HomeMy WebLinkAbout2010-11-04 - Planning-Engineering-Operations Committee Meeting Agenda Packetr a Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Thursday, November 4, 2010, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director William R. Mills, Chair Ken Vecchiarelli, General Manager
Director John W. Summerfield Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
2.1. Monthly Groundwater Production and Purchased Import Water Report
2.2. Monthly Preventative Maintenance Program Report
3. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
3.1. Proposed King Family Development Review (This item has been removed from the
agenda and will be considered at a future meeting.)
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. Casino Ridge Extension YL Outpost - King Family Development (Verbal Report)
4.2. Monthly Groundwater Producers Meeting Report
4.3. Status Report on Capital Projects in Progress
4.4. Future Agenda Items and Staff Tasks
5. ADJOURNMENT
5.1. The next regular meeting of the Planning- Engineering- Operations Committee will be held
December 2, 2010 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
AGENDA REPORT
Meeting Date: November 4, 2010
ITEM NO. 2.1
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name:
Import2010 -2011 October PEO Sheet.pdf
Import2010 -2011 _October _Pie _Chart.pdf
Import2010 -2011 October TWU.pdf
Import2010 -2011 October YTD Prod Chart.pdf
Daily Average October_2010.pdf
Description:
Import 2010 -2011 October PEO Sheet
Import 2010 -2011 October Pie Chart
Import 2010 -2011 October TWU
Import 2010 -2011 October YTD Prod Chart
Daily Average October 2010
Type:
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
YLWD SOURCE WATER SUMMARY
Fiscal Year 2010 -11
Allowable GW (YTD) 3,743.8 (AF)
Underpumped 930.6 (AF)
Conservation Percentage
Since July 1, 2009 -18.8%
GROUNDWATER PERCENTAGE
GW
(AF)
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
(%)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -10
Aug -10
Sep -10
Oct -10
Nov -10
Dec -10
Jan -11
Feb -11
Mar -11
Apr -11
May -11
Jun -11
793.2
1,476.0
2,269.2
35.0%
35.0%
2,483.5
-8.6%
817.3
1,529.5
2,346.7
34.8%
34.9%
2,443.4
-4.0%
753.6
1,404.8
2,158.4
34.9%
34.9%
2,143.8
0.7%
449.1
936.4
1,385.5
32.4%
34.5%
1,808.3
-0--YTD GW (% )
BPP GOAL 45.9%
1,428.5
5.0%
Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
1,285.0
1,120.4
1,071.9
1,270.2
1,588.8
2,101.6
2,354.8
FYTDI
2,813.2
1 5,346.7
8,159.9
1
1 8,878.9
1 -8.1%
Allowable GW (YTD) 3,743.8 (AF)
Underpumped 930.6 (AF)
Conservation Percentage
Since July 1, 2009 -18.8%
GROUNDWATER PERCENTAGE
85.0% —
75.0%
65.0%
55.0%
45.0%
35.0%
25.0%
--*-MONTHLY GW (% )
15.0%
-0--YTD GW (% )
BPP GOAL 45.9%
5.0%
Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 May -11 Jun -11
Month
WATER SUPPLY
FY 2010 -2011
October 2010 Water Supply
GW
32.4%
IMPORT
67.6%
2010 -2011 YTD Water Supply
GW
34.5%
IMPORT
65.5%
GW BPP GOAL
45.9%
am
2,500
2,000
FS
,07
0' 1,500
0
1,000
500
Total Water Use
N° o o N° N° o%, e N° o° N(° NN o°' Noi o°' '.° o�' NQ, �. o N° NN
Month
22,000
20,000
18,000
16,000
14,000
U-
Q 12,000
m
E
0 10,000
8,000
6,000
4,000
2,000
2010 -2011 YTD Water Supply
0
Jul -10 Aug -10 Sep -10 Oct -10 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11
Month
Apr -11 May -11 Jun -11
18.0 7-
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
October 2010 Daily Average Demand (MG)
16.7
13.7
o�aaa
13.9
as
�y
14.3
a�a
17.0
aaa
15.3
a�a
a'`
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: November 4, 2010
Subject: Monthly Preventative Maintenance Program Report
ATTACHMENTS:
Name: Description: Type:
2010 -11 PM.pdf 2010 -11 PM Report Backup Material
PM PROGRAM
20010/2011
Fiscal 20010 -11 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 55
293
160
446
INSPECTED THIS YEAR 55
348
508
954
% OF TOTAL 1.4%
9.0%
13.1%
VALVES (10,706/2= 5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 536
378
380
457
OPERATED THIS YEAR 536
914
1,294
1,751
% OF TOTAL 10.0%
17.1%
24.2%
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 0
0
0
0
FLUSHED THIS YEAR 0
0
0
0
% OF TOTAL 0.0%
0.0%
0.0%
AIR VACS (309) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 296
13
2
0
INSPECTED THIS YEAR 296
309
311
311
% OF TOTAL 95.8%
100.0%
100.7%
100.7%
PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 0
12
16
31
INSPECTED THIS YEAR 0
12
28
59
% OF TOTAL 0.0%
8.0%
18.7%
PM PROGRAM
20010/2011
Fiscal 20010 -11 1 JUL I AUG I SEP I OCT NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of target 8% 1 17% 1 25% 1 42% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100%
SEWER CLEANING (802,560) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 126,497
68,133
38,676
46,790
CLEANED THIS YEAR 126,497
194,630
233,306
280,096
% OF TOTAL 15.8%
24.3%
29.1%
SEWER TELEVISING (200,640) Target; all sewers to be televised every 4 years.
TELEVISED THIS MONTH 12,176
18,676
6,524
14,128
TELEVISED THIS YEAR 12,176
30,852
37,376
51,504
% OF TOTAL 6.1%
15.4%
18.6%
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
SERVICE CALLS
1
0
0
1
REHAB FOOTAGE
0
0
0
319
MAIN REPAIRS
0
0
0
3
MANHOLE REPAIRS
0
4
16
1
AGENDA REPORT
Meeting Date: November 4, 2010
Subject: Monthly Groundwater Producers Meeting Report
ATTACHMENTS:
Name:
GWP MtgNotes 130ct10.pdf
ITEM NO. 4.2
Description: Type:
GWP Meeting Report for October 2010 Backup Material
0 Yorba Linda
Water District
MEMORANDUM
DATE: October 14, 2010
TO: Ken Vecchiarelli, General Manager
FROM: Steve Conklin, Engineering Manager
COPY: Pat Grady, Assistant General Manager
Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
SUBJECT: Groundwater Producers Meeting, October 13, 2010
I attended the Groundwater Producers (GWP) Meeting on October 13 at OCWD. A
summary of each item discussed is as follows:
1. Annexation Workshop #2 —CEQA Process and Annexation Policy. The
Annexation Workshops are planned to be coincident with the Groundwater
Producers' Meetings, with the remaining workshops scheduled for October 13
and December 8, 2010, and February 9, 2011. The topic for the October 13
Workshop was the CEQA Process and Annexation Policy. Information was
provided on the process and status of retaining a consultant for the preparation
of the Program EIR (PEIR). It was noted that at the Oct 13 OCWD Water Issues
Committee meeting, the committee concurred with the recommendation of staff
that the Board award a work order for $253,332 to Michael Brandman Assoc for
the preparation of the PEIR. The Board will consider the item on October 20.
At the GWP meeting, a list of questions was handed out that will be discussed at
following meetings and addressed in the PEIR. Discussion followed on the
impact of the proposed annexation on the Basin Production Percentage and how
much more annexation is anticipated beyond that currently proposed. Also
discussed was the potential impact of infill and other changes, such as
decreasing flow in the river.
2. Basin Equity Assessment (BEA) Exemption Program. OCWD staff reminded
the Producers that the OCWD Board adopted a BEA Exemption Program Policy
in August 2010 that modified and tightened -up the 20- year -old program. The
original program was established in 1989 as a partnership between OCWD and
Producers to clean -up contaminated groundwater. Seven Producers have
participated, three are currently in the program, with two of those proposing to
1
modify their projects. Under the program a Producer constructs and operates a
treatment plant to remove contaminants from the groundwater basin. OCWD
exempts all or a portion of the BEA (the cost charged for groundwater pumped in
excess of the BPP) to offset the Producer's cost to build and operate the
treatment plant. The benefits to OCWD are that contaminants are removed from
the basin, the Producer constructs and operates the treatment plant rather than
OCWD, and further spreading of the contaminant in the groundwater basin is
mitigated.
At this time, IRWD is requesting to add a new project and to phase -out an
existing project from the program, and Mesa Consolidated is requesting to modify
its project under the program. The two projects are being considered separately
by OCWD. A public hearing on the IRWD project was started at the Oct 6
OCWD Board meeting and will continue at the Oct 20 meeting. The Mesa
project will come before the Board soon thereafter.
At the October 13 Producers meeting, there was an extended exchange on the
benefits of the program, the impact on all of the other Producers in both direct
cost and reduced BPP, and why new projects for IRWD and MCWD should or
should not be in the program. At the end of the long discussion, there was no
consensus from the Producers; instead, it was acknowledged that each producer
can present its opinion on the issue at the October 20 Board meeting.
3. Agricultural Rate for Groundwater Pumping. In response to a question,
OCWD provided clarification on the agricultural rate for groundwater. Per the
District Act, the Board annually establishes an Ag Rate and then establishes an
addition to that, the combination of which is called the Replenishment
Assessment, paid by municipal and other larger producers. Historically, the Ag
Rate has been set at one -half the RA. For example, currently the RA is $249/AF
and the Ag Rate is $124.50/AF. At this time, there is approximately 3500
AF /year of water used and paid for at the Ag Rate. MWD is in the process of
phasing out its Ag Rate over five years. In response, OCWD asked if the
Producers want OCWD to consider phasing out its Ag Rate. The item was tabled
for further discussion in the coming months.
4. MWDOC Member Agency Agreement. Kevin Hunt, MWDOC GM, was invited
to report on this subject, and reported that negotiations are complete from his
perspective, and that member agencies are waiting until after the November
election to bring this to their governing boards for consideration and approval.
5. Groundwater Basin Status and Water Fund Balance. OCWD reported that as
of June 30, 2010, the basin overdraft is at 323,000 AF, which is 24,000 AF less
than last year, when the overdraft was at 347,000 AF. It was noted that this is a
small step in the right direction, but no reason to reduce conservation efforts or
other work to improve basin conditions. OCWD also reported that the Water
Fund Balance is $56.3 million, which is the fund to pay for water from MWD or
other sources for recharge. Depending on water availability and how MWD
prices it, $56.3 million could purchase approximately 100,000 AF of water for
recharge.
2
6. SAR Workshop. Moved to a following meeting due to time constraints.
7. GWRS Expansion Workshop at OCWD Board Meeting. OCWD is planning
the subject workshop on Oct 20. In this regard, it was noted that design plans
are complete for the Phase 2 expansion of the treatment plant. The current
construction cost estimate is $155 million for the 30 MGD expansion, resulting in
a unit cost of approximately $600 /AF for the added water. OCWD has been
unsuccessful in obtaining any grants or subsidies to date. OCSD has indicated
to OCWD that secondary flow is available to meet this additional demand. The
OCWD Board may decide if and when to proceed with Phase 2 construction.
9
ITEM NO. 4.3
AGENDA REPORT
Meeting Date: November 4, 2010
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Description: Type:
CIP Rept Novl O.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: November 1, 2010
New Information since Last Report is Shown in Red
IN CONSTRUCTION
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Highland Reservoir
Reservoir placed online July
Complete road seal and hydro-
On schedule with no significant
Budget: $11,200,000 Job No. 200309
15th. Completed paving.
seeding. Final walkthrough to
issues outstanding.
Project Contact: Joe Polimino
Punch list nearly complete.
be scheduled after punch list is
inspector.
Planned Completion Date: Oct. 2010
complete.
2
Wells 1, 5 and 12 Upgrade
W -5 refurbishments complete,
W -12 start -up to system set
Developing plan of action for W -1.
Budget: $190,000 Job No. 200813
operating at 2,200 GPM. W -12
for early November. W -1
W -12 refurbishments expected to be
2
Project Contact: Anthony Manzano
startup testing completed on
analysis underway.
fully complete in November.
Project Completion: TBD
Oct 26.
11/04. 100% design submittal
by summer 2011.
3
Highland Booster Station Upgrade
Will issue Notice to Proceed to
PHC is sending in submittals
Project construction period is 13.5
Budget: $5,000,000 Job No. 200814
Pacific Hydrotech Corp (PHC)
for review and will mobilize
months, with completion estimated
Project Contact: Joe Polimino
on November 1, 2010.
on the project site shortly after
December 2011.
Planned Completion Date: Dec. 2011
the Notice to Proceed.
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Emergency Pump -out Facilities &
Contractor bids for both
Review bids with City of
Set up Pre - construction meeting
Anaheim Intertie Connection
projects due Nov. 101x'.
Anaheim staff and make
with contractor and District's
Budget: $500,000 (YLWD Share)
recommendation to December
inspector.
Job No. 200903 & 200906
PEO & Board meeting.
Project Contact: Hank Samaripa
Planned Completion Date: May 2011
2
Ohio /Oriente Pipeline Replacement
90% design drawings to be
Tentative approval by City on
Construction completion anticipated
Budget: $530,000 Job No. 201005
submitted on Nov. 4th and
11/04. 100% design submittal
by summer 2011.
Project Contact: Anthony Manzano
reviewed with the City.
late November to early
Planned Completion Date: TBD
December.
3
VDV Valve Repl. Phases II & III
City of YL to confirm and
Bid advertisement scheduled
Anticipate bid award December
1
Budget: $350,000 Job No. 200908
issue final permit conditions,
for early November 2010.
2010. Construction begins in
Project Contact: Derek Nguyen
to be included in bid
redevelopment plan and
February and project completion by
Planned Completion Date: April 2011
documents.
prepare RFP for design of
April 2011.
4
Well 20 Equipping
90% well equipping reviewed
Awaiting response from
Anticipate construction completion
Budget: $2,000,000 Job No.200711
by District staff; discussed
OCWD on discharge pipeline
by summer 2011.
2
Project Contact: Anthony Manzano
basin discharge design
into Conrock basin. 100%
District will receive $37,500 grant
Planned Completion Date: TBD
requirements with OCWD.
design submittal in December.
payment (half of total grant) upon
5
Lakeview Grade Separation
Draft OCTA /YLWD
Next design submittal from
Awaiting counsel review of
Budget: TBD Job No. 201002
Agreement under counsel
OCTA in December 2010.
Agreement. Awaiting next design
Project Contact: Anthony Manzano
review. Reviewed conceptual
submittal.
Planned Completion Date: Sept. 2013
design with consultant, 10/21.
6
2010 Waterline Replacement Project
Board award of design to RBF
Design kick -off meeting early
Phase 1 design, Plumosa Drive,
Budget: $2M Job No. 201012
Consulting on Oct. 14. PSA
November.
anticipated completion March 2011.
Project Contact: Anthony Manzano
fully executed on Oct. 25.
Planned Completion Date: Oct. 2011
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont Site Improvements
Awaiting response on draft
Confirm Fairmont site
Budget: TBD Job No. 200803
agreement for payment from
redevelopment plan and
Project Contact: Anthony Manzano
Shapell in lieu of site design
prepare RFP for design of
Planned Completion Date: TBD
and partial payment for coast.
Fairmont and Springview
of site improvements,
booster facilities.
2
Recycled Water Study
Staff is reviewing draft report
SWRCB will review final draft
District will receive $37,500 grant
Budget: $1,800,000 Job No. 200807
and will provide comments to
report upon receipt and provide
payment (half of total grant) upon
Project Contact: Derek Nguyen
consultant to be included in
comments for final report,
completion of State's draft report
Planned Completion Date: TBD
final draft report to SWRCB.
review.
3
West Wellfield Project
Investigating potential well
Review hydrogeology data and
May retain a Property Acquisition
Budget: $9,000,000 Job No. 2009 -22
sites east of Tustin Avenue.
contact land owners to
Firm for assistance.
Project Contact: Anthony Manzano
Awaiting OCWD decision for
determine if there is interest in
Planned Completion Date: TBD
development near basins.
selling small site for well.
4
Sewer Master Plan
Reviewed model and analysis
Model and report expected to
Consultant complete model, start
Budget: $350,000 Job No. 200916
with consultant on Oct. 12.
be complete by early 2011.
master plan report and provide
Project Contact: Anthony Manzano
training to District staff on use of
Planned Completion Date: Oct. 2010
modeling software.
5
YL Blvd. Booster Station
Met with City. Received
Receive design proposals Nov.
Design kickoff design meeting with
Budget: TBD Job No. 200817
design comments. RFP for
19. Present recommends for
consultant and in -house project
Project Contact: Hank Samaripa
design of Pump Station and
award at December PEO.
team in early January.
Planned Completion Date: Dec 2012
Pipelines sent -out Oct. 25.
6
Elk Mountain Site Improvements
Received proposals Oct 27
Evaluate proposals. Issue PSA
Review feasibility study and present
Budget: $300,000 Job No. 200522
from Landscape Architects for
for study under GM's signature
to PEO for further consideration of
Project Contact: Hank Samaripa
feasibility study.
authority.
site development and cost.
Planned Completion Date: Dec 2011
7
OC -51 Connection Upgrade
Met with MWDOC staff and
MWDOC to solicit further
Will consider next steps after
Budget: $242,000 Job No. 200815
Director Barbre.
comments and directions from
receiving feedback from MWD and
Project Contact: Derek Nguyen
MWD.
MWDOC.
Planned Completion Date: TBD
8
Urban Water Management Plan
Reviewed draft 2010 UWMP
Review revised copy and
Distribute and review final 2010
Budget: $20,000 Job No. 2201013
with District staff. Returned
distribute to department
UWMP Plan. Prepare Agenda
Project Contact: Hank Samaripa
draft with comments.
managers for comments.
Report for PEO meeting.
Planned Completion Date: June 2011
Return comments.