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HomeMy WebLinkAbout2011-05-26 - Board of Directors Meeting Minutes 2011-088 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 26, 2011 1. CALL TO ORDER The May 26, 2011 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:32 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Steve Conklin, Engineering Manager Robert R. Kiley Stephen Parker, Finance Manager ' Gary T. Melton Art Vega, Interim IT Director Damon Micalizzi, Public Info Officer Annie Alexander, Executive Secretary OTHER VISITORS Nancy Rikel, Mayor, City of Yorba Linda Art Kidman, General Counsel, Kidman, Behrens & Tague Fred Hebein, Member, Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. Item No. 9.7. was taken following Item No. 5. 5. PUBLIC COMMENTS None. The following item was taken out of order. 9.7. Citizens Advisory Committee (Beverage) Minutes of the meeting held May 23, 2011 were provided at the meeting. Director Beverage attended. Mr. Hebein provided a brief report regarding ' the Committee's attendance at the OC Water Summit as well as matters discussed during the meeting including: Introduction to the District, Committee's Mission Statement, Goals and Objectives; Sewer System Transfer Update; and District Tour for the Citizens Advisory Committee. 1 2011-089 Mr. Hebein then responded to questions from the Board regarding the ' members understanding of the Committee's purpose. Director Melton suggested that the District do a better job of communicating the Committee's role. Director Beverage stated that a discussion regarding reorganization of the Committee would be taking place at the next meeting and that a list of talking points on District related issues would be prepared for the Committee members. A special meeting of the Committee to participate in a District facilities tour will be held June 3, 2011 at 8:00 a.m. The next regular meeting is scheduled June 27, 2011 at 8:30 a.m. 6. CONSENT CALENDAR On a motion by Director Collett, seconded by Director Kiley, the Board voted 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 56597 of Item No. 6.2. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Regular Meeting Held May 12, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers ' Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $639,566.14. 6.3. Progress Payment No. 4 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 4 in the net amount of $65,925.00 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 6.4. CSDA Membership Recommendation: That the Board of Directors approve District membership in the California Special Districts Association for calendar years 2011 and 2012. 6.5. Claim Filed by Schuler Engineering Corporation Recommendation: That the Board of Directors approve and , authorize the General Manager to settle the claim for $11,864. 2 2011-090 ' 7. ACTION CALENDAR 7.1. Independent Audit Services Contract Mr. Parker explained that staff submitted Requests for Proposals for audit services to 10 firms of whom 5 responded. Following review of the proposals, staff is recommending that the District execute a Professional Services Agreement with Diehl Evans & Co. Director Collett stated that the Finance-Accounting Committee also reviewed the proposals and supported staffs recommendation. On a motion by Director Hawkins, seconded by Director Melton, the Board voted 5-0 to authorize the President and Secretary to execute a Professional Services Agreement with Diehl Evans $ Co. for a three-year contract with two subsequent one-year options for a fee not to exceed $97,695. 8. REPORTS. INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Beverage offered his congratulations to Mr. Micalizzi on the arrival of his new baby girl and presented Ms. Alexander with an item commemorating one of her personal ambitions. President Beverage then ' inquired if any of the Board members had an interest in serving as a representative for the Independent Special Districts of Orange County (ISDOC). No Board members expressed an interest in serving in this capacity at this time. 8.2. Directors' Reports ■ Preventing Workplace Harassment Seminar - May 19, 2011 (Melton) Director Melton reported on his participation in this seminar and noted that it was well attended. ■ OC Water Summit - May 20, 2011 (Hawkins/Kiley) Directors Hawkins and Kiley both reported on their attendance at this event and noted the improved format and excellent speakers. 8.3. General Manager's Report Mr. Vecchiarelli reported that he had also attended the OC Water Summit and commented on the speakers at the event. 8.4. Future Agenda Items and Staff Tasks Director Beverage requested that the MWDOC Member Agencies ' Agreement be presented to the Board for consideration along with a report for the Board to reconsider the current conservation restrictions in light of MWD lifting its allocation levels. 3 2011-091 9. COMMITTEE REPORTS ' 9.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held May 18, 2011 were provided at the meeting. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Request for Proposal for General Legal Counsel; Draft Board Budget (Supplies and Services Section); Draft Administration Budget (Supplies and Services Section); MWDOC Member Agencies Agreement; Directors' and General Manager's Fees and Expenses (Jan- Mar 2011); Second Report on 2011 Legislative Bills; and General Counsel's Monthly Summary Report. Meeting scheduled June 21, 2011 at 4:00 p.m. 9.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled June 13, 2011 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Kiley/Beverage) ' Meeting scheduled June 14, 2011 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled June 2, 2011 at 4:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Minutes of the meeting held May 23, 2011 were provided at the meeting. Directors Hawkins and Melton attended. Matters discussed during the meeting were as follows: Computerized Maintenance & Management System Project Status; Draft Public Affairs Budget (Supplies and Services Section); Public Outreach Regarding Shift to Surplus Import Water; Spring Newsletter Review; District Promotional and Display Items; and District Website Makeover. Meeting scheduled June 17, 2011 at 12:00 p.m. 4 2011-092 ' 9.6. MWDOC/OCWD Ad Hoc Committee (Beverage/Hawkins) Minutes of the meeting held May 24, 2011 were provided at the meeting. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: Availability of Replenishment Water; Overall Status of Water Supply; Proposed MWDOC/OCWD Ad Hoc Consolidation Committee; MWDOC Member Agencies Agreement; and Status Update of YLWD Annexation to OCWD. Meeting scheduled July 26, 2011 at 4:00 p.m. Item No. 9.7. was taken out of order. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - May 17, 2011 (Hawkins) Director Hawkins attended and commented on a resolution supporting the proposed Huntington Beach Water Desalination Plant which was discussed during the meeting. Director Hawkins suggested that Poseidon Resources be invited to provide a presentation regarding their project to the Board at a future meeting. ' 10.2. MWDOC Board -May 18, 2011 (Melton/Staff) Director Melton attended and noted that the majority of the meeting was focused on the MWDOC Member Agencies Agreement and the proposed consolidation of MWDOC and OCWD. 10.3. OCWD Board -May 18, 2011 (Kiley/Staff) Director Kiley attended and stated that this meeting also focused on the on the proposed consolidation of MWDOC and OCWD. 10.4. YL Planning Commission -May 25, 2011 (Kiley) Director Kiley attended and reported that nothing of significant importance to the District was discussed during the meeting. Mayor Rikel left the meeting at this time. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR Director Collett stated that he would not be able to attend the Board of Directors meeting on June 23, 2011. 11.1. Meetings from May 27, 2011 -June 30, 2011 ' The Board reviewed the listed meetings and made no changes. Mr. Hebein left the meeting at this time. 5 2011-093 12. CLOSED SESSION ' The meeting was adjourned to Closed Session at 9:23 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kidman. 12.1. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code The Board reconvened in Open Session at 10:19 a.m. President Beverage announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 10:20 a.m. A special meeting of the Board of Directors will be held May 31, 2011 at 6:00 p.m. A workshop meeting of the Board of Directors to discuss the budget for FY 2011/12 will be held June 1, 2011 at 2:00 p.m. The next regular meeting of the Board of Directors will be held June 9, 2011 at 8:30 a.m. Ke neth R. Vecchiarelli ' Board Secretary 6