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HomeMy WebLinkAbout2011-01-06 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING January 6, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Pat Grady, Assistant General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS Mr. Grady reported on an email received from Mr. Mark Schock requesting that the PEO Committee consider adding information on water bills on fire hydrant test results. As recommended by Mr. Grady, the PEO Committee directed that this request be forwarded to the PIT Committee for further discussion and consideration. 3. DISCUSSION ITEMS 3.1 Project Recap and Forward Planning. At the request of Mr. Grady and approval of the Committee, this item was brought forward ahead of the Action Calendar to provide a briefing to the new Committee on projects completed, in process, and in planning. Mr. Conklin presented the summary table titled "Project Recap and Forward Planning." Mr. Conklin discussed the construction projects, agreements and reports completed in 2010, and projects currently in construction, design and under study. Also presented and discussed were Forward Planning Objectives for 2011 and the years to follow. 2. ACTION CALENDAR 2.1. Water Quality Mixer for Hidden Hills Reservoir. Mr. Conklin reported that Hidden Hills Reservoir has been in operation since July 2010, and that the District is currently facing water-quality concerns in the service area because of low water demands. He described the demand conditions and presented the staff recommendation that mixers be purchased and installed in each of the two bays of the reservoir to address the water-quality issues. Concerning that mixing system, he asked that the Committee recommend the Board approve a sole-source Purchase Agreement with Process Solutions, Inc., to provide and install a Tank Shark Reservoir Management System for Hidden Hills Reservoir for a total cost of $72,250. Following discussion of why a sole- 1 source selection was appropriate and justified, the Committee supported the staff recommendation. 3. DISCUSSION ITEMS 3.2. Status Report on Capital Projects in Progress Mr. Conklin provided a report to the Committee on capital projects currently in construction, design and planning. The Committee supported the format of the monthly status report. 3.3. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that a conversion and update of the District's SCADA system is in progress and no monthly report is available at this time. He also noted that MWD has a shutdown scheduled to start February 27 for seven days to perform maintenance and construction on the Diemer Plant and major pipelines. Prior to that time, reservoirs will be filled. During the shutdown, the District's water supply will be groundwater, which should be more than sufficient to meet demands during this time period. 3.4. Monthly Preventative Maintenance Program Report Mr. Cory described the PM program and the monthly report, with the status of each item and completion targets. He noted that targets are generally met, but extenuating circumstances may occur that change the schedule for completion. In that event, efforts are made the following months to catch up and readjust schedules accordingly. 3.5. Groundwater Producers Meeting Report Mr. Conklin discussed the purpose of the monthly Groundwater Producers meetings that occur with OCWD. He described the items that were discussed at the December 2010 meeting and the issues expected in the future. 3.6. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting adjourned at 5:25 p.m. The next regular meeting of the Planning-Engineering-Operations Committee will be held February 3, 2011 at 4:00 p.m. 2