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HomeMy WebLinkAbout2011-09-08 - Board of Directors Meeting Minutes 2011-159 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 8, 2011 1. CALL TO ORDER The September 8, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:32 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Lee Cory, Operations Manager Phil Hawkins, Vice President Stephen Parker, Finance Manager Ric Collett Gina Knight, Human Resources Manager ' Robert R. Kiley Art Vega, Interim IT Manager Gary T. Melton Damon Micalizzi, Public Information Officer Anthony Manzano, Sr Project Mgr (Arrived 9:40 a.m.) Jonathan Larson, Maintenance Worker I Jorge Valencia, Maintenance Worker I Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, General Counsel, Kidman, Behrens & Tague Eddie Beltran, Senior Associate, Kidman, Behrens & Tague Richard Kreisler, Labor Counsel, Liebert Cassidy Whitmore (Attended Closed Session Only) 4. ADDITIONS/DELETIONS TO THE AGENDA Mrs. Knight requested that Item No. 10.3. be forwarded to the next agenda as Mr. Vecchiarelli was not in attendance. President Beverage announced that Item No. 15.1. would be moved to immediately follow Item No. 7.1. to accommodate the attendance of Mr. Kreisler. 5. PUBLIC COMMENTS None. 6. SPECIAL RECOGNITION ' 6.1. Introduce Jonathan Larson, Newly Hired Maintenance Worker I Mr. Cory introduced Mr. Larson and provided the Board with an overview of his background and work experience. 1 2011-160 6.2. Introduce Jorge Valencia, Newly Hired Maintenance Worker I ' Mr. Cory introduced Mr. Valencia and provided the Board with an overview of his background and work experience. 7. CLOSED SESSION The meeting was adjourned to Closed Session at 8:35 a.m. All Directors were present. Also present was Mr. Kreisler and Mrs. Knight. 7.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association Messrs. Kidman and Beltran joined the Closed Session at 9:00 a.m. for discussion of Item No. 15.1. 15.1. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code ' The Board reconvened in Open Session at 9:40 a.m. President Beverage announced that no action was taken during either Closed Session that was required to be reported under the Brown Act. Mr. Kreisler left the meeting at this time. 8. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Collett, to approve the Consent Calendar. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting Held August 25, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,170,182.34. 2 2011-161 8.3. Progress Payment No. 1 for Construction of the 2010 Waterline Replacement Project, Phase 1 - Plumosa Drive Recommendation: That the Board of Directors approve Progress Payment No. 1 in the net amount of $258,507.00 to Kana Pipeline, Inc. for construction of the Plumosa Drive Pipeline Project, Job No. 201012. 8.4. ACWA/JPIA General Liability Insurance Deposit Premium for October 1, 2011 through September 30, 2012 and Retrospective Allocation Point Recommendation: That the Board of Directors approve the ACWA/JPIA General Liability Insurance deposit premium for the policy year October 1, 2011 through September 30, 2012 in the amount of $193,296 and continue with the Retrospective Allocation Point of $25,000. 8.5. ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12 Recommendation: That the Board of Directors approve the ACWA/JPIA Workers' Compensation Program renewal and deposit premium estimate for July 1, 2011- June 30, 2012. 9. ACTION CALENDAR 9.1. Response to OC Grand Jury Report: Compensation Survey of Water and Sanitation Districts Mr. Micalizzi explained that the draft response was provided to legal counsel for review. A modified version of the response including legal counsels' revisions was provided to the Board at the meeting. Director Hawkins made a motion, seconded by Director Melton, to approve the District's response as revised by legal counsel to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts" Motion passed 5-0. 10. REPORTS. INFORMATION ITEMS. AND COMMENTS 10.1. President's Report None. 3 2011-162 10.2. Directors' Reports ' ■ Tour of Brea Police Department Headquarters -August 29, 2011 (Beverage/Hawkins/Kiley/Melton) Director Hawkins stated that he would not be able to attend the next regular Board meeting. Directors Hawkins, Kiley and Beverage then provided a brief report on their tour of the Brea Police Department. 10.3. General Manager's Report ■ Washington Report by Senator Feinstein - August 25, 2011 This report will be provided at the next regular Board meeting. 10.4. General Counsel's Report None. 10.5. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee ' (Beverage/Hawkins) Meeting scheduled September 19, 2011 at 11:00 a.m. 11.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled September 26, 2011 at 4:00 p.m. 11.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled September 13, 2011 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled September 14, 2011 at 4:00 p.m. (This meeting was subsequently rescheduled to September 19, 2011 at 9:00 a.m.) 4 2011-163 ' 11.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled September 9, 2011 at 12:00 p.m. President Beverage requested that staff arrange a workshop meeting to discuss the public affairs action plan and IT related projects. 11.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) Meeting scheduled September 27, 2011 at 4:00 p.m. 11.7. Citizens Advisory Committee (Beverage) Meeting scheduled September 26, 2011 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL Planning Commission - August 31, 2011 (Kiley) Director Kiley attended and commented on a public hearing regarding the YL ' General Plan Housing Element which was held during the meeting. 12.2. YL City Council - September 6, 2011 (Hawkins) This meeting was cancelled. 12.3. MWDOC/MWD Workshop - September 7, 2011 (Melton/Staff) Director Melton attended and commented on MET's Replenishment Water Program and Assembly Bill 134 which were both discussed during the meeting. Mr. Kidman then briefly commented regarding Assembly Bill 134. 12.4. OCWD Board - September 7, 2011 (Kiley/Staff) Director Kiley attended and commented on the EIR for the design of the Miraloma Recharge Basin and bids for various contracts which were discussed during the meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from September 9, 2011 -October 31, 2011 The Board reviewed the listed meetings and made no changes. 5 2011-164 14. CONFERENCES. SEMINARS. AND SPECIAL EVENTS ' 14.1. ISDOC Quarterly Meeting - September 29, 2011 (Hawkins) ACWA/JPIA Fall Conference - November 28-29, 2011 ACWA Fall Conference - November 29-December 2, 2011 CRWUA Annual Conference - December 14-16, 2011 Director Hawkins stated that he was planning to attend the ISDOC Quarterly Meeting and ACWA/JPIA Fall Conference. Directors Hawkins, Kiley and Melton then stated they were interested in attending the ACWA Fall Conference. Directors Melton, Kiley and Beverage each expressed an interest in attending the CRWUA Annual Conference. Director Hawkins made a motion, seconded by Director Melton, to authorize Director attendance at these events. Motion passed 5-0. 15. CLOSED SESSION CONTINUED Item No. 15.1. was taken following Item No. 7.1. The meeting was adjourned to Closed Session at 9:56 a.m. All Directors were ' present. Also present was Messrs. Kidman and Beltran and Mrs. Knight. 15.2. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case ' No.00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) 6 2011-165 ' Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) The Board reconvened in Open Session at 10:26 a.m. President Beverage announced that no action was taken during this Closed Session that was required to be reported under the Brown Act. 16. ADJOURNMENT 16.1. The meeting was adjourned at 10:27 a.m. The next regular meeting of the Board of Directors will be held September 22, 2011 at 8:30 a.m. A nnA ie Alexander Executive Secretary 1 7