Loading...
HomeMy WebLinkAbout2011-07-13 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING July 13, 2011 A meeting of the Public Affairs-Communications-Technology Committee was called to order by Director Hawkins at 12:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Phil Hawkins, Chair Art Vega, Interim IT Manager Director Gary T. Melton Damon Micalizzi, PI Officer John DeCriscio, Chief Plant Op. 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.7. Computerized Maintenance & Management System Project Status This item was moved up in the agenda to accommodate Mr. DeCriscio. Mr. Vega updated the Committee on the status of the CMMS project. He noted that Glenn from Westin was on-site working with the District's Chief Plant Operator, Operations Superintendent, and Customer Service Supervisor. Glenn's next on-site visit has been moved from the week of July 18th to the week of July 25th to provide staff more time to complete outstanding CMMS tasks. Mr. DeCriscio informed the Committee that staff was working through some initial challenges with the CityWorks program which delayed the project. Mr. Vega showed the Committee a laptop/tablet that is a candidate for the CMMS pilot-program for the Production Department. Mr. DeCriscio left the meeting at this time. 2.1. Elk Mountain Neighborhood Meeting Update (Verbal Report) Mr. Micalizzi updated the Committee on some phone calls he has received in response to the letter sent out informing residents of the July 21St meeting at the Elk Mountain site. He shared with the Committee some of the questions and concerns expressed by callers and that he anticipates at least a couple dozen neighbors will attend the meeting on the 21St 2.2. Ideas for Summer Newsletter Content Mr. Micalizzi presented to the Committee some ideas for content for the Summer Newsletter. Mr. Hawkins suggested a letter from the Board President outlining the recently passed budget and adopted Strategic Plan. Other content approved for the newsletter includes, promotion of 1 on-line bill-pay, the Bottled Water Label Artwork Contest, a coupon for District Customers to attend "Water Works" at the Discovery Science Center and a piece stressing the importance of keeping your home landscaping trimmed back from fire hydrants. 2.3. Bottled Water Label Art Contest Mr. Micalizzi presented the Committee with the proposed Bottled Water Label Art Contest for the next edition of YLWD Bottled Water. The Committee approved the Contest terms and promotion through the newsletter and the website. 2.4. Conservation Signs (Verbal Report) Mr. Micalizzi updated the Committee on options to replace and or modify the Conservation Signs currently in place throughout the District. The Committee agreed that wrapping the current signs with new prints would not only be the best way to update the signs, but also the most economical way to change the existing signs and posts. Mr. Hawkins suggested that each sign have a different theme or message rather than all signs being the same. The Committee will review draft signage at its August 1St meeting. 2.5. Status of Video Recording in Board Room (Verbal Report) Mr. Micalizzi presented to the Committee a proposal from staff for implementing Video Recording in the Board Room. The Committee decided that elaborate multi camera configurations are not necessary at this time and directed staff to move forward with installation of a single camera centrally located in the Board Room centered on the five Board Members. 2.6. Dynamics GP Consultant Mr. Vega summarized to the Committee the Scope of Work (SOW) submitted by Neulogics. The SOW drafted by Neulogics was based on a conference call that was attended by IT, Finance and HR staff. The work identified that relates to Payroll/HR would be started late in the year, to be completed by the first payroll of the following year to avoid any complexities as recommended by Neulogics. Mr Vega noted that the District and Neulogics have almost finalized the PSA for Neulogics. Mr. Hawkings inquired if Gina Knight was part of the conference call for which Mr. Vega replied yes. 2.8. Status Report on Committee-Specific Strategic Plan Initiatives. The Committee reviewed the report and questioned why the EPIC Committee had not met in some time. The Committee recommended that in order for the EPIC Committee to be viable to the District, it should meet regularly. 2.9. Future Agenda Items and Staff Tasks None 2 3. ADJOURNMENT 3.1. The meeting was adjourned at 1:15 p.m. The next regular meeting of the Public Affairs-Communications-Technology Committee will be held on August 1, 2011, at 4:00 p.m. 3