HomeMy WebLinkAbout2010-12-09 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, December 9, 2010, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Michael J. Beverage, Vice President
Ric Collett
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
6.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968)
Name of Case: Rodriguez vs. YLWD, et al (OC Superior Court - Case No. 00333938)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior
Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755)
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Regular Board of Directors Meeting Held November 24, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Special Board of Directors Meeting Held December 3, 2010
Recommendation: That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $551,310.54.
7.4. Terms and Conditions for Water Service with BMI Holdings, LP
Recommendation: (This item was removed from the agenda subsequent to posting
and will be further discussed with the Planning-Engineering-Operations Committee
prior to Board consideration.)
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Reorganization of the Board of Directors for Calendar Year 2011
Recommendation: That the Board of Directors nominate and elect a President and
Vice President and appoint staff to serve as the Secretary, Assistant Secretary and
Auditor.
8.2. Board of Directors Committee Assignments
Recommendation: That the Board President consider and make recommendations
to the Board of Directors for committee assignments and intergovernmental meeting
assignments for the upcoming calendar year, subject to consent by the Board.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Reports
• ACWA Fall Conference - December 1-3, 2010 (Hawkins)
9.3. General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive Administrative-Organizational Committee
( /Beverage) Alternate: Collett
Meeting scheduled December 21, 2010 at 4:00 p.m.
10.2. Finance-Accounting Committee
( /Collett) Alternate:
Meeting scheduled December 13, 2010 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate:
• Meeting scheduled December 14, 2010 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
( l ) Alternate: Beverage
Minutes of meeting held December 1, 2010 at 4:00 p.m.
Meeting scheduled January 6, 2011 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate:
• Minutes of meeting held December 7, 2010 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled January 4, 2010 at 4:00 p.m.
10.6. MWDOC/OCWD Ad Hoc Committee
( /Beverage) Alternate: Collett
Meeting scheduled January 25, 2011 at 4:00 p.m.
10.7. Citizens Advisory Committee
• Meeting scheduled December 13, 2010 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - December 7, 2010 (Collett)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from December 10, 2010 - January 31, 2011
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held December 22, 2010 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: December 9, 2010
Subject: Minutes of the Regular Board of Directors Meeting Held November 24, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
112410 BOD - Minutes.doc BOD Mtg Minutes 11/24/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
12/9/2010
PH/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
November 24, 2010
1. CALL TO ORDER
The November 24, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by President Mills at 8:30 a.m. The meeting was
held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA
92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
William R. Mills, President Pat Grady, Assistant General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Ric Collett Lee Cory, Operations Manager
Phil Hawkins Gina Knight, Human Resources Mgr
John W. Summerfield Stephen Parker, Finance Director
Derek Nguyen, Water Quality Engineer
Ron Talbert, Mechanic III
Jennifer Hill, Meter Services Lead
Ricky De Anda, Meter Reader II
4 Annie Alexander, Executive Secretary
OTHER VISITORS
Gary Melton, Director Elect, Yorba Linda Water District
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and reported on the current water supply
situation and thanked Directors Mills and Summerfield for their service to the
District.
6. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Hawkins, the Board voted
5-0 to approve the Consent Calendar. Director Collett abstained from voting on
Check No. 55375 of Item 6.2. as he had a financial interest with the vendor.
1
6.1. Minutes of the Regular Board of Directors Meeting Held November 10,
2010
Recommendation. That the Board of Directors approve the
minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $2,004,478.74.
6.3. Final Progress Payment No. 29 and the Notice of Completion for Highland
Reservoir Replacement Project
Recommendation. That the Board of Directors approve Final
Progress Payment No. 29 in the net amount of $408,586.82, to
Schuler Engineering Corporation and 5% retention of $21,504.57,
deposited to Citizens Bank escrow account; authorize staff to file
the Notice of Completion and release the retention thirty five days
following recordation, if no liens have been filed; release the Labor
and Material Bond; and release the Faithful Performance Bond in
one year if no defects have been found for the construction of the
Highland Reservoir Replacement Project, Job No. 200309.
7. ACTION CALENDAR
7.1. Verizon Cell Site Lease Agreement
Mr. Grady explained that Verizon had submitted an agreement to
construct a wireless cell site at the Quarter Horse Reservoir for which the
District would receive $29,460 annually in revenue. Legal Counsel has
reviewed agreement and has some concerns regarding a few clauses and
right of way issues. Staff is recommending that the Board approve the
agreement subject to revision by Legal Counsel. Mr. Grady then
responded to questions from the Board regarding the shape and location
of the tower as well as visual impact on nearby residents.
On a motion by Director Beverage, seconded by Director Hawkins, the
Board voted 5-0 to authorize the General Manager to execute the Verizon
Cell Site Lease Agreement as revised by Legal Counsel.
8. REPORTS, INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Mills commented on two recent incidents involving groundwater
contamination. President Mills then stated how much he enjoyed serving
on the Board of Directors for the past 8 years.
8.2. Directors' Reports
Director Summerfield thanked the citizens of the Yorba Linda community
for allowing him to serve for 10 years on the Board of Directors.
2
8.3. Assistant General Manager's Report
Mr. Grady reported that Legal Counsel had advised staff that the District's
petition for review had been denied. Mr. Grady also announced that an
employee recognition luncheon was scheduled December 16, 2010 from
11:30 a.m. to 1:30 p.m. to which the Directors were invited to attend. Mr.
Grady then introduced 3 staff members who were in attendance at the
meeting as a requirement of the ACWA/JPIA professional development
program. Mr. Grady asked Mr. Conklin to provide a report on the water
contamination incident in Barstow and the District's water quality
protection efforts. Mr. Conklin reported that the ban had been lifted and
responded to questions from the Board regarding the District's water
quality program and testing requirements. Director Mills requested staff to
provide the Board with a report on the water quality monitoring program
upstream of the groundwater basin at a future meeting.
8.4. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held November 18, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: Verizon Cell Site Lease Agreement; Water
Conservation Ordinance - Revisions for Consideration; Board of Directors
and Committee Meeting Minutes; Water Storage Levels in Reservoirs on
Weekends with Red Flag Alert; General Counsel's Monthly Summary
s
Billing Report; and Directors and General Managers Fees and Expenses.
Meeting scheduled December 21, 2010 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Summerfield/Collett) Alternate: Mills
Meeting scheduled December 13, 2010 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Collett/Hawkins) Alternate: Summerfield
Minutes of meeting held November 17, 2010 were provided in the agenda
packet. Directors Collett and Hawkins attended. Matters discussed
during the meeting were as follows: Status of Human Resources and Risk
Management Activities; and Status of Recruitment and
Authorized/Budgeted Positions.
Meeting scheduled December 14, 2010 at 4:00 p.m.
3
9.4. Planning-Engineering-Operations Committee
(Mills/Summerfield) Alternate: Beverage
Meeting scheduled December 1, 2010 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Beverage/Hawkins) Alternate: Summerfield
Meeting scheduled December 7, 2010 at 3:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Mills/Beverage) Alternate: Collett
Minutes of meeting held November 16, 2010 were provided in the agenda
packet. Directors Mills and Beverage attended. Matters discussed during
the meeting were as follows: Changes in MWD Allocation - Water Supply
Status Report; MWD Issues; OCWD Annexation; GWRS Expansion; BEA
Exempt Projects; and Amicus Support Letters.
Meeting scheduled January 25, 2010 at 4:00 p.m.
9.7. Citizens Advisory Committee
Meeting scheduled December 13, 2010 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL Planning Commission - November 10, 2010 (Collett)
Director Collett did not attend.
10.2. YL City Council - November 16, 2010 (Summerfield)
Director Summerfield attended and commented on the trash audit,
building code updates and town center plan which were discussed during
the meeting. Director Summerfield requested that a staff member be
assigned to follow up regarding the building code changes as they could
have a direct effect on the District.
10.3. MWDOC Board - November 17, 2010 (Staff)
Staff did not attend.
10.4. OCWD Board - November 17, 2010 (Staff)
Staff did not attend.
4
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from November 25, 2010 - December 31, 2010
The Board reviewed the listed meetings and made no changes.
Mr. Grady reported that a special Board meeting would be scheduled for
December 3, 2010 at 3:00 p.m. to administer the Oath of Office to the
newly elected Board members and conduct a new Board member
orientation. Mr. Grady also announced that staff would be scheduling a
photographer at 2:00 p.m. the same day to take portraits of the new
Directors.
12. ADJOURNMENT
12.1. The meeting was adjourned at 9:10 a.m. A special meeting of the Board
of Directors will be held December 3, 2010 at 3:00 p.m. The next regular
meeting of the Board of Directors will be held December 9, 2010 at 8:30
a. m.
Pat Grady
Assistant Board Secretary
a.
5
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: December 9, 2010
Subject: Minutes of the Special Board of Directors Meeting Held December 3, 2010
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
120310 BOD - Minutes.doc BOD Mtg Minutes 12/03/10 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
12/9/2010
PH/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
December 3, 2010
1. CALL TO ORDER
The December 3, 2010 regular meeting of the Yorba Linda Water District Board
of Directors was called to order by Vice President Beverage at 3:02 p.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870.
2. PLEDGE OF ALLEGIANCE a
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, Vice President Ken Vecchiarelli, General Manager
Ric Collett Steve Conklin, Engineering Manager
Phil Hawkins Lee Cory, Operations Manager
Gina Knight, Human Resources Mgr
Annie Alexander, Executive Secretary
DIRECTORS ELECT PRESENT
Robert R. Kiley
Gary T. Melton
DIRECTORS ABSENT
William R. Mills, President
John W. Summerfield
OTHER VISITORS
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor Pro Tem, City of Yorba Linda
Barbara Kiley, Resident
Lynn Melton, Resident
Mark Schock, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and invited them to attend the MWD
inspection tours to be scheduled during the next year.
1
6. ACTION CALENDAR
6.1. Administer Oath of Office
Mr. Vecchiarelli administered the Oath of Office to newly elected Directors
Hawkins, Kiley and Melton.
7. DISCUSSION ITEMS
7.1. New Board Member Orientation
Mr. Vecchiarelli provided the Board with a PowerPoint presentation
regarding the following: the District's mission and vision; the Board's role
in setting policy for the District; the General Manager's duties and
responsibilities; primary District initiatives; and District opportunities and
threats.
During the presentation Vice President Beverage requested staff to
provide the Board with the following: copy of the recent QualServe
Survey; electronic version of the Board orientation binder; a map of District
facilities; information regarding the District's reserves and debt/bond ratio;
an updated organizational chart; and a list of frequently used acronyms.
Staff will also look into scheduling a District facilities tour for the Board at
sometime in the near future.
Mr. Vecchiarelli then provided the Board with an overview of the
information contained in the Board orientation binder. Topics included the
District's organizational chart, meeting information and calendar, rules for
organization and procedure and the District's Conflict of Interest Codes.
Director Beverage requested that staff prepare an agenda item for the
next Executive-Administrative-Organizational Committee meeting to
discuss the District's organizational chart.
A brief recess was declared at 4:20 p.m.
The meeting was reconvened at 4:26 p.m.
The Board then continued to review the information contained in the
orientation binder. Topics included the Districts expense reimbursement
policy, Directors' compensation, the District's ethics policy, water and
sewer rate information, required forms and training, and the Brown Act.
Following the end of the discussion, Director Hawkins suggested that the
employee recognition luncheon scheduled December 16, 2010 be
rescheduled to facilitate Board member attendance as 3 Directors would
be attending the CRWUA conference that week. Staff will reschedule this
event to another date in January, 2011.
2
8. ADJOURNMENT
8.1. The meeting was adjourned at 4:53 p.m. The next regular meeting of the
Board of Directors will be held December 9, 2010 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
3
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: December 9, 2010 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $551,310.54
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $551,310.54.
DISCUSSION:
The major items and wire transfers on this disbursement list are as follows: A wire of $85,557.32 to
ACWA-HBA for December 2010 health premium; and, a check of $51,247.50 to Downtown Ford Sales
for purchase of three new 2011 Ranger Supercab XLT to replace vehicles from Finance and Operations
Departments. The balance of $170,674.77 is routine invoices. The Accounts Payable check register total
is $307,479.59; Payroll No. 24 total is $243,830.95; and, the disbursements of this agenda report are
$551,310.54. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
CkReg120910 BOD.pdf Check Register Backup Material
10-CS 1209.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
12/9/2010
RC/PH 5-0
YDrba Linda Water District
Check Register
For Checks Dated: 11/25/2010 thru 12/09/2010
Check No. Date Vendor Name Amount Description ($25k or greater
55490 12/09/2010 4 Imprint Inc 181.57
55414 12/09/2010 A Plus Awards By Dewey 27.19
55408 12/09/2010 Abbott Staffing Group 4,828.00
55308 12/02/201.0 ACWA-Assn of Ca Water Agencies -364.00
W112910 11/29/2010 ACWA-HBA 85,557.32 Health premium December
55409 12/09/2010 Advanced Infrastructure 407.81
55410 12/09/2.010 Anaheim Wheel & Tire 84.00
55411 12/09/2010 Annie Alexander 28.40
55413 12/09/2010 Anthem Blue Cross EAP 162.80
55412 12/09/2010 Anthony Varian 114.18
55415 12/09/2010 Appleone Employment Services 1,247.33
55416 12/09/2010 Aqua-Metric Sales Co. 13,076.37
55499 1210912010 Aqua-Metric Sales Co. 514.17
55417 12/09/2010 Aramark 445.20
55418 12/09/2010 Associated Laboratories 2,11.3.10
55421 12/09/2010 AT & T 45.07
55419 12/09/2010 AT & T - Calnet2 4,139.95
55420 12/09/2010 AT & T Mobility 185.45
55422 12/09/2010 Dank Of America 256,00
55423 12/09/2010 Battery Systems 421-04
55435 12/09/2010 C. Wells Pipeline 197.93
55424 22/09/2010 Carrillo Fngineers 549.30
55425 12/09/2010 CDW Governrnent, Inc 91.52
55426 12/09/2010 Ceridan Benefits Services 76.50
55403 12/09/2010 CHRISTOPHER TALAMANTES 71.58
55427 12/09/2010 Clinical Lab. Of San Bern. 1,735.00
55428 12/09/201D Coastal Ignition & Controls 112.63
55429 12/09/2010 Cogsdale Services Corporation 6,528.75
55430 12/09/2010 Colorado River Water Users Asc 840.00
55431 12/09/2010 Community Lock & Safe Service, Inc- 19.50
55432 12/09/2010 Consolidated Reprographics 613.46
55433 12/09/2010 Core Support Resources Inc. 823.06
55445 12/09/2010 Costco Online 251.76
55446 12/09/2010 Costc o Online 91.09
55434 12/09/2010 Culligan 1,745.30
55436 12/09/2010 Dangelo Co. 231.99
55437 12/09/2010 Diane Dalton 2133.00
55438 12/09/2010 Downtown Ford Sales 51,247.50 (3)New '12 Ranger SprCab XLT
55407 12/09/2010 Drearn Horne Consulting 398.3E
55439 12/09/2010 Dunweizer Fabrication, Inc. 1,200.00
55440 12/09/2010 Fred Pryor Seminars 79.00
55441 12/09/2010 Fry's Electronics 82.62
55442 12/09/2010 Fullerton Arboretum 5,000.00
55498 12/09/2010 Georgina Knight 125,61
55443 12/09/2010 Golden Bell Products 4,560.00
55444 12/09/2010 Home Depot Credit Services 120.94
55447 12/09/2010 Infosend Inc. 8,405.01
55448 12/09/2010 instant Sign Center 61.99
55453 12/09/2010 J & S Construction 7,835.00
55449 12/09/2010 Jackson's Auto Supply - Napa 233.13
45450 12/09/2010 John Bogosian 561.64
55451 12/09/2010 Jahn Decriscio 201.17
55406 12/09/2010 JOHN PCILL.NTZ PROP MGMT 2437
55452 12/09/2010 JP Constructors, Inc. 2,781.00
55454 12/09/2010 KB Design 163.13
55501 12/09/2010 Kenneth R. Vecchiarelli 367.00
55455 12/09/2010 Knott's Berry Farm 1,000.00
55456 12/09/2010 Konica Minolta Business 286.07
55494 12/09/2010 Konica Minolta Business 55.84
55495 12/09/2010 Liebert Cassidy Whitmore 1,586.00
55459 12/09/2010 Lorneli's Italian Restaurant 773.21
55460 12/09/2010 LPR 85,00
55404 12/09/2010 LUCY VALENZUELA 192.21
55461 12/09/2010 Marina Landscape, Inc 456.73
55462 12/09/2010 Matt Chlor Inc. 5,300.00
55463 12/09/2010 Mc Fadden-Dale Hardware 21634
55464 12/09/2010 Mc Master-Carr Supply Co. 157.31
55465 12/09/2010 Mc Master'-Carr Supply Co. 630.01
55466 12/09/2010 Minuteman Press 1,054.39
55467 12/09/2010 Muzak LLC 69.51
55416 12/09/2010 Neil S. Levinbraok, LLC 210.00
55497 12/09/2010 Nextel Of California 2,175.05
55470 12/09/2010 Nckey Petroleum Co 4,060.19
55471 12/09/2010 Orange County Register 1,048.00
55476 12/04/2010 P.T.I. Sand & Gravel, Inc. 1,341.56
55472 12/09/2010 Parts Source Anaheim 30.90
55473 12/09/2010 Pete's Farts & Accessories 913.50
55474 12/09/2010 Plumbers Depot Inc. 278.40
55475 12/09/2010 Praxair Distribution 166.08
55477 12/09/2010 Robert Liccardo 3,315.00
55478 12/09/2010 Safety-Kleen Corp. 329.30
55479 12/091'2010 Sanders Paving, Inc. 4,850-00
55480 12/09/2010 Sees Candy 693.40
55481 12/09/2010 Shred-It USA Inc 72.15
55482 12/09/2010 Source Graphics 157.14
55402 11/29/2010 Southern Calif Edison Co. 3,061.64
55483 12/09/2010 Southern Calif Edison Co. 75.99
55S00 12/09/2010 Southern Calif Edison Co. 35,588.60
55484 12/09/2010 Southern Calif Gas Co. 2,100.15
55485 12/09/2010 Stacy Bavol/Petty Cash 122.43
55486 12/09/2010 Staples Business Advantage 569.83
55487 12/09/2010 SWRCB 2,678.00
55488 12/09/2010 Tetra Tech, Inc. 2,657,50
55489 12/09/2010 Time Warner Cable 297.64
55491 12/09/2010 Verizon Wireless 468.61.
55457 12/09/2010 Void 0.00
55458 12/09/2010 Void 0,00
55468 12/03/2010 Void 0.00
55469 12/09/2010 Void 0.00
55492 12/09/2010 Wells Supply Co 749.29
55493 12/09/2010 Westin Engineering, Inc. 16,498.28
55405 12/09/2010 YONG KIM 7.95
Total $307,479.59
December 9, 2010
CHECK NUMBERS:
Void Check 55308 $ (364.00)
Manual Check 55402 $ 3,061.64
Computer Checks 55403-55501 $ 219,224.63
$ 221, 922.27
Void Checks 55457-55458
55468-55469
WIRE:
W-112910 ACWA-H BA $ 85, 557.32
TOTAL OF CHECKS AND WIRE $ 307,479.59
PAYROLL NO. 24:
Manual Check 4721
Computer Checks 4722 - 4724
Manual Checks 4725 - 4734 $ 243,830.95
DISBURSEMENT TOTAL: $ 551,310.54
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF DECEMBER 9, 2010
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: December 9, 2010 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Reorganization of the Board of Directors for Calendar Year 2011
SUMMARY:
Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 07-16), a
President and Vice President of the Board shall be elected annually at the first regular meeting of
the Board in December of every year. In addition to the selection of the President and Vice
President, the Board is required to appoint the Municipal Corporation Officers of Secretary,
Assistant Secretary and Auditor.
STAFF RECOMMENDATION:
That the Board of Directors nominate and elect a President and Vice President and appoint staff to
serve as the Secretary, Assistant Secretary and Auditor.
DISCUSSION:
The powers and duties of the President are described in Section 30578 of the California Water
Code and the Board of Directors' Rules for Organization and Procedure.
The President's duties prescribed by state law are:
. Sign all contracts on behalf of the District.
. Perform other duties imposed by the Board.
The President's duties prescribed by the Rules for Organization and Procedure are:
. Assume the chair of the Presiding Officer immediately after election.
. Make Committee assignments, subject to consent of the Board, annually at the first Board of
Directors to be held in January of the subsequent year.
. Conduct the proceedings of the Board.
. Sign all ordinances, resolutions and contract documents approved and adopted by the Board.
The Vice President will serve as the Presiding Officer in the absence of the President.
In addition to the selection of the President and Vice President, the Board is required to appoint the
Municipal Corporation Officers of Secretary, Assistant Secretary and Auditor. The duties of these
Officers are prescribed by the Water Code and the Rules for Organization and Procedure.
The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and
resolutions approved and adopted by the Board, countersigns all contract documents approved and
adopted by the Board, prepares the minutes of each meeting held by the Board, and performs all
duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization
and Procedure, and as imposed by the Board.
The Auditor also performs all duties prescribed by Section 30000 et seq. of the California Water
Code, the Rules for Organization and Procedure, and as imposed by the Board.
A member of the Board can not serve as the General Manager, Secretary, Assistant Secretary or
Auditor. However, the same person can be appointed as General Manager and Secretary or
Secretary and Auditor. The General Manager can not serve as the Auditor.
There is no additional compensation for serving as Secretary, Assistant Secretary or Auditor if the
individual is an employee of the District. The Board is allowed to set compensation for appointed
individuals who are not employees of the District.
PRIOR RELEVANT BOARD ACTION(S):
On November 25, 2009, the Board of Directors elected William R. Mills as President and Michael J.
Beverage as Vice President of the Board of Directors. In addition, the Board appointed the following
as Corporate Officers:
Ken Vecchiarelli Secretary
Pat Grady Assistant Secretary
Cindy Navaroli Interim Auditor
Stephen Parker was subsequently appointed by the Board as the permanent Auditor on March 11,
2010.
Approved by the Board of Directors of the
Yorba Linda Water District
12/9/2009
GM/RC 5-0
Elected Director Beverage as President and
Director Hawkins as Vice President.
RC/RK 5-0
Appointed Ken Vecchiarelli as Secretary,
Pat Grady as Assistant Secretary, and
Stephen Parker as Auditor.
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: December 9, 2010 Budgeted: N/A
Total Budget: $54,000
To: Board of Directors Cost Estimate: $54,000
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General Account No: 1-1010-0440-00
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Board of Directors
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Board of Directors Committee Assignments
SUMMARY:
Following the election of the President and officers of the Board of Directors, usually in the first
meeting in January, the newly elected President assigns the members of the Board of Directors to
the various standing and ad hoc committees. With two new Board members recently elected, in
order to maintain continuity in the business of the District, the Board may desire to make
assignments to the standing and ad hoc committees and appoint intergovernmental meeting
assignments, immediately following election of the President and Vice President.
STAFF RECOMMENDATION:
That the Board President consider and make recommendations to the Board of Directors for
committee assignments and intergovernmental meeting assignments for the upcoming calendar
year, subject to consent by the Board.
DISCUSSION:
Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 07-16),
the Board has five standing committees. Two Directors and an alternate are assigned to each
standing committee and each Director is assigned to two standing committees.
Special or ad hoc committees are formed by the Board as needed. Board members also attend
intergovernmental and other meetings as assigned.
Attached is a description of each standing and ad hoc committee and related assignments. Also
included is a list of intergovernmental meeting assignments.
Please note that the total budgeted and estimated cost amounts as listed above include Board,
committee and intergovernmental meeting attendance.
PRIOR RELEVANT BOARD ACTION(S):
The newly elected President assigns each Board member to various committee assignments for the
upcoming year, subject to consent by the Board members so appointed.
ATTACHMENTS:
Committee Assignments.doc Committee Assignments Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
12/9/2010
PH/RC 5-0
Approved Committee assignments as listed
in the minutes from the meeting.
YLWD Standing Committee Assignments
Executive-Admin-Organizational Meets Monthly on 3rd Tuesday at 4:00 p.m.
Director , Chair Studies, advises and makes
Director Beverage recommendations to the Board regarding
Director Collett, Alternate policy, organization, legislative and legal
issues.
Finance-Accounting Meets Monthly on 2nd Monday at 4:00 p.m.
Director Chair Studies, advises and makes
Director Collett recommendations to the Board regarding
Director Alternate budgets, investments, rates, fees and
charges, financial reports, auditors and
appropriations.
Personnel-Risk Management Meets Monthly on 2nd Tuesday at 4:00 p.m.
Director Collett, Chair Studies, advises and makes
Director Hawkins recommendations to the Board regarding
Director Alternate personnel, employee and labor relations, and
insurance procurement.
Planning-Engineering-Operations Meets Monthly on 1St Thursday at 4:00 p.m.
Director Chair Studies, advises and makes
Director recommendations to the Board regarding five
Director Beverage, Alternate year plans, construction activities, customer
service, operations and maintenance,
building, equipment, property and fire
defenses.
Public Information-Technology Meets Monthly on 1St Tuesday at 4:00 p.m.
Director Beverage, Chair Studies, advises and makes
Director Hawkins recommendations to the Board regarding
Director Alternate public information activities, community
involvement and promotion of water
conservation measures.
YLWD Ad Hoc Committee Assignments
MWDOC/OCWD Meets Bi-Monthly on 4t" Tuesday at 4:00 p.m.
Director Studies, advises and makes recommendations
Director Beverage to the Board regarding MWDOC and OCWD
Director Collett, Alternate policy issues.
YLWD Intergovernmental Meeting Assignments
MWD None
MWDOC None
OCWD None
Placentia City Council None
Placentia Planning Commission None
Yorba Linda City Council Director / Director
Yorba Linda Planning Commission Director Collett / Director Hawkins
ACWA/JPIA Director / Director
ACWA Region 10 None
ISDOC Director
LAFCO Director Beverage
WACO Director Hawkins
ITEM NO. 10.4
AGENDA REPORT
Meeting Date: December 9, 2010
Subject: Planning-Engineering-Operations Committee
( l ) Alternate: Beverage
Minutes of meeting held December 1, 2010 at 4:00 p.m.
Meeting scheduled January 6, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
120110 - PEO Minutes.doc PEO Mtg Minutes 12/01/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
December 1, 2010
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Mills at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director William R. Mills, Chair Steve Conklin, Engineering Manager
Director John Summerfield Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Engineering Services for the Yorba Linda Blvd Booster Station and
Pipeline Project
Mr. Conklin reported that proposals were received November 19 from
seven firms to perform planning, design and construction-phase
engineering services for the subject project. The Engineering Review
Team members evaluated each proposal based on technical merit,
including experience of the project manager and key staff, approach to
dealing with identified issues, content and understanding of the project.
After the proposals were reviewed and ranked on technical merit, the
separate fee envelopes were opened and fees reviewed. Following
further consideration of technical qualifications, proposed staff-hours and
proposed fee, the Review Team recommended award to the firm Lee &
Ro, Inc., for a total fee not to exceed $423,624. Following discussion, the
Committee supported the staff recommendation.
2.2. Award of Construction Contract for Emergency Pumpout Facilities and
Anaheim Interconnection Project
Mr. Conklin reported that bids were received November 10 from 12
contractors for the construction of the subject project. The low bid was
$246,175 by R.Y. Engineering Works, Inc., who later requested to
withdraw their bid due to a clerical error. Legal counsel and District staff
reviewed the written request and recommends that the withdrawal be
approved and that the contract awarded to the second-low bidder, GCI
Construction, Inc., for $325,860. Following discussion, the Committee
supported the staff recommendation.
1
2.3. Vista Del Verde Valve Replacement Project - Phases II & III
Mr. Conklin reported that 15 bids were received November 30 for the
contract to remove and replace 17 defective 16" to 36" diameter butterfly
valves with new ones of the same size. Phase I of the project replaced
five valves and was successfully completed in July 2010. As background,
he noted that in the initial construction of the Vista Del Verde Development
project, the developer installed 22 butterfly valves, 16" to 36" diameter,
along Valley View and Lakeview Avenues. After the project was turned
over to the District, it was determined that the valves were substandard for
continued service in buried application and were unreliable. When this
determination was made, the valves were no longer under warranty with
the manufacturer or the developer.
Replacement of the 22 valves was approved by the Board as part of the
budgeted Capital Improvement Program. On November 30, District staff
reviewed the bid documents, references and experience of the low-bid
company and found them to be acceptable. Therefore, staff recommends
award to Stephen Doreck Equipment Rentals, Inc., for $330,650.
Following discussion, the Committee supported the staff recommendation.
3. DISCUSSION ITEMS
3.1. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that water demand for November was 6.4% under
the budget projections and cumulatively, 7.9% under budget since July
2010. He also reported that our water supply was 31.4% groundwater and
68.6% import for the month, continuing our greater take of import before
the MWD price increase in January 2011.
3.2. Monthly Preventative Maintenance Program Report
Mr. Cory reported on the status of PM activities for water and sewer
services, noting that all elements were proceeding on schedule. The one
anomaly was sewer televising which showed no progress for the month.
He noted that this was due to a problem with the District's software
license, which allowed televising but not recording of sewer lines
inspected. A "work-around" was implemented and the software problem
has been rectified to allow recording.
3.3. Monthly Groundwater Producers Meeting Report
Mr. Conklin reported on items discussed at the November 10 meeting at
OCWD. Of note was the report by OCWD that the OCWD Board rejected
the two proposals received for preparation of the Program EIR for
annexation to OCWD by IRWD, YLWD and Anaheim. Per OCWD Board
direction, a new RFP was prepared and proposals solicited from the same
four firms pre-qualified by OCWD. Mr. Conklin reported that since that
time, two proposals were received, interviews took place November 30,
and OCWD staff will be recommending award to Michael Brandman and
Associates through the OCWD committee to the Board on December 15.
2
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of District projects currently in planning,
design and construction.
3.5. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:45 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee is currently scheduled for
January 6, 2011 at 4:00 p.m.
3
ITEM NO. 10.5
AGENDA REPORT
Meeting Date: December 9, 2010
Subject: Public Information-Technology Committee
(Beverage/Hawkins) Alternate:
• Minutes of meeting held December 7, 2010 at 4:00 p.m. (To be provided at
the meeting.)
• Meeting scheduled January 4, 2010 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
120710 PIT - Minutes.doc PIT Mtg Minutes 12/07/10 Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
December 7, 2010
A meeting of the Public Information-Technology Committee was called to order by
Director Beverage at 3:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Pat Grady, Assistant General Manager
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Winter Newsletter Content (Verbal Report)
Mr. Micalizzi presented to the Committee ideas for content for the YLWD
Winter Newsletter to be printed in January/February 2011. The
Committee discussed having some of the content be authored by the
appropriate department head for the subject matter.
2.2. YLWD Slogan Review (Verbal Report)
Director Beverage asked the Committee to consider revising the District's
slogan to include the word "Independent". The Committee decided to
discuss this item at a future meeting.
2.3. Promotional Collateral Inventory and Replacement (Verbal Report)
In the event that the District's Slogan is altered or amended in the future,
Mr. Micalizzi was tasked with taking inventory of all YLWD promotional
collateral that would need to be replaced and estimating the cost to do so.
2.4. IT Projects Monthly Status
This item was a continuation from the November 9, 2010 PIT Committee
meeting. The Committee continued to interview staff members related to
the District's implementation of the various IT projects, e.g. financial, utility
billing and GIS software. Stephen Parker, Finance Director and Stacy
Bavol, Customer Service Supervisor, discussed the utility billing software
implementation and confirmed the outstanding items from the punch list.
Items remaining include: 1) Displaying past-due amounts on water bills to
include other miscellaneous charges, 2) The ability to search by MXU and
CID numbers within the Cogsdale software, and 3) Correct the graph on
the water bills to display prior year consumption information.
1
Lee Cory, Operations Director, discussed the District's GIS software
implementation. Mr. Cory indicated an ongoing challenge for his
department is the need for continuous training of the GIS software
application since computer use by his staff is very limited. Outstanding
items on the punch list include: 1) Match meter locations to GIS, 2) Place
tap location annotations on the atlas books, 3) Provide GIS data to the
rate consultants, 4) Add the following updates to the GIS layer: Toll
Brothers-Vista Del Verde Area "U', Toll Brothers-Vista Del Verde Village
III, Shea Home Area "O", and Hovnanian Home Area "T", 5) Add contour
layer to GIS, 6) GPS all meter locations, 7) CMMS integration, 8)
Continuously update the GIS layer with corrections discovered in the field,
and 9) Complete a GIS layer for the water hydraulic model.
2.5. Future Agenda Items and Staff Tasks.
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 4:45 p.m. The next regular meeting of the
Public Information-Technology Committee is currently scheduled for
January 4, 2011 at 4:00 p.m.
2
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: December 9, 2010
Subject: Meetings from December 10, 2010 - January 31, 2011
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
December 2010
WACO Fri, Dec 10 7:30AM Hawkins
Citizens Advisory Committee Meeting Mon, Dec 13 8:30AM
Finance-Accounting Committee Meeting Mon, Dec 13 4:OOPM /Collett
Personnel-Risk Management Committee Meeting Tue, Dec 14 4:OOPM Collett/Hawkins
MWDOC Board Wed, Dec 15 8:30AM Staff
OCWD Board Wed, Dec 15 5:30PM Staff
Yorba Linda Planning Commission Wed, Dec 15 7:OOPM Collett
Exec-Admin-Organizational Committee Meeting Tue, Dec 21 4:OOPM /Beverage
Yorba Linda City Council Tue, Dec 21 6:30PM
Board of Directors Regular Meeting Wed, Dec 22 8:30AM
Holiday Fri, Dec 24 7:30AM District Offices
Yorba Linda Planning Commission Wed, Dec 29 7:OOPM Hawkins
Holiday Fri, Dec 31 7:30AM District Offices
January 2011
Public Information-Technology Committee Meeting Tue, Jan 4 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Jan 4 6:30PM
MWDOC/MWD Workshop Wed, Jan 5 8:30AM Staff
OCWD Board Wed, Jan 5 5:30PM Staff
Planning-Engineering-Operations Committee Meeting Thu, Jan 6 4:OOPM /
WACO Fri, Jan 7 7:30AM Hawkins
Finance-Accounting Committee Meeting Mon, Jan 10 4:OOPM /Collett
Personnel-Risk Management Committee Meeting Tue, Jan 11 4:OOPM Collett/Hawkins
Yorba Linda Planning Commission Wed, Jan 12 7:OOPM Collett
Board of Directors Regular Meeting Thu, Jan 13 8:30AM
Exec-Admin-Organizational Committee Meeting Tue, Jan 18 4:OOPM /Beverage
Yorba Linda City Council Tue, Jan 18 6:30PM
MWDOC Board Wed, Jan 19 8:30AM Staff
OCWD Board Wed, Jan 19 5:30PM Staff
Citizens Advisory Committee Meeting Mon, Jan 24 8:30AM
MWDOC/OCWD Ad Hoc Committee Meeting Tue, Jan 25 4:OOPM /Beverage
Yorba Linda Planning Commission Wed, Jan 26 7:OOPM Hawkins
Board of Directors Regular Meeting Thu, Jan 27 8:30AM
12/6/2010 9:13:42 AM