HomeMy WebLinkAbout2010-10-06 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
October 6, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Monthly Groundwater Production and Purchased Import Water Report.
Mr. Vecchiarelli reported that water demand for September was 0.7%
above that projected by staff and that overall, water demand is still 17.7%
below the conservation percentage established in July 2009. He also
reported that 65.1% of demands since July 2010 have been met with
imported water, which will be reduced later in the year when the higher
price for MWD water goes into effect. Mr. Vecchiarelli also noted that the
average monthly temperature of 70.8 degrees for September was lower
than the prior two years, and that monthly total water use was also lower.
2.2. Monthly Preventative Maintenance Program Report.
Mr. Cory reported on PM progress, noting that a new report format will be
developed that will provide more details on progress and will be expanded
to show PM progress on the District's 40 plus pressure-regulating stations.
He also noted that PM progress is not uniform for facilities; rather, the field
crews concentrate on one work element for greatest efficiency and then
move to another in later months. Mr. Vecchiarelli reported that in addition
to other tasks, field staff completed retrofitting of the District's 37 sampling
stations throughout the water system.
The Committee asked about the fire hydrant testing performed this date in
Hidden Hills. Mr. Vecchiarelli reported that the testing was successfully
completed, under the observation of a representative from the Orange
County Fire Authority and local, interested homeowners. He noted that
the data collected indicates that hydrant flows at all test sites exceeded
2,400 gallons per minute, in some areas over twice that amount. All areas
tested well in excess of the 1,500 gallons per minute per the fire code for
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single-family developments. The Committee asked that staff provide a
summary report of the testing and findings at the October 14 Board
meeting.
3. ACTION CALENDAR
3.1. Engineering Services for the 2010 Waterline Replacement Project.
Mr. Conklin reported that staff solicited proposals from five consulting
engineering firms for engineering design services for the replacement of
old District pipelines in eight locations. Information was provided to the
Committee showing the location of each site. Following discussion, the
Committee supported staff recommendation that the Board authorize
execution of an agreement with RBF Consulting, Inc., for a fee not to
exceed $219,309 for engineering design, bidding support and construction
management services for the project.
4. DISCUSSION ITEMS
4.1. Groundwater Producers Meeting Report
Mr. Conklin reported on the September 8, 2010 monthly meeting of the
groundwater producers. He reported that for the preparation of the
Program EIR for the proposed annexation by IRWD, Anaheim and YLWD
to OCWD, two proposals were received by OCWD, prepared by
Chambers Group and by Michael Brandman Associates. The proposal
review team of staff from IRWD, Anaheim, YLWD and OCWD
unanimously recommended the Brandman proposal based on staff
experience and qualifications, background and experience, and familiarity
with the project and issues. Negotiations are in progress between the
review team and Brandman on final scope and fee.
4.2. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects in planning, design
and construction.
4.3. Future Agenda Items and Staff Tasks.
None.
5. ADJOURNMENT
5.1. The meeting adjourned at 4:45 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held November 4,
2010 at 4:00 p.m.
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