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HomeMy WebLinkAbout2010-11-04 - Planning-Engineering-Operations Committee Meeting Agenda Packetr a Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Thursday, November 4, 2010, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director William R. Mills, Chair Ken Vecchiarelli, General Manager Director John W. Summerfield Steve Conklin, Engineering Manager Lee Cory, Operations Manager PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Monthly Groundwater Production and Purchased Import Water Report 2.2. Monthly Preventative Maintenance Program Report 3. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 3.1. Proposed King Family Development Review (This item has been removed from the agenda and will be considered at a future meeting.) 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Casino Ridge Extension YL Outpost - King Family Development (Verbal Report) 4.2. Monthly Groundwater Producers Meeting Report 4.3. Status Report on Capital Projects in Progress 4.4. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held December 2, 2010 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: November 4, 2010 ITEM NO. 2.1 Subject: Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name: Import2010 -2011 October PEO Sheet.pdf Import2010 -2011 _October _Pie _Chart.pdf Import2010 -2011 October TWU.pdf Import2010 -2011 October YTD Prod Chart.pdf Daily Average October_2010.pdf Description: Import 2010 -2011 October PEO Sheet Import 2010 -2011 October Pie Chart Import 2010 -2011 October TWU Import 2010 -2011 October YTD Prod Chart Daily Average October 2010 Type: Backup Material Backup Material Backup Material Backup Material Backup Material YLWD SOURCE WATER SUMMARY Fiscal Year 2010 -11 Allowable GW (YTD) 3,743.8 (AF) Underpumped 930.6 (AF) Conservation Percentage Since July 1, 2009 -18.8% GROUNDWATER PERCENTAGE GW (AF) IMPORT (AF) TOTAL DEMAND (AF) MONTHLY GW (%) YTD GW ( %) BUDGET (Demand Est.) (AF) DELTA ( %) MONTH Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11 793.2 1,476.0 2,269.2 35.0% 35.0% 2,483.5 -8.6% 817.3 1,529.5 2,346.7 34.8% 34.9% 2,443.4 -4.0% 753.6 1,404.8 2,158.4 34.9% 34.9% 2,143.8 0.7% 449.1 936.4 1,385.5 32.4% 34.5% 1,808.3 -0--YTD GW (% ) BPP GOAL 45.9% 1,428.5 5.0% Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11 Month 1,285.0 1,120.4 1,071.9 1,270.2 1,588.8 2,101.6 2,354.8 FYTDI 2,813.2 1 5,346.7 8,159.9 1 1 8,878.9 1 -8.1% Allowable GW (YTD) 3,743.8 (AF) Underpumped 930.6 (AF) Conservation Percentage Since July 1, 2009 -18.8% GROUNDWATER PERCENTAGE 85.0% — 75.0% 65.0% 55.0% 45.0% 35.0% 25.0% --*-MONTHLY GW (% ) 15.0% -0--YTD GW (% ) BPP GOAL 45.9% 5.0% Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11 Month WATER SUPPLY FY 2010 -2011 October 2010 Water Supply GW 32.4% IMPORT 67.6% 2010 -2011 YTD Water Supply GW 34.5% IMPORT 65.5% GW BPP GOAL 45.9% am 2,500 2,000 FS ,07 0' 1,500 0 1,000 500 Total Water Use N° o o N° N° o%, e N° o° N(° NN o°' Noi o°' '.° o�' NQ, �. o N° NN Month 22,000 20,000 18,000 16,000 14,000 U- Q 12,000 m E 0 10,000 8,000 6,000 4,000 2,000 2010 -2011 YTD Water Supply 0 Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Month Apr -11 May -11 Jun -11 18.0 7- 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 October 2010 Daily Average Demand (MG) 16.7 13.7 o�aaa 13.9 as �y 14.3 a�a 17.0 aaa 15.3 a�a a'` ITEM NO. 2.2 AGENDA REPORT Meeting Date: November 4, 2010 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: Name: Description: Type: 2010 -11 PM.pdf 2010 -11 PM Report Backup Material PM PROGRAM 20010/2011 Fiscal 20010 -11 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 55 293 160 446 INSPECTED THIS YEAR 55 348 508 954 % OF TOTAL 1.4% 9.0% 13.1% VALVES (10,706/2= 5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 536 378 380 457 OPERATED THIS YEAR 536 914 1,294 1,751 % OF TOTAL 10.0% 17.1% 24.2% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 0 0 0 0 FLUSHED THIS YEAR 0 0 0 0 % OF TOTAL 0.0% 0.0% 0.0% AIR VACS (309) Target; all air /vacs to be serviced annually. INSPECTED THIS MONTH 296 13 2 0 INSPECTED THIS YEAR 296 309 311 311 % OF TOTAL 95.8% 100.0% 100.7% 100.7% PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 0 12 16 31 INSPECTED THIS YEAR 0 12 28 59 % OF TOTAL 0.0% 8.0% 18.7% PM PROGRAM 20010/2011 Fiscal 20010 -11 1 JUL I AUG I SEP I OCT NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN Percent of target 8% 1 17% 1 25% 1 42% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100% SEWER CLEANING (802,560) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 126,497 68,133 38,676 46,790 CLEANED THIS YEAR 126,497 194,630 233,306 280,096 % OF TOTAL 15.8% 24.3% 29.1% SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years. TELEVISED THIS MONTH 12,176 18,676 6,524 14,128 TELEVISED THIS YEAR 12,176 30,852 37,376 51,504 % OF TOTAL 6.1% 15.4% 18.6% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 0 0 SERVICE CALLS 1 0 0 1 REHAB FOOTAGE 0 0 0 319 MAIN REPAIRS 0 0 0 3 MANHOLE REPAIRS 0 4 16 1 AGENDA REPORT Meeting Date: November 4, 2010 Subject: Monthly Groundwater Producers Meeting Report ATTACHMENTS: Name: GWP MtgNotes 130ct10.pdf ITEM NO. 4.2 Description: Type: GWP Meeting Report for October 2010 Backup Material 0 Yorba Linda Water District MEMORANDUM DATE: October 14, 2010 TO: Ken Vecchiarelli, General Manager FROM: Steve Conklin, Engineering Manager COPY: Pat Grady, Assistant General Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator SUBJECT: Groundwater Producers Meeting, October 13, 2010 I attended the Groundwater Producers (GWP) Meeting on October 13 at OCWD. A summary of each item discussed is as follows: 1. Annexation Workshop #2 —CEQA Process and Annexation Policy. The Annexation Workshops are planned to be coincident with the Groundwater Producers' Meetings, with the remaining workshops scheduled for October 13 and December 8, 2010, and February 9, 2011. The topic for the October 13 Workshop was the CEQA Process and Annexation Policy. Information was provided on the process and status of retaining a consultant for the preparation of the Program EIR (PEIR). It was noted that at the Oct 13 OCWD Water Issues Committee meeting, the committee concurred with the recommendation of staff that the Board award a work order for $253,332 to Michael Brandman Assoc for the preparation of the PEIR. The Board will consider the item on October 20. At the GWP meeting, a list of questions was handed out that will be discussed at following meetings and addressed in the PEIR. Discussion followed on the impact of the proposed annexation on the Basin Production Percentage and how much more annexation is anticipated beyond that currently proposed. Also discussed was the potential impact of infill and other changes, such as decreasing flow in the river. 2. Basin Equity Assessment (BEA) Exemption Program. OCWD staff reminded the Producers that the OCWD Board adopted a BEA Exemption Program Policy in August 2010 that modified and tightened -up the 20- year -old program. The original program was established in 1989 as a partnership between OCWD and Producers to clean -up contaminated groundwater. Seven Producers have participated, three are currently in the program, with two of those proposing to 1 modify their projects. Under the program a Producer constructs and operates a treatment plant to remove contaminants from the groundwater basin. OCWD exempts all or a portion of the BEA (the cost charged for groundwater pumped in excess of the BPP) to offset the Producer's cost to build and operate the treatment plant. The benefits to OCWD are that contaminants are removed from the basin, the Producer constructs and operates the treatment plant rather than OCWD, and further spreading of the contaminant in the groundwater basin is mitigated. At this time, IRWD is requesting to add a new project and to phase -out an existing project from the program, and Mesa Consolidated is requesting to modify its project under the program. The two projects are being considered separately by OCWD. A public hearing on the IRWD project was started at the Oct 6 OCWD Board meeting and will continue at the Oct 20 meeting. The Mesa project will come before the Board soon thereafter. At the October 13 Producers meeting, there was an extended exchange on the benefits of the program, the impact on all of the other Producers in both direct cost and reduced BPP, and why new projects for IRWD and MCWD should or should not be in the program. At the end of the long discussion, there was no consensus from the Producers; instead, it was acknowledged that each producer can present its opinion on the issue at the October 20 Board meeting. 3. Agricultural Rate for Groundwater Pumping. In response to a question, OCWD provided clarification on the agricultural rate for groundwater. Per the District Act, the Board annually establishes an Ag Rate and then establishes an addition to that, the combination of which is called the Replenishment Assessment, paid by municipal and other larger producers. Historically, the Ag Rate has been set at one -half the RA. For example, currently the RA is $249/AF and the Ag Rate is $124.50/AF. At this time, there is approximately 3500 AF /year of water used and paid for at the Ag Rate. MWD is in the process of phasing out its Ag Rate over five years. In response, OCWD asked if the Producers want OCWD to consider phasing out its Ag Rate. The item was tabled for further discussion in the coming months. 4. MWDOC Member Agency Agreement. Kevin Hunt, MWDOC GM, was invited to report on this subject, and reported that negotiations are complete from his perspective, and that member agencies are waiting until after the November election to bring this to their governing boards for consideration and approval. 5. Groundwater Basin Status and Water Fund Balance. OCWD reported that as of June 30, 2010, the basin overdraft is at 323,000 AF, which is 24,000 AF less than last year, when the overdraft was at 347,000 AF. It was noted that this is a small step in the right direction, but no reason to reduce conservation efforts or other work to improve basin conditions. OCWD also reported that the Water Fund Balance is $56.3 million, which is the fund to pay for water from MWD or other sources for recharge. Depending on water availability and how MWD prices it, $56.3 million could purchase approximately 100,000 AF of water for recharge. 2 6. SAR Workshop. Moved to a following meeting due to time constraints. 7. GWRS Expansion Workshop at OCWD Board Meeting. OCWD is planning the subject workshop on Oct 20. In this regard, it was noted that design plans are complete for the Phase 2 expansion of the treatment plant. The current construction cost estimate is $155 million for the 30 MGD expansion, resulting in a unit cost of approximately $600 /AF for the added water. OCWD has been unsuccessful in obtaining any grants or subsidies to date. OCSD has indicated to OCWD that secondary flow is available to meet this additional demand. The OCWD Board may decide if and when to proceed with Phase 2 construction. 9 ITEM NO. 4.3 AGENDA REPORT Meeting Date: November 4, 2010 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Name: Description: Type: CIP Rept Novl O.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: November 1, 2010 New Information since Last Report is Shown in Red IN CONSTRUCTION IN DESIGN Project Current Status Next Actions Comments 1 Highland Reservoir Reservoir placed online July Complete road seal and hydro- On schedule with no significant Budget: $11,200,000 Job No. 200309 15th. Completed paving. seeding. Final walkthrough to issues outstanding. Project Contact: Joe Polimino Punch list nearly complete. be scheduled after punch list is inspector. Planned Completion Date: Oct. 2010 complete. 2 Wells 1, 5 and 12 Upgrade W -5 refurbishments complete, W -12 start -up to system set Developing plan of action for W -1. Budget: $190,000 Job No. 200813 operating at 2,200 GPM. W -12 for early November. W -1 W -12 refurbishments expected to be 2 Project Contact: Anthony Manzano startup testing completed on analysis underway. fully complete in November. Project Completion: TBD Oct 26. 11/04. 100% design submittal by summer 2011. 3 Highland Booster Station Upgrade Will issue Notice to Proceed to PHC is sending in submittals Project construction period is 13.5 Budget: $5,000,000 Job No. 200814 Pacific Hydrotech Corp (PHC) for review and will mobilize months, with completion estimated Project Contact: Joe Polimino on November 1, 2010. on the project site shortly after December 2011. Planned Completion Date: Dec. 2011 the Notice to Proceed. IN DESIGN Project Current Status Next Actions Comments 1 Emergency Pump -out Facilities & Contractor bids for both Review bids with City of Set up Pre - construction meeting Anaheim Intertie Connection projects due Nov. 101x'. Anaheim staff and make with contractor and District's Budget: $500,000 (YLWD Share) recommendation to December inspector. Job No. 200903 & 200906 PEO & Board meeting. Project Contact: Hank Samaripa Planned Completion Date: May 2011 2 Ohio /Oriente Pipeline Replacement 90% design drawings to be Tentative approval by City on Construction completion anticipated Budget: $530,000 Job No. 201005 submitted on Nov. 4th and 11/04. 100% design submittal by summer 2011. Project Contact: Anthony Manzano reviewed with the City. late November to early Planned Completion Date: TBD December. 3 VDV Valve Repl. Phases II & III City of YL to confirm and Bid advertisement scheduled Anticipate bid award December 1 Budget: $350,000 Job No. 200908 issue final permit conditions, for early November 2010. 2010. Construction begins in Project Contact: Derek Nguyen to be included in bid redevelopment plan and February and project completion by Planned Completion Date: April 2011 documents. prepare RFP for design of April 2011. 4 Well 20 Equipping 90% well equipping reviewed Awaiting response from Anticipate construction completion Budget: $2,000,000 Job No.200711 by District staff; discussed OCWD on discharge pipeline by summer 2011. 2 Project Contact: Anthony Manzano basin discharge design into Conrock basin. 100% District will receive $37,500 grant Planned Completion Date: TBD requirements with OCWD. design submittal in December. payment (half of total grant) upon 5 Lakeview Grade Separation Draft OCTA /YLWD Next design submittal from Awaiting counsel review of Budget: TBD Job No. 201002 Agreement under counsel OCTA in December 2010. Agreement. Awaiting next design Project Contact: Anthony Manzano review. Reviewed conceptual submittal. Planned Completion Date: Sept. 2013 design with consultant, 10/21. 6 2010 Waterline Replacement Project Board award of design to RBF Design kick -off meeting early Phase 1 design, Plumosa Drive, Budget: $2M Job No. 201012 Consulting on Oct. 14. PSA November. anticipated completion March 2011. Project Contact: Anthony Manzano fully executed on Oct. 25. Planned Completion Date: Oct. 2011 IN PLANNING Project Current Status Next Actions Comments 1 Fairmont Site Improvements Awaiting response on draft Confirm Fairmont site Budget: TBD Job No. 200803 agreement for payment from redevelopment plan and Project Contact: Anthony Manzano Shapell in lieu of site design prepare RFP for design of Planned Completion Date: TBD and partial payment for coast. Fairmont and Springview of site improvements, booster facilities. 2 Recycled Water Study Staff is reviewing draft report SWRCB will review final draft District will receive $37,500 grant Budget: $1,800,000 Job No. 200807 and will provide comments to report upon receipt and provide payment (half of total grant) upon Project Contact: Derek Nguyen consultant to be included in comments for final report, completion of State's draft report Planned Completion Date: TBD final draft report to SWRCB. review. 3 West Wellfield Project Investigating potential well Review hydrogeology data and May retain a Property Acquisition Budget: $9,000,000 Job No. 2009 -22 sites east of Tustin Avenue. contact land owners to Firm for assistance. Project Contact: Anthony Manzano Awaiting OCWD decision for determine if there is interest in Planned Completion Date: TBD development near basins. selling small site for well. 4 Sewer Master Plan Reviewed model and analysis Model and report expected to Consultant complete model, start Budget: $350,000 Job No. 200916 with consultant on Oct. 12. be complete by early 2011. master plan report and provide Project Contact: Anthony Manzano training to District staff on use of Planned Completion Date: Oct. 2010 modeling software. 5 YL Blvd. Booster Station Met with City. Received Receive design proposals Nov. Design kickoff design meeting with Budget: TBD Job No. 200817 design comments. RFP for 19. Present recommends for consultant and in -house project Project Contact: Hank Samaripa design of Pump Station and award at December PEO. team in early January. Planned Completion Date: Dec 2012 Pipelines sent -out Oct. 25. 6 Elk Mountain Site Improvements Received proposals Oct 27 Evaluate proposals. Issue PSA Review feasibility study and present Budget: $300,000 Job No. 200522 from Landscape Architects for for study under GM's signature to PEO for further consideration of Project Contact: Hank Samaripa feasibility study. authority. site development and cost. Planned Completion Date: Dec 2011 7 OC -51 Connection Upgrade Met with MWDOC staff and MWDOC to solicit further Will consider next steps after Budget: $242,000 Job No. 200815 Director Barbre. comments and directions from receiving feedback from MWD and Project Contact: Derek Nguyen MWD. MWDOC. Planned Completion Date: TBD 8 Urban Water Management Plan Reviewed draft 2010 UWMP Review revised copy and Distribute and review final 2010 Budget: $20,000 Job No. 2201013 with District staff. Returned distribute to department UWMP Plan. Prepare Agenda Project Contact: Hank Samaripa draft with comments. managers for comments. Report for PEO meeting. Planned Completion Date: June 2011 Return comments.