HomeMy WebLinkAbout2011-08-01 - Public Affairs-Communications-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
August 1, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 12:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton Art Vega, Interim IT Manager
Damon Micalizzi, PI Officer
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.5. Computerized Maintenance & Management System Project Status
This item was moved up in the Agenda for Mr. DeCriscio.
Mr. Vega updated the Committee on the status of this project. Mr. Glenn
Wolfe from Westin, the District's consultant for the project, has been
working with the Water Maintenance Superintendent to assist with
creating work orders and the system flow. Mr. Wolfe will be on-site the
week of August 1, 2011 to prepare for a pilot process and for user training.
Production staff has completed work on the vertical asset database. Mr.
DeCriscio mentioned that their focus was on the Preventative
Maintenance (PM) fire hydrant and the Production PM work orders.
Mr. DeCriscio left the meeting following this discussion.
2.1. Elk Mountain Project Update (Verbal Report)
Mr. Micalizzi briefly updated the Committee on staff's plans for the August
4, 2011 Workshop Meeting. Because it is unclear how many members of
the public will attend, staff will plan for an alternative to the regular
boardroom workshop configuration. The Committee agreed that a brief
Power Point Presentation introducing this idea and outlining the history
behind the initial concept for this proposed project is appropriate.
2.2. Compensation Transparency on Website
Mr. Micalizzi presented to the Committee a new tab on the District's
Website labeled: Compensation Transparency. While the majority of the
information under this tab has been available on the District's webpage for
some time, in light of the recent Grand Jury Report, this additional tab on
the District's website homepage makes this information easy to find and
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readily available in a matter of two clicks. The Committee suggested
adding a bit more detail to the parameters for Board Member
Compensation, including monthly stipend caps for meetings.
2.3. Draft Summer Newsletter (Verbal Report)
Mr. Micalizzi presented to the Committee the draft Summer Newsletter.
The Committee approved the Newsletter, with minor edits.
2.4. Status of Dynamics GP Consultant (Verbal Report)
Mr. Vega updated the Committee on the status of the Professional Service
Agreement (PSA) with NeuLogics. The PSA has been completed and is
awaiting execution and receipt from District legal counsel. Staff
anticipates commencing services with NeuLogics sometime the week of
August 8, 2011, depending on availability of representatives from the
company and the District that are involved in the project.
2.6. Video Recording of Board of Directors Meetings (Verbal Report)
Mr. Micalizzi updated the Committee on the status of implementation of
video recording equipment in the Board Room. The system is anticipated
to be up and running for the first Board Meeting in September.
2.7. Status Report on Committee Specific Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Status Report.
2.8. Future Agenda Items and Staff Tasks
■ Public Outreach for the Locke Ranch Annexation
■ Potential YLWD Turf Replacement Rebate Program
■ Potential Publication or News Story on Automated
Disconnect/Reconnect for renters.
3. ADJOURNMENT
3.1. The meeting was adjourned at 12:58 p.m. The next regular meeting of the
Public Affairs-Communications-Technology Committee will be held on
September 9, 2011, at 12:00 p.m. due to the Labor Day holiday on
September 5, 2011.
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