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HomeMy WebLinkAbout2011-05-23 - Citizens Advisory Committee Meeting Agenda Packetr a Linda Water District AGENDA YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, May 23, 2011, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 3. PRESENTATIONS 3.1. Introduction to the District (Presentation by Staff) 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Committee's Mission Statement, Goals and Objectives Recommendation: Staff recommends the Committee establish a time line to consider reorganizing its leadership, discuss and finalize a written mission statement and confer on the establishment of goals and objectives for the next year. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. OC Water Summit (Verbal Report from Attendees) 5.2. Sewer System Transfer Update 5.3. District Tour for the Citizens Advisory Committee 5.4. Citizens Advisory Committee Member to Present Meeting Minutes at Next Board of Directors Meeting on May 26, 2011 5.5. Future Agenda Items AWWA QualServe Employee Survey Results and Executive Summary Rate Structure and Financial Planning FY 2011/12 Budget 6. ADJOURNMENT 6.1. A special meeting of the Citizens Advisory Committee to participate in a District facilities tour will be held June 3, 2011 at 8:00 a.m. The next regular meeting of the Citizens Advisory Committee will be held June 27, 2011 at 8:30 a.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 3.1 AGENDA REPORT Meeting Date: May 23, 2011 Subject: Introduction to the District (Presentation by Staff) ATTACHMENTS: Name: Description: Type: PowerPoint Presentation. pdf PowerPoint Presentation Backup Material Citizens Advisory Committee Orientation Information May 23, 2011 w Yorba Linda Water District VLWDmw Who Are We? Public agency, serving Yorba Linda, portions of Placentia, Brea, Anaheim and areas of unincorporated Orange County. Completely independent from all City &County governments. None of YLWD revenue is used to subsidize any other agency. YLWD Board of Directors Michael Beverage: President Phil Hawkins: Vice - President Ric Collett: Director Robert Kiley: Director Gary Melton-, Director YLWD Management Staff Ken Vecchiarelli.- General Manager Steve Conklin: Engineering Manager Lee Cory: Operations Manager Gina Knight: Human Resources Manager Stephen Parker: Finance Director Art Vega-, Interim Info Technology Director How YLIND Gets Its Water Imported Water - 58% <a From Metropolitan Water District (MWD) thru Municipal Water District of O.C. (MWDOC) Colorado River Sacramento -San Joaquin Dena Groundwater - 42% From Orange County Water District (OCWD) Orange County Aquifer: 9 +'YLWD wells State Water Project Entitlement (1972) Local Supplies Groundwater & Recycling Where Southern California Water Transfers & Storage Supplies LA Aqueduct (1913) Colorado River Aqueduct (1941) Conservation YLIND Water System 24,590 Customer Connections 8+ Pressure Zones 9 Groundwater Wells 14 Water Reservoirs 12 Booster Pump Stations 4 Imported Water Connections 37 Pressure Regulating /Reducing Stations 341 Miles of Water Pipelines Cldno Wh Reservoir Hidden HII R r - Little Canyon - Reservoir Quarter Horse Reservoir - - - k _ !!OR-40 T - - r Elk Mountaln r Tien * R dgpe BPS Sprine View Reservoir 1 _ i santuso rasp A, o _ .— -- . — EIk tYR 8P5 '- + Boa Ca BPS + HlddenNIBS BPS ; a e $ Rey Ranh Reservoir Va Via* Reservoir Fairmont RPS... . V Y- Lakeview Reservoir Lakeview BPS► Falrmont Reservoir f f r We WaR7 _ Weq i10 We1111 WeR 1212 _ ,.r_i -. ,. W._.•eff®38 ..:- •��G'� YLWD Sewer System YLWD Owned 164 miles of sewer main 3732 manholes and one sewer lift station City Owned and YLWD Maintained 29 miles of sewer main 598 manholes Added East -side Sewers from City (July 1) 71 miles of sewer main 1692 manholes and one sewer lift station New Totals: 264 miles of sewer and two lift stations 21,249 Cust. Conn. (768 residences w /septic tanks) q 1pltj d►1 ■1111tjINW'■1tI•m►'j [•1• ® Sewer Service Area YLWD's Capital Improvement & Replacement Program Projects Completed in FY to -11 Highland Reservoir Construction Hidden Hills Reservoir Construction Well Upgrades (Nos. 1, 5 & 12) Anaheim Intertie Upgrades Zone Interconnection Stub -ups Mixer at Hidden Hills Reservoir Vista del Verde Valve Replacement Sewer Master Plan Projects in Design & Const in FV 10 -11 Highland Booster Station Replacement New Well No. 20 Ohio &Oriente Pipeline Replacement 2010 Waterline Replacement Project (6 sites) Yorba Linda Blvd Booster Sta &Pipeline Elk Reservoir Site Improvements ( Planned for Completion in FY 11 -12) Projects in Planning in FY 10 -11 Fairmont Reservoir, Booster Station &Site Improvements Project ..: South and West Wells &Pipeline Project 2012 Pipeline Replacement Project (6 sites) Lakeview Grade Separation (Bridge Proj.) by OCTA Computerized Maint. & Mgmt System Value of CIP Projects in Progress Completed this FY In Design & Construction M In Planning New Projects Green Crest Dr. Sewer Lift Sta. Upgrade Pressure Regulating Stations Upgrade Geographical Information System (GIS) — Phase 2 Implementation Current Projects in Construction VdV Value Replacement Project V- 611- 11 -&-V= 611 -12 Pf VdV Valve Replacement Project _ =- ll IT. — it 11 t� - r. Qa"i��i / `- tt.; - Questions? Meeting Date: To: From: Presented By: Prepared By: Subject: SUMMARY: AGENDA REPORT May 23, 2011 Citizens Advisory Committee Ken Vecchiarelli, General Manager Damon Micalizzi, Public Information Officer Damon Micalizzi, Public Information Officer Committee's Mission Statement, Goals and Objectives ITEM NO. 4.1 With new members recently appointed to the Committee and previous Committee discussions calling for a revisiting of the CAC's purpose, the Committee decided at the April 25th meeting to individually take aim at penning a Mission Statement that would be fine tuned and finished through collaboration at this May meeting. Staff provided the Committee with the following background materials (some of them in draft form). • Mission Statement: Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. • Vision Statement: Yorba Linda Water District will become the leading, innovative and efficient source for high quality reliable services. • Core Values: Integrity, Accountability, Responsibility, Transparency, Teamwork, • The CAC Purpose as previously defined by YLWD Board and staff: The YLWD Citizens Advisory Committee was formed by the Board of Directors, to provide community input on various matters concerning the District. It is the Committee's charge to provide valuable community perspective through the input of ideas, the review of draft and completed works, by providing feedback to staff and to the Board of Directors and by building community support for plans, projects and District initiatives. In addition, the following items are to serve as a starting point for goals and objectives for the Committee to weigh in on over the next fiscal year. • AWWA QualServe Employee Survey Results and Executive Summary • Rate Structure and Financial Planning • FY 2011/12 Budget • Proposed Elk Mountain Practice Field and other joint facility use possibilities. STAFF RECOMMENDATION: Staff recommends the Committee establish a time line to consider reorganizing its leadership, discuss and finalize a written mission statement and confer on the establishment of goals and objectives for the next year. ITEM NO. 5.2 AGENDA REPORT Meeting Date: May 23, 2011 Subject: Sewer System Transfer Update SUMMARY: Over the past year, the City of Yorba Linda and the Yorba Linda Water District have worked cooperatively on an agreement that would transfer the City -owned public sewer system (beginning at San Antonio and heading east) to the District. With ever increasing wastewater regulations and maintenance costs, both the City and the District agree that residents will benefit greatly from this system transfer. On April 5, 2011, the City Council approved the agreement to transfer the City Sewer System to the District. On April 27, 2011, the Yorba Linda Water District Board of Directors voted unanimously to accept the transfer of those City operated sewers to YLWD. The City will see a significant operational expense eliminated, while the District can now ensure that the entire public wastewater system is more uniformly and effectively maintained. The transfer agreement has an effective date of July 1, 2011. On this date, the District becomes responsible for the maintenance, repairs and replacement of the entire sewer sytem within the City of Yorba Linda. ITEM NO. 5.3 AGENDA REPORT Meeting Date: May 23, 2011 Subject: District Tour for the Citizens Advisory Committee SUMMARY: The District will host a tour of its facilities specifically for the Citizens Advisory Committee, on Friday, June 3, 2011 beginning at 8:00 a.m. The planned itinerary is attached. ATTACHMENTS: Name: Description: Tour Itinerary and Map 060311.pdf Tour Itinerary Yorba Linda Water District Facilities Tour June 3, 2011 Location Facility 1 YLWD Administration Building (starting point). 2 Proposed Well 21 Site at Orange County Water District's (OCWD's) Warner Recharge Basin - received OCWD staff -level approval to locate well. Beginning study to determine feasibility and potential well production. 3 Highland Reservoir and Booster Station site - reservoir complete. Larger replacement booster station is currently under construction. 4 Plumosa Drive - location of former YLWD office and of pipeline replacement project planned to start construction by July. 5 Lakeview Reservoir and Booster Station site - construction complete. New, quieter engine muffler recently installed on booster station roof. 6 Oriente Drive - pipeline replacement project to start construction in June. 7 Ohio Street - pipeline replacement project to start construction in June. 8 Jessamyn West Park - location of existing Palm Booster, to be removed following construction of new Yorba Linda Blvd Booster. 9 Yorba Linda Blvd - location of planned new pipeline to Yorba Linda Blvd Booster Station, planned for Gun Club Road park site. 10 Fairmont Reservoir & Booster Station site - location of rebuild for planned larger booster station and 0 &M facilities. 11 Santiago Booster Station Improvements - recently completed. 12 Hidden Hills Reservoir - recently completed. 13 Elk Reservoir site and unused 16" pipeline in Camino de Bryant Rd - reservoir site for proposed practice fields, and pipeline available for potential recycled water project or other uses. 14 Yorba Regional Park (City of Anaheim) - location of potential joint irrigation water project (using impaired groundwater) with City of Anaheim. 15 YLWD Administration Building (end of tour). Pert I ALTA warn Grlen Gnysn iteaend Pmk `�^�� GARDENIA RESERVOIR VALLEY VIEW RESERVOIR 6 vi�y awreeera. �K LAKEVIEW RESERVOIR 0 x 0 I b Pak WIhY M+ I Park �qJ YORHA LINDA HIGHLAND RESERVOI we "' LL 2 �r Perms �aeeYaea � p / C—of" L Yorba Linda Water District Facilities Tour FAIRMONT LITTLE CANYON a I/ ® 11RTE1HO11E RESERVOIR SPRINGVIEW RESER OIR r71 . CHINO HILLS RESERVOIR SANTIAGO RESERVOIR RIDDEN HILLS 1% k?.5' CAMINO D£ BRYANT RESERVOIR l ��...JJ�77 ` aee �anYey�Park ELK MO NTAIN RESERVOIR Jean a Par L��I C-t. Part BRYANT RANCH RESERVOIR �� unaa Country f.rx Pebn§f � nts Pu7c ''��....55 xLta+rfife k �eE..� 1P� � � 1,800 3 200 8,400 Ff NOT FOR CONSTRUCTION USE ME�� Location Facility 1YLWD Administration Building-Start Of Tour 2 Proposed Well 21 Site 3 Hi bland Reservoir & Booster Pump Station 4 FormerYLWD Office& Pipeline Replacement S Lakeview Reservoir & Booster Pump Station 5 Oriente Dr- Pipeline Replacement 7 Ohio St- Pipeline Replacement 8 Location of Existing Palm Booster Pump Station 9 Planned New Yorba Linda Booster Pump Station 10 Fairmont Reservoir & Booster Pump Station 11 Santiago Booster Pump Station 12 Hidden Hills Reservoir 13 Elk Mountain Reservoir& Pipeline for Potential RecVded Water Project 14 Potential Joint Irrigation WaterPro'ect iSYLWD Administration Building-End of Tour Legend 0 Facilities Tour Location Reservoirs QYLWR Service Boundary Parks River & Lake Street Centerline Highway Major Street L /- j,,'L� ■� with he e n aaarrw a Nava! aid intar�nea to eaaist Fuboc iltkiryr cxpertmertt persanraN April 06 r 201 1 with ma rrmregemeM M Water 5yatam fanUky. 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