HomeMy WebLinkAbout2011-08-11 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 11, 2011, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Michael J. Beverage, President
Phil Hawkins, Vice President
Ric Collett
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting Held July 28, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Workshop Meeting Held August 4, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,637,838.00.
6.4. Construction Contract for Wellhead Equipping of Well No. 20
Recommendation: That the Board of Directors award the Contract for Construction
of Wellhead Equipping of Well No. 20 for $1,134,109 to Pascal & Ludwig
Constructors.
6.5. Proposed Terms for Negotiations for Well Site Lease
Recommendation: That the Board of Directors authorize staff to negotiate terms
with OCWD for lease of a site for a production well on OCWD property, with any
such terms and conditions subject to review and approval by the Board.
6.6. Period Ending June 2011 Unaudited Budget to Actual Statements
Recommendation: That the Board of Directors receive and file the Period Ending
June 2011 Unaudited Budget to Actual Statements.
6.7. Investment Report for the Period Ending June 30, 2011
Recommendation: That the Board of Directors receive and file the Investment
Report for the Period Ending June 2011.
7. REPORTS, INFORMATION ITEMS, AND COMMENTS
7.1. President's Report
7.2. Directors' Reports
7.3. General Manager's Report
7.4. General Counsel's Report
7.5. Future Agenda Items and Staff Tasks
8. COMMITTEE REPORTS
8.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
• Meeting scheduled August 15, 2011 at 12:00 p.m.
8.2. Finance-Accounting Committee
(Collett/Kiley)
Minutes of meeting held August 8, 2011 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled September 12, 2011 at 4:00 p.m. (Unless otherwise rescheduled.)
8.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of meeting held August 9, 2011 at 4:00 p.m. (To be provided at the meeting.)
Meeting scheduled September 13, 2011 at 4:00 p.m.
8.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of meeting held August 2, 2011 at 4:00 p.m.
Meeting scheduled September 1, 2011 at 4:00 p.m.
8.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Minutes of meeting held August 1, 2011 at 12:00 p.m.
Meeting scheduled September 9, 2011 at 12:00 p.m.
8.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
• Meeting scheduled September 27, 2011 at 4:00 p.m.
8.7. Citizens Advisory Committee
(Beverage)
• Meeting scheduled August 22, 2011 at 8:30 a.m.
9. INTERGOVERNMENTAL MEETINGS
9.1. YL Planning Commission - July 27, 2011 (Collett)
9.2. YL City Council - August 2, 2011 (Hawkins)
9.3. MWDOC/MWD Workshop -August 3, 2011 (Melton/Staff)
9.4. OCWD Board - August 3, 2011 (Kiley/Staff)
9.5. WACO -August 5, 2011 (Hawkins)
9.6. YL Planning Commission - August 10, 2011 (Kiley)
10. BOARD OF DIRECTORS ACTIVITY CALENDAR
10.1. Meetings from August 12, 2011 - September 30, 2011
11. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
11.1. Tour of Brea Police Department Headquarters - August 17, 2011 at 10:30 a.m. (or
alternative date August 29, 2011 at 9:00 a.m.)
Washington Report by Senator Feinstein - August 25, 2011
LCW Terminating the Employment Relationship Workshop - September 15, 2011
Recommendation: That the Board of Directors authorize Director attendance at
these events.
12. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
12.1. Conference with Legal Counsel - Anticipated Litigation
Pursuant to Subdivision (b) of Section 54956.9 of the California Government Code
Number of Potential Cases: One (Fair Political Practices Commission Letter Dated July
15, 2011)
12.2. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior
Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC
Superior Court - Case No. 00425404)
13. ADJOURNMENT
13.1. The next regular meeting of the Board of Directors will be held August 25, 2011 at 8:30
a. m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Minutes of the Board of Directors Regular Meeting Held July 28, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
072811 BOD - Minutes.doc BOD Mtg Minutes 07/28/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
July 28, 2011
1. CALL TO ORDER
The July 28, 2011 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 8:32 a.m. The meeting was
held in the Board Room at the District's Administrative Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Lee Cory, Operations Manager
Robert R. Kiley Steve Conklin, Engineering Manager
Gary T. Melton Gina Knight, Human Resources Mgr
Stephen Parker, Finance Manager
Art Vega, Interim IT Manager
Damon Micalizzi, Public Info Officer
Cindy Botts, Management Analyst
John DeCriscio, Chief Plant Operator
1! eN, Annie Alexander, Executive Secretary
DIRECTORS ABSENT
Ric Collett
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Mayor, City of Yorba Linda
Jeremy B. Yamaguchi, Mayor Pro-Tem, City of Placentia
Art Kidman, General Counsel, Kidman, Behrens & Tague
Richard Kreisler, Labor Counsel, Liebert Cassidy Whitmore (Attended Closed Session Only)
Lance Natsuhara, Program Manager, Orange County Flood Control District
Behrouz Tehrani, Senior Construction Manager, MWH Constructors
Michelle Tuchman, Principal, Tuchman Communications
Steven Agor, Divisional Vice President, Tetra Tech
Carl Boznanski, Chair, Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
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6. SPECIAL RECOGNITION
6.1. Recognize John DeCriscio, Chief Plant Operator, for Completion of the
ACWA/JPIA Supervisor Basics Certification Program
Mr. Cory introduced Mr. DeCrisio and provided the Board with an overview of
his work with the District. President Beverage presented Mr. DeCriscio with
a plaque commemorating his completion of the Supervisor Basics
Certification as part of the ACWA/JPIA Professional Development Program.
Mr. Vecchiarelli provided a summary of the course requirements for the
certification.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held July 25, 2011 were provided at the meeting.
Director Beverage attended. Mr. Boznanski provided a report to the Board
regarding matters discussed during the meeting including: Hard Water
Causes and Effects; Schedule for Reorganization of Committee Officers;
Frequency of Meetings; and the Elk Mountain Reservoir Practice Field
Project. President Beverage reported that the Committee would be
discussing the 2011/13 Strategic Plan and FY 2011/12 Budget at a future
meeting. Mr. Vecchiarelli stated that Mr. Micalizzi would be compiling talking
points for the Committee's use.
Meeting scheduled August 22, 2011 at 8:30 a.m.
8. PRESENTATIONS
8.1. SARI Relocation Project and Yorba Linda Spur
Mr. Conklin introduced Mr. Natsuhara who then provided a PowerPoint
presentation regarding the Santa Ana River Interceptor (SARI) line relocation
project. This included an overview of the project's history and the purpose of
the planned improvements and line relocation. Mr. Natsuhara then
responded to questions from the Board regarding erosion mitigation
measures, District responsibility and access for the new line, and the size of
the odor control facility. Mr. Natsuhara stated that there were only 4
individuals in attendance at the informational meeting held July 20, 2011 and
that these persons were mostly concerned about traffic related issues. Mr.
Natsuhara then introduced Mr. Tehrani, Ms. Tuchman, and Mr. Agor, all of
whom will be assisting with the project.
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9. CLOSED SESSION
The Board adjourned to Closed Session at 9:11 a.m. All Directors were present
with the exception of Director Collett. Also present were Messrs. Vecchiarelli and
Kreisler and Mrs. Knight.
9.1. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
Mr. Vecchiarelli left the Closed Session following discussion of Item No. 9.1.
9.2. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 10:26 a.m. President Beverage
announced that no action was taken during either Closed Session that was required
to be reported under the Brown Act.
10. CONSENT CALENDAR
Director Hawkins made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-1 with Director Collett absent.
10.1. Minutes of the Board of Directors Regular Meeting Held July 14, 2011
Recommendation. That the Board of Directors approve the minutes
as presented.
10.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $840,929.32.
10.3. Progress Payment No. 6 for Construction of the Highland Booster Pump
Station Project
Recommendation. That the Board of Directors approve Progress
Payment No. 6 in the net amount of $81,067.50 to Pacific Hydrotech
Corporation for construction of the Highland Booster Pump Station
Project, Job No. 200814.
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10.4. Final Progress Payment No. 4 and NOC for Construction of the Emergency
Pumpout Facilities and Anaheim Interconnection Project
Recommendation. That the Board of Directors approve Final
Progress Payment No. 4 in the net amount of $3,960.00 to GCI
Construction, Inc.; authorize staff to file the Notice of Completion and
release the retention thirty five days following recordation if no leins
have been filed; release the Labor and Material Bond; and release the
Faithful Performance Bond in one year if no defects have been found
for the Emergency Pumpout Facilities and Anaheim Interconnection
Project, Job Nos. 200903 & 200906.
11. ACTION CALENDAR
11.1. MWDOC Turf Removal Rebate Program
Mr. Vecchiarelli provided an overview of the rebate program and stated that
while $25,000 had been identified in the FY 2011/12 budget for participation,
staff anticipated only using $15,000. Director Melton asked for clarification
as to whether or not synthetic turf could be used as a replacement material.
Mr. Vecchiarelli confirmed that synthetic turf was not an approved
replacement material as MWD had previously offered a rebate program
specifically for the installation of synthetic turf in the past. President
Beverage stated that even though he was disappointed that customers could
not receive a rebate for installing synthetic turf, he would still vote in favor of
participation in this program.
Director Hawkins made a motion, seconded by Director Beverage, to
approve the execution of an Agreement for Participation in Municipal Water
District of Orange County's Turf Removal Program, and matching funds up
to $15,000.
Director Melton stated that he felt as the intent of the program was to
encourage water conservation, that the installation of synthetic turf should be
included. Director Kiley agreed. Mr. Vecchiarelli stated that concrete and
hardscape were not approved materials either as the replacement must be
permeable.
No vote was taken and this matter was tabled.
11.2. Initiating LAFCO Proceedings for Locke Ranch Annexation
Mr. Conklin stated that staff was moving forward with preparations for the
annexation of the Locke Ranch area. Mr. Vecchiarelli then responded to
questions from the Board regarding the impact on the Golden State Water
Company, current groundwater supplies, and related public outreach efforts.
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Director Melton made a motion, seconded by Director Kiley, to approve
Resolution No. 11-16, initiating proceedings for annexation of approximately
441 acres to the Yorba Linda Water District, and find that the environmental
impacts of the existing residential and commercial development have been
adequately addressed. Motion carried 3-1-1 by roll call vote with Director
Hawkins voting No and Director Collett absent.
11.3. Sewer Maintenance Charges Collected on the Fiscal Year 2011/12 Tax Roll
Mr. Parker briefly explained the purpose for two separate resolutions for
collection of the sewer maintenance charges. President Beverage asked if
this matter had been reviewed by the Finance-Accounting Committee. Mr.
Parker responded that the Committee had reviewed a draft resolution which
was subsequently separated into two per the advice of legal counsel.
Director Kiley made a motion, seconded by Director Hawkins, to approve
Resolution No. 11-17 adopting the sewer maintenance charge for sewers
transferred from the City of Yorba Linda. Motion carried 4-0-1 by roll call
vote with Director Collett absent.
Director Hawkins made a motion, seconded by Director Melton, to approve
Resolution No. 11-18 electing to have certain sewer maintenance charges
collected on the Fiscal Year 2011112 Tax Roll. Motion carried 4-0-1 by roll
call vote with Director Collett absent.
12. REPORTS, INFORMATION ITEMS AND COMMENTS
12.1. President's Report
President Beverage commented on a recent issue of the ACWA newsletter
and a letter he received from Peter Kuchinsky, Senior Risk Management
Consultant for ACWA/JPIA, regarding an underground utility line locator
training held at the District's offices. President Beverage then commended
Mrs. Knight for her work related to staff training. President Beverage further
reported that he had received a copy of a letter from a customer
commending Lynn Nuzman, Senior Maintenance Distribution Operator, for
his service.
12.2. Directors' Reports
■ MWDOC Water Policy Forum & Dinner - July 21, 2011 (Kiley/Melton)
Directors Kiley and Melton both attended this event. Director Melton
commented on a presentation regarding the Bay-Delta Conservation
Plan which was provided at the event.
■ Elk Mountain Practice Field Community Outreach Meeting - July 21,
2011 (Beverage/Hawkins)
Director Beverage reported on his attendance at this event and stated
that most of the attendees were concerned about property values,
traffic and parking issues. Area residents have been invited to the
Board workshop meeting on August 4, 2011 to further discuss this
project.
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12.3. General Manager's Report
Mr. Vecchiarelli reported that staff would be participating in the District's
second annual Horseshoes, Hot Taps and Hotrods event on August 11,
2011 at 11:30 a.m. The Board was invited to attend. Mr. Vecchiarelli further
reported that two tentative dates had been set up for a tour of the Brea
Police Department (August 17, 2011 at 10:30 a.m. and August 29, 2011 at
9:00 a.m.). Staff will contact the Board to schedule one of these two dates.
MWDOC has also offered to provide a brief orientation to the District's new
Board members. Staff will coordinate arrangements for this presentation as
well.
12.4. General Counsel's Report
None.
12.5. Future Agenda Items and Staff Tasks
None.
13. COMMITTEE REPORTS CONTINUED
13.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Minutes of the meeting held July 19, 2011 were provided in the agenda
packet. Directors Beverage and Hawkins attended. Matters discussed
during the meeting included: Status of Negotiations with OCTA for Lakeview
Grade Separation Project; Board Tablet PC Reimbursement Policy; District
Contracts; Status of Committee Specific Strategic Plan Initiatives; Third
Report on Legislative Bills; General Counsel's Monthly Summary Report;
and Consultant/Lobbyist Services.
Meeting scheduled August 15, 2011 at 12:00 p.m.
13.2. Finance-Accounting Committee
(Collett/Kiley)
Meeting scheduled August 8, 2011 at 4:00 p.m.
13.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Meeting scheduled August 9, 2011 at 4:00 p.m.
13.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Meeting scheduled August 2, 2011 at 4:00 p.m.
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13.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Meeting scheduled August 1, 2011 at 12:00 p.m.
13.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
Minutes of the meeting held July 26, 2011 were provided at the meeting.
Director Beverage attended. Matters discussed during the meeting included:
Availability of Replenishment Water; Overall Status of Water Supply;
Groundwater Replenishment System Expansion; Proposed Consolidation of
MWDOC and OCWD; and Annexation of YLWD to OCWD.
Meeting scheduled September 27, 2011 at 4:00 p.m.
Item No. 14.3. was taken out of order.
14.3. OCWD Board - July 20, 2011 (Kiley/Staff)
Director Kiley attended and reported that the Ad Hoc Committee formed to
consider the consolidation of OCWD and MWDOC had been disbanded.
Discussions regarding this matter will continue between the two agencies.
Director Barbre stated that a proposal regarding the consolidation was being
prepared for the MWDOC Board of Directors.
14. INTERGOVERNMENTAL MEETINGS
14.1. YL City Council - July 19, 2011 (Melton)
Director Melton attended and commented on the Lakeview overpass
construction project which was discussed during the meeting. In addition,
the City Council voted to table the District's request to form a joint agency
committee.
14.2. MWDOC Board - July 20, 2011 (Melton/Staff)
Director Melton attended and commented on MWDOC's strategic plan which
was discussed during the meeting.
14.4. YL Planning Commission - July 27, 2011 (Collett)
Director Collett will report on his attendance at this meeting at the next
regular Board meeting.
15. BOARD OF DIRECTORS ACTIVITY CALENDAR
15.1. Meetings from July 29, 2011 - August 31, 2011
The Board reviewed the listed meetings and made no changes.
A brief recess was declared at 11:37 a.m. All attendees not participating in the Closed
Session left the meeting at this time.
The meeting reconvened at 11:42 a.m.
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16. CLOSED SESSION CONTINUED
The meeting was adjourned to Closed Session at 11:43 a.m. All Directors with the
exception of Director Collett were present. Also present were and Messrs.
Vecchiarelli and Kidman and Mrs. Knight.
16.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government
Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC
Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No.
00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD
(OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
The Board reconvened in Open Session at 12:19 p.m. President Beverage
announced that Director Kiley made a motion, seconded by Director Melton,
authorizing the Board President to execute a Settlement Agreement and Release
for the settlement of the Interinsurance Exchange of the Automobile Club litigation
in the amount of $215,698.20. Motion carried 4-0-1 with Director Collett absent.
No other action was taken during Closed Session that was required to be reported
under the Brown Act.
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17. ADJOURNMENT
17.1. The meeting was adjourned at 12:20 p.m. A Board of Directors workshop
meeting is scheduled for August 4, 2011 at 6:30 p.m. to discuss the Elk
Mountain Reservoir Practice Field Project. The next regular meeting of the
Board of Directors will be held August 11, 2011 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
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ITEM NO. 6.2
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Minutes of the Board of Directors Workshop Meeting Held August 4, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
080411 BOD - Minutes.doc BOD Mtg Minutes 08/04/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
August 4, 2011
1. CALL TO ORDER
The August 4, 2011 workshop meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 6:30 p.m. The meeting
was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia
CA 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Ken Vecchiarelli, General Manager
Phil Hawkins, Vice President Steve Conklin, Engineering Manager
Ric Collett Damon Micalizzi, Public Info Officer
Robert R. Kiley Annie Alexander, Executive Secretary
Gary T. Melton
4. PUBLIC COMMENTS
No public comments were provided at this time.
5. DISCUSSION ITEMS
5.1. Proposed Elk Mountain Practice Field Project
President Beverage welcomed the members of the public in attendance
and explained the purpose of the workshop.
Mr. Vecchiarelli provided a PowerPoint presentation outlining the
background, prerequisites, conceptual plan and estimated cost for the
project.
Before opening the meeting to comments from the Directors, President
Beverage requested that staff prepare a fencing plan for the Elk Mountain
Reservoir property for review by the Planning-Engineering-Operations
Committee.
Mr. Vecchiarelli then responded to questions from the Board regarding
access, security, funding, planned use for the proposed practice field and
alternative uses for the site.
Mr. Micalizzi provided a brief overview of his meetings with the sports
groups who would make use of the proposed practice field if it were
approved and constructed.
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Mr. Vecchiarelli continued to answer questions from the Board concerning
additional funding sources, coordination with the City of Yorba Linda Parks
and Recreation Department, possible funding restrictions, and
maintenance of the passive park at the Valley View Reservoir.
President Beverage then opened the meeting to public comments.
Tim Brooks addressed the Board and asked several questions regarding
the history of and funding for the project.
President Beverage responded to Mr. Brooks' questions and provided a
summary of events that led up to the formation of the proposed project.
Several other members of the public addressed the Board and expressed
their concerns about security, safety, parking, funding, and required
maintenance for the project.
A few individuals suggested that the District consider using the funding for
the project to secure and beautify the Elk Mountain Reservoir, construct a
practice field on the vacant lot near Bryant Ranch Park in conjunction with
the City of Yorba Linda or for some other improvement within the same
neighborhood.
President Beverage indicated that staff would need to check with legal
counsel regarding possible funding restrictions. He further explained that
the Citizens Advisory Committee was also reviewing the project and would
provide feedback to the Board.
Several individuals stated that they would be opposed to monies from the
General Fund being used to fund the additional cost of the project.
One individual asked what the District's timeline was for moving forward
with the project and what residents would need to do to stop it.
President Beverage responded that he expected the Board would make a
determination on the project before the end of the year and that the
District would continue to involve the neighboring residents in the decision
making process.
A few other individuals addressed the Board and expressed their concern
over the long term benefit of the project and how many youth from the
adjacent neighborhood would benefit from its construction.
President Beverage requested that staff identify which reservoir sites
would be conducive for the construction of passive parks or practice fields
and report back to the Board.
The Board and staff continued to respond to questions from the meeting
attendees regarding the background and purpose of the project.
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President Beverage stated that a follow up workshop would be held
sometime in late September and that area residents would be notified well
in advance. District staff will obtain information on possible funding
restrictions and additional funding opportunities beforehand.
The Board expressed their appreciation for those members of the public in
attendance at the meeting and the feedback they provided.
Mr. Brooks offered some additional comments regarding the project and
described the possible problems facing the District and the potential
impact on nearby residents.
Ted Lawton, President of the Placentia-Yorba Linda Girls Softball
Association, addressed the Board and spoke in favor of the project.
Audrey Castreje, Regional Commissioner of the American Youth Soccer
Organization (AYSO), also spoke in favor of the project and the need for
more practice space in the community.
President Beverage asked Ms. Castreje if she could provide District staff
with an estimated number of youth in the adjacent community who are
currently participating in AYSO's program that could potentially benefit
from the construction of the project.
The Board thanked the meeting attendees again for their time and
feedback.
6. ADJOURNMENT
6.1. The meeting was adjourned at 8:34 p.m. The next regular meeting of the
Board of Directors will be held August 11, 2011 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
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ITEM NO. 6.3
AGENDA REPORT
Meeting Date: August 11, 2011 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $1,637,838.00
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,637,838.00.
DISCUSSION:
The wire and major item on this disbursement list are as follows: A wire of $1,071,671.10 to OCWD for
January through June 2011 Replenishment Assessment; and, a check of $154,713.45 to MWDOC for
Fiscal year 2011-2012 Retail Connection charge. The balance of $175,365.63 is routine invoices. The
Accounts Payable check register total is $1,401,750.18; Payroll No. 15 total is $236,087.82; and, the
disbursements of this agenda report are $1,637,838.00. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Nan)L: Description: Type:
CkReg81111 BOD.pdf Check Register Backup Material
11-CS 811.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/11 /2011
PH/RC 5-0
Yorba Linda Water District
Check Register
For Checks Dated: 7/29/2011 thru 8/11/2011
Check No. Rate Vendor Name Amount Description ($10k or greater)
57168 08/11/2011 A Plus Awards By Dewey 31.25
57088 08/1111011 A-1 Fence 2,584.60
57086 07/29/2011 ACWA/JP1A 300.00
57134 08/11/2011 Adage Productions, LLC 72-83
57089 08111/2011 Alternative Hose inc. 57.89
571790 08/11/2011 Anaheim Wheel & Iire 15.00
57091 08111/2011 Anthem Blue Cross EAP 156.20
57092 08/11/2011 Aqua-Metric Sales Co. 2,682.61
57093 08/11/2011 Aramark 988-38
57094 08/11/2011 Arrow Hardware 5.04
57095 08/11/2011 Associated Laboratories 2:829.20
57097 08/11/2011 AT&T 44.95
57096 08/11/2011 AT & T - Calnet2 4,057.68
57098 08/1112011 Automatlondirect.cam, Inc. 255-65
57099 08/11/2011 AWWA 59.36
57101 08/11/2011 a & M Lawn and Garden Inc 242.73
57100 08/11/2011 B&B Electronics Mfg. Co. 539-06
57169 08/11/2011 Bank Of America 64.73
57102 08/11/1011 Boot World Inc. 1.464.07
57107 08/11/7011 C. Wells Pipeline 716.54
57087 07/24/2011 Calif Special Districts Assn 3,564.80
57103 08111/2011 COM, Inc. 5,792.50
57104 08/11/2011 Coastline Equipment 38.23
57105 08/11/2011 Community Loci{ & Safe Service,
Inc. 366.66
57140 08/1112011 County of Orange 2.016.00
57106 08/11/2011 Culligan 1,535.50
57110 08/11/2011 Dean Criske Trucking 2,343.66
57108 08/11/2011 [lick's Lock & Safe Inc. 611.83
57109 08/11/2011 Diehl, Evans & Company, LLP 4.500.00
57111 08/11/2011 Eisel E=nterprises, Inc. 100.85
57117 08/11/2011 Environmental Equipment Supply 162,16
57113 08/11/2011 EyeMed 1,333.48
57112 08/11/2011 Fairway Ford Sales, Inc. 17231
57114 08/11/2011 Flex Advantage 117,00
57115 08/11/2011 Fullerton Paint& Flooring 1,036.89
5711.6 08/11/2011 Grainger 290-32
56948 0810212011 Howard Kresge (42.43)
57118 08/11/2011 Infosend Inc.. 2,817.57
57110 08/11/7011 Infosend Inc. 3.035.16
57119 08/11/2011 Jackson's Auto Supply - Napa 1,521.63
571.20 08/11/2011 John Bogosian 532.50
57122 08/11/2011 KB Design 3,077.88
57113 08/11/2011 Lehigh Outfitters, LLC 906.00
51124 08111/2011 Malcolm Pirnie, Inc. 1.855.50
57125 08/11.12011 Marina Landscape, Inc 1.581.47
57126 08/11/2011 Mc Fadden-Dale Hardware 301.96
57127 08/11/2011 Mc Master-Carr Supply Co. 110.14
57128 08/11/2411 Measurement Control Systems,
Inc 4,480,50
57129 08/11/2011 Minuteman Press 64.16
57130 08/11/2011 Municipal Water District 154,713.45 Retail Conn charge FY 11-12
57131 0811112011 Muzak LLC 68.51
57171 08/11/2011 hleopost Inc 261.82
57131 0811112011 Ni€. key Petroleum Ca 4.717-53
57133 08111/2011 Office Solutions 625.60
57172 08/11/2011 Office Solutions 87555
57136 08/11/2011 Grange Coast Petroleum Equip. 289.28
57137 08/11.,12011 Orange County - HCA 895.00
57138 08111./2'011 Orange County- LAFCO 4,600-00
57135 08/1.1/2011 Orange County taxpayers Assn 17500.00
57139 08/11/2011 Orange County Water District 13..791..63 OCVVD Annexation I IR Svcs
W72911 07/29/2011 Orange County Water District 1,071,671.10 Replenlshmt Assess Jan-Jun
57141 08/11/2011 Orvac Electronics 24.46
571.42 08/11/2011 Pacific Coast Tool & Supply 970.54
57143 08/11/2011 Peck Road firuck Center 61-81
57121 0811112011 Pollard Water.com 78.19
57144 08/11/2011 Praxair Distribution 103.70
57173 08/11/2011 Prudential Group Insurance 2,929.26
57145 08/11/2011 Quinn Power Systems Associates 361.65
57148 08/1112011 R J Services, Inc 2,964-73
57146 08/11/2011 RBF Consulting 9,658.38
57147 08/11/2011 Red Wing Shoes - Sta Ana 3,285.71
57149 08/11/2011 RKI Engineering, LLC 10,300.00 SCADA Ctrl support;Well 20
57150 08/11/2011 Robyn Shaw 281.94
57151 08/11/2011 Selman Chevrolet Company 38-23
57152 0811112011 Shred-It USA Inc 82.43
57153 08/11/2011 Southern Calif Edison Co. 33,066.66 Services all sites July
57154 08/11/2011 Southerrr Calif bas Co. 12.303.38 Services all sites July
57155 08/1112011 Southwest Networks Inc. 67.50
57062 08/02/2011 Southwest Services (67.50)
57156 08/11/2011 Staples Business Advantage 60-37
57157 08/11/2011 Stater Bros. Markets 20-59
571)4 08/11/2011 Stephen Parker 288.00
57158 08111/2011 Stephen Parker/ Petty Cash 115.12
57160 08/11/2011 Sunny Express Inc 82.26
57159 08/1112011 Sunrise Medical Group 152-00
57161 08/11/2011 Tetra Tech, Inc. 3,124-77
57162 08/11/2011 United Industries 378-58
57163 08/11/2011 Water Environment Federation 270.00
57164 08/11/1011 Wells Supply Ca 4,185.02
57165 08/11/2011 West Coast Safety Supply Co 33.45
57166 08111/2011 Westside Building Material 825-23
57167 08/11/2011 Zep Manufacturing 291-45
Total $1,401,750.18
August 11, 2011
CHECK NUMBERS:
Void Checks 56948 and 57062 $ (109.93)
Manual Checks 57086-57087 $ 3,864.80
Computer Checks 57088-57174 $ 326,324.21
$ 330, 079.08
WIRE:
W-72911 OCWD $ 1,071,671.10
TOTAL OF CHECKS AND WIRE $ 1,401,750.18
PAYROLL NO. 15:
Computer Checks 4984- 4987
Manual Checks 4988- 4999 $ 236,087.82
DISBURSEMENT TOTAL: $ 1,637,838.00
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF AUGUST 11, 2011
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: August 11, 2011 Budgeted: Yes
Total Budget: $1,349,000
To: Board of Directors Cost Estimate: $1,134,109
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 200711
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Construction Contract for Wellhead Equipping of Well No. 20
SUMMARY:
On July 21, 2011, bids were received from six contractors for construction of Wellhead Equipping of
Well No. 20. Following review of the bids, staff recommends award to the low-bidder, Pascal &
Ludwig Constructors, for the amount of $1,134,109. The Engineer's Estimate was $1,440,000.
STAFF RECOMMENDATION:
That the Board of Directors award the Contract for Construction of Wellhead Equipping of Well No.
20 for $1,134,109 to Pascal & Ludwig Constructors.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at its August 2, 2011
meeting and supports staff's recommendation.
DISCUSSION:
Well 20 is located at the southeast corner of the District's Well No. 11 site, at the south end of
Richfield Road. Well 11 is located at the north end of the site and is large enough to allow Well 20
improvements and continued use of Well 11 as a back-up. Use of the existing site will allow the
District to use existing facilities including the disinfection building and off-site pipeline, in addition to
saving time and money by not going through property acquisition for a new site.
On July 21, 2011, sealed bids were received from six contractors for Wellhead Equipping of Well
No. 20. The bids range from a low of $1,134,109.00 to a high of $1,590,197.80, as shown below.
The bid tabulation and bid documents from the low bidder, Pascal & Ludwig Constructors, were
reviewed and checked into by District staff and found to be responsive and fully in order.
Accordingly, staff recommends award to Pascal & Ludwig Constructors.
No. Company Bid
1. Pascal & Ludwig Constructors $1,134,109.00
2. RC Foster Corporation $1,221,865.20
3. Pacific Hydrotech Corporation $1,235,182.00
4. SCW Contracting Corporation $1,259,085.00
5. Fleming Environmental Inc. $1,418,380.00
6. Metro Builders & Engineers Group, Ltd. $1,590,197.80
PRIOR RELEVANT BOARD ACTION(S):
1. In August 2008, the Board of Directors approved a Professional Services Agreement with
Camp Dresser & McGee in the amount of $179,469 to provide hydrogeologic services to
evaluate two potential well sites and provide a well drilling design, specifications and
inspection services.
2. In January 2010, the Board of Directors authorized execution of a Drilling Contract for Well
No. 20 to Bakersfield Well & Pump Company, in the amount of $367,291.
3. In January 2010, the Board of Directors authorized execution of a License Agreement with the
Orange County Water District, to discharge Well 20 blow-off water into the Warner Basin
Complex.
4. On March 11, 2010, the Board of Directors authorized execution of a Professional Services
Agreement with Civiltec Engineering, Inc. for a fee not to exceed $79,820, for design, bid
support and construction management services for Wellhead equipping of Well No. 20.
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
ITEM NO. 6.5
AGENDA REPORT
Meeting Date: August 11, 2011 Budgeted: Yes
Total Budget: $8,000,000
To: Board of Directors Cost Estimate: TBD
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Job No: J-2009-22
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Steve Conklin, Engineering CEQA Compliance: Pending
Manager
Subject: Proposed Terms for Negotiations for Well Site Lease
SUMMARY:
The District is currently exploring option sites for new groundwater production wells. One site
identified is on OCWD property, between La Palma Avenue and the access road into Warner Basin,
as shown on the enclosed Location Map. This potential well site was discussed over several
meetings with OCWD staff and then brought to the OCWD Board on July 6, 2011. The Board
directed OCWD staff to request that YLWD submit proposed terms for further discussion.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to negotiate terms with OCWD for lease of a site for a
production well on OCWD property, with any such terms and conditions subject to review and
approval by the Board.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at its meeting on August 2,
2011 and supports staff's recommendation.
DISCUSSION:
YLWD is looking to add a new well in order to replace diminishing capacity due to age and
deteriorating conditions of several of its older wells, some of which were originally drilled in the
1920's. In its investigation of potential well sites that are relatively close to the YLWD service area
and in the productive part of the basin, YLWD identified a potential well site on OCWD property at
Warner Basin, adjacent to La Palma Avenue. This particular portion of the site appears to be
outside of future development, is small and ideally suited as a well location. A preliminary study
performed by YLWD indicates that the site has hydrogeologic potential.
On July 12, YLWD and OCWD staff met to discuss ideas and issues relating to siting a well at the
subject site. In addition, YLWD staff was aware that OCWD signed a lease agreement in March
2011 with the City of Anaheim for a new well on OCWD property at Anaheim Lake. The following
proposed terms for negotiations for a well site lease were developed from both of the above.
. YLWD is requesting a 50-year lease (with renewal options) for the well site and pipelines to
the street, and is prepared to negotiate a lease payment.
. The new well would be located inside of a masonry-block building. Landscaping would be
provided to blend with the existing.
. YLWD will pay all costs for development of the well and appurtenant facilities.
. In addition to the well site, YLWD will periodically use a construction and maintenance area
adjacent to the well site, which will be otherwise available to OCWD and others when not in
use by YLWD.
. YLWD understands that OCWD may terminate the Lease at any time for any reason;
however, if the Lease is terminated during the first 20 years, OCWD will reimburse YLWD the
depreciated cost of the Well Site Improvements, or, as an alternative to reimbursement,
develop similar facilities on OCWD property.
ATTACHMENTS:
Hanle: Description: Type:
YLWD_Water _Well - Location_Map_pdf Well Location Map Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
LOCATION MAP
Proposed `
Well Site ~R e
14-
Anaheim g
St.
Warner Basin
a "
r mill*
Little Warner
01
ITEM NO. 6.6
AGENDA REPORT
Meeting Date: August 11, 2011
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Director
Reviewed by Legal: N/A
Prepared By: Delia Lugo, Senior Accountant CEQA Compliance: N/A
Subject: Period Ending June 2011 Unaudited Budget to Actual Statements
SUMMARY:
Presented are the Period Ending June 2011 Unaudited Budget to Actual Statements for the District
as a whole, the Water Fund and the Sewer Fund.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Period Ending June 2011 Unaudited Budget to
Actual Statements.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee will review these statements at its meeting being held August
8, 2011.
DISCUSSION:
Attached are the District's budget to actual summary results for the Water Fund, Sewer Fund and a
combined statement for both funds through June 2011. Overall, the District fell short on revenues
and balanced that factor with reduced expenses. As a few year-end journal entries are still not
booked, these numbers will vary from our audited financials by those accruals and any adjustments
the auditors recommend. Staff does not expect the numbers to change dramatically. Major items to
note include:
. Operating revenues fell short of budgeted expectations by nearly 10% of the annual budget.
The largest contributor of the shortfall was decreased water demand as the budget was based
on 15% conservation, and through June customer demands were down 23.6% year to date.
Still, as this is the first complete fiscal year with the September 2009 rates in effect, operating
revenues actually increased by $3.7 million over the 2009/10 fiscal year.
. Variable water costs as a percentage of budget are slightly lower than water operating
revenues.
. Depreciation expense is 5% higher than budget due to more CIP jobs being closed and
depreciated in the current year than expected.
. Supplies and services ended the year less than 90% of budget, however this number was
increased by $220,000 as a result of projects budgeted in CIP (Recycled Water Program and
Sewer Master Plan) that did not meet the definition of a capital asset.
. Other expenses exceeded budget by $245,000. Over $175,000 of the expenses in this
category relate to prior year expenses for projects budgeted in CIP (Recycled Water Program,
Sewer Master Plan and OC-51) that did not meet the definition of a capital asset and therefore
were expensed. Over $100,000 more related to the Vista del Verde Valve Replacement,
where the remaining book value of defective valves that were not fully depreciated were
written off.
The unaudited loss for the fiscal year ending June 30, 2011 is $1.57 million, which reflects a smaller
net loss by $500,000 than budgeted.
PRIOR RELEVANT BOARD ACTION(S):
The Financial Statements for the Period Ending March 31, 2011 were received and filed by the
Board of Directors on May 12, P011.
ATTACHMENTS:
Alamo: L) esczipio : uype:
FY 2011 4th Qtr Water Sewer Stmt.xls June 2011 Unaudited Consolidated Statement Backup Material
FY 2011 4th Qtr Wtr Stmt.xlsx June 2011 Unaudited Water Statement Backup Material
FY 2011 4th Qtr Sewer Stmt.xls June 2011 Unaudited Sewer Statement Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending June 30, 2011
Annual YTD % of
Budget YTD Under/(Over) Annual
FY 10/11 FY 2010-11 Budget Budget
Revenue (Operating):
Water Revenue (Consumption & Flat Charge) $25,672,831 $22,718,911 $2,953,920 88.49%
Sewer Revenue 1,235,402 1,295,738 ($60,336) 104.88%
Other 714,221 880,066 $165,845 123.22%
Total Operating Revenue: 27,622,454 24,894,715 2,727,739 90.12%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 12,667,236 11,255,684 1,411,552 88.86%
Salary Related Expenses 7,624,683 6,999,589 625,094 97.36%
Supplies & Services 3,985,735 3,574,365 411,370 89.68%
Depreciation & Amortization 5,017,876 5,279,862 261,986 105.22%
Total Operating Expenses: 29,295,530 27,109,500 2,186,030 92.54%
Operating Income (Loss) (1,673,076) (2,214,785) 541,709 132.38%
Revenue (Non-Operating):
Interest and Investments 156,000 294,431 (138,431) 188.74%
Property Taxes 1,206,000 1,258,768 (52,768) 104.38%
Other 126,133 310,949 184,816 246.52%
Total Non-Operating Revenue: 1,488,133 1,864,148 (376,015) 125.27%
Expenses (Non-Operating):
Interest on Long Term Debt (1,940,954) (1,926,358) (14,596) 99.25%
Other Expense 103,193 348,348 245,155 337.57%
Total Non-Operating Expenses: (2,044,147) (2,274,706) 230,559 111.28%
Non-Operating Income (Loss) (556,014) (410,558) (145,456) 73.84%
Total Income (Loss) Before Capital Contributions (2,229,090) (2,625,343) 396,253 117.78%
Contributed Capital 145,860 1,052,512 (906,652) 721.59%
Net Income(Loss) (2,083,230) (1,572,831) (510,399) 75.50%
Capital - Direct Labor - (423,634) 423,634
Yorba Linda Water District
Water Fund
For Period Ending June 30, 2011
FY 2011 YTD % of
Annual Actual Under/(Over) Annual
Budget YTD Budget Budget
Revenue (Operating):
Water Revenue (Residential) $ 17,248,481 $ 14,363,188 $ 2,885,293 83.27%
Water Revenue (Commercial & Fire Det.) 1,522,341 1,748,000 (225,659) 114.82%
Water Revenue (Landscape/Irrigation) 3,588,335 3,333,093 255,242 92.89%
Water Revenue (Service Charge) 3,313,674 3,274,629 39,045 98.82%
Other Operating Revenue 701,089 846,077 (144,988) 120.68%
Total Operating Revenue: 26,373,920 23,564,987 2,808,933 89.35%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 12,666,536 11,255,035 1,411,501 88.86%
Salary Related Expenses 6,809,598 6,208,767 600,831 97.06%
Supplies & Services:
Communications 365,838 240,750 125,088 65.81%
Contractual Services 684,257 712,729 (28,472) 104.16%
Data Processing 129,934 118,175 11,759 90.95%
Dues & Memberships 28,230 26,905 1,325 95.31%
Fees & Permits 44,020 57,813 (13,793) 131.33%
Board Election 72,800 32,485 40,315 44.62%
Insurance 314,314 201,975 112,339 64.26%
Materials 333,933 432,482 (98,549) 129.51%
District Activities, Emp Recognition 11,648 13,478 (1,830) 115.71%
Maintenance 328,822 237,689 91,133 72.29%
Non-Capital Equipment 95,887 82,829 13,058 86.38%
Office Expense 41,041 25,485 15,556 62.10%
Professional Services 636,404 453,942 182,462 71.33%
Training 48,921 20,968 27,953 42.86%
Travel & Conferences 40,238 19,416 20,822 48.25%
Uncollectible Accounts 45,955 24,920 21,035 54.23%
Utilities 111,930 83,604 28,326 74.69%
Vehicle Equipment 256,302 261,686 (5,384) 102.10%
Supplies & Services Sub-Total 3,590,474 3,047,331 543,143 84.87%
Depreciation & Amortization 4,403,257 4,669,580 (266,323) 106.05%
Total Operating Expenses 27,469,865 25,180,713 2,289,152 91.67%
Operating Income (Loss) (1,095,945) (1,615,726) 519,781 147.43%
Revenue (Non-Operating):
Interest 142,000 270,806 (128,806) 190.71%
Property Taxes 1,206,000 1,258,768 (52,768) 104.38%
Other Non-Operating Revenue 100,687 290,019 (189,332) 288.04%
Total Non-Operating Revenue 1,448,687 1,819,593 (370,906) 125.60%
Expenses (Non-Operating):
Interest on Long Term Debt (1,940,954) (1,925,291) (15,663) 99.19%
Other Expense (102,193) (235,909) 133,716 230.85%
Total Non-Operating Expenses (2,043,147) (2,161,200) 118,053 105.78%
Non-Operating Income (Loss) (594,460) (341,607) (252,853) 57.47%
Total Income (Loss) Before Capital Contributions (1,690,405) (1,957,333) 266,928 115.79%
Contributed Capital 92,807 711,094 (618,287) 766.21%
Net I ncome(Loss) $ (1,597,598) $ (1,246,239) $ (351,359) 78.01%
Capital - Direct Labor - $ (400,589) $ 400,589
Yorba Linda Water District
Sewer Fund
For Period Ending June 30, 2011
FY 2011 YTD % of
Annual Actual Under/(Over) Annual
Budget YTD Budget Budget
Revenue (Operating):
Sewer Charge Revenue $ 1,132,574 $ 1,191,711 $ (59,137) 105.22%
Locke Ranch Assessments 102,828 104,029 (1,201) 101.17%
Other Operating Revenue 13,132 33,988 (20,856) 258.82%
Total Operating Revenue: 1,248,534 1,329,728 (81,194) 106.50%
Expenses (Operating):
Variable Costs (Power) 700 649 51 92.71%
Salary Related Expenses 815,085 790,822 24,263 99.85%
Supplies & Services:
Communications 38,222 24,670 13,552 64.54%
Contractual Services 59,228 63,168 (3,940) 106.65%
Data Processing 12,851 11,688 1,163 90.95%
Dues & Memberships 3,088 2,936 152 95.08%
Fees & Permits 6,382 5,910 472 92.60%
Board Election 7,200 3,213 3,987 44.63%
Insurance 31,086 19,977 11,109 64.26%
Materials 18,432 20,888 (2,456) 113.32%
District Activities 1,152 1,333 (181) 115.71%
Maintenance 42,328 42,419 (91) 100.21%
Non-Capital Equipment 20,833 22,534 (1,701) 108.16%
Office Expense 4,059 2,526 1,533 62.23%
Professional Services 66,996 224,787 (157,791) 335.52%
Training 5,629 3,293 2,336 58.50%
Travel & Conferences 4,312 1,949 2,363 45.20%
Uncollectible Accounts 4,545 2,465 2,080 54.24%
Utilities 11,070 8,249 2,821 74.52%
Vehicle Equipment 57,849 65,030 (7,181) 112.41%
Supplies & Services Sub-Total 395,262 527,035 (131,773) 133.34%
Depreciation & Amortization 614,619 610,282 4,337 99.29%
Total Operating Expenses 1,825,666 1,928,788 (103,122) 105.65%
Operating Income (Loss) (577,132) (599,060) 21,928 103.80%
Revenue (Non-Operating):
Interest 14,000 23,625 (9,625) 168.75%
Other Non-Operating Revenue 25,446 20,930 4,516 82.25%
Total Non-Operating Revenue: 39,446 44,555 (5,109) 112.95%
Expenses (Non-Operating):
Interest on Long Term Debt (OPEB) - (1,064) 1,064 0.00%
Other Expense (1,000) (112,442) 111,442 11244.20%
Total Non-Operating Expenses: (1,000) (113,506) 112,506 11350.60%
Non-Operating Income (Loss) 38,446 (68,951) 107,397 -179.35%
Total Income (Loss) Before Capital Contributions (538,686) (668,011) 129,325 124.01%
Contributed Capital $53,053 341,418 (288,365) 643.54%
Net Income (Loss) ($485,633) ($326,593) ($159,040) 67.25%
Capital - Direct Labor - (23,045) $23,045 0.00%
ITEM NO. 6.7
AGENDA REPORT
Meeting Date: August 11, 2011
To: Board of Directors
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Director Dept: Finance
Reviewed by Legal: N/A
Prepared By: Delia Lugo, Senior Accountant CEQA Compliance: N/A
Subject: Investment Report for the Period Ending June 30, 2011
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a
quarterly report of the investments to the legislative body.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Investment Report for the Period Ending June 2011.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee will review this report at its meeting on August 8, 2011.
DISCUSSION:
Staff is submitting the June 2011 Monthly Investment Report for your review and approval. This report
ends the fourth quarter for FY 2010/11. The Investment Portfolio Report presents the market value
and percent yield for all the District investments by institution. The Investment Report Summary
includes budget and actual interest and average term portfolio information as well as market value
broken out by reserve categories. The total average portfolio yield for the month of June 2011 was
1.04%.
PRIOR RELEVANT BOARD ACTION(S):
Investment reports are presented to the Board of Directors on a quarterly basis. The Investment
Report for the period ending March 31, 2011, was received and filed by the Board of Directors on May
12, 2011.
ATTACHMENTS:
Narne: Description, T=ype:
Invst Rpt 6-11.xlsx Investment Report for Period Ending June 2011 Backup Material
Invst Agenda Backup - June 2011.xlsx Agenda Report Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/RC 5-0
Yorba Linda Water District
Investment Portfolio Report
June 30, 2011
Market % Percent
Value Cost of Total Institution Yield
Cash & Checking Accounts:
$ 114,024 $ 114,024 Wells Fargo Bank
$ 114,024 $ 114,024 0.35% Total 0.00%
Money Market Accounts:
$ 847,176 $ 847,176 Wells Fargo Money Market 0.20%
$ 847,176 $ 847,176 2.65% Total 0.20%
$ 961,199 $ 961,199 3.00% Sub-total 0.20%
Money Market Account:
$ 5,647,560 $ 5,647,560 US Bank 2008 Revenue Bond 0.10%
2,143,130 2,144,397 US Bank 2008 Revenue Bond 1.36%
$ 7,790,690 $ 7,791,957 24.33% 0.45%
CaITR UST
$ 2,494,665 $ 2,317,243 Ca1TRUST Short Term 0.51%
$ 20,771,146 $ 20,426,598 Ca1TRUST Medium Term 1.36%
$23,265,812 $22,743,841 72.68% 1.27%
$ 32,017,701 $ 31,496,998 100% Total Investments 1.04%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
XZp.-~
Delia Lugo, Senior Accountant
6/30/11
Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of June 2011:
Avg. Portfolio Avg. Portfolio # of Avg. Term
Month Yield Without Yield With Days to of Portfolio
of 2010 CalTRUST CalTRUST Maturity In Days
June 0.42% 1.04% 423 304
Below is are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 6/30/2010 6/30/2011
Monthly - June $ 27,217 $ 43,815
Year-to-Date $ 244,857 $ 294,430
Budget 2009/2010 2010/2011
Interest Budget, June YTD $ 127,900 $ 156,000
Interest Budget, Annual $ 127,900 $ 156,000
Interest earned on investments is recorded in the fund that owns the investment.
Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
May 2011 % Alloc June 2011 % Alloc
Fund Description Balance 5/31/2011 Balance 6/30/2011
Water Operating Reserve $ 1,611,858 5.17% $ 1,375,000 4.31%
Water Emergency Reserve 2,080,479 6.68% 999,271 3.13%
Water Capital Project Reserve 17,074,567 54.91% 19,343,391 60.63%
Water Reserve for Debt Service 278,697 0.90% 451,898 1.42%
COP Revenue Bond 2008 - Reserve 2,147,096 6.91% 2,145,021 6.72%
COP Revenue Bond 2008 5,951,840 19.14% 5,645,669 17.70%
Sewer Operating 182,899 0.59% 143,997 0.45%
Sewer Emergency Reserve 1,012,629 3.29% 998,019 3.13%
Sewer Capital Project Reserve 747,571 2.41% 801,412 2.51%
$ 31,087,636 100.00% $ 31,903,678 100.00%
Wells Fargo Bank Checking
Water Operating 280,161 107,673
Sewer Operating 35,764 6,350
315,925 114,023
Totals $ 31,403,561 $ 32,017,701
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Finance-Accounting Committee
(Collett/Kiley)
• Minutes of meeting held August 8, 2011 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled September 12, 2011 at 4:00 p.m. (Unless otherwise
rescheduled.)
ATTACHMENTS:
Name: Desc6piion: Type:
080811 FA - Minutes.doc FA Mtg Minutes 08/08/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE MEETING
August 8, 2011
A meeting of the Finance-Accounting Committee was called to order by Director Collett
at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E
Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director Robert R. Kiley Stephen Parker, Finance Director
OTHER VISITORS
None.
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Auditor Discussion with Those in Governance
Nitin Patel, Partner, and Daphnie Munoz, Manager, from Diehl, Evans &
Company, LLP spoke to the Finance-Accounting Committee about the
requirements and limitations of the external audit and the reports that
would be issued. The Committee asked some clarifying questions. Mr.
Patel indicated that internal controls had already been reviewed at the
interim phase of the audit, and that the final fieldwork portion would begin
the week of August 22, 2011. He expected to present results to the
Finance-Accounting Committee in their October meeting.
3. ACTION CALENDAR
3.1. June 2011 Budget to Actual Results
Mr. Parker presented the June 2011 Budget to Actual results. He
explained that while the Accounting Section had completed all the year-
end accruals, the audit still might reveal some minor changes to these
numbers. Overall, despite operating revenues falling 10% short of
expectations, the District ended the year better than budgeted. One of the
factors that negatively affected June's numbers is the closing of a couple
of jobs that were budgeted in CIP but did not meet the definition of a
capital asset, and were required to hit the expenses category. These jobs
were studies that did not result in moving forward with capital asset
improvements, including the Recycled Water Program, the Sewer Master
Plan Update for 2010 and the OC-51 Connection Upgrades. Another
negative factor was the Vista del Verde Valve Replacement project, which
required writing off just over $100,000 in asset value for defective valves
that were not fully depreciated when they were replaced. The combination
of these factors resulted in additional unbudgeted charges of $500,000.
Even with these charges, the District ended the year with a net loss of
1
$1.57 million, which was positive by $500,000 compared to the budget.
The Committee reviewed the results and recommended the Board of
Directors receive and file the quarterly budget to actual statements.
3.2. Investment Report through June 2011
Mr. Parker discussed the Investment Report Through June 2011. He
explained that yields increased to 1.04% primarily because the District
invested the majority of its 2008 COP Reserve in a three-year Federal
Home Loan note, which will result in an effective yield of 0.9% over the life
of the asset, a large improvement over the money market fund, which was
earning 0.1 Also, Mr. Parker explained that a number of transfers were
made to various reserves to end the year in accordance with the District's
reserve policy. The Committee reviewed the results and recommended
the Board of Directors receive and file the quarterly investment report
through June 2011.
4. DISCUSSION ITEMS CONTINUED
4.1. June 2011 Unaudited Debt Service Ratio
Mr. Parker presented the June 2011 Unaudited Debt Service Ratio.
Primarily as a result of revenues not meeting budgeted expectations, the
District's debt service ratio was lower than budgeted - despite ending the
year better than budget on the financial side. The District's unaudited debt
service ratio for the year ending June 30, 2011 is 1.66, which is
significantly above the 1.10 bond covenant requirement, but trending in
the wrong direction to maintain a high rating on the District's bonds.
4.2. Possible Change to Regular FAC Meeting Day
Mr. Parker explained that currently financial information was reported to
the Committee with a delay (e.g., June's information is presented at the
August meeting). He explained that if the Committee were able to meet
any time after the third Monday of a given month, the Accounting Section
would be able to present the financial information for the prior month. The
Committee was in support of the change, and after a review of their
calendars, suggested that future meetings occur on the 4t" Monday of the
month, beginning with the September meeting.
4.3. Status Report on Committee Specific Strategic Plan Initiatives
Mr. Parker recapped the changes to the Strategic Plan Initiatives as they
related to the Fiscal Responsibility area. There were some questions by
the Committee that were responded to.
4.4. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The Committee adjourned at 5:09 p.m. The next regular meeting of the
Finance-Accounting Committee will be held September 26, 2011 at 4:00
p.m.
2
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Personnel-Risk Management Committee
(Kiley/Beverage)
• Minutes of meeting held August 9, 2011 at 4:00 p.m. (To be provided at the
meeting.)
• Meeting scheduled September 13, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
080911 PRM - Minutes.doc PRM Mtg Minutes 08/09/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
August 9, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Mgr
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. ACWA/JPIA General Liability Insurance Deposit Premium for October 1,
2011 through September 30, 2012 and Retrospective Allocation Point.
The Committee reviewed the liability premium for the upcoming year as
well as the Retrospective Allocation Point of $25,000 (the District's
deduction amount for each claim). The Committee requested that staff
research and present a verbal report on the claims that caused the
District's e-mod factor to increase from .98 to 1.3 resulting in a 9%
increase to this year's Deposit Premium. This year's premium is
$193,296. The Committee will recommend to the Board of Directors
approval of the premium and that the District's Retrospective Allocation
Point remains at $25,000.
2.2. ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12.
The Committee reviewed the estimated Annual Premium for the Workers
Compensation Program which is administered by ACWA-JPIA. Staff
reported that this year ACWA-JPIA approved no change to the rates for
the renewal of this program. This year the District's e-mod factor
decreased from .95 to .90. This year's deposit premium is estimated at
$109,021. The Committee will recommend to the Board of Directors
approval of the premium.
3. DISCUSSION ITEMS
3.1. Status of Human Resources and Risk Management Activities
The Committee reviewed and discussed the updated activities log. Staff
discussed three incidents, one involving a District employee who while
driving a dump truck on a public street crashed into a vehicle. The
employee was not at fault. Staff is currently working with the other driver's
insurance carrier to ensure payment for all repairs to the Dump truck are
1
made. The second incident involved an unoccupied District vehicle that
was struck by a tractor trailer while parked on private property. Staff is
waiting for the insurance carrier to determine the percentage of money
allocated to the District once all claims are received by the insurance
carrier from the other parties involved in the accident. The third incident
involved a subcontractor at the Orient jobsite who was delivering cement
and tipped over when it drove up alongside the open trench. No injuries
were reported due to this incident. Staff is working with the District's
insurance brokers to conduct a market survey for enhanced benefits at
lower costs.
3.2. Status of Recruitments and Budgeted Positions
Staff gave a report on the status of the following recruitment:
Maintenance Worker I. Interviews were conducted on July 27, 2011. Staff
is conducting background checks on the top three candidates.
3.3. Status Report on Committee Specific Strategic Plan Initiatives
Staff provided a summary of the activities related to Workforce
Engagement initiatives and goals established and identified in the
District's 2011-2013 Strategic Plan. Staff informed the Committee that a
Census related to the District's employee population had been completed
and delivered to the insurance brokers for the market study on rates and
benefits. In addition, staff reported on the questionnaires that are ready to
be distributed to the District's employee for feedback on current skills
required to do their current job as well as what skills and competencies
our employees will need to meet their future career goals.
3.4. Future Agenda Items and Staff Tasks
The Committee requested that staff explore options for insurance
coverage with different deductibles as well as providing insurance
coverage for all District vehicles.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:00 p.m. The next regular meeting of the
Personnel-Risk Management Committee will be held September 13, 2011
at 4:00 p.m.
2
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Planning-Engineering-Operations Committee
(Melton/Collett)
Minutes of meeting held August 2, 2011 at 4:00 p.m.
Meeting scheduled September 1, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
080211 - PEO Minutes.docx PEO Mtg Minutes 08/02/11 Minutes
CIP Rept Aug20111.pdf CIP Report Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
August 2, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Ric Collett Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Construction Contract for Wellhead Equipping of Well No. 20
Mr. Conklin reported that six bids were received on July 21 for the subject
project, ranging from $1,134,109 to $1,590,197.80. Following discussion,
the Committee supported the staff recommendation for award to the low
bidder, Pascal & Ludwig Constructors, for $1,134,109.
2.2. Proposed Terms for Negotiations for Well Site Lease
Mr. Conklin reported that the District is currently exploring option sites for
groundwater production wells, one of which is on OCWD property on the
south side of La Palma Avenue at the access road into Warner Basin. This
potential well site was discussed over several meetings with OCWD staff
and then brought to the OCWD Board on July 6. The Board directed
OCWD staff to request that YLWD submit proposed terms for further
discussion. The proposed lease terms developed by YLWD staff were
discussed with the PEO Committee which supported the staff
recommendation that the YLWD Board authorize staff to negotiate terms
with OCWD for lease of a site for a production well, with any such terms
and conditions subject to review and approval by the Board.
3. DISCUSSION ITEMS
3.1. Monthly Preventative Maintenance Program Report
Mr. Cory presented the PM Report, the first month into the new fiscal year.
He noted that work is proceeding in all reported elements, and that our
sewer crews are proceeding with a cleaning of sewers in the SAVI Ranch
area. The cleaning work is planned for Wednesday and Thursday nights,
August 3 and 4. This is our first cleaning of this area that transferred from
the City to our jurisdiction, an area identified by the City as one requiring
frequent cleaning and attention.
1
Mr. Cory also briefed the Committee on the Collection System Spill
Summary, a monthly report of all sewer spills, on the website of the State
Water Resources Control Board. He noted that the District is shown on
the summary, that we have met all reporting goals, and that our spills per
100 miles of sewer (we now have 247 miles of sewer in our system) are
far below the state average (we only had one minor spill in the last year).
3.2. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that our water demand for July 2011, one month into
the new FY, was 8.5% under our demand estimate. He noted that our
demand included 609 AF of In-Lieu, 233 AF of pumped groundwater, and
1564 AF of import water, for a total of 2,406 AF.
3.3. Groundwater Producers Meeting Report
Mr. Conklin reported on the items discussed at the July 13 meeting. He
noted that there was an update presentation on the OCWD-MWDOC
consolidation study and considerable discussion among the groundwater
producers present. This will continue to be an agenda item each month
until a decision is made. Mr. Conklin also reported that MWD is in the
process of storing up to 33,000 AF in the groundwater basin under the
Conjunctive Use Program, and that the Notice of Preparation has been
sent out to all groundwater producers advising them that the EIR
preparation is starting for the proposed annexation by YLWD, IRWD and
Anaheim.
3.4. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction. A copy of the Status Report is attached.
3.5. Status Report on Committee Specific Strategic Plan Initiatives
Mr. Conklin reported on progress made on the above initiatives assigned
to the PEO Committee for oversight.
3.6. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:50 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held September 1,
2011 at 4:00 p.m.
2
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: August 1, 2011
New hiformation since Last Report is Shown in Red
IN CONSTRUCTION
Project Current Status Next Actions Comments
1 Highland Booster Station Upgrade Poured last re1nainin,g' floor Contractor v.ill continue to Current completion date is
Budget: $5,000,000 Job No. 200814 section. Behan setting door install rebar and block for January 2012. Contractor is
Project Contact: Joe Polimino frames, installing rebar and perimeter walls. preparing change order requests
Planned Completion Date: Dec. 2011 perimeter wall blocks. for additional work.
2 Emergency Pump-out Facilities & Anaheim Construction is complete. Final Progress Payment and Release retention payment 35
Intertie Connection Notice of Completion to be days after recordation of Notice
Budget: $500,000 Job No.200903/06 filed upon Board approval. of Completion.
Project Contact: Joe Polimino
Planned Completion Date: July 2011
3 Ohio/Oriente Pipeline Replacement Contractor received approval Continue installation of The project is scheduled to be
Budget: 615,000 Job No. 201006 for most submittals. Pipeline pipeline, followed by complete by December 2011.
Project Contact: Joe Polimino installation siarted July 25. hydrants. valves. and new
Planned Completion Date: Oct. 2011 services.
4 2010 Waterline Replacement Project, Phase I Contractor sending in After potholing is complete. Final completion date is currently
Plumosa Drive submittals for review. contractor will begin set for October 2011.
Budget: $700,000 Job No. 201012 Potholing utilities should installation of mainline.
Project Contact: Joe Polimino begin next week.
Planned Completion Date: Fall 2011
1
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: August 1, 2011
New Information since Last Report is Shown in Red
IN DESIGN
Project Current Status Next Actions Comments
1 Well 20 Equipping Recommends L, issuance of Procure permit fi-om City of RecommendinLf amand of
Budget: $2,000,000 Job No. 200711 Notice of Award (NOA) to Anaheim. Issue NOA after construction at August PEO and
Project Contact: Anthony Manzano low-bid contractor, Pascal & Board approval. following Board meeting. Early
Planned Completion Date: Jan. 2012 Ludwig. 2012 Estimated completion.
2 Lakeview Grade Separation Met with OCTA on July 6, Resolve prior-rights issues 100% design submittal from
Budget: TBD Job No. 201002 awaiting response regarding and complete Agreement OCTA's consultant submitted
Project Contact: Anthony Manzano cost sharing issue w/OCTA. late July.
Planned Completion Date: Sept. 2013
3 2010 Waterline Replacement Project, Ph. H Preliminary design plans RBF to submit 5011c design Construction expected to start late
Pebble Beach, Cresthill Dr., Hidden Hills, reviewed with cities of plans and preliminary specs 2011 to early 2012.
Catalina Ct., Gordon Ln. & Richfield Rd. Yorba Linda & Placentia and by September. 2011
Budget: $13M Job No. 201012 returned to consultant, RBF
Project Contact: Anthony Manzano Consulting, Inc. (RBF).
Planned Completion Date: Spring 2012
4 YL Blvd. BPS & Pipeline City presented a revised Gun Received determination Finalize Preliminary Design
Budget: TBD Job No. 200817 Club Road Park plan that from City that no Report and CEQA document to
Project Contact: Hank Samaripa provides space for YLBBS. Conditional Use Permit is include new pump station and
Planned Completion Date: Dec 2012 Staff reviewed pipeline plans required for pump station. 5,000 ft. of pipeline in Yorba
and returned comments to Linda Blvd.
design consultant.
2
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: August 1, 2011
New Information since Last Report is Shown in Red
IN PLANNING
Project Current Status Next Actions Comments
1 Fairmont BPS & Site Improvements Per agreement, Shapell has Develop Fairmont site Awaiting further progress on the
Budget: $1,885,000 Job No. 200803 paid first of three payments redevelopment plan and YL Blvd. Booster Pump Station
Project Contact: Anthony Manzano for partial cost of site prepare RFP for design before proceeding.
improvements. services.
Planned Completion Date: TBD
2 Recycled Water Study Final report is complete and Receive comments from Once final report is approved,
Budget: $225,000 Job No. 200807 submitted to State for review State Board and present District will receive remaining
Project Contact: Derek Nguyen and approval. findin,~s to PEO & Board. grant payment of $37,500 from
Planned Completion Date: TBD State.
3 South & West Wells Project Submitted "deal points" Meet with OCWD Property May retain a Property
Budget: $9,000,000 Job No. 200922 letter to OCWD for well site Committee Aug M to Acquisition Firm for assistance
Project Contact: Anthony Manzano discussion. Met with another discuss well site lease. with procurement of W-22.
Planned Completion Date: TBD property owner to discuss if Await response from Mr.
agreeable to sell well site. Ogawa re second site.
4 Elk Mountain Site Improvements Community meeting held on Conduct Board workshop Go forward with decision
Budget: $300,000 Job No. 200522 July 21 at site. Comments on August 4 to elicit required by Board. If a go, issue
Project Contact: Hank Samaripa noted by staff for the comments and concerns of PSA with Webb Associates for
Planned Completion Date: Dec 2011 proposed practice field. the local community. design of Practice Field.
5 Pressure Regulating Stations Upgrade Scope of Work developed. Issue a RFP to solicit design District will package four most
Budget: $1,000,000 Job No. 201108 Staff reviewing details to work: from consultants. critical PRSs into one design and
Project Contact: Derek Nguyen finalize Request for construction contract for cost
Planned Completion Date: TBD Proposals (RFP). savings and efficiency.
3
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Minutes of meeting held August 1, 2011 at 12:00 p.m.
Meeting scheduled September 9, 2011 at 12:00 p.m.
ATTACHMENTS:
Name: Description: Type:
080111 PACT - Minutes.doc PACT Mtg Minutes 08/01/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
August 1, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 12:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton Art Vega, Interim IT Manager
Damon Micalizzi, PI Officer
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.5. Computerized Maintenance & Management System Project Status
This item was moved up in the Agenda for Mr. DeCriscio.
Mr. Vega updated the Committee on the status of this project. Mr. Glenn
Wolfe from Westin, the District's consultant for the project, has been
working with the Water Maintenance Superintendent to assist with
creating work orders and the system flow. Mr. Wolfe will be on-site the
week of August 1, 2011 to prepare for a pilot process and for user training.
Production staff has completed work on the vertical asset database. Mr.
DeCriscio mentioned that their focus was on the Preventative
Maintenance (PM) fire hydrant and the Production PM work orders.
Mr. DeCriscio left the meeting following this discussion.
2.1. Elk Mountain Project Update (Verbal Report)
Mr. Micalizzi briefly updated the Committee on staff's plans for the August
4, 2011 Workshop Meeting. Because it is unclear how many members of
the public will attend, staff will plan for an alternative to the regular
boardroom workshop configuration. The Committee agreed that a brief
Power Point Presentation introducing this idea and outlining the history
behind the initial concept for this proposed project is appropriate.
2.2. Compensation Transparency on Website
Mr. Micalizzi presented to the Committee a new tab on the District's
Website labeled: Compensation Transparency. While the majority of the
information under this tab has been available on the District's webpage for
some time, in light of the recent Grand Jury Report, this additional tab on
the District's website homepage makes this information easy to find and
1
readily available in a matter of two clicks. The Committee suggested
adding a bit more detail to the parameters for Board Member
Compensation, including monthly stipend caps for meetings.
2.3. Draft Summer Newsletter (Verbal Report)
Mr. Micalizzi presented to the Committee the draft Summer Newsletter.
The Committee approved the Newsletter, with minor edits.
2.4. Status of Dynamics GP Consultant (Verbal Report)
Mr. Vega updated the Committee on the status of the Professional Service
Agreement (PSA) with NeuLogics. The PSA has been completed and is
awaiting execution and receipt from District legal counsel. Staff
anticipates commencing services with NeuLogics sometime the week of
August 8, 2011, depending on availability of representatives from the
company and the District that are involved in the project.
2.6. Video Recording of Board of Directors Meetings (Verbal Report)
Mr. Micalizzi updated the Committee on the status of implementation of
video recording equipment in the Board Room. The system is anticipated
to be up and running for the first Board Meeting in September.
2.7. Status Report on Committee Specific Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Status Report.
2.8. Future Agenda Items and Staff Tasks
■ Public Outreach for the Locke Ranch Annexation
■ Potential YLWD Turf Replacement Rebate Program
■ Potential Publication or News Story on Automated
Disconnect/Reconnect for renters.
3. ADJOURNMENT
3.1. The meeting was adjourned at 12:58 p.m. The next regular meeting of the
Public Affairs-Communications-Technology Committee will be held on
September 9, 2011, at 12:00 p.m. due to the Labor Day holiday on
September 5, 2011.
2
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Meetings from August 12, 2011 - September 30, 2011
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activities Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
August 2011
Exec-Admin-Organizational Committee Meeting Mon, Aug 15 12:00PM Beverage/Hawkins
Yorba Linda City Council Tue, Aug 16 6:30PM Melton
MWDOC Board Wed, Aug 17 8:30AM Melton/Staff
OCWD Board Wed, Aug 17 5:30PM Kiley/Staff
Citizens Advisory Committee Meeting Mon, Aug 22 8:30AM Beverage
Yorba Linda Planning Commission Wed, Aug 24 7:00PM Collett
Board of Directors Regular Meeting Thu, Aug 25 8:30AM
September 2011
Planning-Engineering-Operations Committee Meeting Thu, Sep 1 4:OOPM Melton/Collett
Holiday Mon, Sep 5 7:30AM District Offices Closed
Yorba Linda City Council Tue, Sep 6 6:30PM Hawkins
MWDOC/MWD Workshop Wed, Sep 7 8:30AM Melton/Staff
OCWD Board Wed, Sep 7 5:30PM Kiley/Staff
Board of Directors Regular Meeting Thu, Sep 8 8:30AM
WACO Fri, Sep 9 7:30AM Hawkins
Pub Affairs-Communications-Tech Committee Meeting Fri, Sep 9 12:00PM Hawkins/Melton
Finance-Accounting Committee Meeting Mon, Sep 12 4:00PM Collett/Kiley
Personnel-Risk Management Committee Meeting Tue, Sep 13 4:00PM Kiley/Beverage
Yorba Linda Planning Commission Wed, Sep 14 7:00PM Kiley
Exec-Admin-Organizational Committee Meeting Tue, Sep 20 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Sep 20 6:30PM Melton
MWDOC Board Wed, Sep 21 8:30AM Melton/Staff
OCWD Board Wed, Sep 21 5:30PM Kiley/Staff
Board of Directors Regular Meeting Thu, Sep 22 8:30AM
Citizens Advisory Committee Meeting Mon, Sep 26 8:30AM Beverage
Joint Committee Meeting with MWDOC and OCWD Tue, Sep 27 4:00PM Beverage/Hawkins
Yorba Linda Planning Commission Wed, Sep 28 7:00PM Collett
8/8/2011 8:20:58 AM
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: August 11, 2011
Subject: Tour of Brea Police Department Headquarters - August 17, 2011 at 10:30 a.m.
(or alternative date August 29, 2011 at 9:00 a.m.)
Washington Report by Senator Feinstein - August 25, 2011
LCW Terminating the Employment Relationship Workshop - September 15,
2011
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events.
ATTACHMENTS:
Washington_Report _by Senator_Feinstein.'pg Event Flyer Backup Material
LCW Workshop.doc Event Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/11/2011
PH/GM 5-0
Authorizing Director attendance at the above
listed events with the exception of the
Washington Report by Senator Feinstein.
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® LIEBERT CASSIDY WHITMORE
Orange County Human Resources Consortium
Terminating the Employment Relationship
1 With public agencies being forced to reduce expenses and maximize resources, it has become
increasingly important to proactively prevent lawsuits from former employees. This workshop will
focus on best practices in voluntarily and involuntarily ending the employment relationship, and post-
separation obligations. Topics include avoiding liability arising from terminations, layoffs, retirements
and buyouts, and employees who cannot be accommodated.
1
U We also will discuss drafting legally sound settlement and severance agreements, including: (1)
"must-have" clauses; (2) the pros and cons of confidentiality clauses; (3) Brown Act and Public
Records Act issues; (4) enforceable waiver provisions; and (5) whether an employer can "seal" the
personnel file.
Who Should Attend?
• Human Resources
Upper Level Management
C 1 CLE Credit
LCW is an approved provider for Minimum Continuing Legal Education (MCLE) Credit. Attorneys
attending this course will receive 2.75 hours of MCLE credit. An MCLE sign-in sheet and certificate
will be available at the workshop.
DATE: Thursday, September 15, 2011
• TIME: 1:00 p.m. to 4:00 p.m.
• PRESENTER: Melanie M. Poturica
LOCATION: Costa Mesa Neighborhood Community Center
1845 Park Avenue
Costa Mesa, CA 92627
(Directions and map included.)
RESERVATIONS: Please register directly through your agency's HR Department.
Los Angeles I San Francisco I Fresno I San Diego
www.lcwlegal.com