HomeMy WebLinkAbout2011-05-05 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
May 5, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Ric Collett Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Construction Contract for 2010 Waterline Replacement Project Phase I -
Plumosa Drive
Mr. Conklin reported that bids were received on April 21 from 13
contractors for the construction of 2900 feet of 12" water line and
appurtenances on Plumosa Drive. Following discussion, the Committee
supported the staff recommendation that the Board award the construction
contract to the low bidder, Kana Pipeline, Inc., for $568,000.
2.2. Material Testing Services for the Ohio Street/Oriente Drive and Plumosa
Drive Pipeline Projects
Mr. Conklin reported that RFPs were sent to four experienced firms for
proposals for materials testing services relating to construction of the
Ohio/Oriente Pipeline Project and the Plumosa Pipeline Project. Mr.
Conklin described the process used by the review committee to evaluate
the proposals received. Following discussion, the Committee supported
the staff recommendation that the Board authorize execution of a
Professional Services Agreement with Leighton Consulting for a fee not to
exceed $43,798 for materials testing services.
2.3. Water Recycling Facilities Planning Study Draft Report
Mr. Conklin reported that the District is in the process of preparing a
Recycled Water Facilities Planning Study to evaluate the feasibility of
using recycled water to irrigate golf courses, parks, schools and
greenbelts within the District's service area. He noted that the cost of
preparation is half-funded by a grant from the State Water Resources
Control Board. As a condition of the grant, the State Board must review
and approve the draft and final report. In its review comments for the draft
report, the State indicated that the draft report must be discussed in a
public meeting where public comments can be provided and incorporated
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into the final report. Following discussion, the Committee supported the
staff recommendation that the Board place a discussion item on its May
12 agenda for public comments for the draft report, and ask staff to
present the findings and recommendations of the report and to respond to
any public comments received.
3. DISCUSSION ITEMS
3.1. 2010 Update of the Urban Water Management Plan
Mr. Conklin reported that the District's 2010 Urban Water Management
Plan has been prepared and public notices made for a Public Hearing at
the May 12 Board meeting. Summary findings of the Plan were provided
to the Committee, with a PowerPoint presentation planned for the May 12
Board meeting as part of the Public Hearing.
3.2. Review of Operations-Sewer Section Budget for FY 2011/12
Mr. Cory reported on the proposed update to the Supplies and Services
budget for FY 11/12 for the Operations Department, Sewer Section.
Additional funding to various budget categories is proposed due to the
additional work expected from the impending transfer of the east side
sewers from the City of Yorba Linda to the District, planned for July 1,
2011. Following review, the Committee supported the proposed budget
change, increasing it from $149,200 to $182,350, for a total increase of
$33,150.
3.3. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported on our water demands through April, noting that they
were 0.9% under our monthly projection and cumulatively 7.7% under our
estimate for FY 10/11. For the FY to date, our water supply has been
45.2% groundwater and 54.8% import. By the end of June, our plan is to
achieve our authorized BPP of 45.9% groundwater.
3.4. Monthly Preventative Maintenance Program Report
Mr. Cory reported on the status of our PM program through April. He
noted that our forces are on target in all maintenance elements monitored.
He also reported that the District filed one Category 2 sewer overflow with
the State, which is evident wetness on the surface, but no runoff to a
storm drain or waterway. Mr. Cory indicated that District staff observed
the wet spot at a sewer manhole and called for our sewer crew to
respond. The crew removed a blockage caused by plastic pipe materials
dumped in an upstream manhole by an unknown party. He noted that
there is no fine or other penalty associated with this type of minor
overflow.
3.5. Groundwater Producers Meeting Report
Mr. Conklin reported on the April 13 Groundwater Producers Meeting at
OCWD. He noted that OCWD was recommending an RA of $255/AF and
a BPP of 65% for FY 11/12, which has since been approved by the
OCWD Board. He also reported that the OCWD Board approved
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proceeding with construction of a 30-mgd capacity expansion of the
GWRS plant, at a cost of $156 million. With this, it is projected that the
RA will have to ramp up to 328/AF by FY 15/16 to cover the capital and
operating cost of the larger plant, which will be able to produce 100 mgd of
recycled water for recharge.
3.6. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of District projects currently in
construction, design and planning.
3.7. Future Agenda Items and Staff Tasks
Director Collett requested that staff contact OCWD regarding opportunities
for a tour of OCWD facilities from Prado Basin to the various recharge
facilities in Anaheim and Orange.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:55 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held June 2, 2011 at
4:00 p.m.
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