HomeMy WebLinkAbout2010-10-28 - Board of Directors Meeting Minutes
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
October 28, 2010
1. CALL TO ORDER
The October 28, 2010 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Ken Vecchiarelli, General Manager
Michael J. Beverage, Vice President Pat Grady, Assistant General Manager
Ric Collett Steve Conklin, Engineering Manager
Phil Hawkins Lee Cory, Operations Manager
John W. Summerfield Stephen Parker, Finance Director
Earl Hamanaka, Engineering Tech II
Damon Micalizzi, PI Officer
Annie Alexander, Executive Secretary
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
Gary Melton, Member, YLWD Citizens Advisory Committee
Greg Meyers, Member, YLWD Citizens Advisory Committee
Modesto Llanos, Member, YLWD Citizens Advisory Committee
Bob Kiley, Member, YLWD Citizens Advisory Committee
Alice Armstrong
Sheri Cassidy
Loren Nason
Sondra Nason
Connor Nason
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to remove Item No. 6.2. from the agenda as Ms.
Weber was not in attendance at the meeting. The Board agreed.
Item Nos. 6.1. and 6.3. were taken out of order.
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6. SPECIAL RECOGNITION ,
6.1. Presentation of Proclamation to Connor Nason for His Artwork Used on
the Inaugural Edition of YLWD Bottled Water
President Mills presented a proclamation to Connor Nason and his
parents in recognition of his artwork, which was used on the inaugural
edition of the District's bottled water.
Mr. Vecchiarelli then recognized Mrs. Armstrong and Ms. Cassidy, wife
and daughter of the late Paul Armstrong, former Board member. Mr.
Vecchiarelli explained that it was one of Mr. Armstrong's sincere desires
that the District bottle its water. The District will not be selling the bottled
water but will be providing it free of charge at various community events
as a public service.
Both the Nason and Armstrong families were then presented with a case
of bottled water after which they left the meeting.
6.2. Presentation of Proclamation to Jill Weber for 21 Years of Service to the
District
This item was removed from the agenda.
6.3. Presentation of Proclamation to Earl Hamanaka for 35 Years of Service to '
the District
President Mills presented a proclamation to Mr. Hamanaka for 35 years of
service to the District. The Board then thanked Mr. Hamanaka for his
many years of dedication.
Mr. Hamanaka left the meeting at this time.
5. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
President Mills stated that Item 7.3 on the consent calendar had been discussed
with the Executive-Administrative-Organizational Committee at their meeting
October 19 and the Committee supported staff's recommendation. On a motion
by Director Beverage, seconded by Director Summerfield, the Board voted 5-0 to
approve the Consent Calendar.
7.1. Minutes of the Regular Board of Directors Meeting Held October 14, 2010
Recommendation: That the Board of Directors approve the
minutes as presented. '
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7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $559,460.93.
7.3. Posting of Draft Minutes from Public Financing Corporation (PFC)
Meetings
Recommendation: That the Board of Directors authorize staff to
post the draft PFC minutes in Laserfiche, accessible on the
District's website prior to PFC approval. The documents will have a
watermark clearly identifying them as "Draft" subject to approval by
the PFC Board.
8. REPORTS, INFORMATION ITEMS AND COMMENTS
8.1. President's Report
None.
8.2. Directors' Reports
None.
' 8.3. General Manager's Report
Mr. Vecchiarelli offered his best wishes to Director Collett for his birthday.
Mr. Vecchiarelli then reported that the Human Resources Department had
organized a health benefits fair for District employees on October 27,
2010. The event was well attended and considered a success. District
employees will also be holding a Thanksgiving potluck lunch in November
to which the Board members will be invited.
8.4. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of the meeting held October 19, 2010 were provided in the
agenda packet. Directors Mills and Beverage attended. Matters
discussed during the meeting were as follows: Posting of Draft Minutes
from Public Financing Corporation Meetings; E-Civis Grants Management;
Final Report on 2010 Legislative Bills; General Counsel's Monthly
' Summary Billing Report; and Continuing Education Plan & Expense
Reimbursement.
Meeting scheduled November 18, 2010 at 4:00 p.m.
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9.2. Finance-Accounting Committee '
(Summerfield/Collett) Alternate: Mills
Meeting scheduled November 8, 2010 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summen`ie/d
Meeting scheduled November 9, 2010 at 4:00 p.m. was cancelled due to a
very light agenda.
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Altemate: Beverage
Meeting scheduled November 4, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: SummerFeld
Minutes of meeting held October 20, 2010 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: IT Projects Monthly Status; YLWD t
Bottled Water Update; Review of YLWD's Fall Newsletter; History of
YLWD Video; Water Education for Elementary Schools in YLWD; Public
Events Update; Conservation Ordinance Monthly Statistics.
Meeting scheduled November 2, 2010 was rescheduled to November 9,
2010 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Meeting scheduled November 16, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Minutes of meeting held October 25, 2010 were provided at the meeting.
Mr. Meyers addressed the Board and provided a summary of the matters
discussed during the meeting as follows: YLWD Bottled Water Update;
Results of Fire Flow Testing in Hidden Hills Area; Update on Current
Rebates for Water Saving Devices; Upcoming Events; and Board of
Directors Meeting Minutes.
Director Hawkins reported that he knew of an individual that was '
interested in serving on the Committee. The Board then discussed the
application process and determined that persons interested in serving on
the Committee should submit a letter of interest to the Board.
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' Mr. Vecchiarelli then responded to questions from the Board regarding the
source of the bottled water (Well 19) and recent media reports of health
risks associated with refilling plastic bottles.
Director Barbre addressed the Board and suggested that the next edition
of water bottles include a statement indicating how many times the water
bottle can be refilled for a nominal cost compared to the cost of
purchasing additional bottled water.
Councilmember Rikel then asked how the water source for the bottled
water was determined. Mr. Vecchiarelli replied that staff had conducted
an internal taste test, with Well No. 19 determined as the winner.
Meeting scheduled November 22, 2010 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - October 19, 2010 (Summerfield)
Director Summerfield attended and reported that at the end of the
meeting, the City Council requested their staff to research the possibility of
calling a special election regarding the proposed transfer of the
maintenance of the City owned sewer systems to the District.
' 10.2. MWDOC Board - October 20, 2010 (Staff)
Staff did not attend however Mr. Vecchiarelli reported the MWDOC Board
did approve a turf removal program at this meeting and provided a brief
summary of the program. Director Barbra commented on the vote by the
MWDOC Board and noted he did not support the program.
10.3. OCWD Board - October 20, 2010 (Staff)
Mr. Vecchiarelli and Mr. Conklin attended this meeting. Mr. Vecchiarelli
reported that a majority of the OCWD Board did not approve award of a
contract for preparation of the CEQA documents required for the
annexation to OCWD requested by YLWD, IRWD and the City of
Anaheim. Unfortunately, only two consulting firms replied to the request
for proposals and there was a significant cost difference between both
proposals. The OCWD Board instructed their staff to reissue another
request for proposals. This will cause another 2-3 month delay in the pre-
annexation process. Mr. Vecchiarelli then responded to questions from
the Board regarding the cost differences in the two proposals received and
the annexation request itself.
10.4. YL Planning Commission -October 27, 2010 (Hawkins)
' Director Hawkins attended and reported that while there were no action
items on the agenda, the Commission did discuss two traffic studies.
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11. BOARD OF DIRECTORS ACTIVITY CALENDAR '
11.1. Meetings from October 29, 2010 -November 30, 2010
The Board reviewed the listed meetings and made no additional changes.
12. ADJOURNMENT
12.1. The meeting was adjourned at 9:15 a.m. The next regular meeting of the
Board of Directors will be held November 10, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
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