HomeMy WebLinkAbout2010-10-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Wednesday, October 6, 2010, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
Ken Mendum, Operations Superintendent
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
2.1. Monthly Groundwater Production and Purchased Import Water Report
2.2. Monthly Preventative Maintenance Program Report (To be provided at the meeting.)
3. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
3.1. Engineering Services for the 2010 Waterline Replacement Project
Recommendation: That the Committee recommend the Board of Directors authorize
execution of a Professional Services Agreement with RBF for a fee not to exceed
$219,309, to provide engineering design, bidding support services and construction
management for the 2010 Waterline Replacement Project.
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. Groundwater Producers Meeting Report
4.2. Status Report on Capital Projects in Progress
4.3. Future Agenda Items and Staff Tasks
5. ADJOURNMENT
5.1. The next regular meeting of the Planning-Engineering-Operations Committee will be held
November 4, 2010 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: October 6, 2010
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name: Dosciiption: a ype:
Import2010-2011 September PEO Sheet.pdf Import 2010-2011 September PEO Sheet Backup Material
Import2010-2011_September _Pie_Chart.pdf Import 2010-2011 September Pie Chart Backup Material
Import2010-2011 September TWU.pdf Import 2010-2011 September TWU Backup Material
Import2010-2011 September YTD Prod Chart.pdf Import 2010-2011 September YTD Prod Backup Material
Daily Average September_2010.pdf Daily Average September 2010 Backup Material
YLWD SOURCE WATER SUMMARY
Fiscal Year 2010-11
TOTAL MONTHLY YTD BUDGET
GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF)
Jul-10 793.2 1,476.0 2,269.2 35.0% 35.0% 2,483.5 -8.6%
Aug-10 817.3 1,529.5 2,346.7 34.8% 34.9% 2,443.4 -4.0%
Sep-10 753.6 1,404.8 2,158.4 34.9% 34.9% 2,143.8 V
Oct-10 1,808.3
Nov-10 1,428.5
Dec-10 1,285.0
Jan-11 1,120.4
Feb-11 1,071.9
Mar-11 1,270.2
Apr-11 1,588.8
May-11 2,101.6
Jun-11 2, 354.8
FYTD 2,364.1 4,410.3 6,774.4 34.9% 7,070.6 -4.2%
Allowable GW (YTD) 3,108.1 (AF)
Underpumped 744.0 (AF)
Conservation Percentage
Since July 1, 2009 -17.7%
GROUNDWATER PERCENTAGE
85.0%
75.0%
65.0%
55.0%
45.0%
35.0%
25.0%
*-MONTHLY GW )
15.0% FYTD GW )
BPP GOAL 45.9%
5.0%
Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11
Month
WATER SUPPLY
FY 2010-2011
September 2010 Water Supply
GW
34.9%
IMPORT
65.1%
2010-2011 YTD Water Supply
GW
34.9%
IMPORT
65.1%
GW BPP GOAL
45.9%
am
2,500
2,000
FS
,07
0' 1,500
0
1,000
500
Total Water Use
N° o o N° N° o%, e N° o° N(° NN o°' Noi o°' '.° o�' NQ, �. o N° NN
Month
22,000
20,000
18,000
16,000
14,000
U-
a 12,000
a�
E
0 10,000
8,000
6,000
4,000
2,000
0
Jul -10
2010 -2011 YTD Water Supply
Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
September 2010 Daily Average Demand (MG)
30.0
25.0
20.1
20.0
15.0
10.0
5.0
0.0
25.3
eKA o�6,ba
22.7
a�a
�y
,J
23.7
a1a
�y
22.0
aaa
24.5
a�a
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: October 6, 2010
Subject: Monthly Preventative Maintenance Program Report (To be provided at the
meeting.)
ATTACHMENTS:
Narn9: Doscrip ion: u
PM Report.pdf PM Report Backup Material
PM PROGRAM
2010/2011
Fiscal 20010-11 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 55 293 160
INSPECTED THIS YEAR 55 348 508
% OF TOTAL 1.4% 9.0% 13.1%
VALVES (10,706/2=5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 536 378 380
OPERATED THIS YEAR 536 914 1,294
% OF TOTAL 10.0% 17.1% 24.2%
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0 0 01 1
FLUSHED THIS YEAR 0 0 0
% OF TOTAL 0.0% 0.0% 0.0%1 1
AIR VACS (309) Target; all air/vacs to be serviced annually.
INSPECTED THIS MONTH 296 13 2
INSPECTED THIS YEAR 296 309 3111 1
% OF TOTAL 95.8% 100.0% 100.7%1 1
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 126,497 68,133 38,676
CLEANED THIS YEAR 126,497 194,630 233,306
% OF TOTAL 15.8% 24.3% 29.1%
SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years.
TELEVISED THIS MONTH 12,176 18,676 6,5241 1
TELEVISED THIS YEAR 12,176 30,852 37,376
% OF TOTAL 6.1% 15.4% 18.6%
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: October 6, 2010 Budgeted: Yes
Total Budget: $2M
To: Planning-Engineering-
Operations Committee
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201012
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Engineering Services for the 2010 Waterline Replacement Project
SUMMARY:
Staff issued a Request for Proposal for engineering design, bidding support services and
construction management for the 2010 Waterline Replacement Project. The District received four
proposals. Following evaluation, staff recommends award to RBF Consulting, Inc. (RBF), for a fee
not to exceed of $219,309.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional
Services Agreement with RBF for a fee not to exceed $219,309, to provide engineering design,
bidding support services and construction management for the 2010 Waterline Replacement
Project.
DISCUSSION:
The Project consists of waterline replacement at eight locations, ranging from 200 to 3,000 feet in
length totaling approximately 6,700 feet. The Project locations are identified in the Asset
Management Plan and the Capital Improvement Plan as requiring urgent replacement. The eight
locations were packaged as one project for efficiency and cost effectiveness.
Staff solicited proposals from five consulting firms experienced in this field. Four firms submitted
proposals. The District's review team ranked and scored the proposals based on experience of staff
and firm, content, and understanding of the project. Following the technical evaluation and ranking,
separate envelopes with fees for each proposal were opened by staff. Results of the ranking and
the proposed fee for each are as follows:
Firm Evaluation Score Fee
RBF Consulting, Inc. (RBF) 1271 $ 219,309
Albert A. Webb Associates (Webb) 1262 $ 203,900
PSOMAS 1226 $ 346,978
Tetra Tech, Inc. (TTI) 1219 $ 280,000
After extensive review of the four proposals, the engineering staff review team determined that RBF
had the best overall proposal, including a well experienced project manager and project team, a
very good project approach, and a reasonable and competitive proposed fee. Based on all factors,
staff recommends award to RBF.
ATTACHMENTS:
Narne: Descrip ion: Type:
Exhibit A.pdf Exhibit A Backup Material
Exhibits BTpdf Exhibit B Backup Material
Birch
4\
EXHIBIT "A"
La Palma
Legend
Proposed Pipeline Project
����J sde.SDE.YLWD_Service_Boundary
2010 PIPELINE REPLACEMENT PROJECT VICINITY MAP
0 1,375 2,750
N
W+ E
S
5,500 8,250
Feet
111111 \�� ��► r E ��� ■
IMMIN
■11111. a .■ ■■D■■■■ i ■� �� 1
moll
/111 _
ills ONE,
n PLumosa Dr., from Lemon Dr.
to Bastanchury Road
i d�,C: A
Hidden Hills BPS Discharge Line N
L4
W +E
S
2010 PIPELINE REPLACEMENT PROJECT
LOCATION MAP 1 THRU 8
NO SCALE
EXHIBIT "B"
Tamarisk Dr., Fircrest Dr. &
Pebble Beach Ln.
i
i
1i I j I
North of Catalina Ct., & S. of Joel Brattain Dr.
11111E E �► � ���
IIIII - • -
I■
\R�q<
3 Sunwood / Peppertree Ln.
RENO /'
6 Easement S. of Gordon Ln. & E.
of Ohio St.
.EN7E-
�� ORANG�THORPE
o�
7 Richfield Rd. , 1200 LF of Proposed Slip Lining
$ Richfield Rd. , Nancita St. to approximately
100' N. of OCFCF - 200 LF of
new 8" dia. pipeline
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: October 6, 2010
Subject: Groundwater Producers Meeting Report
ATTACHMENTS:
Name: cv, i~a$icri: a ype:
GWP MtgNotes 8Sept10.pdf GWP Meeting Report for September 2010 Backup Material
Yorba Linda
Water District
MEMORANDUM
DATE: September 8, 2010
TO: Ken Vecchiarelli, General Manager
FROM: John DeCriscio, Chief Plant Operator
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
Steve Conklin, Engineering Manager
SUBJECT: Groundwater Producers Meeting, September 8, 2010
1 attended the Groundwater Producers (GWP) Meeting on September 8, 2010 at
OCWD. A summary of each item discussed is as follows:
1. Water Quality Update. OCWD provided information on the Unregulated
Contaminant Monitoring Regulation (UCMR). UCMR is a Federal regulation that
requires testing for 25 chemicals classified in five categories, Pesticides and
flame retardants, explosives and related compounds, Nitrosamines, Acetanilide,
and Acetanilide degradates.
The testing program began in January of 2008 and will end in December 2010.
In California, the only category that has been detected is the Nitrosamines and
only in 2% of all the samples collected. They have been detected at
concentrations of 2-53 parts per trillion (ppt) and the current California
Department of Public Health response level is set at 300 ppt. Over the next few
years the EPA will be reviewing this data in order to establish a maximum
contaminant level (mcl).
2. Forebay Annual Report. OCWD staff reported that this year (July 2009-June
2010) rainfall at the field headquarters in Anaheim totaled 17.3 inches or 20%
above average. Storm flows reached 140,000 acre feet (AF), which was the fifth
highest year in the past 20 years. However, since 1998 the base flow has
dropped 37% and totaled 100,000 AF this last year. The decline in base flows
has been attributed to improved water management in the upper watershed.
Staff also reported that the District captured 25,000 AF of storm flow in the Prado
Conservation Pool behind Prado Dam. During the month of January the Army
1
Corp allowed up to 30,000 AF to be held behind the dam in order to protect the
"SARI" line from high flows on the river.
It was reported that the primary source of recharge water over the last two years
was recycled water from the Groundwater Replenishment System. Historically
SAR base flow has been the primary source of recharge. Even with the above-
average rainfall, recharge was 4% below average do to the reduction in base
flow. Staff also noted that the intensity and timing of storms can have a major
impact on their ability to capture storm water. This was exemplified in a bar chart
displayed showing that the captured flow from 2007-08 was equal to 2009-10
even though rainfall totals were considerably lower in 2007-08.
3. GWRS FY09-10 Unit Cost. Mike Marcus gave a brief cost summary of GWRS.
The summary was developed to show the cost with and without contributions
from outside sources. Net cost for OCWD to produce GWRS water is currently
$478/AF. The true cost to produce this water without any outside subsidies or
contributions would be $887/AF.
4. Continued Basin Equity Assessment (BEA) Exemption Program
Discussion. On August 18, 2010 the OCWD Board adopted a revised BEA
Exemption Program Policy. The policy has been revised in an effort to improve
the benefit of the program for all the Groundwater Producers. Discussion
amongst the producer group is that only a few agencies are benefiting from this
program while the others are paying the way. Currently Irvine Ranch Water
District (IRWD) and Mesa Consolidated Water District (MCWD) have turned in
applications for the new program. A public hearing has been scheduled on
October 6, 2010 at OCWD to discuss the IRWD and MCWD projects.
5. Annexation Update. OCWD staff reported four firms have been issued RFP's
for the preparation of a Program EIR for the proposed YLWD, Anaheim, IRWD
Annexation to OCWD. Staff anticipates recommending award to one of these
firms at their October Board Meeting. A representative from Fountain Valley
asked if the financial impact to the other producers was to be included in the
study. OCWD staff indicated, yes it would be part of the scope of work.
6. Other. Do to time constraints other items on the agenda were moved to next
month's meeting.
2
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: October 6, 2010
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Dosciiption: a ype:
CIP Rept 0ct10.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2010
New Information since Last Report is Shown in Red
IN CONSTRUCTION
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Highland Reservoir
Reservoir placed online July
Landscape will be installed
On schedule with no significant
Budget: $11,200,000 Job No. 200309
15. Contractor completed
last, punch list is being
issues outstanding.
Project Contact: Joe Polimino
backfilling, installing fence and
generated.
Planned Completion Date: Oct. 2010
preparing roads for paving.
bids.
2
Hidden Hills Res & Santiago BPS
Placed online June 30.
Project is complete and
Notice of Completion filed
Budget: $7,000,000 Job No.200028
closed.
September 20.
Project Contact: Joe Polimino
Planned Completion Date: August 2010
3
Wells 1, 5 and 12 Upgrade
W -5 refurbishments complete,
W -12 instrumentation &
Developing plan of action for W -1.
Budget: $190,000 Job No. 200813
operating at 2,200 GPM. W -12
controls expected to be
W -12 refurbishments expected to be
Project Contact: Anthony Manzano
startup pending completion of
completed by October. W -1
complete during October.
Project Completion: TBD
instrumentation & controls.
analysis underway.
4
Highland Booster Station Upgrade
Will issue Notice to Proceed to
PHC will begin sending in
Project construction period is 13.5
Budget: $5,000,000 Job No. 200814
Pacific Hydrotech Corp (PHC),
submittals for review and will
months, with completion estimated
Project Contact: Joe Polimino
in mid October 2010.
mobilize on the project site.
December 2011.
Planned Completion Date: Dec. 2011
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Emergency Pump -out Facilities &
Anaheim reviewing final plans
Complete the bid package for
Plan to bring recommendation for
Anaheim Intertie Connection
and specs for Intertie Project.
the combined projects.
award to December PEO meeting.
Budget: $500,000 (YLWD Share)
Advertise for construction
Job No. 200903 & 200906
bids.
Project Contact: Hank Samaripa
Planned Completion Date: May 2011
2
Ohio /Oriente Pipeline Replacement
Oriente Drive pipeline layout
Anticipate design completion
Construction completion anticipated
1
Budget: $530,000 Job No. 201005
reviewed with City on Sept 30.
for combined Ohio /Oriente
by summer 2011.
Project Contact: Anthony Manzano
Fairmont pumping facilities,
pipeline replacement in
payment from Shapell in lieu of
Planned Completion Date: TBD
and preliminary plan for
November 2010.
Fairmont site design and partial
3
VDV Valve Repl. Phases II & III
Met with City of YL Sep 29 to
Bid documents being finalized.
Anticipate construction award by
Budget: $350,000 Job No. 200908
review project and confirm
District will advertise and
December and project completion
2
Project Contact: Derek Nguyen
street permit conditions to be
solicit Contractor bids in
by late spring 2011.
Planned Completion Date: June 2011
included in bid documents.
October.
payment (half of total grant) upon
4
Well 20 Equipping
90% design plans for well
90% design plans to be
Anticipate construction completion
Budget: $2,000,000 Job No.200711
equipping being reviewed by
reviewed with consultant on
by summer 2011.
3
Project Contact: Anthony Manzano
District staff.
October 07.
May retain a Property Acquisition
Planned Completion Date: TBD
potential well sites east of
contact land owners to
Firm for assistance.
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont Site Improvements
Developed plan for new
Confirm Fairmont site
Submitted Draft agreement for
Budget: TBD Job No. 200803
Fairmont pumping facilities,
redevelopment plan and
payment from Shapell in lieu of
Project Contact: Anthony Manzano
and preliminary plan for
prepare RFP for design of
Fairmont site design and partial
Planned Completion Date: TBD
upsizing of Springview BPS.
Fairmont and Springview
payment for construction of site
booster facilities.
improvements.
2
Recycled Water Study
Draft report due by early
State and District will have 6
District will receive $37,500 grant
Budget: $1,800,000 Job No. 200807
October.
weeks to review draft report
payment (half of total grant) upon
Project Contact: Derek Nguyen
and provide comments for final
completion of State's review.
Planned Completion Date: TBD
report.
3
West Wellfield Project
Investigating additional
Review hydrogeology data and
May retain a Property Acquisition
Budget: $9,000,000 Job No. 2009 -22
potential well sites east of
contact land owners to
Firm for assistance.
Project Contact: Anthony Manzano
Tustin Avenue.
determine if there is interest in
Planned Completion Date: TBD
selling small site for well.
4
Sewer Master Plan
Reviewed model and
Model expected to be complete
Consultant to refine and complete
Budget: $350,000 Job No. 200916
preliminary analysis with
by Fall 2010.
model, start master plan report and
Project Contact: Anthony Manzano
consultant on Aug 19. Next
provide training to District staff on
Planned Completion Date: Oct. 2010
meeting on October 12.
use of modeling software.
5
Lakeview Grade Separation
OCTA Board resumed project
Next design submittal from
Awaiting final decision to
Budget: TBD Job No. 201002
after putting on -hold. Met
OCTA in December 2010.
determine agency financially
Project Contact: Anthony Manzano
with OCTA on Sept 30 to
responsible for YLWD pipe
Planned Completion Date: Sept. 2013
discuss prior rights.
relocation.
6
YL Blvd. Booster Station
City Mgr discussed proposal
Meeting with City Mgr and
Will modify and finalize design
Budget: TBD Job No. 200817
for pump station with City
Director of Parks on Oct. 14th
RFP for the new pump station based
Project Contact: Hank Samaripa
Council on Sep 7. Initial
to discuss next step in the
on input from City meeting and next
Planned Completion Date: Dec 2011
Council feedback was positive
process.
steps in process.
per the Director of Parks.
7
Elk Mountain Site Improvements
City did not express interest in
Prepare a scope of work for
Interview three landscape firms
Budget: $300,000 Job No. 200522
participating in the Elk
Landscape Architects to submit
with sports field design experience
Project Contact: Hank Samaripa
Mountain Youth Sports Park
design proposal for site
to finalize scope of services.
Planned Completion Date: Dec 2011
concept.
improvements.
8
2010 Waterline Replacement Project
Project for replacement of
Recommending award of
Phase 1 design, for Plumosa Drive,
Budget: $2M Job No. 201012
aged waterlines in 8 locations.
design consultant at 10/06
anticipated to be complete March
Project Contact: Anthony Manzano
Four design proposals received
PEO, and 10/14 Board.
2011, pending Board approval of
Planned Completion Date: Oct. 2011
on September 16.
consulting services.
9
OC -51 Connection Upgrade
Met w/ MWDOC staff to
MWDOC to solicit further
Will consider next steps after
Budget: $242,000 Job No. 200815
discuss further options and to
comments and options from
further feedback from MWD and
Project Contact: Derek Nguyen
finalize decision for OC -51
MWD.
MWDOC.
Planned Completion Date: TBD
project.
10
Urban Water Management Plan
Met with consultant to review
Review preliminary 2010
Templates from MWD and other
Budget: $20,000 Job No. 2201013
2005 UWMP data and updated
UWMP with department
data to be part of YLWD 2010
Project Contact: Hank Samaripa
data for new report.
managers for final report.
UWMP.
Planned Completion Date: June 2011