HomeMy WebLinkAbout2011-03-03 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
March 3, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Ric Collett Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Change Order No. 1 - Water Quality Mixer for Hidden Hills Reservoir
Mr. Conklin reported that, upon preparation for the installation of the
mixing system, staff determined that in order to accomplish the operational
changes required to meet water quality improvement goals needed for
Hidden Hills Reservoir, the mixing system should be modified. That being,
instead of one combined unit for the reservoir, a booster pump and
chlorine analyzer should be provided for each of the two bays, for
operational flexibility and better tracking of water quality. Following
discussion, the Committee supported the staff recommendation for
approval of Change Order No. 1 in the amount of $8,656 for a second
pump, second chlorine analyzer and appurtenances to allow separate and
independent operation in each of the two bays.
2.2. Ohio Street Pipeline Replacement Project - Amendment 3 to Professional
Services Agreement with Tetra Tech, Inc.
Mr. Conklin reported that the pipeline replacement project is currently
being advertised for construction bids and is moving forward on schedule.
He noted that the project design required additional tasks and work effort
beyond the original scope, parts of which related to the need for a public
meeting at the District and a presentation at the City Traffic Commission
meeting, as requested by the City of Yorba Linda. The PEO Committee
reviewed the additional work tasks with staff, and after discussion,
supported the staff recommendation of approval of Amendment No. 3 for
$17,280 for Tetra Tech, Inc.
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2.3. Sewer Master Plan Update 2010 - Receipt of Final Report
Mr. Conklin reported that the Sewer Master Plan Update 2010 is
complete. The report indicates that the vast majority of the District's
sewer system is in good to excellent condition and will not require any
major improvements. The report identified three potential improvements
that may be needed, but not until build-out and only under peak-flow
conditions. Those conditions are not expected for several years. In the
interim, staff will monitor the system and the condition of the areas in
question. Following discussion, the Committee supported staff
recommendation that the Board receive and file the Sewer Master Plan
Update 2010. They also asked that disc copies of the final report be
provided to each Board member.
3. DISCUSSION ITEMS
3.1. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported on water use through February 2011, indicating that
demand for the month was 7.3% over the projection, but was cumulatively
7.6% under projection for the seven months of FY 10-11. He noted that
the Conservation Percentage since July 1, 2009 is -19.1%. The
groundwater use percentage has increased to 40.5% and will meet our
goal of 45.9% by the end of the FY. Mr. Cory reported on the status of
water storage in our system, mid-way through the MWD shutdown,
indicating that approximately 9 day's demand is available in storage with
three days of MWD downtime remaining. He noted that we are in a very
favorable position with no problems anticipated.
3.2. Monthly Preventative Maintenance Program Report
Mr. Cory reported on the PM Program status, noting that we are on target
to meet maintenance goals in all areas. He reviewed a map with the
Committee, showing that 55% of the District's sewer lines have been
video-inspected, with the work moving from the older sewers, in an
easterly direction. Mr. Cory reported that our crews have been doing a
considerable amount of root removal and other rehabilitation work. He
was pleased to note that, because of our continuing cleaning and rehab,
there have been no reportable sewer overflows in two years.
3.3. Groundwater Producers Meeting Report
Mr. Conklin reported on the February 9 Groundwater Producers Meeting,
which dealt with the proposed annexation and the concerns of the
producers of the potential negative financial impacts.
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on District capital projects in planning, design and
construction.
3.5. Future Agenda Items and Staff Tasks
None requested.
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4. ADJOURNMENT
4.1. The meeting adjourned at 5:15 p.m. The Planning-Engineering-Operations
Committee requested that staff determine if an alternative date and time to
April 7, 2011 at 4:00 p.m. be considered due to schedule conflicts.
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