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HomeMy WebLinkAbout2011-04-27 - Board of Directors Meeting Minutes 2011-075 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 27, 2011 1. CALL TO ORDER The April 27, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Stephen Parker, Finance Manager Robert R. Kiley Art Vega, Interim IT Director ' Gary T. Melton Damon Micalizzi, Public Info Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda (Arrived at 8:36 a.m.) Art Kidman, General Counsel, McCormick, Kidman & Behrens Carl Boznanski, Chair, Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested that Item No. 9.7. be moved to follow Item No. 5. 5. PUBLIC COMMENTS None. The following item was taken out of order. 9.7. Citizens Advisory Committee (Beverage) Minutes of the meeting held April 25, 2011 were provided in the agenda packet. Director Beverage attended. Mr. Boznanski provided a brief report regarding matters discussed during the meeting including: ' Introduction of New CAC Members; Committee Structure Organization and Membership; City of Yorba Linda Sewers; Current Water Situation in California; Previous Meeting Minutes; and District Tour for New Committee Members. Mr. Boznanski then suggested that the Board 1 2011-076 consider drafting a letter of appreciation to individuals who previously ' served on the Committee. Meeting scheduled May 23, 2011 at 8:30 a.m. Mr. Boznanski left the meeting at this time. 6. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Hawkins, the Board voted 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 56399 of Item No. 6.4. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Regular Meeting Held April 14, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting Held April 20, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Special Meeting Held April 21, 2011 ' Recommendation: That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $784,509.83. 6.5. Progress Payment No. 3 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 3 in the net amount of $230,760.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 7. ACTION CALENDAR 7.1. City of Yorba Linda Sewer System Transfer Mr. Vecchiarelli provided a brief summary of the sewer facilities to be ' transferred to the District should the Board choose to execute the agreement. 2 2011-077 Director Hawkins made a motion, seconded by Director Collett to execute ' the Public Sewer System Transfer Agreement with the City of Yorba Linda. Director Beverage stated that there was a small group of current and past elected officials and city administrators not supportive of the transfer. The motion passed with the Board voting 5-0. 8. REPORTS. INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Beverage reported that MWDOC and OCWD were currently meeting to discuss the potential consolidation of both agencies. 8.2. Directors' Reports Director Collett stated that he would be unable to attend the YL Planning Commission meeting on May 25, 2011. Director Kiley will attend in his place and Director Collett will attend the YL Planning Commission meeting on May 11, 2011. • MWDOC Inspection Trip of the Colorado River Aqueduct - April 15-17, 2011 (Hawkins/Kiley/Melton) Directors Hawkins, Kiley and Melton reported on their attendance at this tour. Director Hawkins commented on the presenter who spoke about the problems in the Bay-Delta area. Director Melton commented on the quality of the facilities and commended MWDOC staff on their organization of the trip. Director Kiley also commented on the quality of the facilities. Director Hawkins then stated that he would not be able to attend the Board meeting on May 12, 2011. 8.3. General Manager's Report ■ Tour of Brea Police Department - May 3 , 2011 or May 10, 2011 Mr. Vecchiarelli reported that staff was trying to arrange a tour of the Brea Police Department for the Board and two potential dates had been arranged. President Beverage requested that this tour be deferred until the next fiscal year. ■ Employee Picnic - April 30, 2011 Mr. Vecchiarelli reminded the Board regarding the Employee Picnic at Knott's Berry Farm on April 30, 2011 at 11:30 a.m. ' President Beverage stated that a few of the Directors planned to attend the Yorba Linda Community Faire and Car Show over the weekend. 3 2011-078 8.4. Future Agenda Items and Staff Tasks ' None. 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held April 19, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Special Districts Board and Executive Management Training Options; CSDA Membership; Draft Facilities Use Agreement; Draft Board Budget; Draft Administration Budget; Board of Directors Committees; Board !Pad Reimbursement Program; Organizational Chart. Other items on the agenda were deferred to the next meeting including: Report on 2011 Legislative Bills; General Counsel's Monthly Summary Report; Professional Service Agreements; and MWDOC Member Agencies Agreement. Meeting scheduled May 17, 2011 at 4:00 p.m. was rescheduled to May 18, 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee , (Collett/Kiley) Meeting scheduled May 9, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled May 10, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled May 5, 2011 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled May 2, 2011 at 4:00 p.m. (This meeting was subsequently rescheduled to May 23, 2011 at 4:00 p.m.) 9.6. MWDOC/OCWD Ad Hoc Committee ' (Beverage/Hawkins) Meeting scheduled May 24, 2011 at 4:00 p.m. 4 2011-079 Item No. 9.7. was taken out of order. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - April 19, 2011 (Melton) Director Melton attended and commented on the Library Space Needs Assessment and Building Program which was discussed during the meeting. 10.2. MWDOC Board -April 20, 2011 (Melton) Director Melton was unable to attend this meeting due to other District commitments that day. 10.3. OCWD Board -April 20, 2011 (Kiley) Director Kiley was unable to attend this meeting due to other District commitments that day. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from April 28, 2011 -May 31, 2011 The Board reviewed the listed meetings and made no additional changes. ' A brief recess was declared at 9:18 a.m. The meeting reconvened at 9:23 a.m. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 9:23 a.m. All Directors in attendance were present. 12.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 9:40 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:41 a.m. The next regular meeting of the Board of Directors will be held May 12, 2011 at 6:30 p.m. Ken eth R. Vecchiarelli Board Secretary 5