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HomeMy WebLinkAbout2011-08-04 - Board of Directors Meeting Minutes 2011-141 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING August 4, 2011 1. CALL TO ORDER The August 4, 2011 workshop meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 6:30 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Steve Conklin, Engineering Manager Ric Collett Damon Micalizzi, Public Info Officer Robert R. Kiley Annie Alexander, Executive Secretary ' Gary T. Melton 4. PUBLIC COMMENTS No public comments were provided at this time. 5. DISCUSSION ITEMS 5.1. Proposed Elk Mountain Practice Field Project President Beverage welcomed the members of the public in attendance and explained the purpose of the workshop. Mr. Vecchiarelli provided a PowerPoint presentation outlining the background, prerequisites, conceptual plan and estimated cost for the project. Before opening the meeting to comments from the Directors, President Beverage requested that staff prepare a fencing plan for the Elk Mountain Reservoir property for review by the Planning-Engineering-Operations Committee. Mr. Vecchiarelli then responded to questions from the Board regarding access, security, funding, planned use for the proposed practice field and alternative uses for the site. 1 2011-142 Mr. Micalizzi provided a brief overview of his meetings with the sports ' groups who would make use of the proposed practice field if it were approved and constructed. Mr. Vecchiarelli continued to answer questions from the Board concerning additional funding sources, coordination with the City of Yorba Linda Parks and Recreation Department, possible funding restrictions, and maintenance of the passive park at the Valley View Reservoir. President Beverage then opened the meeting to public comments. Tim Brooks addressed the Board and asked several questions regarding the history of and funding for the project. President Beverage responded to Mr. Brooks' questions and provided a summary of events that led up to the formation of the proposed project. Several other members of the public addressed the Board and expressed their concerns about security, safety, parking, funding, and required maintenance for the project. A few individuals suggested that the District consider using the funding for the project to secure and beautify the Elk Mountain Reservoir, construct a ' practice field on the vacant lot near Bryant Ranch Park in conjunction with the City of Yorba Linda or for some other improvement within the same neighborhood. President Beverage indicated that staff would need to check with legal counsel regarding possible funding restrictions. He further explained that the Citizens Advisory Committee was also reviewing the project and would provide feedback to the Board. Several individuals stated that they would be opposed to monies from the General Fund being used to fund the additional cost of the project. One individual asked what the District's timeline was for moving forward with the project and what residents would need to do to stop it. President Beverage responded that he expected the Board would make a determination on the project before the end of the year and that the District would continue to involve the neighboring residents in the decision making process. A few other individuals addressed the Board and expressed their concern ' over the long term benefit of the project and how many youth from the adjacent neighborhood would benefit from its construction. 2 2011-143 President Beverage requested that staff identify which reservoir sites would be conducive for the construction of passive parks or practice fields and report back to the Board. The Board and staff continued to respond to questions from the meeting attendees regarding the background and purpose of the project. President Beverage stated that a follow up workshop would be held sometime in late September and that area residents would be notified well in advance. District staff will obtain information on possible funding restrictions and additional funding opportunities beforehand. The Board expressed their appreciation for those members of the public in attendance at the meeting and the feedback they provided. Mr. Brooks offered some additional comments regarding the project and described the possible problems facing the District and the potential impact on nearby residents. Ted Lawton, President of the Placentia-Yorba Linda Girls Softball Association, addressed the Board and spoke in favor of the project. ' Audrey Castreje, Regional Commissioner of the American Youth Soccer Organization (AYSO), also spoke in favor of the project and the need for more practice space in the community. President Beverage asked Ms. Castreje if she could provide District staff with an estimated number of youth in the adjacent community who are currently participating in AYSO's program that could potentially benefit from the construction of the project. The Board thanked the meeting attendees again for their time and feedback. 6. ADJOURNMENT 6.1. The meeting was adjourned at 8:34 p.m. The next regular meeting of the Board of Directors will be held August 11, 2011 at 8:30 a.m. K neth R. Vecchiarelli ' Board Secretary 3