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HomeMy WebLinkAbout2011-03-10 - Board of Directors Meeting Minutes 2011-040 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 10, 2011 1. CALL TO ORDER The March 10, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Robert R. Kiley Gina Knight, HR Manager (Arrived at 8:57 a.m.) ' Gary T. Melton Damon Micalizzi, PI Officer Cindy Botts, Management Analyst Jerry Huizar, Maintenance Worker I Carlos Murillo, Maintenance Worker I Annie Alexander, Executive Secretary OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Nancy Rikel, Mayor, City of Yorba Linda (Arrived at 8:39 a.m.) Art Kidman, Legal Counsel, McCormick, Kidman & Behrens (Arrived at 8:42 a.m.) Carl Boznanski, Chair, YLWD Citizens Advisory Committee Richard Kreisler, Labor Counsel, Liebert Cassidy Whitmore (Attended Closed Sessions Only) Mark Schock, Resident President Beverage asked those in attendance to observe a moment of silence for 15t Lt. Daren Hidalgo, nephew of Mr. Vecchiarelli, and Alice Armstrong, wife of the late Paul Armstrong, a former Board member. 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS ' None. 1 2011-041 6. SPECIAL RECOGNITION ' 6.1. Introduce Carlos Murillo, Newly Hired Maintenance Worker I Mr. Cory introduced Mr. Murillo and provided the Board with an overview of his background and work history. Mr. Murillo and Mr. Huizar left the meeting at this time. 7. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Hawkins, the Board voted 5-0 to approve the Consent Calendar. 7.1. Minutes of the Board of Directors Regular Meeting Held February 24, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $548,613.22. 7.3. Amendment No. 3 to Professional Services Agreement with Tetra Tech, ' Inc. for Ohio Street Pipeline Replacement Project Recommendation: That the Board of Directors authorize approval of Engineering Services Amendment No. 3 with Tetra Tech, Inc. for a fee increase not to exceed $17,280, resulting in a total fee of $167,380. 7.4. Change Order No. 1 - Water Quality Mixer for Hidden Hills Reservoir Recommendation: That the Board of Directors approve Change Order No. 1 in the amount of $8,656, for the installation of a Tank Shark Water Management System at the Hidden Hills Reservoir. 7.5. Receipt of Final Report for Sewer Master Plan Update 2010 Recommendation: That the Board of Directors receive and file the Sewer Master Plan Update. 2 2011-042 ' 7.6. Name Change of Public Information-Technology Committee to Public Affairs-Communications-Technology Committee Recommendation: That the Board of Directors change the name of the Committee to include the more vast umbrella of "Public Affairs" which will include and place greater emphasis on public, community and government relations and communications, underscoring the District's intentions to achieve greater internal and external communications. 8. ACTION CALENDAR 8.1. Revised Purchasing Policy Mr. Vecchiarelli explained that the Executive-Ad min istrative- Organizational Committee had instructed staff to review and recommend revisions to the District's existing purchasing policy. The proposed policy now includes additional levels of authorization. Legal Counsel reviewed the policy and recommended only one minor change. A copy of the revised resolution was provided to the Board at the meeting. On a motion by Director Kiley, seconded by Director Melton, the Board voted 5-0 on a Roll Call to approve Resolution No. 11-06 as revised by ' legal counsel, setting forth a procurement and purchasing policy and rescinding Resolution No. 07-11. 8.2. Board Travel Expense Reimbursement and Ethics Training Policy Mr. Vecchiarelli explained that the Board had requested staff to review the existing travel expense reimbursement policy for the Board of Directors. Mr. Vecchiarelli then provided a brief overview of two different reimbursement methods. Legal Counsel reviewed the proposed policy and recommended only minor revisions. A copy of the revised resolution was provided to the Board at the meeting. The Board then discussed the amount listed for meals under Section 3. (b) of the resolution. On a motion by Director Melton, seconded by Director Collett, the Board voted 5-0 to amend the amount listed under Section 3. (b) of the resolution from $65 to $50 per day for meals. On a motion by Director Collett, seconded by Director Melton, the Board voted 5-0 on a Roll Call to approve Resolution No. 11-05 as revised by legal counsel and amended by the Board, setting forth the policy of reimbursement of expenses incurred by the Directors, Director ethics training and rescinding Resolution No. 06-10. 3 2011-043 8.3. Water Conservation Ordinance - Temporary Lifting of Restriction on ' Sunday Watering Mr. Vecchiarelli explained that staff was expecting the Metropolitan Water District (MWD) to lower its Water Supply Alert level for the next fiscal year due to the increased rainfall which in turn would allow the District to reduce its stage level. As a result, staff is recommending that the Board consider temporarily lifting the restriction on Sunday watering through June 30, 2011. Mr. Vecchiarelli further reported that the Executive- Administrative-Organizational Committee had reviewed this matter and supported staffs recommendation. The Board then briefly discussed previous action taken and current water conservation efforts. On a motion by Director Hawkins, seconded by Director Collett, the Board voted 5-0 to temporarily lift the Water Conservation Ordinance restriction on Sunday watering on a trial basis, through June 30, 2011. 9. REPORTS. INFORMATION ITEMS AND COMMENTS 9.1. President's Report President Beverage commented on the recent passing of Alice Armstrong, wife of the late Paul Armstrong, a former Board member. A memorial service for Mrs. Armstrong is scheduled for March 20, 2011 at 11:30 a.m. at the Nixon Presidential Library. President Beverage then expressed his ' condolences to Mr. Vecchiarelli in regards to the recent passing of his nephew, 1St Lt. Daren Hidalgo, who was killed in action in Afghanistan. 9.2. Directors' Reports Director Collett commented that he had heard that the City of Placentia had contacted the District to assist them with a recent sewer main breakage. Mr. Vecchiarelli reported that Troy Butzlaff, City Administrator for the City of Placentia, had contacted him to request District assistance with repairing a broken sewer main. Staff provided Mr. Butzlaff with the contact information of a contractor that could provide the City with the services they needed. The following reports were provided out of order: ■ North Orange County Legislative Alliance Reception - February 24, 2011 (Hawkins/Melton) Directors Hawkins and Melton attended. Director Hawkins reported ' that it was a good event with several other local officials present. 4 2011-044 ' ■ MWDOC Inspection Trip of the State Water Project and Sacramento-San Joaquin Delta - February 25-26, 2011 (Kiley/Melton) Directors Kiley and Melton attended. Both Directors provided a brief report on their trip and commented on the seriousness of the Delta situation. MWDOC Director Barbre addressed the Board and expressed his disappointment with the condition of the State Water Project facilities as observed on the inspection trip. ■ MWDOC Water Policy Forum - February 24, 2011 (Kiley) Director Kiley attended and commented on a presentation provided by Col. John "Jack" Foley, Chairman of MWD, at the event. 9.3. General Manager's Report Mr. Vecchiarelli expressed his appreciation for the kind words and support he received following the untimely loss of his nephew. Mr. Vecchiarelli then reported that the District had received a payment of $37,500 from the State for the Wastewater Recycling Study. Staff expects to receive the ' other half of the grant funding before the end of the year. 9.4. General Counsel's Report Mr. Kidman expressed his sadness over the recent passing of Mrs. Armstrong. Mr. Kidman then commented on MWD's allocation program and proposed legislation. MWDOC Director Barbre commented that MWD was receiving a great deal of pressure from its member agencies to lift allocations. 9.5. Future Agenda Items and Staff Tasks Director Beverage requested that staff include a discussion item regarding the purchase of US made products on the next Executive-Administrative- Organizational Committee agenda. 5 2011-045 10. COMMITTEE REPORTS 1 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held March 2, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Water Conservation Ordinance - Temporary Lifting of Restriction on Sunday Watering; Board Travel and Reimbursement Policy; Revised Purchasing Policy; Elk Mountain Reservoir Practice Field Project - Tentative Project Calendar; Revised Public Sewer Transfer Agreement; and Alternative Work Schedules; Organizational Chart. Meeting scheduled March 15, 2011 at 4:00 p.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled March 15, 2011 at 9:30 a.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) ' Meeting scheduled March 8, 2011 at 4:00 p.m. was cancelled. Meeting scheduled April 12, 2011 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held March 3, 2011 were provided in the agenda packet. Directors Melton and Collett attended. Matters discussed during the meeting were as follows: Change Order No. 1 - Water Quality Mixer for Hidden Hills Reservoir; Ohio Street Pipeline Replacement Project - Amendment No. 3 to Professional Services Agreement with Tetra Tech, Inc.; Sewer Master Plan Update 2010 - Receipt of Final Report; Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; Groundwater Producers Meeting Report; and Status Report on Capital Projects in Progress. Meeting scheduled April 7, 2011 at 4:00 p.m. was rescheduled to April 12, 2011 at 10:00 a.m. Director Barbra left the meeting at this time. ' 6 2011-046 ' 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the meeting held March 7, 2011 were provided at the meeting. Directors Hawkins and Melton attended. Matters discussed during the meeting were as follows: Presentation for Children's Water Education Festival; Funding of Additional Water Education in District Elementary Schools; Audio/Video in Board Room; Participation in Yorba Linda Community Faire & Car Show; and Draft Timeline for Elk Mountain Practice Field Project Outreach and Education Efforts. Meeting scheduled April 4, 2011 at 4:00 p.m. was rescheduled to April 11, 2011 at 12:00 p.m. 10.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Meeting scheduled March 22, 2011 at 4:00 p.m. 10.7. Citizens Advisory Committee (Beverage) Minutes of meeting held February 28, 2011 were provided at the meeting. Director Beverage attended. Mr. Boznanski reported that matters discussed during the meeting were as follows: Minutes of the CAC Meeting Held January 24, 2011; Alternative Work Schedule; City of Yorba Linda Sewers Update; and Citizens Advisory Committee Member to Present Meeting Minutes at Next Board of Directors Meeting on March 10, 2011. Mr. Boznanski further reported that 3 individuals had attended the meeting who were interested in becoming Committee members. Director Beverage expressed his disappointment that there were only 5 Committee members present at the meeting. The Board then briefly discussed the status of recruitment of new Committee members. Mayor Rikel asked for clarification regarding the residency requirements of individuals interested in serving on the Committee. Mr. Vecchiarelli stated that individuals must reside within the District's boundaries. Meeting scheduled March 28, 2011 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL Planning Commission - February 23, 2011 (Kiley) ' Director Kiley provided a report on his attendance at this meeting at the February 24, 2011 Board meeting. Item No. 11.6. was taken out of order. 7 2011-047 11.6. YL Planning Commission - March 9, 2011 (Kiley) ' Director Kiley attended and provided a brief report on the downtown center and general plan which were discussed at the meeting. Mayor Rikel left the meeting at this time. 11.2. YL City Council -March 1, 2011 (Hawkins) Director Hawkins attended and commented on a survey conducted by a real estate advisory group and the SAVI Ranch housing project which were discussed during the meeting. 11.3. MWDOC/MWD Workshop -March 2, 2011 (Melton) Director Melton attended and provided a brief report on the Hoover Bill, the current water supply situation, and Diamond Valley Lake which were discussed during the meeting. 11.4. OCWD Board - March 2, 2011 (Kiley) Director Kiley attended and reported that the status of the annexation request had been discussed during the meeting. 11.5. WACO -March 4, 2011 (Hawkins) Director Hawkins attended and reported that the implementation of a 2 year budget, status of the CalDesal project, and various legislative issues ' had been discussed during the meeting. Mr. Boznanski left the meeting at this time. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from March 11, 2011 -April 30, 2011 The Board reviewed the listed meetings and made no additional changes. Director Melton stated that he would not be able to attend meetings during the week of April 3-8, 2011. Director Collett stated that he would not be able to attend the Board meeting on April 14, 2011. 8 2011-048 11, CONFERENCES AND SEMINARS 13.1. MWDOC Inspection Trip of the Colorado River Aqueduct - April 15-17, 2011 Labor and Employment Relations Issues During Lean Economic Times - April 21, 2011 ACWA/JPIA Spring Conference - May 9-10, 2011 ACWA Spring Conference - May 10-13, 2011 Director Hawkins stated that he would not be able to attend the ACWA/JPIA and ACWA conferences this spring. Directors Kiley and Melton both expressed interest in attending. On a motion by Director Hawkins, seconded by Director Kiley, the Board voted 5-0 to authorize Director attendance at the above listed events. A brief recess was declared at 9:51 a.m. The meeting reconvened at 10:00 a.m. ' 14. CLOSED SESSION The meeting was adjourned to Closed Session at 10:00 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kriesler and Mrs. Knight. 14.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association Mr. Vecchiarelli left the Closed Session at 10:50 a.m. 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code ' Title: General Manager The Board reconvened in Open Session at 11:05 a.m. President Beverage announced that no action was taken during either Closed Session that was required to be reported under the Brown Act. 9 2011-049 15. ADJOURNMENT ' 15.1. The meeting was adjourned at 11:04 a.m. The next regular meeting of the Board of Directors will be held March 24, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli Board Secretary 1 10