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HomeMy WebLinkAbout2011-05-12 - Board of Directors Meeting Minutes 2011-080 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 12, 2011 1. CALL TO ORDER The May 12, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 6:30 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Ric Collett Lee Cory, Operations Manager Robert R. Kiley Steve Conklin, Engineering Manager Gary T. Melton Stephen Parker, Finance Manager ' Damon Micalizzi, Public Info Officer Anthony Manzano, Sr Project Manager Derek Nguyen, Water Quality Engineer Annie Alexander, Executive Secretary DIRECTORS ABSENT Phil Hawkins, Vice President OTHER VISITORS Brett Barbre, Director, Municipal Water District of Orange County Dan Payne, Partner, Kidman, Behrens & Tague Michael Hurley, Principal Water Resources Manager, Malcolm Pirnie, Inc. Mark Schock, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre provided the Board with an overview of the current water supply situation and reported that MWD would be selling surplus water at the replenishment rate through MWDOC. OCWD has stated their interest and intent to purchase some of the 118,000 acre feet of water available through the end of ' the calendar year. Director Barbre then responded to questions from the Board regarding the proposed merger of MWDOC and OCWD. 1 2011-081 6. PUBLIC HEARING ' 6.1. Public Hearing for the 2010 Update of the Urban Water Management Plan 6.2. (Item Nos. 6.2.A. and 6.23 were taken out of order.) B. Secretary Provides Proof of Public Hearing Notification, Correspondence and/or Petitions Mr. Vecchiarelli reported that a notice regarding the public hearing had been published in the OC Register on April 28, 2011 and May 5, 2011. A. President Opens Public Hearing President Beverage opened the public hearing at 6:37 p.m. C. Testimony Beginning with Report by Engineering Manager Mr. Conklin introduced Michael Hurley who provided the Board with a PowerPoint presentation regarding the update of the District's Urban Water Management Plan performed by Malcolm Pirnie. This included an overview of the major elements of the plan, new requirements and associated recommendations. Mr. Hurley then responded to questions from the Board regarding the projected 6.4% demand increase and 20% by 2020 statewide reduction. ' President Beverage reported that the plan had been reviewed by the Planning-Engineering-Operations Committee in great detail. Mr. Conklin stated that staff concurred with Malcolm Pirnie's findings and recommendations. D. Testimony from Public President Beverage opened the meeting for public testimony at 6:57 p.m. No members of the public in attendance addressed the Board at this time. E. President Closes Public Hearing President Beverage closed the public hearing at 6:58 p.m. F. Discussion No further discussion took place. On a motion by Director Collett, seconded by Director Melton, the Board voted 4-0 on a Roll Call to adopt Resolution No. 11-07 for the 2010 Update of the Urban Water Management Plan, and direct staff to submit a final draft copy to the Department of Water Resources and other agencies by June 12, 2011. ' Mr. Hurley left the meeting at this time. 2 I 2011-082 ' 7. CONSENT CALENDAR On a motion by Director Kiley, seconded by Director Collett, the Board voted 4-0 to approve the Consent Calendar. 7.1. Minutes of the Board of Directors Special Meeting Held April 20, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting Held April 27, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,039,894.07. 7.4. Progress Payment No. 1 for Construction of Water Quality Mixer for Hidden Hills Reservoir t Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $32,512.50 to Process Solutions, Inc. for the installation of a Tank Shark Water Management System at the Hidden Hills Reservoir, Job No. 2010- 25. 7.5. Progress Payment No. 2 for Construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $149,319.00 to GCI Construction, Inc. for construction of the Emergency Pumpout Facilities and Anaheim Interconnection Project, Job Nos. 200903 & 200906. 7.6. Final Progress Payment for Construction of the Vista Del Verde Valve Replacement Project Phases II & III Recommendation: That the Board of Directors approve the Final Progress Payment in the net amount of $130,176.56 to Stephen Doreck Equipment Rentals, Inc. for construction of the Vista Del ' Verde Valve Replacement Project Phases II & Ill, Job No. 200908. 3 2011-083 7.7. Construction Contract for 2010 Waterline Replacement Project Phase I - ' Plumosa Drive Recommendation: That the Board of Directors award the Contract for Construction of the 2010 Waterline Replacement Project Phase 1 - Plumose Drive for $568,000 to Kana Pipeline, Inc. 7.8. Material Testing Services for the Ohio Street/Oriente Drive and Plumosa Drive Pipeline Projects Recommendation: That the Board of Directors authorize execution of a Professional Services Agreement with Leighton Consulting, Inc. for a fee not to exceed $43,798, to provide material testing services for the Ohio/Oriente Street and Plumose Street Pipeline Projects. 7.9. Draft 2011 Water Quality Report Recommendation: That the Board of Directors approve the 2011 Water Quality Report and authorize staff to print and distribute copies of this report to each customer receiving the District's water. 7.10. Financial Statements for the Period Ending March 2011 ' Recommendation: That the Board of Directors receive and file the Financial Statements for the Period Ending March 2011. 7.11 Investment Report for the Period Ending March 31, 2011 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending March 31, 2011. 8. ACTION CALENDAR 8.1. Adopting a Public Investment Policy Mr. Parker explained that the California Government Code required every legislative body of a local agency to review its investment policy on an annual basis. As such, staff reviewed the policy and has recommended no changes. The Finance-Accounting Committee also reviewed the policy and suggested that even though there were no revisions, it still be presented to the Board for readoption. On a motion by Director Collett, seconded by Director Kiley, the Board voted 4-0 on a Roll Call to adopt Resolution No. 11-08 Setting Forth a ' Public Funds Investment Policy and rescinding Resolution No. 10-03. Director Barbra left the meeting at this time. 4 2011-084 ' 9. DISCUSSION ITEMS 9.1. Water Recycling Facilities Planning Study Draft Report Mr. Conklin explained that the study was being half funded by the State Water Resources Control Board who is requiring that the draft report be presented in a meeting for public comment. Mr. Conklin then introduced Derek Nguyen who provided the Board with a PowerPoint presentation regarding the preliminary results of the study including the project background, potential sites for a treatment facility, and project alternatives with estimated costs. Mr. Nguyen concluded his report and stated that staff did not have a recommendation at this time. Director Collett commented that the draft report had been reviewed by the Planning-Engineering-Operations Committee but that the costs of the various alternatives were quite expensive. Director Beverage suggested that the Yorba Linda Lakebed be removed from the report as a possible project location for political reasons. Mr. Vecchiarelli responded that the proposed site location near the lake bed was actually downstream and south of the dam and was slated for future development. Mr. Vecchiarelli and Mr. Conklin then responded to questions from the Board regarding the status of a water recycling project in Anaheim and staffs plans for the results of the study. r No members of the public in attendance addressed the Board regarding this report. 10. REPORTS, INFORMATION ITEMS AND COMMENTS 10.1. President's Report President Beverage asked if any of the Directors were registered for the OC Water Summit. Directors Hawkins, Kiley and Melton all plan to attend this event. 10.2. Directors' Reports Director Collett reported that he would not be available to attend meetings May 18-21 and June 23-25, 2011. ■ MWDOC Board and Member Agency Elected Officials' Forum - April 28, 2011 (Beverage/Melton) Directors Beverage and Melton both reported on their attendance at this event. Director Beverage commented on his observations of the various MWDOC representatives. Director Melton stated that he was grateful that the District had Director Barbre as its MWDOC ' representative and that he thought Director Beverage's comments during the forum were excellent. 5 2011-085 Messrs. Manzano and Nguyen left the meeting at this time. ' 10.3. General Manager's Report ■ SDLGI Advanced Studies Seminar-April 28-29, 2011 Mr. Vecchiarelli reported on his attendance at the seminar and commented on one of the speakers' presentations regarding focusing on benefiting customers of local agencies through the use of strategic planning. 10.4. General Counsel's Report Mr. Payne stated that he was attending the meeting in place of Art Kidman and that he had nothing to report. 10.5. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Meeting scheduled May 18, 2011 at 4:00 p.m. 11.2. Finance-Accounting Committee (Collett/Kiley) Minutes of the meeting held May 9, 2011 were provided at the meeting. Directors Collett and Kiley attended. Matters discussed during the meeting were as follows: Independent Audit Services Contract; March 2011 Budget to Actual Results; Investment Report Through March 31, 2011; Draft Budget Overview, Draft Reserve Policy; FY 2011/12 Budget Calendar Update; and March 2011 Debt Service Ratio. Meeting scheduled June 13, 2011 at 4:00 p.m. 11.3. Personnel-Risk Management Committee (Kiley/Beverage) Minutes of the meeting held May 10, 2011 were provided at the meeting. Directors Kiley and Beverage attended. Matters discussed during the meeting were as follows: Claim Filed by Schuler Engineering Corporation; Status of Recruitments and Authorized/Budgeted Positions; and Status of ' Human Resources and Risk Management Activities. Meeting scheduled June 14, 2011 at 4:00 p.m. 6 2011-086 ' 11.4. Planning-Engineering-Operations Committee (Melton/Collett) Minutes of the meeting held May 5, 2011 were provided in the agenda packet. Directors Melton and Collett attended. Matters discussed during the meeting were as follows: Construction Contract for 2010 Waterline Replacement Project Phase I - Plumosa Dr.; Material Testing Services for the Ohio Street/Oriente Drive and Plumose Drive Pipeline Tests; Water Recycling Facilities Planning Study Draft Report; 2010 Update of the Urban Water Management Plan; Review of Operations-Sewer Section Budget for FY 2011/12 p Monthly Groundwater Production and Purchased Import Water Report; Monthly Preventative Maintenance Program Report; Groundwater Producers Meeting Report; and Status Report on Capital Projects in Progress. Director Melton suggested that it might be helpful for the entire Board to receive copies of the status report on capital projects. Meeting scheduled June 2, 2011 at 4:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) ' Meeting scheduled May 23, 2011 at 4:00 p.m. 11.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Meeting scheduled May 24, 2011 at 4:00 p.m. 11.7. Citizens Advisory Committee (Beverage) Meeting scheduled May 23, 2011 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL Planning Commission - April 27, 2011 (Collett) Director Collett attended and commented on an application for a second story addition which was discussed during the meeting. (Item No. 12.6. was taken out of order.) ' 12.6. YL Planning Commission - May 11, 2011 (Collett) Director Collett attended and reported that two applications for second story additions and a CEQA document were discussed during the meeting. 7 2011-087 12.2. YL City Council - May 3, 2011 (Melton) ' Director Melton attended and mentioned a dispute regarding comments made by a Councilmember which was discussed during the meeting. Director Melton reported that he also attended the Yorba Linda Community Faire which went very well. He then commended two staff members who helped provide water for the event. Director Beverage stated that a letter of appreciation had been sent to each of the employees thanking them for their efforts. 12.3. MWDOC/MWD Workshop -May 4, 2011 (Melton) Director Melton attended and commented on the need for a long term plan for the Delta, snow pack and rainfall totals in California and Colorado, and proposed legislation which were discussed during the meeting. 12.4. OCW D Board - May 4, 2011 (Kiley) Director Kiley attended and commented on the proposed consolidation of MWDOC and OCWD which was discussed during the meeting. 12.5. WACO - May 6, 2011 (Kiley/Melton) Directors Kiley and Melton attended and commented on a presentation by a group called CA Forward which was provided at the meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR , 13.1. Meetings from May 13, 2011 -June 30, 2011 The Board reviewed the listed meetings and made no changes. 14. CONFERENCES AND SEMINARS 14.1. SDLGI Administration Seminar- June 9-11, 2011 No Directors expressed interest in attending this seminar. Director Collett stated that he would not be able to attend the Board of Directors meeting on June 23, 2011 due to a previous engagement. 15. ADJOURNMENT 15.1. The meeting was adjourned at 7:55 p.m. The next regular meeting of the Board of Directors will be held May 26, 2011 at 8:30 a.m. 0 Ken eth R. Vecchiarelli ' Board Secretary 8