The URL can be used to link to this page

Home My WebLink About2010-09-23 - Board of Directors Meeting Minutes 2010-137 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 23, 2010 1. CALL TO ORDER The September 23, 2010 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Mills at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT William R. Mills, President Ken Vecchiarelli, General Manager Michael J. Beverage, Vice President Pat Grady, Assistant General Manager Ric Collett Steve Conklin, Engineering Manager Phil Hawkins Lee Cory, Operations Manager ' Stephen Parker, Finance Director Anthony Manzano, Sr Project Manager John DeCriscio, Chief Plant Operator John Brundahl, Sr Plant Operator Annie Alexander, Executive Secretary DIRECTORS ABSENT John W. Summerfield OTHER VISITORS Nancy Rikel, Mayor Pro Tem, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION 6.1. Recognize John Brundahl, Senior Plant Operator, for Completion of the ACWA/JPIA Professional Development Program ' The Board of Directors commended Mr. Brundahl for completion of the Supervisor Basics specialty in the ACWA/JPIA Professional Development Program. I 1 2010-138 Messrs. DeCdscio and Brundahl left the meeting at this time. ' 7. CONSENT CALENDAR Staff responded to questions from Director Beverage regarding a few bill payments included on Item No. 7.2. On a motion by Director Beverage, seconded by Director Collett, the Board voted 4-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 54973 of Item No. 7.2. as he had a financial interest with the vendor. 7.1. Minutes of the Regular Board of Directors Meeting Held September 9, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,997,323.12. 7.3. Progress Payment No. 28 for the Highland Reservoir Replacement Project ' Recommendation: That the Board of Directors approve Progress Payment No. 28, in the net amount of $251,805.53, to Schuler Engineering Corporation and 5% retention of $13,252.92, deposited to Citizens Business Bank escrow account, for construction of the Highland Reservoir Replacement Project, Job No. 200309. 8. ACTION CALENDAR 8.1. Water Supply Assessment for the City of Yorba Linda 2008/2014 Housing Element Mr. Conklin explained that staff had received a request from the City of Yorba Linda to prepare a Water Supply Assessment for their 2008/2014 Housing Element and Implementation Plan for the potential rezoning of 13 properties to higher density, multi-family residential communities. Staff has completed the assessment and estimates a maximum annual demand of 553 AF per year for this project. The Planning-Engineering-Operations Committee reviewed this matter at its meeting on September 8, 2010 and supports staff recommendation. Mr. Conklin then responded to questions from the Board regarding the assessment. On a motion by Director Beverage, seconded by Director Hawkins, the ' Board voted 4-0 to adopt the Water Supply Assessment for the City of Yorba Linda's Draft 2008-2014 Housing Element and Implementation Plan, to be incorporated as part of the Project Draft EIR. 2 2010-139 ' 8.2. MWDOC Turf Removal Rebate Program Mr. Vecchiarelli stated that this item had not been presented to the Public Information-Technology Committee due to time constraints. Mr. Vecchiarelli then explained that MWDOC was looking to implement a new turf removal rebate program. The program would require participating agencies to conduct their own before and after inspections. Mr. Vecchiarelli reported the District could provide matching funds from currently budgeted conservation programs up to $10K. Mr. Vecchiarelli then responded to questions from the Board regarding the budget for this program, the possible linking of programs currently being offered at the Fullerton Arboretum, and the City of Yorba Linda's landscape ordinance. On a motion by Director Beverage, seconded by Director Collett, the Board voted 4-0 to participate in MWDOC's Turf Removal Rebate Program with matching funds up to $10,000. 8.3. ISDOC Quarterly Meeting, Executive Committee Election and Ratification of Annual Membership Dues Mr. Vecchiarelli explained that in conjunction with its regular quarterly meeting on September 30, 2010, ISDOC would be conducting an Executive Committee election and asking its membership to ratify their annual dues. ISDOC has requested that the Board designate one ' representative and one alternate to vote on the District's behalf at this meeting. The Board then discussed whether or not they supported the slate of candidates for the Executive Committee. Following further discussion it was determined that Director Beverage would attend the meeting and vote on the District's behalf. On a motion by Director Mills, seconded by Director Hawkins, the Board voted 4-0 to instruct Director Beverage to vote for the slate of candidates as recommended by the ISDOC Nominating Committee or vote for candidates individually by position as he saw fit. 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports None. 9.3. General Manager's Report Mr. Vecchiarelli reported on his attendance at the CSDA pre-conference ' workshop held September 20, 2010 regarding effective strategic planning for special districts. 9.4. Future Agenda Items and Staff Tasks None. 3 2010-140 10. COMMITTEE REPORTS ' 10.1. Executive-Administrative-Organizational Committee (Mills/Beverage) Alternate: Collett Minutes of the meeting held September 21, 2010 were provided at the meeting. Directors Mills and Beverage attended. Matters discussed during the meeting were as follows: ISDOC Quarterly Meeting, Executive Committee Election and Ratification of Annual Membership Dues; Revised Public Sewer Transfer Agreement; AWWA QualServe Self-Assessment Survey Results; and General Counsel's Monthly Summary Billing Report for August 2010. Meeting scheduled October 19, 2010 at 4:00 p.m. 10.2. Finance-Accounting Committee (Summerfield/Collett) Alternate: Mills Minutes of the meeting held September 13, 2010 were provided in the agenda packet. Directors Collett and Mills attended. Matters discussed during the meeting were as follows: July 2010 Budget to Actual Results; Monthly Investment Report for July 2010; and 2010 Audit Update. ' Meeting scheduled October 11, 2010 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Collett/Hawkins) Alternate: Summerfield Meeting scheduled September 14, 2010 at 4:00 p.m. was cancelled. Meeting scheduled October 12, 2010 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Mills/Summerfield) Alternate: Beverage Meeting scheduled October 7, 2010 at 4:00 p.m. was rescheduled to October 6, 2010 at 4:00 p.m. 10.5. Public Information-Technology Committee (Beverage/Hawkins) Alternate: Summerfield Minutes of the meeting held September 16, 2010 were provided in the agenda packet. Matters discussed during the meeting were as follows: IT Projects Monthly Status; GIS & IT Master Plan Elements; Proposed YLWD ' Bottled Water Policy; Sports Groups Interest in Elk Mountain Project; Fullerton Arboretum Water Conservation Class Curriculum; Fall Newsletter Content; Public Outreach Activities; and Conservation Ordinance Monthly Statistics. 4 2010-141 ' Meeting scheduled October 5, 2010 at 4:00 p.m. was rescheduled to October 20, 2010 at 4:00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Mills/Beverage) Altemate: Collett Meeting scheduled September 28, 2010 at 4:00 p.m. 10.7. Citizens Advisory Committee Meeting scheduled September 27, 2010 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. WACO - September 10, 2010 (Hawkins) Director Hawkins attended and commented on a presentation provided by Mr. Vecchiarelli and Art Kidman at the meeting regarding the status of the Freeway Complex Fire litigation. 11.2. MWDOC Board - September 15, 2010 (Staff) Staff did not attend. 11.3. OCWD Board - September 15, 2010 (Staff) Staff did not attend. Mr. Vecchiarelli commented on the Santiago Pump Station Project which was discussed during the meeting. 11.4. YL Planning Commission - September 15, 2010 (Hawkins) Director Hawkins attended and stated that it was a very light agenda with only two conditional use permits being considered. 11.5. YL City Council - September 21, 2010 (Collett) Director Collett attended and stated that there was nothing of note on the agenda. The majority of the meeting was taken up with public comments regarding an officer involved shooting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from September 24, 2010 -October 31, 2010 The Board reviewed the listed meetings and made no additional changes. 5 2010-142 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:20 a.m. The next regular meeting of the ' Board of Directors will be held October 14, 2010 at 8:30 a.m. Ken ecchiarelli Board Secretary 1 1 6