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HomeMy WebLinkAbout2011-09-19 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, September 19, 2011, 9:00 AM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Approval of Change Order No. 2 for Highland Pump Station Replacement Project Recommendation: That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount of $129,265.72 and 45 additional work days to Pacific Hydrotech Corporation for construction of the Highland Pump Station Replacement Project, Job No. 200814. 2.2. Elk Mountain Fence Plan Alternatives Recommendation: That the Committee recommend the Board of Directors select an alternative and authorize staff to solicit proposals from a minimum of three contractors to install fencing at the Elk Mountain Reservoir site. 2.3. Resident Concerns Regarding Highland Reservoir Recommendation: That the Committee provide direction to staff on a response to local residents' concerns at the Highland Reservoir site. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Monthly Preventative Maintenance Program Report 3.2. Monthly Groundwater Production and Purchased Import Water Report 3.3. Groundwater Producer Meeting Report 3.4. Status Report on Capital Projects in Progress 3.5. Status Report on Committee Specific Strategic Planning Initiatives 3.6. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Planning-Engineering-Operations Committee will be held October 12, 2011 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: September 19, 2011 Budgeted: Yes Total Budget: $5.5M To: Planning-Engineering- Cost Estimate: $5.5M Operations Committee Funding Source: Water Revenue Bond From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-200814 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND Subject: Approval of Change Order No. 2 for Highland Pump Station Replacement Project SUMMARY: Work is proceeding on construction of the Highland Pump Station Replacement Project. The District's contractor, Pacific Hydrotech Corporation, has submitted for consideration Change Order No. 2. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount of $129,265.72 and 45 additional work days to Pacific Hydrotech Corporation for construction of the Highland Pump Station Replacement Project, Job No. 200814. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation submitted Change Order No. 2 due to additions and modifications, as well as District-initiated changes encountered during the course of construction to date. Proposed Change Order No. 2 includes credits to the District for elimination of a portion of permanent fence and a credit for a reduction to the sound rating of the new building doors to match the existing on-site generator building sound rating. A copy of Change Order No. 2 is attached for your review and details are listed below for more information. Item 1: An existing reservoir electrical duct bank incorporating 21 conduits was encountered during the excavation for the new pump station meter vault and found to be in conflict. It was also found by the contractor after potholing that there are multiple utility conflicts in the access road for the installation of the new pump station discharge pipeline, which will require the contrator to provide extra support, sheeting, beams and a change to the original pipe design. The alignment for the new pipeline will stay the same; however, the manufactured pipe lengths will be modified to assist with installation of the pipe between the conflicting utilities. This item results in a cost increase of $38,235.71 to make these manufacturing changes to the pipe plus the additional labor and materials necessary to protect and support the existing utilities while installing the new pipeline. Item 2: This District-requested item adds a manway access vault near the meter vault in the pump station discharge header and discharge pipeline to provide interior access for future maintainence or repair of these facilities. This item also incorporates a temporary pipe connection between the existing reservoir and pump station, enabling the new pump station to be tested before placing it online while maintaining operation of the existing pump station. This connection will be removed by the contractor after the old pump station is abandoned. The cost of Item 2 changes is $24,610.31. Item 3: The District negotiated a $3,000.00 credit to reduce the STC (sound transmission class) rating of the new pump station doors as listed in the specifications, to match or exceed the sound rating of the existing on-site generator building. This results in a credit without increasing the sound generated to the surrounding neighborhood from the new pump station since it will equal the sound attenuation by the existing generator building. Item 4: District staff witnessed various rain events last winter at the Highland Reservoir and Pump Station site, noting that normal precipitation amounts are handled well through the existing site drainage systems. However, during abrupt, heavy or long duration rain events, the existing site drainage throughout the site can be overwhelmed, causing large water flows to spill over with debris and mud, eventually flowing onto surrounding properties. These larger rain events also caused various erosion channels to be formed on the reservoir slopes. To mitigate this problem, the District had Carollo Engineers design a new concrete vee ditch drainage system for the complete Highland Reservoir and Pump Station site and incorporate it into the existing site drainage system. This new system will include concrete vee ditches installed around the top perimeter of the existing reservoir, three new down drains tied into the existing storm drain system and a new desilting basin to handle any overflow water that might otherwise find it's way to street drains or curb inlets. The cost of this District initiated improvement is $57,182.60. Item 5: As a result of the contractor's potholing of existing utilities, it was found that a portion of an existing 12-inch pipe on site is in a parallel conflict with the new pipeline to be installed, which would have made installation of the new pipeline impossible along the alignment shown per plan. Accordingly, the portion of 12-inch pipe that is in conflict must be removed. This item will also include the installation of an air release and flushing valve structure onto the end of the existing 12- inch pipeline which will remain in service and the excavating, shoring, cutting and plugging of multiple locations on the pipeline portions to be abandoned. The cost of this extra work is $13,287.10. Item 6: The District directed the contractor to delete the installation of permanent fence on the east property boundary as shown on the enclosed plan to allow more time for the District and the adjacent homeowner to discuss a possible sale of a portion of District property to that homeowner. This will allow staff to review multiple boundary options and proposals before recommending a final property boundary. In the meantime, a temporary fence will be constructed by the contractor to secure the Highland Reservoir and Pump Station facility. This temporary fence will be maintained by the contractor until the end of the project, at which time the District will take over the maintainence of the temporary fence until the east boundary is finaled and the permanent fence is constructed. This change results in a $1,050.00 credit to the District. The status of the construction contract with Pacific Hydrotech Corporation is as follows: . The current contract is $4,525,800 and 307 work days starting November 1, 2010. . If approved, Change Order No. 2 adds $129,265.72 (2.9% of the current contract amount) and 45 work days. . If approved, the revised construction contract amount is $4,655,065.72 and 352 work days. Staff and MWH Engineers, the District's construction management consultant, reviewed the change order request items and recommend approval. PRIOR RELEVANT BOARD ACTION(S): A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific Hydrotech Corporation on August 12, 2010. The Board approved Change Order No. 1 on June 9, 2011 which added 21 work days to the project due to rain. The Board has approved seven progress payments to date for this project, the last of which was approved on August 25, 2011. ATTACHMENTS: Name: Description: Type: Change Order 2 PHC HBPS.pdf PHC Change Order No. 2 for Highland Pump Station Backup Material Permanent _Fence _Deletion _Exhibit _Highland _BPS_Project.pdf Permanent Fence Deletion Exhibit Highland BPS Backup Material Project YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2 DATE 8117/11 Page 1 of 1 CONTRACT NAME: Highland Booster Station Project CONTRACT AMT.: $4,525,800.00 DAYS: 307 CONTRACTOR: Paclfle Hydrotech Corporation THIS CHANGE: $129,265.72 DAYS: 45 PROJECT NO. J-200$14 (2.9%) OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $4,655,065.72 DAYS: 352 This Change Order covers changes to the subject contract as described herein. The Contractor shall constructr furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum prlce agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME OR +EXTENSION - DECREASE IN OR- CONTRACT REDUCTION AMOUNT (Work Days) Existing duct bank and utility conflicts $38,235.71 16 Addition of manwa and temporary pipeline connection $24,610.31 4 Substitution of doors, lass and windows to match STC rating $3000.00 10 Addition of Vee ditches to control runoff during high concentration rain events $57,182.64 10 Abandonment of a portion of 12-inch pipe, installation of air release and valves $13,287.10 5 Deletion of a portion of permanent fence and replace with temporary fencing $11450.00) 0 NET CHANGE $129,265.72 45 REVISED CONTRACT AMOUNT AND TIME $4,655,065.72 352 The amount of the contract will be Increased <&creased> by the sum of $129,265.72 and the contract time shall be Increased edesFeaaed- by 45 work days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, In the contract price specified for each item Including any and all supervision costs and other m€sceltaneous costs relating to the change in work, and as to the extension of time alloyed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order Items. Thls document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by.the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may Incur in connection with the above referenced changes In the work, Including any Impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any wbrk, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly valves any claims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: ~ /ENGINEER OR DATE: f Michael Moore, Project Manager, MWH ACCEPTED: ( M_ !CONTRACTOR DATE: ~w 1 g ~ f Bob Owens, Project Manager, PHC t l APPROVED: DATE: /OWNER Kenneth R. Vecchiarelli General Manager VMN-f 1O3rM:Jd NOISNbdX3 /1N3W3Ob~d32~ NOIlb1S 2:31S000 aNb-lHJIH 0L8Z6vo LveO Id ~ .1 a davem anUOAV LWOILJIA'3 LILT lppu!7 lpgriVl LS'Z L8 S80 9 3 ~ ~ 99'S80'69Z`Z N V + ONE] 'NNH / --66~- j- SS30Ov aauaplsa~j aboo »o o m a Sll I S Od a 1 1 x IH MN I b 3 1 i N 1 NO Il0 O L- 3 3% O 33HS 33 303 J N / 68'LL 58 93 o NIOII E 69Z'Z Old 3N 3 'IX I/o / v ?lv a dll d vl b OV N S OOVHOlOV 1NOO 30 lIWII \ / x oe S31VNI I 000 -1 iJ1NOO 3ON3 ITEM NO. 2.2 AGENDA REPORT Meeting Date: September 19, 2011 Budgeted: No Total Budget: N/A To: Planning-Engineering- Cost Estimate: $35,000 Operations Committee Funding Source: Water Capital Reserves From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: J-2005-22 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt Engineer Subject: Elk Mountain Fence Plan Alternatives SUMMARY: In its August 4, 2011 workshop, the Board requested that Engineering provide information on alternatives for additional fencing at Elk Mountain Reservoir site for review at the September 1, 2011 PEO Committee meeting. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors select an alternative and authorize staff to solicit proposals from a minimum of three contractors to install fencing at the Elk Mountain Reservoir site. DISCUSSION: The District owns 3.25 acres at the Elk Mountain Reservoir and Pump Station site. The current fencing surrounding the reservoir site is 6 ft. high wrought iron with block pilasters every 100 ft. on the east side. The south side has only the wrought iron fencing. The pump station security fencing is a combination of wrought iron with pilasters on the east and north sides with full 6 ft. high block wall on the south and west sides. After researching the recorded property line locations, the District would need to provide additional fencing on the north and west perimeter property lines to fully enclose the site. Every month and a half, landscape maintenance is performed on the north and west slopes by a City of Yorba Linda contractor. The maintenance contractor accesses these slopes through District property on the northeast corner and only to a limited extent on the southwest corner. If the site is completely enclosed, the District would have to provide access to the north and west slopes for the landscape crews and a means of getting to these slope areas. Below are some alternatives with preliminary costs for fencing improvements for consideration. See attached site plan showing alternatives. Alternative 1. The point of entrance for unauthorized access to the site (and access for landscape maintenance) is the Northeast corner of the property where there is no fence. This could be mitigated with construction of 40 lineal feet of 6 ft. high wrought iron fence with a 3 ft. wide locking gate landscape maintenance access. Approximate cost of fence and gate: $2,500. Alternative 2. To completely enclose the reservoir site would require 590 lineal feet of 6 feet high fencing along the north and west perimeter property lines. This alternative could also include 1-3'x6' gate on the west side for access for landscape contractor maintenance crews. Provide key access to landscape contractor to enter and cross reservoir site to the slopes. Preliminary costs are estimated for wrought iron and chain link fence as follows: . Approx. Cost of Wrought Iron Fence: $35,000 with 3 ft. access gate. . Approx. Cost of Chain Link Fence: $12,000 with 3 ft. access gate. The Board may want to consider Alternative 1 at this time and delay consideration of Alternative 2 until after the decision regarding development of the Youth Practice Field is made by the Board. ATTACHMENTS: Name: I %escr i jtbn: ElkMtnFencePlan081611.PDF ElkMtnFence Plan Backup Material l m, ~ a enwa oe ]PS.PP f u' / ( I E 35598!{4 \ % (PAD EL IAT1 ..~''q°`d ,t > V'I ~ IEMPOPARf SPP / ~ J l~~ ~ M35 , . 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E b90995+ (5 ,r ~ " , g~ { OM$n ty F. L0. 90ro. J718f9f . Pas. « N - ~9 ' ]Epaad by R&C. RaN r.4p' ITEM NO. 2.3 AGENDA REPORT Meeting Date: September 19, 2011 To: Planning-Engineering-Operations Committee From: Ken Vecchiarelli, General Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Resident Concerns Regarding Highland Reservoir SUMMARY: On August 3, 2011, an e-mail was received (copy attached) with a list of issues and concerns, from Ms. Eileen Facer, who lives at 5241 Highland Avenue, adjacent to the Highland Reservoir. On August 12, Ken Vecchiarelli and Steve Conklin met on Highland Avenue with Ms. Facer and Ms. Sally Warren, who lives at 5251 Highland Avenue, to discuss the issues. STAFF RECOMMENDATION: That the Committee provide direction to staff on a response to local residents' concerns at the Highland Reservoir site. DISCUSSION: Ms. Facer and Ms. Warren have homes that are accessed from Highland Avenue, the unpaved section of road along the northwest side of Highland Reservoir. Their concerns are summarized in the attached email. Prior to the August 3 email, Ms. Facer and Ms. Warren attended the May 6, 2010 PEO Committee meeting and presented similar concerns. At that time, the District was completing the construction of the Highland Reservoir Project and preparing to start construction of the Highland Booster Pump Station Project on site. Thus, it was pointed out, that we were constrained in what we could do until after construction was completed. (Construction of the new pump station is progressing, and should be complete by early 2012.) On August 12, 2011, Ken and Steve met with Ms. Facer and Ms. Warren on Highland Avenue to discuss the issues and concerns from before and expressed in the August 3, 2011 e-mail. We discussed means to address their site maintenance concerns, and then the items of greatest concern, more fire hydrants and closing the dirt road to through traffic. Various means to address and mitigate these two issues were discussed. Following the discussion, we let them know that we would take this latest information to the PEO Committee for discussion and direction. We indicated that we would get back to them after the PEO Committee meeting with more information on how we can respond to their concerns. ATTACHMENTS: Name: Description: ype: Highland _Res_Site _Issues _02Aug2011.pdf Highland Res Site Issues Backup Material To: Yorba Linda Water District - August 3, 2011 Hi, my name is Eileen Facer. I live adjacent to the Highland Reservoir. I have issues with the way the Water District property is maintained. First, the landscaping completed after the two year $9,481,193.37 reconstruction project leaves a lot to be desired. Some of the vegetation is growing and will thrive. However, there is an area where sand bags are strewn about with intermittent wood stakes. It is bare dirt and an area that collapses onto the road when we have heavy rains. Nothing is being done to plant vegetation to reinforce the area. It is an eyesore and unsafe. Solution: Remove sand bags, stakes, recondition soil, and plant (,round cover to hold the soil together for future heavy rains. Second, there is a wood stake/plastic sheeting fence. It is ugly, cheap and was not in the landscape blue prints of the project. You have an intricately engineered nine million dollar reconstruction project, followed by a cheap, Mickey Mouse fence. It looks like someone took black garbage bags and stung them together to improvise a fence. Solution: remove fence or replace fence with somzthim more attractive and appropriate. The third issue is a cut out that was created during the project. The Water District created a perfect site for drinkers, lovers, smokers and druggies to park! They park, party and leave. glass beer bottles, used condoms, fast food trash and cigarette butts. This is in a very high fire danger area, lots of old growth trees and the district has created an attractive and dangerous nuisance. Solution: post "no trespassing" signs and chain or block access to this site. The fourth issue is: we have no fire hydrant! Despite the fact we were promised one in an open meeting held at your district headquarters prior to the Highland reconstruction, nothing has been done. Imagine the headlines, "fire destroys homes adjacent to reservoir, YLWD provides no hydrant to homeowners despite promises." I know you already have major litigation filed against you in the Freeway Fires. Solution: Please think ahead and do what is right and put in a fire hydrant. Fifth, your dirt road is being used for speed racing idiots. They burn out on the dirt, propel themselves full speed ahead, go airborne and then crash 500 feet down the road after losing control. I believe we have had three major crashes in the past year. This endangers the idiots as well as our families and neighbors. Solution: install speed bumps or close the road at the juncture of the city road to the YLWD road. My neighbors and I have brought these problems to your attention at least three times in the past few years. Water District staff are polite and attentive and say they will "refer it to staff' or "look into it" and then we never get a response. You spent millions of dollars on the Highland project and need to finish it in an appropriate manner. The district may have to expend money to make these conditions safe. I will be happy to give a walking tour of the areas at issue. Please act before someone gets hurt. Thank you for your consideration of these matters. Eileen Facer 5241 Highland Ave. Yorba Linda, CA 92886 714 507-6443 neeliefacer@.mail.com ITEM NO. 3.1 AGENDA REPORT Meeting Date: September 19, 2011 Subject: Monthly Preventative Maintenance Program Report ATTACHMENTS: Name: Dosciiption: a ype: 2011-12 PM Report.pdt Monthly Report Backup Material PM PROGRAM FISCAL 2011112 Fiscal 2011-12 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS (3,881) Target; all hydrants to be serviced annually. INSPECTED THIS MONTH 38 78 INSPECTED THIS YEAR 38 116 % OF TOTAL 1.0% 3.0% VALVES (10,70612=5,353) Target; all valves to be operated every two years OPERATED THIS MONTH 444 494 OPERATED THIS YEAR 444 938 % OF TOTAL 8.3% 17.5% DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year. FLUSHED THIS MONTH 2 0 FLUSHED THIS YEAR 2 2 % OF TOTAL 0.7% 0.7% AIR VACS (330) Target; all air/vacs to be serviced annually. INSPECTED THIS MONTH 224 106 INSPECTED THIS YEAR 224 330 % OF TOTAL 72.5% 100.0% PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually. INSPECTED THIS MONTH 35 48 INSPECTED THIS YEAR 35 83 % OF TOTAL 23.3% 55.3% SEWER CLEANING (264.1 M) Target; all sewers to be cleaned annually. CLEANED THIS MONTH 21.4 23.9 CLEANED THIS YEAR 21.4 45.3 % OF TOTAL 8.1%1 17.2% SEWER TELEVISING (44.02M) Target; all sewers to be televised every 6 years. TELEVISED THIS MONTH 1.2 0.581 1 TELEVISED THIS YEAR 1.2 1.78 % OF TOTAL 2.7% 4.04% OTHER SEWER WORK. S.S. OVERFLOWS 0 0 SERVICE CALLS 1 0 ROOT CONTROL 0 267 REHAB FOOTAGE 0 241 MAIN REPAIRS 1 0 MANHOLE ROOT CLEANING 11 9 MANHOLE REPAIRS 3 27 ITEM NO. 3.2 AGENDA REPORT Meeting Date: September 19, 2011 Subject: Monthly Groundwater Production and Purchased Import Water Report ATTACHMENTS: Name: Dosciiption: a ype: Import 2011-12 Aug PEO Sheet.pdf Import 2011-12 Aug PEO Sheet Backup Material Import _2011-12_Aug_Pie_Chart.pdf Import 2011-12 Aug Pie Chart Backup Material Import 2011-12 Aug TWU.pdf Import 2011-12 Aug TWU Backup Material Import 2011-12 Aug YTD Prod Chart.pdf Import 2011-12 Aug YTD Prod Backup Material YLWD SOURCE WATER SUMMARY FY 2011-12 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (AF) Jul-11 6019, 256.6 1..ot ,.0 2,430.1 35.6% 35.6% 2,630.6 -7.6% Aug-11 596_1 225.7 5. 7t.7 2,394.0 34.4% 35.0% 2,588.1 Sep-11 2,270.8 Oct-11 1,915.4 Nov-11 1,513.1 Dec-11 1,361.1 Jan-12 1,186.8 Feb-12 1,135.4 Mar-12 1,345.5 Apr-12 1,683.0 May-12 2,226.1 Jun-12 2,494.3 FYTD 1,206.2 482.3 3,135.7 4,824.1 35.0% 5,218.7 -7.6% Red denotes In-Lieu month Allowable GW (YTD) 2,320.4 (AF) Underpumped 632.0 (AF) GROUNDWATER PERCENTAGE 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% -MONTHLY GW (°o) 25.0% -0-YTO GW BPP GOAL 48.1% 20.0% Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month WATER SUPPLY FY 2011-12 August 2011 Water GW Supply 9.4% IN-LIEU GW 24.9% IMPORT 65.6% 2011-12 YTD Water Supply GW 35.0% IMPORT 65.0% GW BPP GOAL 48.1% TOTAL WATER USE FY 2011-12 2,500 730 ■09-10GW ❑09-10 IMPORT 72.9 Monthly Average Mean Temperature (0F) 4.0 74 73.2 ■ 10-11 GW ❑ 10-11 IMPORT .3 69.7 74.1 ■11-12 GW ❑11-12 IMPORT 70.8 67.2 66.4 2,000 62.9 63.8 66.1 62.6 62.4 1,500 65.4 61.5 59.3 Q N 60.2 E 55.8 60.0 55.2 2 58.2 58.7 1,000 56.4 57.2 500 0 N' e115N` eNIJ, 1`` e11 1'` eNQ)1` (Z~NIZ5 N°NNN"0 NQ) 0 NQ51`1 0 1., N 0 NIIJ, 11 °1,NN"' Month FY 2011-12 YTD Water Supply 24,000 Budgeted Total GW + Import 22,000 -0--Actual Total GW + Import 20,000 _*-BPP GW Goal 48.1 % 18,000 Actual GW Production 16,000 14,000 Q 12,000 0 10,000 8,000 6,000 4,000 2,000 0 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Month ITEM NO. 3.3 AGENDA REPORT Meeting Date: September 19, 2011 Subject: Groundwater Producer Meeting Report ATTACHMENTS: Name: cv, i~a$icri: a ype: GWP Mtg Notes 10Aug2011.pdf GWP Meeting Report for August 2011 Backup Material Fm Yorba Linda Water District, MEMORANDUM DATE: August 11, 2011 TO: Ken Vecchiarelli FROM: Steve Conklin SUBJECT: Groundwater Producers Meeting, August 10, 2011 1 attended the Groundwater Producers (GWP) meeting on August 10 at OCWD. A summary of each item discussed is as follows: 1. Water Quality Report. OCWD provided water quality updates on the following: • The State issued a Public Health Goal (PHG) for Chrome 6 of 0.02 parts per billion (ppb) on July 27, 2011. It was again emphasized that a PHG is not a regulatory standard, but a desired goal, at a level where there would be no health risk from a lifetime of exposure. However, setting a PHG begins the 18-24 month process that will lead to establishing a Maximum Contaminant Level (MCL) that is enforceable. In establishing the MCL, technical and economic feasibility must be considered, such that the MCL is normally much higher than the PHG. Chrome 6 has been detected in YLWD Wells No. 7, 12, and 18 at concentrations of 0.11 to 0.13 ppb. • Department of Public Health (DPH) Assessment for Reduced Monitoring or Waivers. OCWD reported that they completed assessment for asbestos and for synthetic organic chemicals in source water and distribution systems and submitted findings to DPH. Based on findings, DPH approved waiver on monitoring for the above, to testing every three years. 2. Prop 218 Information. OCWD's attorney, Joel Kuperberg, provided information in response to the question: Does OCWD need to comply with Prop 218 requirements in order to raise its rates each year? Joel indicated that based on a review of court decisions and laws, it is his opinion that OCWD, as a groundwater agency, is not subject to Prop 218, for, among other reasons, the OC groundwater basin is not adjudicated. However, he noted that OCWD is complying with the "substantive requirements" of Prop 218 by providing a formal 1 Notice to all groundwater producers (large and small) far ahead of the Board's public hearing for the establishment of the RA, BPP and BEA each year, and its preparation and presentation of the annual Engineer's Report. 3. Annexation EIR Notice of Preparation (NOP). OCWD reported that the NOP was issued on July 29, 2011. The NOP asks that if any party wants the EIR to address any particular environmental issue associated with the requested annexation by YLWD, IRWD and Anaheim to OCWD, that the question or issue be submitted to OCWD no later than September 2, 2011. In the ensuing discussion, it was noted that the EIR addresses environmental impacts and not financial impacts of the proposed annexations. OCWD confirmed that there will be a separate report prepared on financial impacts that will be part of the package considered when the EIR and the annexations come before the OCWD Board. The current schedule for the EIR process is: February 2012, issue draft EIR for public comment; May 2012, OCWD Board meeting to consider certification of EIR. 4. MWDOC/OCWD Consolidation Issue Update. OCWD reported that at its August 3 meeting, the Board voted not to proceed with a consolidation study; however, staff was directed to provide answers to the Board on questions related to consolidation that were previously asked by the Board. Instead, staff was directed to work with MWDOC staff to identify organizational efficiencies and cost savings through cooperative efforts of the two organizations. 5. Year-End Estimated Accumulated Overdraft and Projections for New FY. As of June 30, 2011, the quantity of water in the basin has increased by an estimated 105,000 AF, such that the estimated accumulated overdraft is 218,000 AF. OCWD estimated that with the ongoing purchase of MWD water at recharge rates and the addition of another 16,500 AF of MWD CUP water into the basin this coming year, that the basin accumulated overdraft could be reduced to the target range of 100,000 AF below the level considered a "full" basin. This would be the ideal condition from which to be working. Reports to the GWP will be provided monthly on status of the basin. 6. Report on Replenishment Water Purchases & MWD Overall Purchases. OCWD reported that as of July 31, 2011, MWD member agencies have submitted requests for 353,000 AF of MWD water at recharge rates, of which 96,300 AF have been delivered. MWD's commitment is to provide 225,000 AF, after which the program ends. MWDOC and the Three Cities (Anaheim, Fullerton and Santa Ana) have taken 45,100 AF and have a request totaling 118,000 AF. OCWD estimates that we maybe able to take in the range of 100,000 AF before the program is depleted. Of the recharge water taken in Orange County, about half will be untreated water through surface recharge and half treated water through in-lieu. 7. Providing Comments at OCWD Board Meetings. This item was requested by the GWPs for discussion because of the new policy of the OCWD Board president requesting that all Board meeting attendees who wish to comment on an issue must submit a speaker-request card at the beginning of the Board 2 meeting. The GWPs took exception to this approach, because they have always been able and invited to speak to the Board on issues at hand. It was also noted by the GWPs that there are times when the Board discussion may go in a direction that is unexpected and a comment is necessary but could not be foreseen at the beginning of the meeting. Following discussion, Mike Markus indicated that this issue was discussed internally, and that the policy remains that the Board president will direct the meetings at his/her discretion. Accordingly, Mike recommended that if any GWP anticipates that he/she might want to comment on any item on the agenda, that a speaker card be submitted at the beginning of the meeting, just in case. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: September 1, 2011 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Contractor continues to Contractor to complete The current completion date is Budget: $5,000,000 Job No. 200814 construct CMU block walls block walls, afterwards January 2012. The contractor has Project Contact: Joe Polimino and grout for pump station. setting structural support submitted change order requests Planned Completion Date: Dec. 2011 Door and window frames beams for crane in the for additional work, to be have also been set. building interior. reviewed by the PEO Committee. 2 Ohio/Oriente Pipeline Replacement Contractor has completed Install hydrants and The project is scheduled to be Budget: $615,000 Job No. 201006 installing the pipeline in services in Ohio St. and complete by December 2011. Project Contact: Joe Polimino Ohio Street. begin installation of Planned Completion Date: October 2011 pipeline in Oriente Drive. 3 2010 Waterline Replacement Project, Phase I Contractor installing pipeline Contractor to finish Final completion date is currently Plumosa Drive and services in front of pipeline from school to scheduled for October 2011. Budget: $700,000 Job No. 201012 Mabel Paine School and Bastanchury Rd. then Project Contact: Joe Polimino working towards work south to Lemon Dr. Planned Completion Date: Fall 2011 Bastanchury Road. 4 Well 20 Equipping Board awarded contract to Procure permit from City Early 2012 estimated completion. Budget: $2,000,000 Job No. 200711 Pascal & Ludwig, Aug 11. of Anaheim. Conduct pre- Project Contact: Anthony Manzano Contract agreement being construction meeting; Planned Completion Date: Jan. 2012 prepared. issue notice to proceed. 5 Green Crest Lift Station Upgrades 2"SCADA conduit installed. Solicit upgrade cost Review proposals for installation Budget: $60,000 Job No. 201116 Awaiting cost estimates for proposals for additional and coordination of upgrades. Project Contact: Hank Samaripa wet well, emergency and. lift station upgrades. Planned Completion Date: Feb. 2012 electric outlet modifications. 1 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: September 1, 2011 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Met with OCTA, awaiting Resolve prior-rights and Awaiting final design submittal Budget: $700,000 Job No. 201002 response regarding cost cost-sharing issues and from OCTA's consultant. Utility Project Contact: Anthony Manzano sharing. Submitted complete Agreement with relocations expected to start in Planned Completion Date: Sept. 2013 comments on 100% design OCTA. 2012. plans to OCTA. 2 2010 Waterline Replacement Project, Ph. II Preliminary design plans RBF to submit 50% design Construction expected to start Pebble Beach, Cresthill Dr., Hidden Hills, reviewed and returned to plans and preliminary specs early 2012. Catalina Ct., Gordon Ln. & Richfield Rd. consultant (RBF). by September 2011 Budget: $13M Job No. 201012 Project Contact: Anthony Manzano Planned Completion Date: Spring 2012 3 YL Blvd. BPS & Pipeline 70% design plans reviewed City to issue preliminary Final Preliminary Design Report Budget: TBD Job No. 200817 for Pipeline Project. Met encroachment permit and CEQA document for project Project Contact: Hank Samaripa with City staff to discuss requirements for pipeline. to be issued after August 24 City Planned Completion Date: Dec 2012 pipeline coast. Completed City Planning reviewed Planning Commission meeting. Public Notice for CEQA pump station location, to document for projects. make recommendations. 2 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: September 1, 2011 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Fairmont BPS & Site Improvements Per agreement, Shapell paid Develop Fairmont site Will issue preliminary layout Budget: $1,885,000 Job No. 200803 first of three payments for redevelopment plan and and RFP by approximately Project Contact: Anthony Manzano partial cost of site prepare RFP for design October 2011. improvements. services. Planned Completion Date: TBD 2 Recycled Water Study SWRCB commented on Submit requested info to Once final report is approved, Budget: $225,000 Job No. 200807 Storage Analysis on Final State regarding Storage Staff to present project Project Contact: Derek Nguyen Report. Staff is working on Analysis and await final recommendations to PEO & Planned Completion Date: TBD addressing this comment by approval. Board. District will receive end of August. remaining grant payment of $37,500 from State. 3 South & West Wells Project OCWD Property Mgmt. Will prepare RFP for Well Planning to issue only one RFP Budget: $9,000,000 Job No. 200922 Committee approved Well 21 CEQA, drilling & for all Well 21 consulting Project Contact: Anthony Manzano 21 site. Other property design. Will work with services. Planned Completion Date: TBD owner not agreeable to sell agent to search for potential Well 22 site. Well 22 sites. 4 Elk Mountain Site Improvements Fence Plan prepared for PEO PEO review and further Legal counsel reviewing funding Budget: $300,000 Job No. 200522 review on 9/1/11. Action list discussions on project. restrictions of developer's initial Project Contact: Hank Samaripa prepared for follow up contributions. Planned Completion Date: Dec 2011 activites. 5 Pressure Regulating Stations Upgrade Staff held pre-proposal Proposals are clue by District to evaluate proposals Budget: $1,000,000 Job No. 201108 meeting at District on Aug September 12, 2011. upon receipt. Staff will Project Contact: Derek Nguyen 171i. Five engineering firms recommend to PEO and Board Planned Completion Date: TBD attended the meeting. for design award in October 2011. b Locke Ranch Area Annexation LAFCO Application was LAFCO will review Public hearing date may be set Budget: $9000 Job 11-04 submitted on August 18. application for within 30 days of submission. Project Contact: Ariel Bacani completeness & upon Public hearing period is 35 days Planned Completion Date: TBD approval, set a public long. hearing date. 3 ITEM NO. 3.5 AGENDA REPORT Meeting Date: September 19, 2011 Subject: Status Report on Committee Specific Strategic Planning Initiatives ATTACHMENTS: Name: Dosciiption: a ype: Strat PI Tracking- Aug2011.pdf Strategic Plan Tracking Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party Jul 2011 Progress Aug 2011 Progress Date FR 2: Increase Reserve Fundin Analyze the Asset Annual Review AMP was considered in establishing projects for Contacted District's AMP consultant and Management Plan to Prior to Budget Engineering the CIP in the 2011-12 Budget. Staff will determined that we will first need to FR 2-B Dec-11 contact our consultant that prepared the AMP incorporate new sewers into our GIS database Determine Future and CIP Manager Needs Update to determine cost and issues relating to adding before we have data necessary to add to the the east-side sewers to the AMP. Asset Management Plan SR 1: Work Toward Service Reliabilit a Efficiency Service Demand Projections were examined and SR 1-B Forecast Service Oct-10 Jun-11 Engineering incorporated into the District's 2010 Urban No change. Demand Projections Manager Water Management Plan (dated May 2011) out to Year 2035 District is in discussions with OCWD regarding Submitted letter with deal points to OCWD for Develop Additional Engineering a well site at La Palma and Van Buren, and well-site lease for presentation to OCWD SR 1-E Well Sites Mar-11 Jun-12 Manager investigating a second potential well site on Van committee. Met with property owner regarding Buren north of Mira Loma site for second well. Evaluate Alternative On Engineering District is completing its Water Recycling No ch SR 1-F Water Sources -going On-going Manager Facilities Planning Study ange. SR 3: Continue Implementation of Ca ital Im rovement Pro'ect Plan 2007-2012 Complete Implementation of Five Year Capital SR 3-A Improvement Plan On-going On-going Engineering The 2011-12 Budget includes Pro million for No change. Manager Capital Improvement Projc ects from FY 2007-2012 with Adopted Amendments Continue Planning for The 2011-12 Budget identifies $21.2 million for Long-Term Capital Engineering Capital Improvement Projects for FY2012-13 SR 3-B Improvements and On-going On-going Manager through FY2014-15. Staff will continue to No change. Replacements evaluate our systems' needs and capabilities.