HomeMy WebLinkAbout2011-06-01 - Board of Directors Meeting Minutes
2011-096
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
June 1, 2011
1. CALL TO ORDER
The June 1, 2011 workshop meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 2:02 p.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Lee Cory, Operations Manager
Ric Collett Steve Conklin, Engineering Manager
Robert R. Kiley Gina Knight, Human Resources Mgr
Gary T. Melton Stephen Parker, Finance Manager
' Art Vega, Interim IT Director
Damon Micalizzi, Public Info Officer
Annie Alexander, Executive Secretary
OTHER VISITORS
Brett Barbra, Director, Municipal Water District of Orange County
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Draft Strategic Plan Review and Discussion
Mr. Vecchiarelli began his presentation with an overview of the draft
strategic plan including the following: mission, vision and core value
statements; goals, initiatives and strategies; and a timeline for adoption.
Director Beverage suggested that each of the initiatives identified in the
plan be assigned to a Committee for review and tracking purposes
beginning the next fiscal year.
Mr. Vecchiarelli and Mr. Micalizzi responded to questions from the Board
regarding the development of a Public Relations Master Plan. Mr.
' Micalizzi stated that a draft plan will be provided to the Public Affairs-
Communications-Technology Committee for review in the near future after
which it will be presented to the full Board for consideration.
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Director Barbra offered his assistance in helping the District partner with '
MWDOC and OCWD for additional public relations support. Mr.
Vecchiarelli stated that the draft strategic plan will be presented to the
Board for consideration at the meeting scheduled June 9, 2011.
5.2. Draft Budget for Fiscal Year 2011/12
Mr. Vecchiarelli reported that staff is preparing to submit the District's FY
2011/12 budget to the California Society of Municipal Finance Officers
(CSMFO) Award of Excellence program. Staff recently received word that
the District was given the Excellence in Financial Reporting Award from
the Government Finance Officers Association for its FY 2009/10
Comprehensive Annual Financial Report (CAFR). Staff plans to provide
the full draft budget document to the Board for review by the afternoon of
Monday, June 6, 2011 at the very latest. Mr. Vecchiarelli noted that a
large amount of staff effort was being put into this document.
Mr. Vecchiarelli then provided the Board with a PowerPoint presentation
summarizing the FY 2011/12 budget assumptions, expenses and revenue,
and variable water costs. Director Beverage suggested that staff examine
ways the District can communicate to its customers the budget
assumptions and reasons for moving from a Stage 2 to a Stage 1 water
restriction. Staff responded to questions from the Board regarding the
impact of the OCWD annexation and employee health benefits. '
Director Barbre left the meeting at this time.
Mr. Vecchiarelli provided the Board with an overview of the proposed
capital improvement program budget including a brief description of each
of the projects.
Director Melton suggested that the status report on capital improvement
projects report be provided to the Board along with the minutes from the
Planning-Engineering-Operations Committee meetings each month.
A brief recess was declared at 3:35 p.m.
The meeting reconvened at 3:42 p.m.
Mr. Conklin provided the Board with a PowerPoint presentation regarding
the proposed Elk Mountain youth practice field project. The Board and
staff then discussed the cost of the project, available funding, traffic and
parking issues, and the impact on the community. Following discussion,
the Board instructed staff to obtain feedback from the surrounding
homeowners regarding the project before awarding a contract for design '
and construction services. Director Hawkins suggested that this matter be
discussed with City of Yorba Linda officials once an Ad Hoc committee
has been formed.
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' Mr. Vecchiarelli then provided the Board with a PowerPoint presentation
regarding the proposed meter replacement program for the Eastern
service area. The Board and staff discussed issues with the existing
meters in this area and the current vendor, Aqua-Metric. Following
discussion, the Board requested staff to gather statistical information on
potential savings associated with the replacement of these meters as well
as look into the possibility of beginning implementation of this program
during the next fiscal year.
Mr. Vecchiarelli provided the Board with an overview of the proposed
revisions to the existing organizational chart. Some of these changes
included renaming two management job titles, reclassification of one
management position, and the addition of two part time positions. Mr.
Vecchiarelli noted that the draft budget did not include the position of
Assistant General Manager, whose responsibilities would be shared
among the Department Managers. The Board briefly discussed the
placement of the Meter Reading division within the Finance Department
versus the Operations Department. Director Hawkins suggested that staff
look into performing a needs assessment to evaluate hiring a consultant
instead of filling the IT Manager position which is currently vacant. The
results of this assessment will be presented to the Personnel-Risk
Management Committee for consideration at a future meeting.
' Mr. Vecchiarelli concluded his presentation with a summary of the
projected vehicles and equipment outlay and the District's current bond
ratings.
Mr. Parker provided the Board with a PowerPoint presentation regarding
proposed revisions to the existing reserve policy. Staff then responded to
questions from the Board regarding potential rate increases. Mr.
Vecchiarelli stated that he had received a draft document from MWDOC
containing all of its member agency's water rates through 2010. Director
Hawkins requested staff to provide the Board with a copy of this
document.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:14 p.m. The next regular meeting of the
Board of Directors will be held June 9, 2011 at 8:30 a.m.
' Kenneth R. Vecchiarelli
Board Secretary
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