HomeMy WebLinkAbout2011-05-23 - Public Affairs-Communications-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
May 23, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary Melton Art Vega, Interim IT Director
Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance & Management System Project Status
Mr. Vega updated the Committee on the status of the CMMS integration
project. The Committee discussed at length a current issue with
Preventative Maintenance work orders. In lieu of purchasing additional
software that has been considered as one solution, the Committee agreed
that staff's decision to issue one work order for every asset in a map grid
would be a prudent idea and a responsible attempt at saving money and
working with the system purchased. Under this concept, work order history
per asset would be stored and better asset work tracking information could
be collected. District IT staff is hopeful that this solution will work for the
District and negate the need to purchase iWater's InfraMap software at
close to $100,000 additional project costs.
2.2. Draft Public Affairs Budget (Supplies and Services Section)
Mr. Micalizzi presented the Committee with the revised Draft Public Affairs
Budget for Supplies and Services for FY 2011/12, highlighting changes
prompted from the last PACT Committee Meeting. The Committee
reviewed the budget which included an increase of $76,520. This 36%
increase from 2010/11 includes $45,000 for a YLWD website re-design
and installation of video recording equipment in the Board Room.
2.3. Public Outreach Regarding Shift to Surplus Import Water
Mr. Micalizzi presented to the Committee staff's plan to include information
regarding the upcoming shift to surplus import water to parts of the District
in the soon to be released Spring Newsletter. The Committee agreed that
this level of Customer Outreach and Education for this matter, coupled
with additional information available on the YLWD Website is adequate.
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2.4. Spring Newsletter Review
The Committee reviewed the final draft version of the Spring Newsletter
and recommended the piece for print.
2.5. District Promotional and Display Items
Mr. Micalizzi presented the Committee with various display items for
possible use for branding at special events. The items included Tight Fit
Table Throws, pop up Banners and Flags and a 10X10 floor display. The
Committee questioned the need for the floor display as the District is not
involved in vendor type exhibits and displays at this time. Staff will
proceed with purchasing the table throws, banner and flags. Staff will also
look into purchasing a new shade structure to replace the worn out one
currently in use. This will also have the District brand and logo.
2.6. District Website Makeover
Mr. Micalizzi presented the Committee with a look at the District's website
that is currently a work in progress. The Committee suggested revolving
story content on the homepage and possible pop up video upon opening
the page for more important or timely content.
2.7. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:00 p.m. The next regular meeting of the
Public Affairs-Communications-Technology Committee will be held on
June 17, 2011, at 12:00 p.m.
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