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HomeMy WebLinkAbout2011-01-13 - Board of Directors Meeting Minutes 2011-001 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 13, 2011 1. CALL TO ORDER The January 13, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Pat Grady, Assistant General Manager Ric Collett Steve Conklin, Engineering Manager Robert R. Kiley Gina Knight, Human Resources Mgr ' Gary T. Melton Stephen Parker, Finance Director Damon Micalizzi, PI Officer Miguel Serna, HR Analyst Amelia Cloonan, Personnel Technician Annie Alexander, Executive Secretary OTHER VISITORS Art Kidman, General Counsel, McCormick, Kidman & Behrens Jerry Gladbach, President, ACWA/JPIA Melody McDonald, Executive Committee Member, ACWA/JPIA Andy Sells, Chief Financial & Operations Officer, ACWA/JPIA Peter Kuchinsky, Senior Risk Management Consultant, ACWA/JPIA Nancy Rikel, Mayor, City of Yorba Linda Mark Schock, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA President Beverage announced that the CRWUA Conference report and related video listed under Item No. 9.2. would be moved to the next agenda. President Beverage further announced that Item No. 13.1. would be deleted from the agenda as Directors Kiley and Melton would be attending the tour on a different date. 1 2011-002 Mr. Vecchiarelli then requested to add the following item to the agenda as there ' was a need to take immediate action on this item and the need for action came to staffs attention subsequent to the agenda being posted. 14.2. Conference With Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD On a motion by Director Collett, seconded by Director Kiley, the Board voted 5-0 to add Item No. 14.2. to the agenda. 5. PUBLIC COMMENTS None. 6. PRESENTATIONS 6.1. Presentation by Andy Sells Regarding Services Provided by ACWA/JPIA Mr. Sells introduced himself and Messrs. Gladbach, Kuchinsky and Ms. McDonald. Mr. Sells then provided the Board with a PowerPoint ' Presentation regarding ACWA/JPIA's programs and services. Mr. Gladbach addressed the Board and commented on the structure and makeup of the ACWA/JPIA. Ms. McDonald addressed the Board and thanked the District for its participation in ACWA/JPIA. Mr. Kuchinsky addressed the Board and commented on the District's loss run report and participation in ACWA/JPIA's TargetSafety employee training program. Mr. Sells then presented the District with a premium refund check of $99,214. A brief recess was declared at 9:01 a.m. The meeting reconvened at 9:05 a.m. Mr. Kidman addressed the Board and thanked the representatives from ACWA/JPIA for their support the last two years following the Freeway Complex Fire. President Beverage thanked Ms. Knight for her work related to Risk Management. Mr. Serna and Ms. Cloonan left the meeting at this time. 2 2011-003 ' 7. CONSENT CALENDAR President Beverage removed Item No. 7.3. from the Consent Calendar for separate action. On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5-0 to approve Item Nos. 7.1. and 7.2. of the Consent Calendar. Director Collett abstained from voting on Check No. 55675 of Item No. 7.2. as he has a financial interest with the vendor. 7.1. Minutes of the Regular Board of Directors Meeting Held December 22, 2010 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,293,750.14. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION ' 7.3. Water Quality Mixer for Hidden Hills Reservoir President Beverage explained that he had removed this item from the Consent Calendar to allow for Board discussion prior to consideration. Mr. Conklin then provided a brief overview of the matter explaining that the District is currently facing water quality concerns at the Hidden Hills Reservoir due to low water demand. Staff is recommending that the District install a mixer in both of the bays at the reservoir. Mr. Conklin then responded to questions from the Board regarding the length of time it would take to fill the reservoir and its original specifications. Director Collett stated the Planning-Engineering-Operations Committee had reviewed this matter at its meeting held January 6, 2011 and supported staffs recommendation. On a motion by Director Hawkins, seconded by Director Melton, the Board voted 5-0 to approve a sole-source Purchase Agreement with Process Solutions, Inc., to provide and install a Tank Shark Reservoir Management System for Hidden Hills Reservoir for a total cost of $72,250. 8. ACTION CALENDAR 8.1. Employee Agreements for the Period July 1, 2010 through June 30, 2011 ' Mr. Vecchiarelli explained that negotiations with the District's Employees Association Bargaining Unit had been taking place for the past few months. Mr. Vecchiarelli then responded to questions from the Board regarding a timeline for negotiations for the next fiscal year and stated that staff is planning to begin this process in February 2011 so that the next 3 2011-004 MOU could be presented to the Board for consideration along with the ' budget in June. President Beverage commented that he was disappointed with the length of time and funds expended to complete these negotiations and encouraged staff to try to complete the next process in a shorter time period. On a motion by Director Collett, seconded by Director Kiley, the Board voted 5-0 on a Roll Call to approve Resolution No. 11-01 Adopting the Memorandum of Understanding and Pay Plan Between the District and the Yorba Linda Water District Employees Association. On a motion by Director Collett, seconded by Director Melton, the Board voted 5-0 on a Roll Call to approve Resolution No. 11-02 Adopting the Employee Compensation Letter and Pay Plan for Supervisory and Confidential Employees. On a motion by Director Melton, seconded by Director Kiley, the Board voted 5-0 on a Roll Call to approve Resolution No. 11-03 Adopting the Employee Compensation Letter and Pay Plan for Management Employees. 9. REPORTS. INFORMATION ITEMS AND COMMENTS , 9.1. President's Report None. 9.2. Directors' Reports CRWUA Conference - December 15-17, 2010 (Beverage, Kiley, Melton) This item was moved to the next agenda. Director Hawkins commented on a newspaper article in the OC Register regarding the overconsumption of fluoride. 9.3. General Manager's Report Mr. Vecchiarelli announced that the Employee Recognition Dinner has been scheduled for February 11, 2011 at 6:00 p.m. Directors were asked to please RSVP to Ms. Cloonan. 9.4. General Counsel's Report Mr. Kidman briefly commented on the water supply situation and the new requirements related to the Urban Water Management Plan update. 9.5. Future Agenda Items and Staff Tasks ' None. 4 2011-005 ' 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held December 21, 1010 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Strategic Planning Workshop; ISDOC Selection Committee Meeting; Committee Activities Recap and Forward Planning Objectives; Board and Committee Meeting Minutes; Time of Board Meetings; Alternative Work Schedule; and General Counsel's Monthly Summary Billing Report. Meeting scheduled January 18, 2011 at 4:00 p.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held January 10, 2011 were provided at the meeting. Directors Collett and Kiley attended. Matters discussed during the meeting were as follows: California Employers' Retirement Benefit Trust Fund; November 2010 Budget to Actual Results; November 2010 ' Investment Report; and Sewer Financial Projections. Meeting scheduled February 14, 2011 at 4:00 p.m. was rescheduled to February 7, 2011 at 8:00 a.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held January 11, 2011 were provided at the meeting. Directors Kiley and Beverage attended. Matters discussed during the meeting were as follows: Emergency Response & Operation Plan Update; Merit Review and Salary Increases; Status of Human Resources and Risk Management Activities; and Status of Recruitments and Authorized/Budgeted Positions. Meeting scheduled February 8, 2011 at 4:00 p.m. 1 5 2011-006 10.4. Planning-Engineering-Operations Committee ' (Melton/Collett) Minutes of the meeting held January 6, 2011 were provided in the agenda packet. Directors Melton and Collett attended. Matters discussed during the meeting were as follows: Project Recap and Forward Planning; Water Quality Mixer for Hidden Hills Reservoir; Status Report on Capital Projects in Progress; Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; and Groundwater Producers Meeting Report. Meeting scheduled February 3, 2011 at 4:00 p.m. 10.5. Public Information-Technology Committee (Hawkins/Melton) Minutes of the meeting held January 3, 2011 were provided in the agenda packet. Directors Hawkins and Melton attended. Matters discussed during the meeting were as follows: Committee Activities Review and Future Objectives; YLWD Promotional Collateral Inventory and Replacement Costs; Public Notice Regarding New Waterline Construction on Ohio Street and Oriente Drive; Draft YLWD Newsletter; IT Projects ' Monthly Status; and Fixed Based Meter Reading System. Meeting scheduled February 7, 2011 at 4:00 p.m. President Beverage requested that staff provide the Committee with a report regarding the status of software programming at the next meeting. 10.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Meeting scheduled January 25, 2011 at 4:00 p.m. Director Melton will attend in place of Director Hawkins. 10.7. Citizens Advisory Committee (Beverage) Meeting scheduled January 24, 2011 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - January 4, 2011 (Hawkins) t Director Hawkins attended and commented on a Code of Conduct Resolution and easements in Hidden Hills which were discussed during the meeting. 6 2011-007 ' 11.2. MWDOC/MWD Workshop -January 5, 2011 (Melton/Staff) Director Melton attended and commented on the drop in water sales, annual rate increase, alternative revenue sources, status of the water supply, and financial report which were discussed during the meeting. 11.3. OCWD Board -January 5, 2011 (Kiley/Staff) Director Kiley attended and commented on the election of officers and status of wetland recharge at Prado Dam which were discussed during the meeting. 11.4. WACO - January 7, 2011 (Hawkins) Director Hawkins attended and also commented on the status of the Prado Dam which was discussed during the meeting. 11.5. YL Planning Commission -January 12, 2011 (Kiley) Director Kiley attended and commented on the acquisition of property near Bastanchury Road which was discussed during the meeting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 14, 2011 - February 28, 2011 The Board reviewed the listed meetings and made no additional changes. Director Hawkins reported that he would not be in attendance at the next Board meeting. 13. CONFERENCES AND SEMINARS 13.1. MWDOC Inspection Trip of the State Water Project and Sacramento-San Joaquin Delta -January 21-22, 2011 (Kiley/Melton) This item was removed from the agenda. A brief recess was declared at 10:10 a.m. The meeting reconvened at 10:15 a.m. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:15 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Grady. The following item was taken out of order. 14.2. Conference With Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California ' Government Code Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD 7 2011-008 Messrs. Vecchiarelli and Grady left the Closed Session at 10:30 a.m. Mr. ' Richard Kreisler and Ms. Knight joined the Closed Session at this time. 14.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11:35 a.m. President Beverage announced that no action was taken during either Closed Session that was required to be reported under the Brown Act. 15. ADJOURNMENT 15.1. The meeting was adjourned at 11:36 a.m. The next regular meeting of the Board of Directors is scheduled for January 27, 2011 at 8:30 a.m. Ken Vecchiarellic Board Secretary 8