HomeMy WebLinkAbout2011-04-27 - Board of Directors Meeting Minutes
2011-075
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
April 27, 2011
1. CALL TO ORDER
The April 27, 2011 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 8:30 a.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Lee Cory, Operations Manager
Ric Collett Stephen Parker, Finance Manager
Robert R. Kiley Art Vega, Interim IT Director
' Gary T. Melton Damon Micalizzi, Public Info Officer
Annie Alexander, Executive Secretary
OTHER VISITORS
Nancy Rikel, Mayor, City of Yorba Linda (Arrived at 8:36 a.m.)
Art Kidman, General Counsel, McCormick, Kidman & Behrens
Carl Boznanski, Chair, Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli requested that Item No. 9.7. be moved to follow Item No. 5.
5. PUBLIC COMMENTS
None.
The following item was taken out of order.
9.7. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held April 25, 2011 were provided in the agenda
packet. Director Beverage attended. Mr. Boznanski provided a brief
report regarding matters discussed during the meeting including:
' Introduction of New CAC Members; Committee Structure Organization
and Membership; City of Yorba Linda Sewers; Current Water Situation in
California; Previous Meeting Minutes; and District Tour for New
Committee Members. Mr. Boznanski then suggested that the Board
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consider drafting a letter of appreciation to individuals who previously '
served on the Committee.
Meeting scheduled May 23, 2011 at 8:30 a.m.
Mr. Boznanski left the meeting at this time.
6. CONSENT CALENDAR
On a motion by Director Collett, seconded by Director Hawkins, the Board voted
5-0 to approve the Consent Calendar. Director Collett abstained from voting on
Check No. 56399 of Item No. 6.4. as he has a financial interest with the vendor.
6.1. Minutes of the Board of Directors Regular Meeting Held April 14, 2011
Recommendation: That the Board of Directors approve the
minutes as presented.
6.2. Minutes of the Board of Directors Special Meeting Held April 20, 2011
Recommendation: That the Board of Directors approve the
minutes as presented.
6.3. Minutes of the Board of Directors Special Meeting Held April 21, 2011 '
Recommendation: That the Board of Directors approve the
minutes as presented.
6.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $784,509.83.
6.5. Progress Payment No. 3 for Construction of the Highland Booster Pump
Station Project
Recommendation: That the Board of Directors approve Progress
Payment No. 3 in the net amount of $230,760.00 to Pacific
Hydrotech Corporation for construction of the Highland Booster
Pump Station Project, Job No. 200814.
7. ACTION CALENDAR
7.1. City of Yorba Linda Sewer System Transfer
Mr. Vecchiarelli provided a brief summary of the sewer facilities to be '
transferred to the District should the Board choose to execute the
agreement.
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Director Hawkins made a motion, seconded by Director Collett to execute
' the Public Sewer System Transfer Agreement with the City of Yorba
Linda.
Director Beverage stated that there was a small group of current and past
elected officials and city administrators not supportive of the transfer.
The motion passed with the Board voting 5-0.
8. REPORTS. INFORMATION ITEMS AND COMMENTS
8.1. President's Report
President Beverage reported that MWDOC and OCWD were currently
meeting to discuss the potential consolidation of both agencies.
8.2. Directors' Reports
Director Collett stated that he would be unable to attend the YL Planning
Commission meeting on May 25, 2011. Director Kiley will attend in his
place and Director Collett will attend the YL Planning Commission meeting
on May 11, 2011.
• MWDOC Inspection Trip of the Colorado River Aqueduct - April 15-17,
2011 (Hawkins/Kiley/Melton)
Directors Hawkins, Kiley and Melton reported on their attendance at
this tour. Director Hawkins commented on the presenter who spoke
about the problems in the Bay-Delta area. Director Melton commented
on the quality of the facilities and commended MWDOC staff on their
organization of the trip. Director Kiley also commented on the quality
of the facilities.
Director Hawkins then stated that he would not be able to attend the
Board meeting on May 12, 2011.
8.3. General Manager's Report
■ Tour of Brea Police Department - May 3 , 2011 or May 10, 2011
Mr. Vecchiarelli reported that staff was trying to arrange a tour of
the Brea Police Department for the Board and two potential dates
had been arranged. President Beverage requested that this tour be
deferred until the next fiscal year.
■ Employee Picnic - April 30, 2011
Mr. Vecchiarelli reminded the Board regarding the Employee Picnic
at Knott's Berry Farm on April 30, 2011 at 11:30 a.m.
' President Beverage stated that a few of the Directors planned to
attend the Yorba Linda Community Faire and Car Show over the
weekend.
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8.4. Future Agenda Items and Staff Tasks '
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of the meeting held April 19, 2011 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting were as follows: Special Districts Board and Executive
Management Training Options; CSDA Membership; Draft Facilities Use
Agreement; Draft Board Budget; Draft Administration Budget; Board of
Directors Committees; Board !Pad Reimbursement Program;
Organizational Chart. Other items on the agenda were deferred to the
next meeting including: Report on 2011 Legislative Bills; General
Counsel's Monthly Summary Report; Professional Service Agreements;
and MWDOC Member Agencies Agreement.
Meeting scheduled May 17, 2011 at 4:00 p.m. was rescheduled to May
18, 2011 at 4:00 p.m.
9.2. Finance-Accounting Committee ,
(Collett/Kiley)
Meeting scheduled May 9, 2011 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Meeting scheduled May 10, 2011 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Meeting scheduled May 5, 2011 at 4:00 p.m.
9.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Meeting scheduled May 2, 2011 at 4:00 p.m. (This meeting was
subsequently rescheduled to May 23, 2011 at 4:00 p.m.)
9.6. MWDOC/OCWD Ad Hoc Committee '
(Beverage/Hawkins)
Meeting scheduled May 24, 2011 at 4:00 p.m.
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Item No. 9.7. was taken out of order.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - April 19, 2011 (Melton)
Director Melton attended and commented on the Library Space Needs
Assessment and Building Program which was discussed during the
meeting.
10.2. MWDOC Board -April 20, 2011 (Melton)
Director Melton was unable to attend this meeting due to other District
commitments that day.
10.3. OCWD Board -April 20, 2011 (Kiley)
Director Kiley was unable to attend this meeting due to other District
commitments that day.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from April 28, 2011 -May 31, 2011
The Board reviewed the listed meetings and made no additional changes.
' A brief recess was declared at 9:18 a.m.
The meeting reconvened at 9:23 a.m.
12. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:23 a.m. All Directors in
attendance were present.
12.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 9:40 a.m. President Beverage
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
13. ADJOURNMENT
13.1. The meeting was adjourned at 9:41 a.m. The next regular meeting of the
Board of Directors will be held May 12, 2011 at 6:30 p.m.
Ken eth R. Vecchiarelli
Board Secretary
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