Loading...
HomeMy WebLinkAbout2010-10-12 - Personnel-Risk Management Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Tuesday, October 12, 2010, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Phil Hawkins Gina Knight, Human Resources Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Proposed Authorized Positions Revision for FY 2010/2011 Recommendation: That the Committee recommend the Board of Directors approve Resolution No. 10-21 Revising the Authorized and Budgeted Positions for the Remainder of Fiscal Year 2010/11 and Rescinding Resolution No. 10-17. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Status of Recruitments and Authorized/Budgeted Positions 3.2. Status of Human Resources and Risk Management Activities 3.3. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next regular meeting of the Personnel-Risk Management Committee will be held November 9, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: October 12, 2010 Budgeted: Yes To: Personnel-Risk Management Committee Funding Source: All Funds From: Ken Vecchiarelli, General Manager Presented By: Gina Knight, Human Resources Dept: Human Manager Resources/Risk Management Reviewed by Legal: N/A Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A Manager Subject: Proposed Authorized Positions Revision for FY 2010/2011 SUMMARY: The purpose of this report is for the Personnel-Risk Management Committee to review and consider the proposed revision to the authorized positions for FY 2010/2011 and recommend to the Board of Directors consideration of the revised authorized positions at the October 14, 2010 Board meeting. The effect of this action is a title change only and does not authorize additional budgeted positions, rather it changes the title only of a currently budgeted and filled position. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Resolution No. 10-21 Revising the Authorized and Budgeted Positions for the Remainder of Fiscal Year 2010/11 and Rescinding Resolution No. 10-17. DISCUSSION: As part of the District's Budget process, the Board of Directors approve the number of authorized positions for each fiscal year. During this last Budget process the Human Resources Manager received a request to conduct a job duties/classification assessment and title review to determine if a change and/or salary adjustment was warranted. Staff completed the job assessment and met several times with the employee's supervisor, department head and bargaining unit representative, in order to reach an agreement on a proposed title change with no salary adjustment. This process exceeded the time necessary to include the recommended title change with Resolution 10-17, which was adopted by the Board on June 24, approving the authorized positions for FY 2010/2011. The issue regarding the title change has been resolved. The Human Resources/Risk Manager is proposing that the job title for the Meter Services Representative position be changed to the Meter Services Lead. The attached Proposed Authorized Positions Revision Report for FY 2010/2011 identifies the title change with a proposed effective date of November 1, 2010. ATTACHMENTS: Name: Description: Type: Resolution No. 10-21.doc Resolution No. 10-21 Resolution Reso 10-21 Exhibit A.pdf Exhibit A Exhibit Exhibit_A.pdf Exhibit A (Corrected) Exhibit RESOLUTION NO. 10-21 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT REVISING THE AUTHORIZED AND BUDGETED POSITIONS FOR THE REMAINDER OF FISCAL YEAR 2010/11 AND RESCINDING RESOLUTION NO. 10-17 WHEREAS, the Board of Directors of the Yorba Linda Water District adopted Resolution No. 10-09, Adopting Personnel Rules for the Yorba Linda Water District, on May 27, 2010; and WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and Salary Ranges are subject to approval by the Board of Directors; and WHEREAS, the Board of Directors adopted Resolution No. 10-17 on June 24, 2010 approving the Authorized and Budgeted Positions for Fiscal Year 2010/11; and WHEREAS, it is the desire of the Board of Directors to revise the Authorized and Budgeted Positions for the remainder of Fiscal Year 2010/11, and rescind Resolution No. 10-17. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The number of authorized and budgeted positions as set forth in Exhibit "A" attached hereto is approved and adopted for the remainder of Fiscal Year 2010/11 effective November 1, 2010. Section 2. The General Manager is hereby authorized to employ up to the number of employees authorized, budgeted and funded in each fiscal year without further approval of the Board of Directors. Section 3. The General Manager is hereby authorized to fill an authorized and budgeted position that is vacated while this Resolution is active with a new employee at a lower or equal classification. The General Manager is further authorized to fill an authorized and budgeted position with a part- time employee or contract staff. Section 4. That Resolution No. 10-17 is hereby rescinded effective November 1, 2010. Resolution No. 10-21 Approving Authorized Positions for FY 2010/11 1 PASSED AND ADOPTED this 14th day of October 2010, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: William R. Mills, President Yorba Linda Water District ATTEST: Ken Vecchiarelli, Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. McCormick, Kidman and Behrens Resolution No. 10-21 Approving Authorized Positions for FY 2010/11 2 Exhibit "A" Resolution No. 10-21 Authorized and Budgeted Positions for FY 2010/2011 Effective November 1, 2010 Authorized Budgeted Change to Authorized Budgeted Salary as of as of Auth. as of as of Range Position Classification 7/1/2010 7/1/2010 Positions 10/14/2010 10/14/2010 1-11 (Temporary Help) 0 0 0 0 15 Customer Service Rep 1 1 1 1 1 16 Meter Reader 1 2 2 2 2 17 Customer Service Rep II 1 1 1 1 Accounting Assistant 1 1 1 1 1 Maintenance Worker 1 8 8 8 8 Mechanic 1 0 0 0 0 Engineering Secretary 1 1 1 1 Operations Secretary 0 0 0 0 18 Meter Reader 11 2 2 2 2 19 Customer Service Rep 111 2 2 2 2 Storekeeper 1 1 1 1 Operations Assistant 1 1 1 1 20 Engineering Technician 1 0 0 0 0 Water Quality Technician 1 0 0 0 0 Maintenance Dist. Operator 11 8 7 8 7 21 Facilities Maintenance 1 1 1 1 Accounting Assistant 11 2 1 2 1 Mechanic 11 1 1 1 1 22 Water Quality Technician 11 1 1 1 1 Information Systems Tech 1 1 1 1 1 23 Maintenance Dist. Operator 111 5 4 5 4 Meter Services Representative 1 1 -1 0 0 Meter Services Lead 0 0 1 1 1 Personnel Technician 1 1 1 1 Plant Operator 11 4 3 4 3 Mechanic 111 1 1 1 1 24 Construction Inspector 1 1 1 1 Engineering Technician 11 3 3 3 3 Information Systems Tech II 1 1 1 1 GIS Technician 1 0.5 1 0.5 25 Executive Secretary 1 1 1 1 Human Resources Analyst 1 1 1 1 Sr. Accountant 1 1 1 1 Instrumentation Technician 1 1 1 1 Assistant Administrator 1 0 0 0 0 26 GIS Administrator 1 1 1 1 Project Engineer 2 2 2 2 Sr. Maintenance Dist. Operator 4 4 4 4 Sr. Plant Operator 1 1 1 1 Sr. Construction Inspector 1 1 1 1 Sr. Fleet Mechanic 1 1 1 1 27 Customer Service Supervisor 1 1 1 1 Authorized Budgeted Change to Authorized Budgeted Salary as of as of Auth. as of as of Range Position Classification 7/1/2010 7/1/2010 Positions 10/14/2010 10/14/2010 28 Management Analyst 1 1 1 1 29 Water Quality Engineer 1 1 1 1 Safety and Training Officer 0 0 0 0 Sr. Project Engineer 0 0 0 0 30 Water Maint. Superintendent 1 1 1 1 SCADA Administrator 1 1 1 1 Public Information Specialist 1 1 1 1 IS Administrator 1 1 1 1 31 Chief Plant Operator 1 1 1 1 34 Sr. Project Manager 1 1 1 1 36 Human Resources Manager 1 1 1 1 37 Finance Director 1 1 1 1 Operations Manager 1 1 1 1 Information Technology Director 1 0 1 0 Engineering Manager 1 1 1 1 40 AGM/IT Director 1 1 1 1 Salary General Manager 1 1 1 1 Set by Board Total 40442 40436.5 0 40547 40541.5 During FY 2010/2011 the District will promote three (3) Maintenance Worker I positions that are currently underfilling three (3) Maintenance Distribution Operator 11 positions. During the FY 2010/2011 Budget the GIS Technician will be reclassified to the GIS Administrator position. * GIS Tech proposed as a part-time position in FY 2010/11. Sr. Project Manager is currently a three year limited-term position. CORRECTED Exhibit "A" Resolution No. 10-21 Authorized and Budgeted Positions for FY 2010/2011 Effective November 1, 2010 Authorized Budgeted Change to Authorized Budgeted Salary as of as of Auth. as of as of Range Position Classification 7/1/2010 7/1/2010 Positions 10/14/2010 10/14/2010 1-11 (Temporary Help) 0 0 0 0 15 Customer Service Rep 1 1 1 1 1 16 Meter Reader 1 2 2 2 2 17 Customer Service Rep 11 1 1 1 1 Accounting Assistant 1 1 1 1 1 Maintenance Worker 1 8 8 8 8 Mechanic 1 0 0 0 0 Engineering Secretary 1 1 1 1 Operations Secretary 0 0 0 0 18 Meter Reader 11 2 2 2 2 19 Customer Service Rep 111 2 2 2 2 Storekeeper 1 1 1 1 Operations Assistant 1 1 1 1 20 Engineering Technician 1 0 0 0 0 Water Quality Technician 1 0 0 0 0 Maintenance Dist. Operator 11 8 7 8 7 21 Facilities Maintenance 1 1 1 1 Accounting Assistant 11 2 1 2 1 Mechanic 11 1 1 1 1 22 Water Quality Technician 11 1 1 1 1 Information Systems Tech 1 1 1 1 1 23 Maintenance Dist. Operator 111 5 4 5 4 Meter Services Representative 1 1 -1 0 0 Meter Services Lead 0 0 1 1 1 Personnel Technician 1 1 1 1 Plant Operator 11 4 3 4 3 Mechanic 111 1 1 1 1 24 Construction Inspector 1 1 1 1 Engineering Technician 11 3 3 3 3 Information Systems Tech 11 1 1 1 1 GIS Technician 1 0.5 1 0.5 25 Executive Secretary 1 1 1 1 Human Resources Analyst 1 1 1 1 Sr. Accountant 1 1 1 1 Instrumentation Technician 1 1 1 1 Assistant Administrator 1 0 0 0 0 26 GIS Administrator 1 1 1 1 Project Engineer 2 2 2 2 Sr. Maintenance Dist. Operator 4 4 4 4 Sr. Plant Operator 1 1 1 1 Sr. Construction Inspector 1 1 1 1 Sr. Fleet Mechanic 1 1 1 1 27 Customer Service Supervisor 1 1 1 1 CORRECTED Authorized Budgeted Change to Authorized Budgeted Salary as of as of Auth. as of as of Range Position Classification 7/1/2010 7/1/2010 Positions 10/14/2010 10/14/2010 28 Management Analyst 1 1 1 1 29 Water Quality Engineer 1 1 1 1 Safety and Training Officer 0 0 0 0 Sr. Project Engineer 0 0 0 0 30 Water Maint. Superintendent 1 1 1 1 SCADA Administrator 1 1 1 1 Public Information Specialist 1 1 1 1 IS Administrator 1 1 1 1 31 Chief Plant Operator 1 1 1 1 34 Sr. Project Manager 1 1 1 1 - 36 Human Resources Manager 1 1 1 1 37 Finance Director 1 1 1 1 Operations Manager 1 1 1 1 Information Technology Director 1 0 1 0 Engineering Manager 1 1 1 1 40 AGM/IT Director 1 1 1 1 Salary General Manager 1 1 1 1 Set by Board Total 82 76.5 0 82 76.5 During FY 2010/2011 the District will promote three (3) Maintenance Worker I positions that are currently underfilling three (3) Maintenance Distribution Operator 11 positions. During the FY 2010/2011 Budget the GIS Technician will be reclassified to the GIS Administrator position. * GIS Tech proposed as a part-time position in FY 2010/11. Sr. Project Manager is currently a three year limited-term position. ITEM NO. 3.1 AGENDA REPORT Meeting Date: October 12, 2010 Budgeted: Yes To: Personnel-Risk Management Committee Funding Source: All Funds From: Ken Vecchiarelli, General Manager Presented By: Gina Knight, Human Resources Dept: Human Manager Resources/Risk Management Reviewed by Legal: N/A Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A Manager Subject: Status of Recruitments and Authorized/Budgeted Positions SUMMARY: The attached spreadsheet is updated monthly and presented to the Personnel-Risk Management Committee for discussion. DISCUSSION: The Authorized Positions spreadsheet is updated monthly to show the status of the District's current recruitment activity. Also identified in the spreadsheet is the current fiscal year's authorized and budgeted positions as well as currently vacated positions awaiting action. Items shown in red identify the most recent activity such as employment offers pending or applications being processed as well as any revisions or updates since the last report. Since the last report, the Human Resources section completed the temporary part-time GIS Technician recruitment resulting in the hiring of Alfredo Vargas. In addition, staff conducted an internal recruitment for a Maintenance Distribution Operator II position. At the time of the recruitment this classification was being under filled with Maintenance Worker I staff members. Interviews were conducted and the following employees were promoted: Anthony Varian, Jorge Lopez and Kenny Graff. These employees possess the qualifications, experience and capabilities required to meet the needs of the higher classification including possession of an advanced drivers license and advanced water distribution certifications. Staff is currently recruiting for the Engineering Secretary position as it will become vacant in the near future due to a long term employee giving notice of intent to retire on December 27, 2010. ATTACHMENTS: Name: Description: Type: Authorized Positions 10082010.xlsx Authorized Positions Backup Material As of October 8, 2010 FY 2010-2011 Authorized Positions Salary Start Range Position Classification Auth Budget Emp Status/Comments Date 1-11 (Temporary Help) 0 0 0 12 13 14 15 Customer Service Representative 1 1 1 1 16 Meter Reader 1 2 2 2 17 Accounting Assistant 1 1 1 1 Customer Service Representative 11 1 1 1 Engineering Secretary 1 1 1 Recruitment started as long term employee gave notice of intent to retire eff. 12-27- 2010. Recruitment opens 10-11-2010 and closes 10-29-2010. Maintenance Worker 1 8 8 8 (3) Maintenance Workers I promoted to the Maint. Dist. Op II positions effective 10-3- 2010. Mechanic 1 0 0 0 Operations Secretary 0 0 0 18 Meter Reader 11 2 2 2 19 Customer Service Representative 111 2 2 2 Operations Assistant 1 1 1 Storekeeper 1 1 1 20 Engineering Technician 1 0 0 0 Maintenance Distribution Operator 11 8 7 5 (3) Maintenance Workers I promoted to Maintenance Dist. Op 11 positions effective 10-3-2010. 2 vacancies due to an internal promotion and a resignation. 1 Vacant position is non-funded f/FY 10-11. Water Quality Technician 1 0 1 1 Position used to under fill authorized Water Quality Technician 11 position. 21 Accounting Assistant 11 2 1 1 Part time temporary help is being utilized due to staff shortage. 1 vacant position is non-funded f/FY 10-11. Facilities Maintenance 1 1 1 Mechanic 11 1 1 1 22 Information Systems Technician 1 1 1 1 Water Quality Technician 11 1 0 0 Under filled with (1) WQT 1. 23 Maintenance Distribution Operator 111 5 4 4 1 Vacant position is non-funded f/FY 10-11. Meter Services Representative 1 1 1 Mechanic 111 1 1 1 Personnel Technician 1 1 1 Plant Operator 11 4 3 3 1 vacant position is non-funded f/FY 10-11. As of October 8, 2010 FY 2010-2011 Authorized Positions Salary Start Range Position Classification Auth Budget Emp Status/Comments Date 24 Construction Inspector 1 1 1 Engineering Tech II 3 3 3 Long term employee gave notice of intent to retire, effective December 31, 2010. Recruitment process not yet initiated. GIS Technician 0.5 0.5 0.5 Hired Alfredo Vargas. 08/24/10 Info Systems Tech II/Programmer 1 1 1 25 Assistant Administrator I 0 0 0 Executive Secretary 1 1 1 Human Resources Analyst 1 1 1 Instrumentation Technician 1 1 1 Sr. Accountant 1 1 1 26 GIS Administrator 1 1 1 Project Engineer 2 2 2 Sr. Construction Inspector 1 1 1 Sr. Fleet Mechanic 1 1 1 Sr. Maintenance Distribution Operator 4 4 4 Sr. Plant Operator 1 1 1 27 Customer Service Supervisor 1 1 1 28 Management Analyst 1 1 1 29 Water Quality Engineer 1 1 1 30 Public Information Officer 1 1 1 Water Maintenance Superintendent 1 1 1 SCADA Administrator 1 1 1 Information Systems Administrator 1 1 1 31 Chief Plant Operator 1 1 1 32 33 34 Sr. Project Manager 1 1 1 35 36 Human Resources and Risk Manager 1 1 1 37 Engineering Manager 1 1 1 Finance Director 1 1 1 Information Technology Director 1 0 0 Vacant position is non-funded f/FY 10-11. Operations Manager 1 1 1 38 39 40 Assistant General Manager 1 1 1 General Manager 1 1 1 Total 81.5 76.5 74.5 ITEM NO. 3.2 AGENDA REPORT Meeting Date: October 12, 2010 Budgeted: N/A To: Personnel-Risk Management Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Gina Knight, Human Resources Dept: Human Manager Resources/Risk Management Reviewed by Legal: N/A Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A Technician Subject: Status of Human Resources and Risk Management Activities SUMMARY: The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk Management Committee for discussion. DISCUSSION: The attached spreadsheet is updated monthly to show the status of Human Resources, Risk Management and Safety activities as well as revisions to the District's policies and procedures, job related training offered to District employees, processed tort claims and District sponsored employee events. Items shown in red have been revised or updated since the last report. The three new Automated External Defibrillator (AED) units discussed by the Safety and Wellness Committee arrived August 24, 2010 and were installed at the following locations: one in the Administration Building in the hallway between the Engineering Department and the copy machine room; one inside the Warehouse near the front counter; and one in the hallway outside the Maintenance Building Crew's Quarters. The AED units were ordered after the District conducted CPR/First Aid Training workshops for our employees. Additionally, the Safety and Wellness Committee assembled first aid backpack kits for each of the District's vehicles. These kits will be put in place as soon as they are labeled. The Employee Recognition Committee hosted a Hot Tap Demonstration and Horseshoe Competition on September 1, 2010 in conjunction with an employee luncheon. The top Hot Tap Team represented the District at OCWA's Annual Picnic in Irvine on September 15, 2010 and placed just out of the top three. The top two teams from the horseshoe competition also competed in Irvine placing first and third at the event. Staff coordinated three free EAP (Employee Assistance Program) sessions as part of the District's Wellness program: Eating Right for Life, Sleep 101 and Dealing with Difficult People. Two additional classes will be held before the end of the year. Staff also attended the Public Employees Labor Relations Association of California (PELRAC) one-day mini-conference on October 7. The Risk Management Section received a check for $70,044.56 from ACWA-JPIA reimbursing the District for the repairs made to Ohio Street & Villa Terrace following a water main break. The reimbursement represents the District's expenses associated with the re-paving of a portion of the street that was damaged due to the leak ($66,682.50 paid to Sanders Paving) and overtime incurred expenses related to debris clean up ($3,362.06 District's overtime expense). On October 7, the Safety Section held forklift training on-site to ensure those employees who operate forklifts are trained to operate in a safe manner. Eleven employees received certification upon completing the training workshop. On a final note, the Human Resources Section completed the internal recruitment for three Maintenance Distribution Operator II positions. The District had been underfilling three of the seven authorized Maintenance Distribution Operator II positions for the past two years. ATTACHMENTS: Name: Description: Type: HR DEPARTMENT ACTIVITY -2010-2011.doc hr dept activity 10082010 rev Backup Material Updated: October 8, 2010 HR DEPARTMENT ACTIVITY 2010/2011 POLICIES AND PROCEDURES POLICIES ACTIVITY STATUS Development and Maintenance of Management reviewed Safety Procedures Draft policy. Driver Record Review Policy None. Drug and Alcohol Policy LCW Law firm revising District's policy. Emergency/Fire Evacuation Draft Policy reviewed Procedures by Safety and Wellness Committee. Emergency Leave Policy Policy BOD approved and implemented- 10/27/2009. Employee Performance Evaluation Draft policy to be Procedure presented to BU for review and approval. Employee's Responsibility for Management reviewed Maintenance of District Vehicles Draft policy. Employee Time-Off Request Policy Draft policy to be presented to BU for review. Facilities Use Policy General Manager to review Draft policy. Family Medical Leave Act Policy Policy BOD approved and implemented- 5/27/2010. Harassment/Discrimination/Retaliation Policy approved and Prevention Policy implemented- 12/22/2009. Jackhammer Operations Policy approved and implemented- 10/14/2009. POLICIES AND PROCEDURES CONTINUED POLICIES ACTIVITY STATUS Personal Appearance of Employee Policy approved and implemented- 3/27/2009. Risk Management Admin Policy HR Mgr to review Draft policy. Risk Management Claims Policy Policy BOD approved and implemented- 3/26/2009. Safety Boot Allowance Management reviewed Draft policy. Safety Guidelines for Uniform Shorts Policy approved and implemented- 2/10/2010 USA Dig Alert System Policy Policy approved and implemented- 10/28/2009. Warehouse/Yard Inventory Policy and IT developed and HR Procedure staff finalized and distributed policy- 1/12/2009. 2 TRAINING - ON SITE/OFF SITE DATE VENDOR CLASS TITLE 5-19-2010 Pacific Safety Certified Occupational Safety Specialist Council 5-26-2010 Pacific Safety Certified Occupational Safety Specialist Council 6-2-2010 Pacific Safety Certified Occupational Safety Specialist Council 6-15-2010 Pacific Safety CPR/First Aid Training Council 6-17-2010 Pacific Safety CPR/First Aid Training Council 6-23-2010 Annual Hearing Testing 6-29-2010 Pacific Safety Heat Illness Training Council 7-15-2010 Pacific Safety CPR/First Aid Training Council 7-29-2010 Public Agency Manage Claims Effectively Risk Risk Financing Management Risk Transfer, Contracts and Certificates of Association Insurance 8-10 & 11, ACWA/JPIA ACWA/JPIA's Professional Development 2010 Conference Program 10/7/2010 Pacific Safety Forklift Training Certification Program Council 10/7/2010 Public One-day mini conference Employees Labour Relations Association - California 3 CURRENT RECRUITMENTS MONTH POSITION APPLICATIONS PROCESSED FEB/MAR/APR Maintenance Dist. Op II 4 Sr. Accountant 45 JUNE Maintenance Dist. Op III 3 JULY GIS Technician, Part Time 1 AUG Maintenance Dist. Op II 4 OCTOBER Engineering Secretary In process 4 CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY DATE OF NATURE OF RISK MGMNT ACTION TAKEN ISSUE/CLAIM RELATED ISSUE/CLAIM REC' D APR Rec'd claim from A. Lesko re: Claims adjuster - Damage to Vallecito Lane due damages to private road to Ohio and Villa Terrace H2O were pre-existing. leak Rejecting claim unless they want the $3500 originally offered by YLWD. APR Rec'd claim from N. McCauley To be discussed at next re: mud entering garage due to Pers/Risk Management neighbor's H2O leak Committee meeting. MAY Rec'd claim from V. Valardi re Claim settled in August flooding of her properties from 15K to approx. 4K. MAY Rec'd claim from David Ip re: To be discussed at next water line damage at meter Pers/Risk Management Committee meeting. AUG Sent out claim form: Service No claim rec'd as of this Repair-landscape damages and date. plumbing fees. OCT Received reimbursement from Payment of $70,044.56 ACWA/JPIA for Ohio/Villa received. Terrace incident 5 CURRENT WORKERS COMPENSATION ACTIVITY DATE OF NATURE OF W.C. STATUS REPORTABLE INCIDENT INJURY CLAIM 1-2010 LEFT ELBOW STRAIN FIRST AID ONLY 2-2010 N/A N/A POST OSHA LOG 300 3-2010 N/A N/A 4-2010 DOG BITE Closed YES 6-2010 HEAD INJURY Closed YES 7-2010 LEG INJURY Closed YES 8-2010 BEE STING Closed YES 9-9-2010 BROKEN TOE Closed YES 9/21/2010 CONTUSIONS TO Closed YES HAND AND ANKLE 9/29/2010 ANT BITES Open YES 6 DISTRICT EMPLOYEE ACTIVITIES/FUNCTIONS MONTH ACTIVITY/FUNCTION DEPARTMENT 6-30-2010 Employee Recognition Committee 8-3-2010 Employee Recognition Committee 8-24-2010 Employee Recognition Committee 9-1-2010 HOT TAP DEMO/Horseshoe Employee Recognition Competition and Luncheon Committee 9-21-2010 Employee Recognition Committee 10-5-2010 Employee Recognition Committee DISTRICT SAFETY ACTIVITIES/FUNCTIONS MONTH ACTIVITY/FUNCTION DEPARTMENT 6-28-2010 Safety-Wellness Committee HR/SAFETY 7-28-2010 Safety-Wellness Committee HR/SAFETY 7-2010 First Aid Back Packs Delivered HR/SAFETY 7-2010 First Aid Backpack Supplies HR/SAFETY Delivered 8-24-2010 AED's Delivered HR/SAFETY 8-25-2010 Safety-Wellness Committee HR/SAFETY 9-16-2010 Safety and Wellness Committee HR/SAFETY 9-29-2010 Safety and Wellness Committee HR/SAFETY 7