HomeMy WebLinkAbout2011-01-26 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Wednesday, January 26, 2011, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Michael J. Beverage, President
Phil Hawkins, Vice President
Ric Collett
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Regular Board of Directors Meeting Held January 13, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Workshop Meeting Held January 20, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $498,486.68.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Emergency Response & Operation Plan Update
Recommendation: That the Board of Directors authorize the General Manager to
enter into a Professional Services Agreement with Willdan Homeland Solutions to
update the District's Emergency Response & Operations Plan, at a cost not to
exceed $33,832.
7.2. California Employers' Retirement Benefit Trust Fund
Recommendation: That the Board of Directors authorize the President to: 1.)
execute a CERBT Program Agreement and Election of YLWD to Prefund Other
Post Employment Benefits through CaIPERS, subject to review and approval as to
form by legal counsel; and 2.) approve a Resolution of the Board of Directors to
delegate authority to request disbursements from the trust, exclusively for payment
or reimbursement of OPEB expenses.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
CRWUA Conference - December 15-17, 2010 (Beverage, Kiley, Melton)
Video "Managing a River of Issues" (15 min)
8.3. General Manager's Report
8.4. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of meeting held January 18, 2011 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled February 4, 2011 at 11:30 a.m.
9.2. Finance-Accounting Committee
(Collett/Kiley)
• Meeting scheduled February 7, 2011 at 8:00 a.m.
9.3. Personnel-Risk Management Committee
(Kiley/Beverage)
• Meeting scheduled February 8, 2011 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Melton/Collett)
• Meeting scheduled February 3, 2011 at 4:00 p.m.
9.5. Public Information-Technology Committee
(Hawkins/Melton)
• Meeting scheduled February 7, 2011 at 4:00 p.m.
9.6. MWDOC/OCWD Ad Hoc Committee
(Beverage/Hawkins)
Minutes of meeting held January 25, 2011 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled March 22, 2011 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Beverage)
Minutes of meeting held January 24, 2011 at 8:30 a.m. (To be provided at the meeting.)
Meeting scheduled February 28, 2011 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - January 18, 2011 (Melton)
10.2. MWDOC Board - January 19, 2011 (Melton)
10.3. OCWD Board - January 19, 2011 (Kiley)
10.4. YL Planning Commission - January 26, 2011 (Collett)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from January 28, 2011 - February 28, 2011
12. CONFERENCES AND SEMINARS
12.1. MWDOC Water Policy Forum & Dinner - February 24, 2011 (Kiley)
MWDOC Inspection Trip of the State Water Project and Sacramento-San Joaquin Delta
-February 25-26, 2011 (Kiley/Melton)
ACWA DC Conference - March 1-3, 2011
Recommendation: That the Board of Directors authorize Director attendance at the
above listed events.
13. ADJOURNMENT
13.1. A special meeting of the Board of Directors will be held January 29, 2011 at 9:00 a.m.
The next regular meeting of the Board of Directors will be held February 10, 2011 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: Minutes of the Regular Board of Directors Meeting Held January 13, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
011311 BOD - Minutes.doc BOD Mtg Minutes 01/13/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
GM/RK 3-0
Directors Collett and Hawkins were absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
January 13, 2011
1. CALL TO ORDER
The January 13, 2011 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 8:30 a.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Pat Grady, Assistant General Manager
Ric Collett Steve Conklin, Engineering Manager
Robert R. Kiley Gina Knight, Human Resources Mgr
Gary T. Melton Stephen Parker, Finance Director
Damon Micalizzi, PI Officer
Miguel Serna, HR Analyst
Amelia Cloonan, Personnel Technician
Annie Alexander, Executive Secretary
OTHER VISITORS
Art Kidman, General Counsel, McCormick, Kidman & Behrens
Jerry Gladbach, President, ACWA/JPIA
Melody McDonald, Executive Committee Member, ACWA/JPIA
Andy Sells, Chief Financial & Operations Officer, ACWA/JPIA
Peter Kuchinsky, Senior Risk Management Consultant, ACWA/JPIA
Nancy Rikel, Mayor, City of Yorba Linda
Mark Schock, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
President Beverage announced that the CRWUA Conference report and related
video listed under Item No. 9.2. would be moved to the next agenda. President
Beverage further announced that Item No. 13.1. would be deleted from the
agenda as Directors Kiley and Melton would be attending the tour on a different
date.
1
Mr. Vecchiarelli then requested to add the following item to the agenda as there
was a need to take immediate action on this item and the need for action came to
staff's attention subsequent to the agenda being posted.
14.2. Conference With Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Interinsurance Exchange of the Automobile
Club vs. YLWD
On a motion by Director Collett, seconded by Director Kiley, the Board voted 5-0
to add Item No. 14.2. to the agenda.
V
5. PUBLIC COMMENTS
None.
6. PRESENTATIONS
6.1. Presentation by Andy Sells Regarding Services Provided by ACWA/JPIA
Mr. Sells introduced himself and Messrs. Gladbach, Kuchinsky and Ms.
McDonald. Mr. Sells then provided the Board with a PowerPoint
Presentation regarding ACWA/JPIA's programs and services. Mr.
Gladbach addressed the Board and commented on the structure and
makeup of the ACWA/JPIA. Ms. McDonald addressed the Board and
thanked the District for its participation in ACWA/JPIA. Mr. Kuchinsky
addressed the Board and commented on the District's loss run report and
participation in ACWA/JPIA's TargetSafety employee training program.
Mr. Sells then presented the District with a premium refund check of
' $99,214.
A brief recess was declared at 9:01 a.m.
The meeting reconvened at 9:05 a.m.
Mr. Kidman addressed the Board and thanked the representatives from
ACWA/JPIA for their support the last two years following the Freeway
Complex Fire. President Beverage thanked Ms. Knight for her work
related to Risk Management.
Mr. Serna and Ms. Cloonan left the meeting at this time.
7. CONSENT CALENDAR
President Beverage removed Item No. 7.3. from the Consent Calendar for
separate action.
On a motion by Director Hawkins, seconded by Director Kiley, the Board voted
5-0 to approve Item Nos. 7.1. and 7.2. of the Consent Calendar. Director Collett
abstained from voting on Check No. 55675 of Item No. 7.2. as he has a financial
interest with the vendor.
2
7.1. Minutes of the Regular Board of Directors Meeting Held December 22,
2010
Recommendation. That the Board of Directors approve the
minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $1,293,750.14.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.3. Water Quality Mixer for Hidden Hills Reservoir
President Beverage explained that he had removed this item from the
Consent Calendar to allow for Board discussion prior to consideration. Mr.
Conklin then provided a brief overview of the matter explaining that the
District is currently facing water quality concerns at the Hidden Hills
Reservoir due to low water demand. Staff is recommending that the
District install a mixer in both of the bays at the reservoir. Mr. Conklin then
responded to questions from the Board regarding the length of time it
would take to fill the reservoir and its original specifications. Director
Collett stated the Planning-Engineering-Operations Committee had
reviewed this matter at its meeting held January 6, 2011 and supported
staff's recommendation.
On a motion by Director Hawkins, seconded by Director Melton, the Board
voted 5-0 to approve a sole-source Purchase Agreement with Process
Solutions, Inc., to provide and install a Tank Shark Reservoir Management
' System for Hidden Hills Reservoir for a total cost of $72,250.
8. ACTION CALENDAR
8.1. Employee Agreements for the Period July 1, 2010 through June 30, 2011
Mr. Vecchiarelli explained that negotiations with the District's Employees
Association Bargaining Unit had been taking place for the past few
months. Mr. Vecchiarelli then responded to questions from the Board
regarding a timeline for negotiations for the next fiscal year and stated that
staff is planning to begin this process in February 2011 so that the next
MOU could be presented to the Board for consideration along with the
budget in June. President Beverage commented that he was
disappointed with the length of time and funds expended to complete
these negotiations and encouraged staff to try to complete the next
process in a shorter time period.
On a motion by Director Collett, seconded by Director Kiley, the Board
voted 5-0 on a Roll Call to approve Resolution No. 11-01 Adopting the
Memorandum of Understanding and Pay Plan Between the District and
the Yorba Linda Water District Employees Association.
3
On a motion by Director Collett, seconded by Director Melton, the Board
voted 5-0 on a Roll Call to approve Resolution No. 11-02 Adopting the
Employee Compensation Letter and Pay Plan for Supervisory and
Confidential Employees.
On a motion by Director Melton, seconded by Director Kiley, the Board
voted 5-0 on a Roll Call to approve Resolution No. 11-03 Adopting the
Employee Compensation Letter and Pay Plan for Management
Employees.
9. REPORTS, INFORMATION ITEMS AND COMMENTS
9.1. President's Report
None. {
9.2. Directors' Reports
CRWUA Conference - December 15-17, 2010 (Beverage, Kiley, Melton)
This item was moved to the next agenda.
Director Hawkins commented on a newspaper article in the OC Register
regarding the overconsumption of fluoride.
9.3. General Manager's Report
Mr. Vecchiarelli announced that the Employee Recognition Dinner has
been scheduled for February 11, 2011 at 6:00 p.m. Directors were asked
to please RSVP to Ms. Cloonan.
9.4. General Counsel's Report
Mr. Kidman briefly commented on the water supply situation and the new
requirements related to the Urban Water Management Plan update.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of the meeting held December 21, 1010 were provided in the
agenda packet. Directors Beverage and Hawkins attended. Matters
discussed during the meeting were as follows: Strategic Planning
Workshop; ISDOC Selection Committee Meeting; Committee Activities
Recap and Forward Planning Objectives; Board and Committee Meeting
Minutes; Time of Board Meetings; Alternative Work Schedule; and
General Counsel's Monthly Summary Billing Report.
Meeting scheduled January 18, 2011 at 4:00 p.m.
4
10.2. Finance-Accounting Committee
(Collett/Kiley)
Minutes of the meeting held January 10, 2011 were provided at the
meeting. Directors Collett and Kiley attended. Matters discussed during
the meeting were as follows: California Employers' Retirement Benefit
Trust Fund; November 2010 Budget to Actual Results; November 2010
Investment Report; and Sewer Financial Projections.
Meeting scheduled February 14, 2011 at 4:00 p.m. was rescheduled to
February 7, 2011 at 8:00 a.m.
10.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of the meeting held January 11, 2011 were provided at the
meeting. Directors Kiley and Beverage attended. Matters discussed
during the meeting were as follows: Emergency Response & Operation
Plan Update; Merit Review and Salary Increases; Status of Human
Resources and Risk Management Activities; and Status of Recruitments
and Authorized/Budgeted Positions.
Meeting scheduled February 8, 2011 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of the meeting held January 6, 2011 were provided in the agenda
packet. Directors Melton and Collett attended. Matters discussed during
the meeting were as follows: Project Recap and Forward Planning; Water
Quality Mixer for Hidden Hills Reservoir; Status Report on Capital Projects
in Progress; Monthly Groundwater Production and Purchased Import
Water Report; Monthly Preventative Maintenance Program Report; and
Groundwater Producers Meeting Report.
Meeting scheduled February 3, 2011 at 4:00 p.m.
10.5. Public Information-Technology Committee
(Hawkins/Melton)
Minutes of the meeting held January 3, 2011 were provided in the agenda
packet. Directors Hawkins and Melton attended. Matters discussed
during the meeting were as follows: Committee Activities Review and
Future Objectives; YLWD Promotional Collateral Inventory and
Replacement Costs; Public Notice Regarding New Waterline Construction
on Ohio Street and Oriente Drive; Draft YLWD Newsletter; IT Projects
Monthly Status; and Fixed Based Meter Reading System.
Meeting scheduled February 7, 2011 at 4:00 p.m.
5
President Beverage requested that staff provide the Committee with a
report regarding the status of software programming at the next meeting.
10.6. MWDOC/OCWD Ad Hoc Committee
(Beverage/Hawkins)
Meeting scheduled January 25, 2011 at 4:00 p.m. Director Melton will
attend in place of Director Hawkins.
10.7. Citizens Advisory Committee
(Beverage)
Meeting scheduled January 24, 2011 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council - January 4, 2011 (Hawkins)
Director Hawkins attended and commented on a Code of Conduct
Resolution and easements in Hidden Hills which were discussed during
the meeting.
11.2. MWDOC/MWD Workshop - January 5, 2011 (Melton/Staff)
Director Melton attended and commented on the drop in water sales,
annual rate increase, alternative revenue sources, status of the water
supply, and financial report which were discussed during the meeting.
11.3. OCWD Board - January 5, 2011 (Kiley/Staff)
Director Kiley attended and commented on the election of officers and
status of wetland recharge at Prado Dam which were discussed during the
at a~'- meeting.
11.4. WACO -January 7, 2011 (Hawkins)
Director Hawkins attended and also commented on the status of the
Prado Dam which was discussed during the meeting.
11.5. YL Planning Commission - January 12, 2011 (Kiley)
Director Kiley attended and commented on the acquisition of property near
Bastanchury Road which was discussed during the meeting.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 14, 2011 - February 28, 2011
The Board reviewed the listed meetings and made no additional changes.
Director Hawkins reported that he would not be in attendance at the next
Board meeting.
6
13. CONFERENCES AND SEMINARS
13.1. MWDOC Inspection Trip of the State Water Project and Sacramento-San
Joaquin Delta -January 21-22, 2011 (Kiley/Melton)
This item was removed from the agenda.
A brief recess was declared at 10:10 a.m.
The meeting reconvened at 10:15 a.m.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 10:15 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli and Grady.
The following item was taken out of order.
14.2. Conference With Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD
Messrs. Vecchiarelli and Grady left the Closed Session at 10:30 a.m. Mr.
Richard Kreisler and Ms. Knight joined the Closed Session at this time.
14.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
' Title: General Manager
The Board reconvened in Open Session at 11:35 a.m. President Beverage
announced that no action was taken during either Closed Session that was
required to be reported under the Brown Act.
15. ADJOURNMENT
15.1. The meeting was adjourned at 11:36 a.m. The next regular meeting of the
Board of Directors is scheduled for January 27, 2011 at 8:30 a.m.
Ken Vecchiarelli
Board Secretary
7
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: Minutes of the Board of Directors Workshop Meeting Held January 20, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
012011 BOD - Minutes.doc BOD Mtg Minutes 01/20/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
GM/RK 3-0
Directors Collett and Hawkins were absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
January 20, 2011
1. CALL TO ORDER
The January 20, 2011 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 8:02 a.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Steve Conklin, Engineering Manager
Ric Collett Lee Cory, Operations Manager
Robert R. Kiley Gina Knight, Human Resources Mgr
Gary T. Melton Stephen Parker, Finance Director
Annie Alexander, Executive Secretary
Dave Barmer, Sr Maint Dis Operator
Cindy Botts, Management Analyst
Jennifer Hill, Meter Services Lead
4 Harold Hulbert, Operations Asst
Delia Lugo, Sr Accountant
Anthony Manzano, Sr Project Mgr
Damon Micalizzi, PI Officer
Art Vega, IS Administrator
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli reported that the Board of Directors had been extended an
invitation to attend a dinner and lecture at the Fullerton Arboretum on January
25, 2011 at 6:30 p.m. If the Board wished to attend, this item could be added to
the agenda for consideration at this time. This item was not added to the agenda
as no Board members were available to attend the event.
5. PUBLIC COMMENTS
None.
6. DISCUSSION ITEMS
6.1. Strategic Planning, Goals and Objectives
President Beverage welcomed all those in attendance including members
of the District's newly formed Employee-Productivity-Innovation-
Communication (EPIC) Committee. Mr. Vecchiarelli then led a group
discussion regarding the District's Strategic Plan for 2011. Matters
1
discussed during this session included the District's mission, vision and
value statements, evaluation of 2010 successes and areas for
improvement, and major initiatives for 2011. A draft of the strategic plan
will be provided to all stakeholders in attendance at the workshop and will
be reviewed in further detail by the EPIC Committee and Executive-
Administrative-Organizational Committee before presentation to the Board
for consideration at the regular meeting scheduled February 24, 2011.
The final report is expected for consideration by the Board of Directors at
their meeting scheduled March 10, 2011.
6.2. Future Agenda Items and Staff Tasks
None.`
7. ADJOURNMENT
7.1. The meeting was adjourned at 12:07 p.m. The next regular meeting of the
Board of Directors was scheduled for January 27, 2011 at 8:30 a.m.
(However, on January 21, this meeting was subsequently rescheduled to
January 26, 2011 at 8:30 a.m.)
Ken Vecchiarelli
Board Secretary
~a
2
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: January 26, 2011 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $498,486.68
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Accordingly, staff is hereby submitting a
list of disbursements for the Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $498,486.68.
DISCUSSION:
A single wire transfer on this disbursement list, in the amount of $101,789.78, is to ACWA-HBA for
the February 2011 health benefits premium. The balance of $120,101.23 is routine invoices. The
Accounts Payable check register total is $221,891.01; Payroll No. 1 total is $276,595.67; and the
total disbursements are $498,486.68. A summary of the checks is attached.
The bill list and associated checks are dated January 27, 2011, corresponding to the normally
scheduled Board meeting. If approved by the Board at the rescheduled meeting on January 26, the
bills will still be processed and paid on Thursday, January 27.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: T ype:
CkReg12711 BOD.pdf Check Register Backup Material
11-CS 127.doc Summary Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
GM/RK 3-0
Directors Collett and Hawkins were absent.
Yorba Linda Water District
{Check Register
For Checks Dated: 1/14/2011 thru 112712011
Check No. Date Vendor Name Amount Description (S25k orgreaterl
55713 01/2712011 A Plus Awards By Dewey 19.58
55709 01/27/2011 Abbott Staffing Group 1,814.00
55710 01/27/20111 ACWA/1PIA 60,00
W12711 01/27/2011 ACWA-NBA 101,789.78 Health premium February
55711 01/27/2011 Alternative Nose Inc. 444.17
55712 01/27/2011 Anaheim Wheel & Tire 150.00
55714 0112712011 Apollo Technologies Inc. 380.00
55715 01/27/2011 Appleone Employment Services 59356
55716 01/27/2011 Aramark 449.23
55717 0112712011 Arrow Hardware 606.04
55718 01/2.7/20111 Associated Laboratories 2,116.70
55720 01/27/2011 AT & T 4,931.26
55719 01/27/2011 AT & T Mobility 194.50
55721 01/27/2011 AWWA 129.50
55722 01/27/2011 AWWA - CA-NV Section 890.01
55708 01/14/2011 Bank Of America 2,130.79
55732 01/27/2011 C. Wells Pipeline 226.20
55723 0112712011 California Rural Water Assrl (CRWA) 175.00
55724 01/27/2011 CalPERS 3,60160
55725 07/27/2011 Carollo Engineers 21,878.06
55726 07112712011 Certified Laboratories 563.015
55727 01/27/2011 Chambers Group Inc. 305.50
55728 01/27/2011 City Of Anaheim 1,053,49
55729 0112712011 City of Rancho Cucamonga 20.00
55730 0112712011 Clinical Lab. Of Sara Bern. 1,625.00
55731 01/27/2011 Culligan 1,763.30
55733 01/27/2011 Dapper Tire Co. Inc.. 2,055.71
55734 01/27/2011 Datalok Orange County 288.65
55738 0:1/27/2011 Dean Criske TruckiriF 534.40
55735 01/27/2011 DetaCare USA 338.83
55736 01/2.7/201.1 Derek Nguyen 397.10
55737 01/27/2011 Doug A. Baker 319.73
55739 01/27/2011 Eisel Enterprises, Inc. 620.25
55740 01.12712011 Elite Equipment In{: 453.54
55742 01/27/2011 Fye.Med 1,401.20
55741 01/27/2011 Fairway Ford Sales, Inc. 341.43
55743 0112712011 Fleet Services, Inc 99.91
55744 0112712011 Fred Pryor Seminars 79.00
55745 0112712011 Fry's. Electronics 422.77
55746 01/27/2011 Gexpro 765.77
55747 01127/2011 Haaker Equipment Co. 253.82
55748 01/27/2011 Nall & Foreman, Inc 250.00
55749 01/27/2011 InfosendInc. 6,192.95
55750 0112712011 Jackson's Auto Supply - Napa 1,096.28
55752 0112712011 Karen Shea 121.69
54593 01/19/2011 Kevin Alleva -123.08
55753 01/27/2011 Konica Minolta Business 130.13
55754 01/2/2011 LanG:e,Soll, & Iunghard, LLP 2.:5.070
55755 01/27/2011 Liebert Cassidy Whitmore 3,454.00
55756 01/27/2011 Marina Landscape, Inc 788.00
55757 01/27/2011 Mc Corrnick,Kidman & f3 e. hre n.s I I P 13,212.37
55758 01/27/2011 Mc Fadden-Dale Hardware 29.72
55759 01/27/2011 Mobile Hose & Hydraulic Supply 100.00
55760 01/27/2011 Mudge Fasteners, Inc 639.90
55761 01/27/201.1 NextO Of California 1,797.19
55762 0112712011 Nir_key Petroleum Co 3,872.03
55763 01/27/2011 Norm's Refrigeration & 261.43
55764 0112712011 Office. Solutions 836.58
55765 0112712011 Orange County I W M 0 1,44.2.08
55766 01/27/2011 Clrvac Electronics 127.16
57,768 01/27/2011 P.T.I. Sand & Gravel, Inc. 1,065.52
55751 01/27/2011. Pollard Water.com 3,923.04
55767 0112712011 Praxair Distribution 210.84
55769 01/27/2011 Robert Liccardo 1,572.50
55770 0112712011 Ruben Maldonado 28.00
55171 01/27/2011 Sancon Engineering Inc. 7,989.00
55772 01/2 //2011 Scott W. Moulton 1,657.50
55773 01/27/2011 Siemens Water 673.72
55774 01/27/2011 So Cal Sandbags Inc. 772.00
55775 01/27/2011 Southern Calif Gas Co. 6,470.44
55776 01/27/2011 Staples 9U51ness Advantage 356.26
55777 01/27/2011 Stater Bros. Markets 17.55
55780 0112712011 Stephen Parker/ Petty Cash 140.63
55778 01/27/2011 Steven Andrews Engineering 550-00
55177 03/27/2011 Steven Engineering 341.06
55781 01/27/2011 Tab Products Co. 228.57
55182 01/27/2011 Time Warner Cable 297.79
55783 01/27/2011 Trench Shoring 50.94
55784 0112712011 Underground Service Alert 105.00
55785 01/27/2011 United Industries 140.74
55786 01/27/2011 Verizon Wireless 587.96
55787 01/27/2011 Wells SrjpK)ly Co 2,522.51
55788 01/27/2011 West Coast Safety Supply Co 100.87
TOtal $221,891.01
January 26, 2011
CHECK NUMBERS:
Void Check 54593 $ (123.08)
Manual Check 55708 $ 2,130.79
Computer Checks 55709-55788 $ 118,093.52
$ 120,101.23
WIRES:
W-12711 ACWA-H BA $ 101, 789.78
TOTAL OF CHECKS AND WIRE $ 221,891.01
PAYROLL NO. 1:
Computer Checks 4766- 4773
Manual Checks 4774- 4782 $ 276,595.67
DISBURSEMENT TOTAL: $ 498,486.68
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 26, 2011
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 26, 2011 Budgeted: Yes
Total Budget: $15,000
To: Board of Directors Cost Estimate: $33,832
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General Account No: 1-5010-0780-20
Manager
Presented By: Ken Vecchiarelli, General Dept: Operations
Manager
Reviewed by Legal: N/A
Prepared By: Harold Hulbert, Operations CEQA Compliance: N/A
Assistant
Subject: Emergency Response & Operation Plan Update
SUMMARY:
In 2005, the District contracted with Risk Management Professionals to develop an Emergency
Response & Operations Plan (EROP). The same firm completed an update of the plan in
September 2007. Recently, the District's Employee Emergency Management Committee (EEMC)
reviewed the original EROP, along with the previous updates, and recommended development of a
new plan to comply with the latest State and Federal formats. The new plan will be more specific to
emergencies the District is likely to experience or may be called upon to respond in aid of other
agencies. The EEMC interviewed outside consultants and requested proposals for preparing the
new plan.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to enter into a Professional Services
Agreement with Willdan Homeland Solutions to update the District's Emergency Response &
Operations Plan, at a cost not to exceed $33,832.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee discussed this item at its meeting held January 11,
2011 and supports the staff recommendation.
DISCUSSION:
In June 2010, the District's Employee Emergency Management Committee (EEMC), made up of
staff representatives from each District department (Administration, Engineering, Finance, HR/Risk
Management, IT & Operations), met to review the current EROP. The purpose of this committee is
to provide input and feedback to the District related to emergency management planning. The
EEMC came to the conclusion that the original EROP needed updating to adhere to the latest State
and Federal standards and to better reflect the District's mission and vision statements. The
Committee decided this would require an outside consultant familiar with State and Federal
requirements related to emergency planning.
Furthermore, in November and December 2010, significant changes were adopted by both FEMA
and the State related to earthquake planning and response. These changes will be incorporated
within the District's EROP update.
Staff requested assistance from Kelly Hubbard of the Water Emergency Response of Orange
County (WEROC). Ms. Hubbard provided a list of consultants with experience in the field of
Emergency Planning that could assist the District with updating its EROP. Staff was provided a list
of three consultants, only two of which, responded to a request for interview. The EEMC interviewed
two consultants in late October and November 2010. Each consultant was asked to submit a
proposal detailing their approach for meeting the needs of the District and updating the EROP
pursuant to the new State and Federal response planning guidelines. Only one of the consultants
responded, Emergency Planning Consultants (EPC).
While attending the WEROC Quarterly meeting staff was able to hear a presentation on Continuity
of Operations Plans, presented by Willdan Homeland Solutions. This firm was under contract by the
county to provide assistance in this field to local cities. Staff asked if they would consider being
interviewed to submit a proposal for updating the District's EROP. The EEMC met with Willdan in
late November and received their proposal in December.
The District received two proposals, with a not-to-exceed fee as follows:
Emergency Planning Consultants (EPC) - $25,000 Willdan Homeland Solutions - $33,832
The EEMC reviewed each proposal to determine which firm would meet the needs of the District
most effectively. In each proposal, the consultant was required to provide a scope of work and a
time line for the project. Based upon the interviews and the content of the proposals, each member
ranked which proposal best met the needs of the District. The Committee determined that Willdan
Homeland Solutions met the requirements of the District more effectively than EPC. In addition,
WEROC reviewed the proposals as a courtesy to the District and concurs with the EEMC's
recommendation.
Copies of the proposals are available upon request. For FY 2010/11, $15,000 was budgeted within
the Operations department for this project. While the proposal exceeds budgeted funds, staff will
allocate additional funds towards this project during the mid-year budget review and adjustments
process.
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
RK/GM 3-0
Directors Collett and Hawkins were absent.
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: January 26, 2011 Budgeted: N/A
Total Budget: $217,979
To: Board of Directors Cost Estimate: $110,000
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: Yes
Prepared By: Joann Gitmed, Accounting CEQA Compliance: N/A
Assistant II
Subject: California Employers' Retirement Benefit Trust Fund
SUMMARY:
In accordance with required government accounting standards, the District budgeted a total
expense of $217,979, for the FY 2010/11 Annual Required Contribution (ARC) of Other Post
Employment Benefits (OPEB). This year's pay-as-you-go expense is estimated to be approximately
$110,000. The balance of the ARC must be placed in an irrevocable trust, specifically restricted for
OPEB purposes, otherwise it will continue to accumulate as a growing liability on the District's
annual financial statements. CalPERS offers the California Employers' Retiree Benefit Trust
(CERBT) as a mechanism to allow public employers to prefund future OPEB expenses.
STAFF RECOMMENDATION:
That the Board of Directors authorize the President to: 1.) execute a CERBT Program Agreement
and Election of YLWD to Prefund Other Post Employment Benefits through CalPERS, subject to
review and approval as to form by legal counsel; and 2.) approve a Resolution of the Board of
Directors to delegate authority to request disbursements from the trust, exclusively for payment or
reimbursement of OPEB expenses.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee discussed this item on January 10, 2011 and supports the staff
recommendation.
DISCUSSION:
In 2004, the Governmental Accounting Standards Board (GASB) established Statement 45 in order
for governments to report information regarding the nature and size of their long-term financial
obligations and commitments for Other Post Employment Benefits (OPEB) (e.g. retiree health care
benefits). Prior to Statement 45, public employers typically followed a "pay-as-you-go" approach in
which the cost of benefits was not reported until after an employee's retirement. This approach,
however, provided incomplete information as to the financial position and long-term financial health
of a government agency.
With the implementation of GASB 45, public employers must now report their annual OPEB cost
and their unfunded actuarial accrued liabilities for past service expenses, similar to how employee
retirement benefits are currently reported. In addition, the Statement also:
1. Requires reporting the estimated cost of the benefits as expenses each year.
2. Provides more accurate information on the financials statements about the total cost of the
services that a agency provides to its constituents.
3. Clarifies whether the amount that an agency has paid or contributed for OPEB during the year
covers its annual actuarially determined OPEB cost.
4. Provides better reports to users about an agency's unfunded actuarial accrued liability and
changes in the funded status of benefits.
While Statement 45 only requires public employers to measure and report the future cost of OPEB,
prefunding those benefits is recommended in order to ensure a sustainable benefit program.
Currently, CalPERS offers the California Employers' Retiree Benefit Trust (CERBT) as a
mechanism for public employers to prefund OPEB costs.
CERBT began operation in March 2007 and currently has contracts with over 300 California public
agencies. The program receives voluntary contributions from employers and invests those assets
into public market securities. Employers can contribute an Annual Required Contribution (ARC) and
seek reimbursement for pay-as-you-go costs, or employers can contribute the ARC net of annual
pay-as-you-go costs and not seek reimbursement. The contributions and investments are held in a
trust dedicated exclusively to pay for OPEB promised by employers to their employees. Although
the funds are accounted for by individual employers, they are co-invested with other agency
contributions in order to broaden investment opportunities and to minimize costs.
In order to participate in CERBT, a government agency must obtain an OPEB valuation report by
either an actuarial valuation, or an AMM (alternative measurement method). Upon completion of the
valuation report, an agency must adopt and execute an agreement and election to prefund and
submit the valuation and agreement to CalPERS for approval. Upon approval by CalPERS, an
agency may begin OPEB prefunding contributions. In compliance with GASB 45 requirements, the
District obtained its OPEB valuation in June 2009.
For FY 2010/11, the District budgeted for the ARC in the amount of $217,979. However, until
money is placed in a trust, it will not formally fund the current fiscal year's Annual Required
Contribution for GASB 45 purposes. Staff is recommending that the District place the 2010/11 ARC
with CERBT.
ATTACHMENTS:
Name: Description: l ype:
Prefund Agreement-BOD.pdf Agreement to Prefund Agreement
Delegation of Authority-BOD.pdf Delegation of Authority Agreement
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
RK/GM 3-0 Roll Call
Directors Collett and Hawkins were absent.
CALIFORNIA EMPLOYER'S RETIREE BENEFIT TRUST PROGRAM ("CERBT'")
AGREEMENT AND ELECTION
OF
YORBA LINDA WATER DISTRICT
(NAME OF EMPLOYER)
TO PREFUND OTHER POST EMPLOYMENT
BENEFITS THROUGH CaIPERS
WHEREAS (1) Government Code Section 22940 establishes in the State Treasury the
Annuitants` Health Care Coverage Fund for the prefunding of health care coverage for
annuitants (Prefunding Plan); and
WHEREAS (2) The California Public Employees' Retirement System (CaIPERS) Board
of Administration (Board) has sole and exclusive control and power over the
administration and investment of the Prefunding Plan (sometimes also referred to as
CERBT), the purposes of which include, but are not limited to (i) receiving contributions
from participating employers and establishing separate Employer Prefunding Accounts
in the Prefunding Plan for the performance of an essential governmental function (ii)
investing contributed amounts and income thereon, if any, in order to receive yield on
the funds and (iii) disbursing contributed amounts and income thereon, if any, to pay for
costs of administration of the Prefunding Plan and to pay for health care costs or other
past employment benefits in accordance with the terms of participating employers'
plans; and
WHEREAS (3) YORBA LINDA WATER DISTRICT
(NAME OF EMPLOYER)
(Employer) desires to participate in the Prefunding Plan upon the terms and conditions
set by the Board and as set forth herein; and
WHEREAS (4) Employer may participate in the Prefunding Plan upon (i) approval by
the Board and (ii) filing a duly adopted and executed Agreement and Election to Prefund
Other Post Employment Benefits (Agreement) as provided in the terms and conditions
of the Agreement; and
WHEREAS (5) The Prefunding Plan is a trust fund that is intended to perform an
essential governmental function within the meaning of Section 115 of the Internal
Revenue Code as an agent multiple-employer plan as defined in Governmental
Accounting Standards Board (GASB) Statement No. 43 consisting of an aggregation of
single-employer plans, with pooled administrative and investment functions,
Rev 6173/2010
NOW, THEREFORE, BE IT RESOLVED THAT EMPLOYER HEREBY MAKES THE
FOLLOWING REPRESENTATION AND WARRANTY AND THAT THE BOARD AND
EMPLOYER AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
A. Representation and Warranty
Employer represents and warrants that it is a political subdivision of the State of
California or an entity whose income is excluded from gross income under Section 115
(1) of the Internal Revenue Code.
B. Adoption and Approval of the Agreement; Effective Date; Amendment
(1) Employer's governing body shall elect to participate in the Prefunding Plan by
adapting this Agreement and filing with the CaIPERS Board a true and correct original
or certified copy of this Agreement as follows:
Filing by mail, send to: CaIPERS
Constituent Relations Office
CERBT (OPEB)
P.O. Box 942709
Sacramento, CA 94229-2709
Filing in person, deliver to,
CalPERS Mailroom
Constituent Relations Office
CERBT (OPEB)
Attn: Employer Services Division
400 Q Street
Sacramento, CA 95811
(2) Upon receipt of the executed Agreement, and after approval by the Board, the
Board shall fix an effective date and shall promptly notify Employer of the effective date
of the Agreement.
(3) The terms of this Agreement may be amended only in writing upon the agreement
of both CalPERS and Employer, except as otherwise provided herein. Any such
amendment or modification to this Agreement shall be adapted and executed in the
same manner as required for the Agreement. Upon receipt of the executed amendment
or modification, the Board shall fix the effective date of the amendment or modification.
(4) The Board shall institute such procedures and processes as it deems necessary to
administer the Prefunding Plan, to carry out the purposes of this Agreement, and to
maintain the tax exempt status of the Prefunding Plan. Employer agrees to follow such
procedures and processes.
Rev 6/23/2010 2
C. Other Post Employment Benefits (OPEB) Cost Reports and Employer Contributions
(1) Employer shall provide to the Board an ®PEB cost report on the basis of the
actuarial assumptions and methods prescribed by the Board. Such report shall be for
the Board's use in financial reporting, and shall be prepared at least as often as the
minimum frequency required by GASB 43. This OPEB cost report may be prepared as
an actuarial valuation report or, if the employer is qualified under GASB 45 and 57, may
be prepared as an Alternative Measurement Method (AMM) report.
(a) Unless qualified under GASB 45 and 57 to provide an AMM report,
Employer shall provide to the Board an actuarial valuation report. Such
report shall be for the Board's use in financial reporting, and shall be
prepared at least as often as the minimum frequency required by GASB
43 and 57, and shall be:
1) prepared and signed by a Fellow or Associate of the Society of
Actuaries who is also a Member of the American Academy of
Actuaries or a person with equivalent qualifications acceptable to the
Board;
2) prepared in accordance with generally accepted actuarial practice and
GASB 43, 45 and 57; and,
3) provided to the Board prior to the Board's acceptance of contributions
for the valuation period or as otherwise required by the Board.
(b) If qualified under GASB 45 and 57, Employer may provide to the Board an
AMM report- Such report shall be for the Board's use in financial
reporting, shall be prepared at least as often as the minimum frequency
required by GASB 43 and 57, and shall be,
1) affirmed by Employer's external auditor, or by a Fellow or Associate
of the Society of Actuaries who is also a Member of the American
Academy of Actuaries or a person with equivalent qualifications
acceptable to the Board, to be consistent with the AMM process
described in GASB 45;
2) prepared in accordance with GASB 43, 45, and 57; and,
3) provided to the Board prior to the Board's acceptance of
contributions for the valuation period or as otherwise required by
the Board..
(2) The Board may reject any OPEB cast report submitted to it, but shall not
unreasonably do so. In the event that the Board determines, in its sole discretion, that
Rev 6/23/?D10 3
the QPEB cost report is not suitable for use in the Board's financial statements or if
Employer fails to provide a required QPEB cost report, the Board may obtain, at
Employer's expense, an QPEB cost report that meets the Board's financial reporting
needs. The Board may recover from Employer the cost of obtaining such QPEB cost
report by billing and collecting from Employer or by deducting the amount from
Employer's account in the Prefunding Plan.
(3) Employer shall notify the Board of the amount and time of contributions which
contributions shall be made in the manner established by the Board_
(4) Employer contributions to the Prefunding Plan may be limited to the amount
necessary to fully fund Employer's actuarial present value of total projected benefits, as
supported by the QPEB cost report acceptable to the Board. As used throughout this
document, the meaning of the term "actuarial present value of total projected benefits"
is as defined in GASB Statement No. 45. If Employer's contribution causes its assets in
the Prefunding Plan to exceed the amount required to fully fund the actuarial present
value of total projected benefits, the Board may refuse to accept the contribution.
(5) The minimum Employer contribution will be at least $5000 or be equal to Employer's
Annual Required Contribution, whichever is less, as that term is defined in GASB
Statement No. 45. Contributions can be made at any time following the seventh day
after the effective date of the Agreement provided that Employer has first complied with
the requirements of Paragraph C.
D. Administration of Accounts, Investments, Allocation of Income
(1) The Board has established the Prefunding Plan as an agent plan consisting of an
aggregation of single-employer plans, with pooled administrative and investment
functions, under the terms of which separate accounts will be maintained for each
employer so that Employer's assets will provide benefits only under employer's plan.
(2) All Employer contributions and assets attributable to Employer contributions shall be
separately accounted for in the Prefunding Plan (Employer's Prefunding Account).
(3) Employer's Prefunding Account assets may be aggregated with prefunding account
assets of other employers and may be co-invested by the Board in any asset classes
appropriate for a Section 115 Trust.
(4) The Board may deduct the costs of administration of the Prefunding Plan from the
investment income or Employer's Prefunding Account in a manner determined by the
Board.
(5) Investment income shall be allocated among employers and posted to Employer's
Prefunding Account as determined by the Board but no less frequently than annually.
Re-v 6,/2312010 4
(6) If Employer's assets in the Prefunding Plan exceed the amount required to fully fund
the actuarial present value of total projected benefits, the Board, in compliance with
applicable accounting and legal requirements, may return such excess to Employer.
E. Reports and Statements
(1) Employer shall submit with each contribution a contribution report in the form and
containing the information prescribed by the Board.
(2) The Board shall prepare and provide a statement of Employer's Prefunding Account
at least annually reflecting the balance in Employer's Prefunding Account, contributions
made during the period and income allocated during the period, and such other
information as the Board determines.
F. Disbursements
(1) Employer may receive disbursements not to exceed the annual premium and other
casts of post employment healthcare benefits and other post employment benefits as
defined in GASB 43.
(2) Employer shall notify CalPERS in writing in the manner specified by CalPERS of the
persons authorized to request disbursements from the Prefunding Plan on behalf of
Employer.
(3) Employer's request for disbursement shall be in writing signed by Employer's
authorized representative, in accordance with procedures established by the Board.
The Board may require that Employer certify or otherwise establish that the monies will
be used for the purposes of the Prefunding Plan.
(4) Requests for disbursements that satisfy the requirements of paragraphs (2) and (3)
that are received on or after the first of a month will be processed by the 15th of the
following month. (For example, a disbursement request received on or between March
1st and March 31st will be processed by April 15th; and a disbursement request
received on or between April 1st and April 36th will be processed by May 15th.)
(5) CalPERS shall not be liable for amounts disbursed in error if it has acted upon the
written instruction of an individual authorized by Employer to request disbursements. In
the event of any other erroneous disbursement, the extent of CalPERS' liability shall be
the actual dollar amount of the disbursement, plus interest at the actual earnings rate
but not less than zero.
(6) No disbursement shall be made from the Prefunding Plan which exceeds the
balance in Employer's Prefunding Account.
Rev 6/2312-310 5
G. Costs of Administration
Employer shall pay its share of the costs of administration of the Prefunding Plan, as
determined by the Board.
H. Termination of Employer Participation in Prefunding Plan
(1) The Board may terminate Employer's participation in the Prefunding Plan if
(a) Employer gives written notice to the Board of its election to terminate;
(b) The Board finds that Employer fails to satisfy the terms and conditions of
this Agreement or of the Board's rules or regulations.
(2) if Employer's participation in the Prefunding Plan terminates for any of the foregoing
reasons, all assets in Employer's Prefunding Account shall remain in the Prefunding
Plan, except as otherwise provided below, and shall continue to be invested and accrue
income as provided in Paragraph
(3) After Employer's participation in the Prefunding Plan terminates, Employer may not
make contributions to the Prefunding Plan.
(4) After Employer's participation in the Prefunding Plan terminates, disbursements
from Employer's Prefunding Account may continue upon Employer's instruction or
otherwise in accordance with the terms of this Agreement.
(5) After thirty-six (36) months have elapsed from the effective date of this Agreement
or at such earlier date as may be approved by the Board in its sole discretion:
(a) Employer may request a trustee to trustee transfer of the assets in
Employer's Prefunding Account. Upon satisfactory showing to the Board
that the transfer will satisfy applicable requirements of the internal
Revenue Code and the Board's fiduciary duties, then the Board shall
effect the transfer within one hundred twenty (120) days. The amount to
be transferred shall be the amount in the Employer's Prefunding Account
as of the disbursement date and shall include investment earnings up to
the investment earnings allocation date immediately preceding the
disbursement date. In no event shall the investment earnings allocation
date precede the transfer by more than 120 days.
(b) Employer may request a disbursement of the assets in Employer's
Prefunding Account. Upon satisfactory showing to the Board that all of
Employer's obligations for payment of post employment health care
benefits and other post employment benefits and reasonable
administrative costs of the Board have been satisfied, then the Board shall
Rev 6/23/2010 6
effect the disbursement within one hundred twenty (120) days. The
amount to be disbursed shall be the amount in the Employer's Prefunding
Account as of the disbursement date and shall include investment
earnings up to the investment earnings allocation date immediately
preceding the disbursement date. In no event shall the investment
earnings allocation date precede the disbursement by more than 120
days-
(6) After Employer's participation in the Prefunding Plan terminates and at such time
that no assets remain in Employer's Prefunding Account, this Agreement shall
terminate.
(7) If, for any reason, the Board terminates the Prefunding Plan, the assets in
Employer's Prefunding Account shall be paid to Employer after retention of (i) amounts
sufficient to pay post employment health care benefits and other post employment
benefits to annuitants for current and future annuitants described by the employer's
current substantive plan (as defined in GASB 43), and (ii) amounts sufficient to pay
reasonable administrative costs of the Board.
(S) If Employer ceases to exist but Employer's Prefunding Plan continues to exist and if
no provision has been made by Employer for ongoing payments to pay post
employment health care benefits and other post employment benefits to annuitants for
current and future annuitants, the Board is authorized to and shall appoint a third party
administrator to carry out Employer's Prefunding Plan. Any and all costs associated
with such appointment shall be paid from the assets attributable to contributions by
Employer.
(9) If Employer should breach the representation and warranty set forth in Paragraph
A., the Board shall take whatever action it deems necessary to preserve the tax-exempt
status of the Prefunding Plan-
L General Provisions
(1) Books and Records.
Employer shall keep accurate books and records connected with the performance of
this Agreement- Employer shall ensure that books and records of subcontractors,
suppliers, and other providers shall also be accurately maintained. Such books and
records shall be kept in a secure location at the Employer's office(s) and shall be
available for inspection and copying by CaIPERS and its representatives.
(2) Audit.
(a) During and for three years after the term of this Agreement, Employer
shall permit the Bureau of State Audits, CalPERS, and its authorized
representatives, and such consultants and specialists as needed, at all
Rev 6/23/2010 7
reasonable times during normal business hours to inspect and copy, at the
expense of CaIPERS, books and records of Employer relating to its
performance of this Agreement.
(b) Employer shall be subject to examination and audit by the Bureau of State
Audits, CalPERS, and its authorized representatives, and such
consultants and specialists as needed, during the term of this Agreement
and for three years after final payment under this Agreement. Any
examination or audit shall be confined to those matters connected with the
performance of this Agreement, including, but not limited to, the costs of
administering this Agreement. Employer shall cooperate fully with the
Bureau of State Audits, CalPERS, and its authorized representatives, and
such consultants and specialists as needed, in connection with any
examination or audit. All adjustments, payments, and/or reimbursements
determined to be necessary by any examination or audit shall be made
promptly by the appropriate party.
(3) Notice.
(a) Any notice, approval, or ether communication required or permitted under
this Agreement will be given in the English language and will be deemed
received as follows--
1 . Personal delivery. When personally delivered to the recipient.
Notice is effective on delivery.
2. First Class Mail. When mailed first class to the last address of the
recipient known to the party giving notice. Notice is effective three
delivery days after deposit in a United States Postal Service office
or mailbox..
3. Certified mail. When mailed certified mail, return receipt requested.
Notice is effective on receipt, if delivery is confirmed by a return
receipt.
4. Overnight Delivery. When delivered by an overnight delivery
service, charges prepaid or charged to the sender's account, Notice
is effective on delivery, if delivery is confirmed by the delivery
service.
5. Telex or Facsimile Transmission. When sent by telex or fax to the
last telex or fax number of the recipient known to the party giving
notice. Notice is effective on receipt, provided that (I) a duplicate
copy of the notice is promptly given by first-class or certified mail or
by overnight delivery, or (ii) the receiving party delivers a written
confirmation of receipt. Any notice given by telex or fax shall be
Rev 6/23/2010 8
deemed received on the next business day if it is received after
5.00 p.m. (recipient's time) or on a nonbusiness day.
5. E-mail transmission. When sent by e-mail using software that
provides unmodifiable proof (i) that the message was sent, (ii) that
the message was delivered to the recipient's information processing
system, and (iii) of the time and date the message was delivered to
the recipient along with a verifiable electronic record of the exact
content of the message sent.
Addresses for the purpose of giving notice are as shown in Paragraph B.(1) of this
Agreement.
(b) Any correctly addressed notice that is refused, unclaimed, or
undeliverable because of an act or omission of the party to be notified
shall be deemed effective as of the first date that said notice was refused,
unclaimed, or deemed undeliverable by the postal authorities, messenger
or overnight delivery service.
(c) Any party may change its address, telex, fax number, or e-mail address by
giving the other party notice of the change in any manner permitted by this
Agreement.
(d) All notices, requests, demands, amendments, modifications or other
communications under this Agreement shall be in writing. Notice shall be
sufficient for all such purposes if personally delivered, sent by first class,
registered or certified mail, return receipt requested, delivery by courier
with receipt of delivery, facsimile transmission with written confirmation of
receipt by recipient, or e-mail delivery with verifiable and unmodifiable
proof of content and time and date of sending by sender and delivery to
recipient. Notice is effective on confirmed receipt by recipient or 3
business days after sending, whichever is sooner.
(4) Modification
This Agreement may be supplemented, amended, or modified only by the mutual
agreement of the parties. No supplement, amendment, or modification of this
Agreement shall be binding unless it is in writing and signed by the party to be charged.
(5) Survival
All representations, warranties, and covenants contained in this Agreement, or in any
instrument, certificate, exhibit, or other writing intended by the parties to be a part of
their Agreement shall survive the termination of this Agreement until such time as all
amounts in Employer's Prefunding Account have been disbursed.
Rev 6/23/2010 9
(6) Waiver
No waiver of a breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right, or remedy. No waiver of any
breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure,
right, or remedy, whether or not similar, nor shall any waiver constitute a continuing
waiver unless the writing so specifies.
(7) Necessary Acts, Further Assurances
The parties shall at their own cost and expense execute and deliver such further
documents and instruments and shall take such other actions as may be reasonably
required or appropriate to evidence or carry out the intent and purposes of this
Agreement.
Rev 6123/2010 10
A majority vote of Employer's Governing Body at a public meeting held on the
day of the month of in the year authorized entering
into this Agreement.
Signature of the Presiding Officer:
Printed Name of the Presiding Officer:
Name of Governing Body:
Name of Empioyer: -
Date:
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
BY _
ALAN MILLIGAN
ACTUARIAL AND EMPLOYER SERVICES BRANCH
CALIFORNIA PUBLIC EMPLOYEES" RETIREMENT SYSTEM
To be completed by CalPERS
The effective date of this Agreement is:
Rev 6/23/2010 11
Ca1FERS
DELEGATION OF AUTHORITY
TO REQUEST DISBURSEMENTS
RESOLUTION
OF THE
Board of Directors
(GOVERNING BODY)
OF THE
Yorba Linda Water District
(NAME OF EMPLOYER)
The Board of Directors delegates to the incumbents in
(GOVERNING BODY)
the positions of General Manager and
(TITLE)
Finance Director authority to request on behalf
(TITLE) -
of the Employer disbursements from the Other Past Employment Prefunding
Plan and to certify as to the purpose for which the disbursed funds will be used.
By
Title
Witness
Date
OPEB Delegation of AL]tharity (2107)
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: Executive Administrative-Organizational Committee
(Beverage/Hawkins)
• Minutes of meeting held January 18, 2011 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled February 4, 2011 at 11:30 a.m.
ATTACHMENTS:
Name: Description: Type:
011811 EAO - Minutes.doc CAC Mtg Minutes 01/18/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
January 18, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Alternative Work Schedule
The Committee members briefly shared their respective viewpoints on the
recommended action and discussed options for possible trial periods. The
Chair recommended staff present the item to the Citizens Advisory
Committee (CAC) for their review and input at their meeting January 24,
2011.
2.2. Board of Directors and Committee Meeting Minutes
The Committee again shared their viewpoints and recommended also
taking this item to the CAC.
2.3. Board of Directors Compensation
Mr. Vecchiarelli reported there were errors in the staff report and noted the
corrections. The Committee suggested taking this item to the full Board of
Directors for their consideration at the first meeting in February.
2.4. Board of Directors Travel Expense Reimbursement Policy
The Committee reviewed the report and expressed the desire to have
revisions considered, including a cumulative total for expenses over the
duration of the trip or conference, rather than a strict daily amount. Also,
the expenses identified for certain locations did not seem high enough for
accommodations and travel. Staff will look into these areas and report
back at the next Executive-Administration-Organizational Committee
Meeting.
1
2.5. District Purchasing Policy
The Committee recommended bringing this item back to the next
Executive-Administration-Organizational Committee for review with the
General Manager's recommendation for limits to report to the board on
items that may fall within the budget approval and authority but still should
be reported for better transparency and disclosure.
2.6. Customer Service Feedback Report
This item was referred to the Public Information-Technology Committee
for future review and consideration.
2.7. Employee Productivity-Innovation-Communications Committee Activities
Report
The Committee recommended changes to the organization of the
employee committee for the new year and confirmed their attendance at
the upcoming Board Workshop.
2.8. General Counsel's Monthly Summary Report
The Committee reviewed the report and had no comments.
2.9. Director's and General Manager's Fees and Expenses (Oct-Dec 2010)
Changes were noted in the report, which will be revised and brought back
to the next Executive-Administration-Organizational Committee Meeting
on February 4, 2011.
2.10. Water Conservation Ordinance (Verbal Report)
The Committee briefly revisited their discussion form the prior meeting.
2.11 Future Agenda Items and Staff Tasks
All action was recommended on each of the existing items as taken.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:45 p.m. The next regular meeting of the
Executive-Administrative-Organizational Committee will be held February
4, 2011 at 11:30 a.m.
2
ITEM NO. 9.6
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: MWDOC/OCWD Ad Hoc Committee
(Beverage/Hawkins)
• Minutes of meeting held January 25, 2011 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled March 22, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
012511 MWDOC OCWD - Minutes.doc MWDOC/OCWD Ad Hoc Mtg Minutes 01/25/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
MWDOC AND OCWD AD HOC COMMITTEE MEETING
January 25, 2011
A meeting of the YLWD/MWDOC/OCWD Ad Hoc Committee was called to order at 4:00
p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma
Ave, Placentia CA 92870.
YLWD COMMITTEE MEMBERS YLWD STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton
MWDOC COMMITTEE MEMBERS MWDOC STAFF
Director Brett Barbre Karl Seckel, Asst General Manager
OCWD COMMITTEE MEMBERS OCWD STAFF
Director Roger Yoh (Unable to attend) Mike Markus, General Manager
VISITORS
Mark Schock
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Water Supply Conditions
Mr. Seckel began the conversation reporting on the current year to date
precipitation as higher than normal compared to averages for this time of
year, combined with above average snowpack levels in the Sierra Nevada
Mountains and in the Colorado Rockies. Statewide, the water supply
situation looks good for this time of year with current allocation of the State
Water Project already at 50%, which is higher than normal for this early in
the year. Mr. Seckel also noted that the weather patterns are forecasted
to be drier than normal for the remainder of the year, which could result
overall as just an average year. Mr. Seckel also reported that demands
are down within the Metropolitan Water District (MWD) service area
trending at 1.75 million acre feet (MAF) compared to the budget which
estimated 1.9 MAF for the year. On the positive side, MWD is restoring
storage levels in their system quicker than anticipated. On the negative
side, the decreased sales are resulting in lower revenues. MWD is
currently reviewing the situation for the year and looking at opportunities to
make adjustments.
Mr. Markus reported on the underground aquifer (basin) conditions which
are expected to experience higher than average recharge rates. He also
1
shared that Orange County Water District (OCWD) is currently forecasting
a steady or slightly higher basin production percentage (BPP, i.e.,
allowable pumping) at 62%-65%, with only minor adjustments in the
replenishment assessment (RA) at $249-$265, which is the rate charged
per acre foot pumped and is used to purchase water to refill the basin. Mr.
Markus also noted that this past December was the wettest December on
record and unfortunately, the vast majority of the rainfall captured behind
Prado Dam had to be released to the ocean for flood control purposes and
to protect property. The Committee discussed the role of the Army Corps
of Engineers and the beneficial and cooperative water conservation
management between them and OCWD. However, during the rainy
seasons, water conservation behind the dam is secondary to flood control
and storm water management. Mr. Markus also reported on other positive
incidental recharge and storage that has occurred and will continue to
occur as the runoff and water that soaks into the soils makes its way to the
riverbed and the aquifer.
2.2. MWDOC/Member Agencies Settlement Agreement Status
Mr. Seckel and Mr. Barbre gave a joint report on the history behind the
settlement agreement and the current status of execution between the
Municipal Water District of Orange County (MWDOC) and its 28 member
agencies. It was reported that nineteen agencies are needed to execute
the agreement before the MWDOC Board will consider executing it.
Currently, only one of the ten south county agencies that precipitated the
negotiations, which culminated with the Settlement Agreement, had
approved its execution. While others are expected to follow this action,
there was some skepticism expressed that all ten south county agencies
would follow suit. It is anticipated that the north agencies (including
YLWD) would wait and see whether the agreement is executed by the
precipitating south county agencies, before considering action by their
respective governing bodies.
2.3. OC-51 Progress
Mr. Vecchiarelli gave a brief history on the MWD connection, its current
use and configuration and its ultimate configuration. Messrs. Seckel and
Barbre also discussed past and future attempts to assist YLWD in cutting
through the thick red tape and MWD and misunderstandings of the project
intent and purpose. Mr. Barbre expressed optimism that with recent
changes in the MWD Board leadership, this project should move forward
more quickly and result in a more favorable outcome for YLWD.
2.4. OCWD Annexation and Potential Well Sites
Mr. Markus reported the OCWD Board approved a California
Environmental Quality Act (CEQA) consultant for the project and that a
kick off meeting was held with the participating agencies. He estimated a
nine month process to complete the environmental analysis and reported
that monthly meetings with all the groundwater producers would keep all
stakeholders involved with the process. Mr. Vecchiarelli explained the
2
benefits of the annexation to YLWD and where the current boundaries are
for the basin within YLWD's service area. The Committee briefly
discussed the history behind past annexation decisions and why the
matter has been so contentious over the past decade and a half.
2.5. Future Agenda Items and Staff Tasks
The Committee agreed to keep the existing items on the next agenda for
status reports and updates.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:25 p.m. The next regular meeting of the
YLWD/MWDOC/OCWD Ad Hoc Committee will be held March 22, 2011 at
4:00 p.m.
3
ITEM NO. 9.7
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: Citizens Advisory Committee
(Beverage)
• Minutes of meeting held January 24, 2011 at 8:30 a.m. (To be provided at the
meeting.)
• Meeting scheduled February 28, 2011 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
012411 - CAC Minutes.doc CAC Mtg Minutes 01/24/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
January 24, 2011
1. CALL TO ORDER
A meeting of the Citizens Advisory Committee (CAC) was called to order at 8:30
a.m. by Chair Carl Boznanski. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT
Carl Boznanski, Chair Lindon Baker Bill Guse
Greg Myers, Vice Chair Richard Bogda Modesto Llanos
Oscar Bugarini Gene Scearce
Cheryl Spencer Borden
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Michael Beverage, Director Ken Vecchiarelli, General Mgr
Damon Micalizzi, PI Officer
Cindy Botts, Mgmt Analyst
OTHER VISITORS
Fred Hebein Wayne Miller
Nola Hastings Mark Schock
2. PUBLIC COMMENTS
Mr. Schock informed the Committee of an anonymous letter he received
accompanying a copy of a news article from San Diego concerning a pension
spike for a Vallecitos Water District Official. Several others, including staff and
Director Beverage indicated that they too received the mailing or were aware of
the news story.
This was the first CAC meeting attended by Nola Hastings, Fred Hebein and
Wayne Miller. Each introduced themselves and expressed interest in joining the
Citizens Advisory Committee.
3. DISCUSSION ITEMS
3.1. Citizens Advisory Committee Structure, Re-Organization and Membership
The Committee decided to maintain the current organizational structure
until the Board of Directors appoints new Committee Members in March.
The newest member of the Committee inquired about a written statement
of purpose, written goals, objectives, powers and authority of the
Committee. The Chair, staff and other members of the Committee
responded to this and questions regarding the frequency of meetings.
Director Beverage also responded as to goals and objectives for the
Committee and stated that the Board has responded to the CAC's request
1
for additional matters to consider and to provide feedback to the Board on
these matters. Consequently, Items 3.3 and 3.4 were added to this
agenda by recommendation of the Board Executive-Administration-
Organizational Committee (EAO). The items were considered at the
Executive-Administration-Organizational Committee Meeting on January
18 and will be considered in parallel by the CAC.
3.2. City of Yorba Linda Sewer Transfer
Mr. Vecchiarelli updated the Committee on the current status of
discussions regarding the potential transfer of sewer facilities between the
City of Yorba Linda and the District. The Committee discussed their role in
this matter and decided that they would take no further action on this item
until both agencies conclude their discussions and any associated
negotiations. This Item will continue to appear on future CAC agendas
until action is considered by the governing bodies of the two agencies
involved.
3.3. Board of Directors and Committee Meeting Minutes
Mr. Vecchiarelli presented the Committee with a report outlining the
current practices of various other water agencies in the region for taking
Board Meeting Minutes. After discussion, the Committee decided
unanimously, to recommend to the Board of Directors that their meetings
be audio taped for archive and playback on the District's website. The
audio tapes will provide a means to prepare the printed summary of the
Board Meeting minutes, which should provide a reasonable synopsis of
the discussion and Board deliberation, and will be considered the
permanent record once approved. The duration that the audio tapes
should be retained will be at the discretion of the YLWD Board.
3.4. Alternative Work Schedule
Mr. Vecchiarelli and Ms. Botts presented to the Committee a report
detailing the options and potential benefits of a fixed alternative work
schedule that would result in the District's offices being closed on every
other Friday, in correspondence with the City of Yorba Linda. In addition, a
4/10 alternative work schedule was explored wherein the District's offices
would be closed every Friday. The report identified further cost savings
and employee benefits with the 4/10 schedule, which the report
recommended for further consideration. After much discussion, the
Committee decided to continue the item until the next meeting, so they
could review more thoroughly the materials provided to them and asked
that staff present additional information, including feedback from a larger
sampling of the customer base than was used for the initial study.
3.5. Future Agenda Items
In addition to the Continued Items, the Committee requested an update on
the Elk Mountain Practice Field Project. Director Beverage also suggested
that the results of the QualServe Employee Survey be brought to the
Committee in the future. Director Beverage also shared that the Board
2
was scheduled to hold two additional workshops in the next two months,
one on rate structures and financial planning, and the other on the budget.
Thus, there will be no lack of substance for future consideration by the
CAC.
4. ADJOURNMENT
4.1. The Committee adjourned at 10:11 a.m. The next regular meeting of the
Citizens Advisory Committee will be held February 28, 2011 at 8:30 a.m.
3
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: Meetings from January 28, 2011 - February 28, 2011
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activity Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
January 2011
ISDOC Thu, Jan 27 11:30AM Beverage
Board of Directors Special Meeting Sat, Jan 29 9:OOAM
February 2011
Yorba Linda City Council Tue, Feb 1 6:30PM Melton
MWDOC/MWD Workshop Wed, Feb 2 8:30AM Melton/Staff
OCWD Board Wed, Feb 2 5:30PM Kiley/Staff
Planning-Engineering-Operations Committee Meeting Thu, Feb 3 4:OOPM Melton/Collett
WACO Fri, Feb 4 7:30AM Hawkins
Exec-Admin-Organizational Committee Meeting Fri, Feb 4 11:30AM Beverage/Hawkins
Finance-Accounting Committee Meeting Mon, Feb 7 8:OOAM Collett/Kiley
Public Information-Technology Committee Meeting Mon, Feb 7 4:OOPM Hawkins/Melton
Personnel-Risk Management Committee Meeting Tue, Feb 8 4:OOPM Kiley/Beverage
Yorba Linda Planning Commission Wed, Feb 9 7:OOPM Kiley
Board of Directors Regular Meeting Thu, Feb 10 8:30AM
Exec-Admin-Organizational Committee Meeting Tue, Feb 15 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Feb 15 6:30PM Melton
MWDOC Board Wed, Feb 16 8:30AM Melton/Staff
OCWD Board Wed, Feb 16 5:30PM Kiley/Staff
Board of Directors Workshop Meeting Thu, Feb 17 8:OOAM
Yorba Linda Planning Commission Wed, Feb 23 7:OOPM Collett
Board of Directors Regular Meeting Thu, Feb 24 8:30AM
1/21/2011 12:29:09 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: January 26, 2011
Subject: MWDOC Water Policy Forum & Dinner - February 24, 2011 (Kiley)
MWDOC Inspection Trip of the State Water Project and Sacramento-San
Joaquin Delta - February 25-26, 2011 (Kiley/Melton)
ACWA DC Conference - March 1-3, 2011
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at the above listed events.
ATTACHMENTS:
Name: Description: Type:
MWDOC_Water _Policy Forum.pdf Event Flyer Backup Material
MWDOC Inspection Trip.doc Event Flyer Backup Material
ACWA DC Conference.pdf Event Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/26/2011
GM/RK 3-0
Directors Collett and Hawkins were absent.
The Board authorized Director attendance at
all the listed events with the exception of the
ACWA DC Conference.
MUIV'ICIPAL WATER POLICY FORUM Ft DINNER
WATER
RIOT
DIST
FEATURING
OF F
ORANGE JOHN V. (JACK FOLEY, P.E.
COUNTY
CHAIRMAN
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
FEBRUARY 24, 2011
EVENT ' Dear Ken,
February 24, 2011 The Municipal Water District of Orange County
6:00 p.m. - 8:30 p.m. (MWDOC) invites you and your colleagues to its
Water Policy Forum & Dinner on Thursday, February
EVENT ' ' 24, 2011, from 6:00 - 8:30 p.m. The event will be
Westin South Coast Plaza held at the Westin South Coast Plaza, located at 686
Anton Blvd.,
686 Anton Blvd. in Costa Mesa.
Costa Mesa, CA 92626
We are pleased to welcome as our guest of honor
and keynote speaker, Colonel John V. (Jack) Foley,
P.E., Chairman of the Metropolitan Water District of
Southern California. Chairman Foley has represented
Orange County on the Board of the Metropolitan
i Water District since 1989 and served two terms as
Chairman from
1993-1998.
This is an outstanding opportunity for policy makers,
community and business leaders, water industry
professionals, and others to hear Chairman Foley
outline his vision and priorities for Metropolitan as he
begins his third term.
Registration for this event is $75 per person, which
Drivinp, Directions includes the pre-dinner reception honoring Chairman
Foley, three-course dinner, and self-parking.
MWDOC CALENDAR OF EVENTS For additional event information, contact Tiffany Baca
March 23-24, 2011: at (714) 593-5013 or tbaca(c)mwdoc.com.
Children's Water Education Sincerely,
Festival
May 20, 2011: Joan C. Finnegan
O.C. Water Summit Board President
Municipal Water District of Orange County
For more information about EVENT REGISTRATION
MWDOC events and activities, Online registration is now available by clicking the link
please visit www.mwdoc.com. below.
Register Now!
Please register by Friday, February 18, 2011 so that we
may provide the hotel with an accurate head count and
ensure that you receive your requested entree. Also, any
cancellations received after this date and event "no
shows" will be billed.
Itinerary
Inspection Trip of the State Water Project and the
Sacramento San Joaquin Delta
Central Basin Municipal Water District
Municipal Water District of Orange County
I , I\ J
Sponsored by
5 _ Director Phillip D. Hawkins
Director Brett R. Barbre
Metropolitan Water District of Southern California
Friday and Saturday, February 25-26, 2011
Friday, February 25
Central Basin Municipal Water District Departure
6:00 a.m. _ Assemble at Central Basin MWD
6252 Telegraph Road, Commerce, CA
Phone: 213/369-1731
Breakfast, welcome and introductions. Load Bus
6:30 a.m. _ Depart Central Basin MWD for Burbank Airport
7:15 a.m. _ Arrive Burbank Airport; check luggage; proceed to gate
8:05 a.m. _ Depart Burbank on Southwest Flight #862 to Sacramento
Municipal Water District of Orange County (MWDOC) Departure
6:30 a.m. _ Director Barbre guests arrive and assemble at Orange
County Airport; check luggage; proceed to Southwest
gate
7:30 a.m. _ Depart Orange County to Sacramento on Southwest
Flight #1166
Sacramento
8:20 a.m. & 8:55 a.m. _ Both flights arrive Sacramento; pick up luggage; board
chartered bus
9:30 a.m. _ Depart Sacramento Airport for Oroville
11:00 a.m. _ Arrive Oroville; pick up Department of Water Resources
(DWR) Representative for tour of the Feather River Fish
www.mwdh2o.com
Hatchery; BBQ lunch at the Oroville Dam Visitor's Center
As a visitor to the hatchery, you will witness how humans
have intervened to help Mother Nature ensure the
continuation of spring and fall run Chinook salmon and
steelhead trout. Salmon and steelhead, raised at the
hatchery, are released in the river or in San Francisco Bay,
to find their way to the Pacific Ocean where they mature.
After two to three years in the ocean, they instinctively return
to their natal origins - through the Delta, up the Sacramento
River to the Feather River and the hatchery.
Oroville Dam is on the Feather River above the city of
Oroville in Butte County, California. It creates Lake Oroville,
generates electricity, and provides drinking and irrigation
water for Central and Southern California. The dam, lake and
other facilities are owned & operated by the State of
California Department of Water Resources and is part of the
California State Water Project.
2:45 p.m. _ Depart Oroville for MWD's Legislative Offices
4:00 p.m. _ Arrive MWD's Legislative Offices; Legislative Update
5:30 p.m. _ Depart for Embassy Suites, Old Sacramento
6:00 p.m. _ Arrive Embassy Suites
100 Capitol Mall
Sacramento, CA
Phone: 916/326-2500
(Managers complimentary Happy Hour until 7 p.m.)
7:15 p.m. _ Assemble at the front desk; walk to Rio City Restaurant
(2 blocks) on the wharf in Old Sacramento
7:30 p.m. _ Arrive Rio City Restaurant, Old Town Sacramento;
dinner (Optional stroll in Old Sacramento following
dinner)
Saturday, February 26
7:00 a.m. _ Complimentary Embassy Suites made-to-order breakfast
begins
7:30 a.m. _ Resolving a Crisis Delta Presentation by Curt Schmutte,
Delta expert before departure to Delta
9:00 a.m. _ Depart for Delta passing Freeport, Clarksburg to Hood
9:30 a.m. Arrive at Hood; view potential intake location; discuss
potential fish screens
www.mwdh2o.com
10:00 a.m. _ Arrive Delta Cross Channel; discuss
10:45 a.m. _ Depart for Twitchell Island through towns of Walnut
Grove, Ryde and Isleton
11:00 a.m. _ Arrive Twitchell Island carbon capture farming, and set-
back levee project
11:30 p.m. _ Arrive Sherman Island; levee restoration discussion
Sherman Island is an island in the Sacramento-San Joaquin
River Delta at the confluence of the two rivers in Sacramento
County northeast of Antioch. The 5,500 ha (14,000 acres) island
is the meeting point of Sacramento-, Solano-, and Contra Costa-
Counties, and is bordered on the north and northwest by the
Sacramento River, on the northeast by Three Mile Slough, and
on the east, and south west by the San Joaquin River.
The southwest of the island features a large marshy area and
Sherman Lake where there is fishing and other water sports.
12:30 p.m. _ Lunch at Rusty Porthole, Bethel Island. Franks Tract
discussion. Contact: Rose (925) 642-2601
1:30 p.m. _ Depart for Skinner Fish Salvage Facility and Banks
Pumping Plant
2:00 p.m. _ Arrive and meet Eric Kassahn, Operations Manager,
Skinner Fish Salvage Facility; tour of salvage equipment;
depart to Banks Pumping Plant; tour
Operated by the California Department of Water Resources
since 1968, the Skinner Fish Facility serves as a giant
screen to keep fish away from the pumps at Banks. The
facility, located about 2 miles upstream from the Banks
Pumping Plant, diverts more than 15 million fish a year
from the pumps and returns them to the Delta.
3:30 p.m. _ Depart Banks Pumping Plant for Oakland Airport; wrap-
up discussions
Located in the south Delta at Tracey, the Harvey O. Banks
Pumping Plant marks the beginning of California Aqueduct.
The 11 pumps lift water from Clifton Court Forebay 244 feet
into the 444-mile aqueduct terminating at Castaic (west) and
Paris (east) lakes.
4:30 p.m. _ Arrive Oakland Airport; check luggage; proceed to gate(s)
Central Basin Departure
5:25 p.m. Depart Oakland on Southwest Flight #3385 for Burbank
6:30 p.m. _ Arrive Burbank airport; pick up luggage
7:00 p.m. _ Meet and board Shuttle Bus for Commerce
www.mwdh2o.com
7:45 p.m. _ Arrive Central Basin MWD, Commerce - Farewell to
Central Basin group!!
MWDOC Departure
5:45 p.m. _ Depart Oakland on Southwest Flight #1230 for Orange
County Airport
7:05 p.m. _ Arrive Orange County Airport; pick up luggage
7:30 p.m. _ Farewell to Orange County group!!!
In case of emergency during this trip, telephone contact to our group may be made through MWD's 24-hour
Security Watch Center, 800/555-5911. Inform the operator that you are calling for a State Water Project
Inspection Trip with Director Phil Hawkins and Director Brett Barbre, Bernie Stillions and Phyllis Ortman
(213/810-6106).
Participation on this inspection trip by certain California governmental officials will constitute a reportable gift under California and
local ethics laws. The estimated reportable expense for this trip is $600. Please contact Bernie Stillions at MWD at
bstillionsa,mwdh2o.com or call 213/217-7811 to receive the actual reportable expense if you are required to report gifts.
www.bewaterwise.com
www.mwdh2o.com
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Association
of California
Water Agencies
Sirm 1910
• ACWA's 2011 Washington, D.C. Conference
REGISTER TODAY! March 1 - 3, 2011
www.acwa.com Washington Court Hotel, Washington, D.C.
Association of California Water Agencies
Since 1910
• 910 K Street, Suite 100, Sacramento, CA 95814-3577
ACWA'S 1 WASHINGTON, I CONFERENCE - March 1-3,,2011
about This conference provides a unique opportunity to meet with members of the I 12th Congress and the Obama
administration. Meeting highlights include: learning key Congressional Committee agendas, understanding
the direction of federal agencies, and developing insights about where Congress is headed this year.
PRELIMINARY AGENDA
i~ir r ~iyv. Y r ~R~l
- Tuesday, March 1
- r,.a 6 - 8 p.m. Opening Reception
(Conference attendees & spouses are
invited. Others by invitation only.)
Wednesday, March 2
r
8:30 - 9:30 a.m. Welcome, ACWA President, Paul Kelley
Full Breakfast & Keynote Speaker
~~li s[ic~
9:45 -11:45 a.m. Obama Administration Speakers
Noon -1:30 p.m. Senate Lunch Program
1:50 p.m. Group Photo
Capitol Visitors'Center Steps
1,11*t ` Y i 1
- 2:15 - 5:15 p.m. House Speech Program
r. s
.rs.
5:30 - 7:30 p.m. Congressional Reception
Thursday, March 3
r• 8 - 9:15 a.m. Breakfast & Closing Speaker
9:15 a.m. Issue Group Leaders' Panel
10 a.m. Conference Adjourns
t?~
WHO IS ELIGIBLE FOR ACWA ADVANTAGE PRICING? SPONSORSHIP PROGRAM
The following people are eligible for ACWA Advantage pricing: ' ' peers your support for ACWA. If
your organization is an A(WA public agency
• Any ACWA member organization's officers/directors. member, affiliate or associate, you have the
• Any employee on an ACWA public agency member, Affiliate or Associate organization's payroll. opportunity to show your colleagues your
• Any individual or honorary life member. support for the California water community.
• Any ACWA board member whose fee is paid for by a member agency.
• Any state or federal administrative or legislative personnel in elective, appointive or Sponsorship opportunities for the 2011
staffing positions. D.C. Conference include:
• Staff of ACWA/JPIA Water Education Foundation or California Water Awareness Campaign. Opening Reception
If you are interested in learning more aboutjoining ACWA, contact Linda Anderson at Breakfasts
(916) 441-4545 or lindaa@acwa.com.
Luncheons Congressional Reception
CHANGES & CANCELLATIONS:
Changes and cancellations must be submitted to elliem@acwa.com. The cancellation deadline is ' Bags
4:30 p.m. (PST), February 4, 2011. There is a $50 handling fee on all cancellations prior to this date. 0 Printed Materials
Credit card/check registration fees (less the $50 handling fee) can be refunded until 4:30 p.m. (PST),
January 28. Thereafter, refund credit vouchers will be issued January 29-February 4, 4:30 p.m. (PST). As a cosponsor of this event, your
There will be no refund transactions made during the event. Upon receipt of the cancellation, you organization will have the opportunity to
will receive an e-mail confirming the cancellation. If you do not receive a cancellation confirmation, get its name in front of some of the most
please contact ACWA at (916) 441-4545. Otherwise, you will be responsible for remaining monies
due. Cancellations received after 4:30 p.m. (PST), February 4, 2011, will not be refunded. influential people
industry. In addition, your co-sponsorship
SUBSTITUTIONS: of this event will count towards your
Substitutions from the same organization are accepted. A $25 handling fee will be applied. sponsorship level of ACWKs Sponsorship
Substitution requests should be submitted to elliem@acwa.com. Please notify ACWA of Program.
substitutions by 4:30 p.m. (PST), February 4, 2011. After that date, they will need to be handled on
site.
information
For more co-sponsoring
HOTEL INFORMATION event, or detailed information on Kft sponsorship program, including benefits,
A block of rooms has been reserved for ACWA at the Washington Court Hotel, which will be reserved
on a first-come, first-served basis. The Washington Court Hotel will accept reservations in the ACWA levels, and recognition, please contact Lori
room block until January 31, 2011. After this date, the rooms will be released for general sale. After Doucette at '
January 31, the hotel will accept reservations based on room and rate availability. Additionally, 666-2292 or lorid@acwa.com.
our block fill prior to the cut-off date, reservations will be accepted based on room and rate
availability. You should not make a hotel reservation before you are registered with ACWA for the
D.C. Conference.
SINGLE/DOUBLE ROOM RATE: $299
HOTEL ADDRESS:
Washington Court Hotel,
525 New Jersey Ave., N.W. ° =+!rl+
Washington, D.C. 20001
Reservations: (800) 321-3010
Phone: (202) 628-2100'
All'
If you have a disability that may require accommodation to assure your full participation,
please contact Ellie Meek of the ACWA staff at (916) 441-4545, or toll free at, (888) 666-2292 - w
to discuss your needs." y
' •+P4
ACWXs 2011 Washington, D.C. Conference Preregistration
Washington Court Hotel • Washington, D.C. • March 1-3, 2011
ONLINE REGISTRATION NOW AVAILABLE: WWW.ACWA.COM
PREREGISTRATION & CANCELLATION DEADLINE IS 4:30 P.M. (PST), FEB. 4, 2011. OFFICE USE ONLY - DC11
Registration forms received after Feb. 4 will be returned, regardless of postmark. There is a S50 handling fee on all ENT
cancellations prior to this (late. Credit caidA he( k registration fees (less the S50 handling fee) can be refunded until
4: 30 p.m. (PST), Ian. 18. Thereafter, refund (-edit ~~ouchers will be rssued Ian. 19-Feb. 4, 4: 30 p.m. (11ST). DATE
Fill in Completely - Please Print/Type Clearly
* Required Fields (If bringing a guest, guests name and e-mail address are required as well.) ❑ My info has changed. Please update it.
* Name on Badge to Read Guest ($35 fee if attending) Guest E-mal I (MUST be different from attendee's e-mail)
* Title Credit Card Payment Information
Please charge my fee to my credit card:
* Organization ❑ ❑ MM O
* Address Credit Card Number:
* City * State * Zip ~
* Phone: ( ) FAX: ( ) Exp. Date: Amount: $
* Attendee E-mail: Cardholder's Name (as seen on card):
* Confirmation E-mail: Please print clearly.
If registering on someone's behalf, please be sure to include YOUR e-mail Signature:
address here and a copy of the confirmation email will be sent to you.
HOTEL INFORMATION:
Washington Court Hotel, 525 New Jersey Ave. N.W., Washington, D.C. 20001-1527 Phone: 800-321-3010
Group Rate: $299 Single/Double. The cut-off date to receive this special rate is January 31, 2011.
Preregistration PACKAGE - For ACWA public agency members, affiliates & associates only
(Includes registration & all meals. Does not include guest registration.) Not available on-site. (20) $565 $
Conference Registration (21) Includes Opening & Congressional Receptions Preregistration On Site Amount
but other meal functions not included
Advantage* $485 ($520) $
Standard $725 ($780) $
Guest (Non-refundable) (22) $35 ($45) $
Daily Conference Registration Preregistration On Site Amount
Meal functions not included (Advantage) (Standard) (Advantage) (Standard)
❑ Wednesday, March 2 (23) $275 $415 $295 $445 $
❑ Thursday, March 3 (24) $230 $345 $250 $375 $
1 11 • Quantity Preregistration On Site Amount
Tuesday, March 1
Opening Reception (30) Included Included
Wednesday, March 2
Breakfast (31) $40 ($45) $
Luncheon (32) $50 ($55) $
Congressional Reception (33) Included Included
Thursday, March 3
Breakfast (34) $40 ($45) $
* Pcoplc eligibles for ,1CWi1 advantage pricing inclu(1e: anvACW,\ member organization's officers/directors; any employee on an
ACWA public agency member, affiliate or associate organization's payroll, any individual or honorary life member; any ACWA TOTAL $
board member whose )cc is paid fol by a member agency; any state or federal administrative or IegiS1'1nvc personnel in clc(tivc,
appointive or staffing positions; staff of ACWA1lP1A, Water Education Foundation, or California Water Awareness Campaign.
Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408.
or FAX to (916) 325-2316. If you mail this form, please do not also fax to avoid duplicate registration.
Questions? Contact ACWA at (916) 441-4545, toll free (888) 666-2292, or e-mail: events@acwa.com.