HomeMy WebLinkAbout2010-12-22 - Board of Directors Meeting Minutes
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' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
December 22, 2010
1. CALL TO ORDER
The December 22, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Beverage at 8:30 a.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Pat Grady, Assistant General Manager
Robert R. Kiley Steve Conklin, Engineering Manager
Gary T. Melton Lee Cory, Operations Manager
' Gina Knight, Human Resources Mgr
Stephen Parker, Finance Director
Damon Micalizzi, PI Officer
Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Ric Collett
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
Cheryl Brothers, Trustee, Orange County Vector Control District
Nancy Rikel, Mayor, City of Yorba Linda
Mark Schock, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested to add the following item to the agenda as there was a
need to take immediate action on this item and the need for action came to staffs
attention subsequent to the agenda being posted.
7.5. Nomination and Election of Special District Representatives to
Local Agency Formation Commission
' On a motion by Director Hawkins, seconded by Director Melton, the Board voted
4-0 to add Item No. 7.5. to the agenda.
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President Beverage then requested that the Directors' report regarding their ,
attendance at the CRWUA Conference under Item No. 9.2. be moved to the next
agenda.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 4-
0 to approve the Consent Calendar.
6.1. Minutes of the Regular Board of Directors Meeting Held December 9,
2010
Recommendation: That the Board of Directors approve the
minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,157,799.80.
6.3. Terms and Conditions for Water and Sewer Service with BMI Holdings, LP '
Recommendation: That the Board of Directors approve the Terms
and Conditions for Water and Sewer Service with BMI Holdings,
LP, Job No. 201027.
7. ACTION CALENDAR
The following item was taken out of order.
7.5. Nomination and Election of Special District Representatives to Local
Agency Formation Commission (LAFCO)
Director Barbre addressed the Board and introduced Ms. Brothers. Ms.
Brothers then provided the Board with a summary of her work experience
and reasons for wanting to serve on LAFCO.
On a motion by Director Hawkins, seconded by Director Kiley, the Board
voted 4-0 to support the nomination of Ms. Brothers for the special district
representative seat on LAFCO and authorize Director Melton to attend the
ISDOC quarterly meeting on January 27, 2011 and vote on the District's
behalf should President Beverage be unable to attend.
Ms. Brothers left the meeting at this time. '
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' 7.1. Award of Construction Contract for Emergency Pumpout Facilities and
Anaheim Interconnection Project
Mr. Conklin explained that R.Y. Engineering Works, Inc. had requested to
withdraw their bid for $246,175 for construction of the Emergency
Pumpout Facilities and Anaheim Interconnection Project due to a clerical
error. Staff is recommending that the Board accept the withdrawal of R.Y.
Engineering Works' bid and execute an agreement with GCI Construction,
Inc. in the amount of $325,860 for construction of the project. Mr. Conklin
and Mr. Vecchiarelli then responded to questions from the Board
regarding available emergency connections on the east end of the District,
the types of mobile pumps being used, and the bidding process.
On a motion by Director Hawkins, seconded by Director Melton, the Board
voted 4-0 to authorize the following: (1) accept the withdrawal of the
$246,175 bid by R. Y. Engineering Works, Inc. for the subject project due
to clerical error, in accordance with the California Public Contracts Code
Sections 5100-5110, and relieve the bidder from and return the bid
security, and (2) authorize the President and Secretary to execute an
agreement with GCI Construction, Inc. for construction of the Emergency
Pumpout Facilities and Anaheim Interconnection Project, in the amount of
$325,860, subject to the approval as to form by General Counsel.
' 7.2. Award of Construction Contract for Vista Del Verde Valve Replacement
Project - Phases II & I I I
Mr. Conklin explained that staff had received 15 bids for Phases 11 & III for
construction of the Vista Del Verde Replacement Project. Staff is
recommending that the Board award a contract to Stephen Doreck
Equipment Rentals, Inc. in the amount of $330,650 for construction of the
project.
On a motion by Director Hawkins, seconded by Director Kiley, the Board
voted 4-0 to award a contract to Stephen Doreck Equipment Rentals, Inc.,
in the amount of $330,650, for construction of the Vista Del Verde Valve
Replacement Project - Phases 11 & Ill.
7.3. Engineering Services for the Yorba Linda Blvd Booster Station and
Pipeline Project
Mr. Conklin explained that staff had received 7 proposals for engineering
services for the Yorba Linda Blvd Booster Station and Pipeline Project.
Staff is recommending that the Board authorize execution of a
Professional Services Agreement to Lee & Ro, Inc. in the amount of
$423,624 for engineering services for the project. Mr. Conklin then
responded to questions from the Board regarding the number of expected
' change orders and the bidder qualification review process.
On a motion by Director Hawkins, seconded by Director Melton, the Board
voted 4-0 to authorize execution of a Professional Services Agreement to
Lee & Ro, Inc., for a fee not to exceed $423,624, to provide engineering,
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planning, design, and construction phase services for the Yorba Linda ,
Blvd Booster Station and Pipeline Project.
7.4. MWDOC Turf Removal Program Agreement
Mr. Vecchiarelli explained that MWDOC was offering a short-term financial
incentive program for turf removal. The program would be a matching
funds program with MWDOC offering $1 per square foot and the District
matching those funds up to a total of $10,000. Mr. Vecchiarelli then
responded to questions from the Board regarding the exclusion of
hardscape and synthetic turf as a replacement media and the impact of
city landscape ordinances on program participants.
On a motion by Director Hawkins, seconded by Director Kiley, the Board
voted 4-0 to authorize the General Manager to execute the Agreement for
Participation in the MWDOC Turf Removal Program.
8. DISCUSSION ITEMS
8.1. New Board Member Orientation CD
Mr. Vecchiarelli provided the Board with a brief overview of the new Board
member orientation CD. The information contained on the CD will be
copied onto a flash drive for each Board member for ease of use and will '
include a copy of the most recent strategic plan.
9. REPORTS. INFORMATION ITEMS AND COMMENTS
9.1. President's Report
President Beverage wished those in attendance a Merry Christmas.
9.2. Directors' Reports
None.
CRWUA Conference - December 15-17, 2010 (Beverage, Kiley, Melton)
This item was moved to the next agenda.
9.3. General Manager's Report
Mr. Vecchiarelli wished everyone a Merry Christmas and reported that a
venue had been secured for the upcoming Employee Recognition Dinner.
The two dates being considered are February 4, 2011 or February 11,
2011. Following a brief discussion, it was the consensus of the Board to
hold the event the evening of February 11, 2011. Mr. Vecchiarelli then
reported on the status of the rainstorm event.
9.4. Future Agenda Items and Staff Tasks '
Director Beverage requested that the District's current purchasing policy
be discussed at the next Executive-Administrative-Organizational
Committee meeting.
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' 10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of the meeting held December 21, 1010 will be provided at the
next Board of Directors meeting.
Meeting scheduled January 18, 2011 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Collett/Kiley)
Minutes of the meeting held December 20, 2010 were provided at the
meeting. Directors Collett and Kiley attended. Matters discussed during
the meeting were as follows: October 2010 Budget to Actual Results;
October 2010 Investment Report; and Committee Activities Recap and
Forward Planning Objectives.
Meeting scheduled January 10, 2011 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
' (Kiley/Beverage)
Minutes of the meeting held December 14, 2010 were provided in the
agenda packet. Directors Kiley and Beverage attended. Matters
discussed during the meeting were as follows: Committee Activities
Recap and Forward Planning Objectives; Status of Human Resources and
Risk Management Activities; Status of Recruitments and
Authorized/Budgeted Positions; Merit Pay and Salary Increases; Meet and
Confer Status Report; and Employee Recognition Programs.
Meeting scheduled January 11, 2011 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Meeting scheduled January 6, 2011 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Hawkins/Melton)
Meeting scheduled January 3, 2011 at 4:00 p.m.
' 10.6. MWDOC/OCWD Ad Hoc Committee
(Beverage/Hawkins)
Meeting scheduled January 25, 2011 at 4:00 p.m.
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10.7. Citizens Advisory Committee ,
(Beverage)
Minutes of the meeting held December 13, 2010 were provided in the
agenda packet. Director Beverage attended. Matters discussed during
the meeting were as follows: Citizens Advisory Committee Structure,
Organization and Membership for Calendar Year 2011; and Board of
Directors Meeting Minutes.
Meeting scheduled January 24, 2011 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. WACO - December 10, 2010 (Hawkins)
Directors Hawkins and Kiley attended. Director Hawkins commented on a
report provided by David Cordero at the meeting.
11.2. MWDOC Board - December 15, 2010 (Melton/Staff)
Director Melton was unable to attend this meeting as he was at the
CRWUA conference.
11.3. OCWD Board - December 15, 2010 (Kiley/Staff)
Director Kiley was unable to attend this meeting as he was at the CRWUA '
conference.
11.4. YL Planning Commission - December 15, 2010 (Kiley)
Director Kiley was unable to attend this meeting as he was at the CRWUA
conference.
11.5. YL City Council - December 21, 2010 (Melton)
Director Melton attended and commented on the potential transfer/sale of
the City-owned sewer system and General Plan update which were
discussed during the meeting.
Mr. Vecchiarelli reported that staff had attended the OCWD Board meeting
on December 15, 2010 at which a contract to conduct a CEQA study for
the District's annexation request was awarded.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from December 23, 2010 - January 31, 2011
The Board reviewed the listed meetings and scheduled the following
workshops:
Strategic Planning January 20, 2011 '
Rate Study February 17, 2011
Budget March 25, 2011
(Tentative) April 21, 2011
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' 13. CONFERENCES AND SEMINARS
13.1. WACO - December 10, 2010
WACO - January 7, 2011
SDLGI Governance Seminar- February 17-18, 2011
On a motion by Director Hawkins, seconded by Director Kiley, the Board
voted 4-0 to authorize Director attendance at the WACO meetings listed
above.
A brief recess was declared at 9:58 a.m.
The meeting reconvened at 10:03 a.m.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 10:03 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Grady and Kreisler and Mrs.
Knight.
14.1. Conference with Labor Negotiators
' Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Pat Grady
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
Messrs. Vecchiarelli and Grady left the Closed Session at 10:52 a.m.
14.2. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 11:47 a.m. President Beverage
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
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15. ADJOURNMENT '
15.1. The meeting was adjourned at 11:48 a.m. The next regular meeting of the
Board of Directors will be held January 13, 2011 at 8:30 a.m.
Ken Vecchiarelli `
Board Secretary
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