Armstrong Executive-Admin-Or anizational Committee, June 19, 4:00 .m. Collett/Summerfield Yorba Linda City Council, June 19, 6:30 .m. Mills MWDOC Board, June 20, 8:30 a. m. Staff OCWD Board, June 20, 5:00 .m. Staff Building Ad Hoc Committee, June 21, 4:00 .m. Summerfield/Bevera e Yorba Linda Planning Commission, June 27, 6:30 .m. Summerfield CONFERENCES AND SEMINARS 12. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None ADJOURNMENT On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 3-0 to adjourn at 10:25 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, May 10, 2007, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. Michael A. Payne Secretary -7- 2007-78