HomeMy WebLinkAbout2011-09-13 - Personnel-Risk Management Committee Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, September 13, 2011, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Standing List of Vendors for Provision of Temporary Services
Recommendation: That the Committee recommend the Board of Directors
authorize the District to develop a standing list of vendors for the provision of
temporary services on an as needed basis and to execute with these vendors
Professional Services Agreements, which are subject to approval as to form by
General Counsel, and stipulating that Certificates of General Liability and Workers'
Compensation insurance, providing the District with waivers of subrogation, must be
supplied.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Status of Human Resources and Risk Management Activities
3.2. Status of Recruitments and Budgeted Positions
3.3. Status Report on Committee Specific Strategic Plan Initiatives
3.4. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next meeting of the Personnel-Risk Management Committee will be held October
11, 2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: September 13, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: No
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Standing List of Vendors for Provision of Temporary Services
SUMMARY:
The purpose of this report is to request that the Personnel-Risk Management Committee
recommend to the Board of Directors the approval of a standing list of vendors for the provision of
temporary services.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the District to develop a standing
list of vendors for the provision of temporary services on an as needed basis and to execute with
these vendors Professional Services Agreements, which are subject to approval as to form by
General Counsel, and stipulating that Certificates of General Liability and Workers' Compensation
insurance, providing the District with waivers of subrogation, must be supplied.
DISCUSSION:
From time to time, the District requires the services of vendors to provide temporary services. In
order to facilitate the process of utilizing the services of temporary employment service vendors, the
District proposes developing a list of approved vendors.
The Human Resources Department is recommending that Professional Service Agreements and
Certificates of General Liability and Workers' Compensation insurance, with waivers of subrogation,
be put in place with temporary service vendors so that when the need to bring someone in to fill a
position on a temporary basis arises, the District is prepared.
The Human Resources Department proposes development of a list of temporary service vendors to
include but not be limited to:
Project Partners, Abigail Abbott, Apple One, Kimco, Munitemps
ATTACHMENTS:
Name: Description: Type:
2011 YLWD Professional Services Agreement.docx PSA Backup Material
VENDOR
CONTRACT #
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE YORBA LINDA WATER DISTRICT
AND
[INSERT PARTY]
PROJECT/SITE: [INSERT DESCRIPTION] JOB [INSERT JOB#] DATE: [INSERT
DATE]
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered
into on , 20117 by and between the YORBA LINDA WATER
DISTRICT, a local public agency, created and operating under authority of Division 12
of the California Water Code ("District"), and [INSERT CONSULTANT] ("Consultant")
(collectively referred to herein as the "Parties").
RECITALS
WHEREAS, District is engaging in the Project described in the Scope of Work attached
as Exhibit "A"; and
WHEREAS, District requires a professional consultant with the requisite knowledge,
skill, ability and expertise to provide the necessary services for District during all phases
of the Project to which the specialized services of Consultant are appropriate; and
WHEREAS, Consultant represents to District that it is fully qualified and available to
perform the services for and as requested by District; and
NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms
and conditions herein, the Parties agree as follows:
AGREEMENT
1.0. SCOPE OF WORK. The services to be provided by Consultant ("Work") are
called out in the Scope of Work attached as Exhibit "A" and incorporated herein by
reference. All Work shall be performed in accordance with the standards customarily
provided by an experienced and competent professional rendering the same or similar
services and in such a prompt and continuous fashion as not to impede or delay the
overall completion of the Project.
1.1. Project Manager. Consultant acknowledges that continuous and effective
communication between District, Consultant, and other consultants (as
appropriate) is necessary to the successful completion of the Project. Consultant
may also be required to furnish copies of its work product and communications to
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others as requested by District. Consultant's primary contact with District shall be
through District's Project Manager specified on Exhibit "A." District's primary
contact with Consultant shall be through the Consultant's Representative,
designated on Consultant's Cost Proposal attached as Exhibit "B," and
incorporated herein by reference. When requested by District, Consultant's
Representative shall attend Project meetings and will undertake, as a part of its
professional responsibility under this Agreement, to coordinate its activities with
all appropriate individuals and consultants.
1.2. Use of Designs and Drawings. All work product of Consultant, whether
created solely by Consultant or in cooperation with others, is prepared
specifically and expressly for District and all right, title, and interest therein shall
be owned by District. District shall make available to Consultant such information,
documents, graphs, studies, etc., which District possesses or has access to,
which are relevant to Consultant's Work pursuant to this Agreement.
1.3. Review. Consultant shall furnish District with reasonable opportunities
from time to time to ascertain whether the Work of Consultant are being
performed in accordance with this Agreement. All Work done and materials
furnished shall be subject to final review and approval by District. District's interim
review and approval of Consultant's work product shall not relieve Consultant of its
obligations to fully perform this Agreement.
1.4. Commencement of Work. The Project start date is called out on Exhibit
"A
1.5. Time Is Of The Essence. Consultant shall perform all Work with due
diligence as time is of the essence in the performance of this Agreement. Time
limits applicable for the performance of Consultant's Work are established in
Exhibit "A."
2.0 COMPENSATION. As compensation for performance of the Work specified
under the Scope of Work (Exhibit "A"), District shall pay Consultant an amount not to
exceed that contained in Consultant's Cost Proposal (Exhibit "B"). Payment will be
made at the rates set forth in Consultant's Fee Schedule, which is attached as Exhibit
"C" and incorporated herein by reference. Costs or expenses not designated or
identified in the Fee Schedule shall not be reimbursable unless otherwise provided in
this Agreement.
2.1. Invoicing. Consultant shall submit an invoice within ten (10) days after
the end of each month during the term of this Agreement describing the Work
performed for which payment is requested. District shall review and approve all
invoices prior to payment. District shall pay approved invoices within thirty (30)
days of receipt. Consultant agrees to submit additional documentation to support
the invoice if requested. If District does not approve an invoice, District shall send
a notice to Consultant setting forth the reason(s) the invoice was not approved.
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Consultant may re-invoice District to cure the defects identified by District. The
revised invoice will be treated as a new submittal. District's determinations
regarding verification of Consultant's performance, accrued reimbursable
expenses, if any, and percentage of completion shall be binding and conclusive.
Consultant's time records, invoices, receipts and other documentation supporting
the invoices shall be available for review by District upon reasonable notice and
shall be retained by Consultant for three (3) years after completion of the Project.
2.2. Extra Services. Before performing any services outside the scope of this
Agreement ("Extra Services"), Consultant shall submit a written request for
approval of such Extra Services and receive written approval from District.
District shall have no responsibility to compensate Consultant for any Extra
Services provided by Consultant without such prior written approval.
3.0 TERMINATION. District may terminate this Agreement at any time upon ten
(10) days written notice to Consultant. Should District exercise the right to terminate
this Agreement, District shall pay Consultant for any Work satisfactorily completed prior
to the date of termination, based upon Consultant's Fee Schedule. Consultant may
terminate this Agreement upon ten (10) days written notice to District in the event of
substantial failure by District to perform in accordance with the terms hereof through no
fault of Consultant; or in the event District fails to pay Consultant in accordance with the
terms in Section 2.0; or if Consultant's Work hereunder is suspended for a period of
time greater than ninety (90) days through no fault of Consultant.
3.1. Withholding Payment. In the event District has reasonable grounds to
believe Consultant will be materially unable to perform the Work under this
Agreement, or if District becomes aware of a potential claim against Consultant
or District arising out of Consultant's negligence, intentional act or breach of any
provision of this Agreement, including a potential claim against Consultant by
District, then District may, to the fullest extent allowed by law, withhold payment
of any amount payable to Consultant that District determines is related to such
inability to complete the Work, negligence, intentional act, or breach.
4.0. SAFETY. Consultant shall conduct and maintain the Work so as to avoid injury
or damage to any person or property. Consultant shall at all times exercise all necessary
safety precautions appropriate to the nature of the Work and the conditions under which
the Work is to be performed, and be in compliance with all applicable federal, state and
local statutory and regulatory requirements including State of California, Department of
Industrial Relations (Cal/OSHA) regulations. Consultant is responsible for the safety of
all Consultant personnel at all times during performance of its Work, including while on
District property.
5.0 INDEMNIFICATION.
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5.1. When the law establishes a professional standard of care for the
Consultant's services, to the fullest extent permitted by law, Consultant will
defend, indemnify and hold harmless District, its directors, officers, employees,
and authorized volunteers from and against all claims and demands of all
persons that arise out of, pertain to, or relate to the Consultant's negligence,
recklessness, or willful misconduct in the performance (or actual or alleged non-
performance) of the Work under this Agreement. Consultant shall defend itself
against any and all liabilities, claims, losses, damages, and costs arising out of or
alleged to arise out of Consultant's performance or non-performance of the Work
hereunder, and shall not tender such claims to District nor to its directors,
officers, employees, or authorized volunteers, for defense or indemnity.
5.2. Other than in the performance of professional services, to the fullest
extent permitted by law, Consultant will defend, indemnify and hold harmless
District, its directors, officers, employees and authorized volunteers from and
against all claims and demands of all persons arising out the performance (or
actual or alleged non-performance) of the Work (including the furnishing of
materials), including but not limited to claims by the Consultant, Consultant's
employees and any subconsultants for damages to persons or property, except
for damages resulting from the willful misconduct, sole negligence or active
negligence of District, its directors, officers, employees, or authorized volunteers.
5.3. Consultant shall defend, at Consultant's own cost, expense and risk, any
and all such aforesaid suits, actions or other legal proceedings of every kind that
may be brought or instituted against District or any of its directors, officers,
employees, or authorized volunteers, with legal counsel reasonably acceptable to
District. Consultant shall pay and satisfy any judgment, award or decree that may
be rendered against District or any of its directors, officers, employees, or
authorized volunteers, in any and all such aforesaid suits, actions, or other legal
proceedings for which Consultant is obligated to defend, indemnify and hold
harmless District, its directors, officers, employees and authorized volunteers
under this Agreement.
5.4. Consultant shall reimburse District or its directors, officers, employees, and
authorized volunteers, for any and all legal expenses and costs incurred by each of
them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if
any, received by District or its directors, officers, employees, or authorized
volunteers.
6.0 INSURANCE REQUIREMENTS. Prior to execution of this Agreement, and at
any time thereafter on request, Consultant shall provide executed certificates of
insurance and policy endorsements acceptable to District evidencing the required
coverage and limits for each insurance policy. Each insurance policy shall be primary
insurance as respects District, its affiliated organizations and its and their respective
officers, directors, trustees, employees, agents, consultants, attorneys, successors and
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assigns (collectively, the "Covered Parties") for all liability arising out of the activities
performed by or on behalf of Consultant. Any insurance, pool coverage, or self-
insurance maintained by Covered Parties shall be excess of Consultant's insurance and
shall not contribute to it. Except for the Errors and Omissions policy (Section 6.4), all
insurance coverage maintained or procured pursuant to this Agreement shall be
endorsed to waive subrogation against the Covered Parties or shall specifically allow
Consultant or others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to loss. Consultant waives its right of
recovery against the Covered Parties for damages covered by insurance required by
this Agreement. Consultant shall require similar written express waivers and insurance
clauses from each of its subcontractors. The insurer issuing the Workers'
Compensation insurance shall amend its policy to waive all rights of subrogation against
the Covered Parties.
Each insurance policy shall provide, or be endorsed to provide, that coverage shall not
be cancelled except after thirty (30) days prior written notice by U.S. Mail (ten (10) days
for non-payment of premium) has been given to District. Unless otherwise approved by
District, each insurance provider shall be authorized to do business in California and
have an A.M. Best rating (or equivalent) of not less than "A-:VII." Consultant shall
provide and maintain at all times during the performance of this Agreement the following
insurance: (1) Commercial General Liability ("CGL") insurance; (2) Automobile Liability
insurance; (3) Workers' Compensation and Employer's Liability insurance; and (4)
Errors and Omissions ("E&O") liability insurance.
6.1. Commercial General Liability. Each CGL policy shall identify Covered
Parties as additional insured, or be endorsed to identify Covered Parties as
additional insured using a form acceptable to the District. Coverage for additional
insured shall not be limited to vicarious liability. Defense costs must be paid in
addition to limits. Each CGL policy shall have liability coverage limits of at least
$1,000,000 per occurrence for bodily injury, personal injury and property
damage, and either at least (a) $2,000,000 aggregate total bodily injury, personal
injury and property damage applied separately to the Project; or at least (b)
$5,000,000 general aggregate limit for all operations. CGL insurance and
endorsements shall be kept in force at all times during the performance of this
Agreement and all coverage required herein shall be maintained after the term of
this Agreement so long as such coverage is reasonably available.
6.2. Automobile Liability. Each Automobile Liability policy shall require
coverage for "any auto" and shall have limits of at least $1,000,000 for bodily
injury and property damage, each accident, and shall use ISO policy form "CA 00
01 " including owned, non-owned and hired autos, or the exact equivalent. If
Consultant owns no vehicles, this requirement may be satisfied by a non-owned
auto endorsement to the CGL policy described above. Automobile Liability
insurance and endorsements shall be kept in force at all times during the
performance of this Agreement and all coverage required herein shall be
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maintained after the term of this Agreement so long as such coverage is
reasonably available.
6.3. Workers' Compensation/Employer's Liability. Consultant shall cover
or insure the existence of coverage under the applicable laws relating to
Workers' Compensation insurance, all of their employees employed directly by
them or through subconsultants at all times in carrying out the Work
contemplated under this Agreement, in accordance with the "Workers'
Compensation and Insurance Act" of the California Labor Code and any
amendatory Acts. Consultant shall provide Employer's Liability insurance with
limits of at least $1,000,000 each accident, $1,000,000 disease policy limit, and
$1,000,000 disease each employee.
By Consultant's signature hereunder, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code, which requires every
employer to be insured against liability for Workers' Compensation or to
undertake self-insurance in accordance with the provisions of that code, and that
Consultant will comply with such provisions before commencing Work under this
Agreement. Upon the request of District, subconsultants must provide certificates
of insurance evidencing such coverage.
6.4. Errors and Omissions. Each E&O policy shall have limits of at least
$1,000,000 per claim and $1,000,000 aggregate. E&O insurance and
endorsements shall be kept in force at all times during the performance of this
Agreement and all coverage required herein shall be maintained after the term of
this Agreement so long as such coverage is reasonably available.
7.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship
between District and Consultant is that of an independent contractor and Consultant
shall not, in any way, be considered to be an employee or agent of District. Consultant
shall not represent or otherwise hold out itself or any of its directors, officers, partners,
employees, or agents to be an agent or employee of District. District will not be legally
or financially responsible for any damage or loss that may be sustained by Consultant
because of any act, error, or omission of Consultant or any other consultant, nor shall
Consultant make any claim against District arising out of any such act, error, or
omission.
7.1. Taxes and Benefits. Consultant shall be solely responsible for the
payment of all federal, state and local income tax, social security tax, Workers'
Compensation insurance, state disability insurance, and any other taxes or
insurance Consultant, as an independent contractor, is responsible for paying
under federal, state or local law. Consultant is not eligible to receive Workers'
Compensation, medical, indemnity or retirement benefits through District,
including but not limited to enrollment in CaIPERS. Consultant is not eligible to
receive overtime, vacation or sick pay.
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7.2. Permits and Licenses. Consultant shall procure and maintain all
permits, and licenses and other government-required certification necessary for
the performance of its Work, all at the sole cost of Consultant. None of the items
referenced in this section shall be reimbursable to Consultant under the
Agreement.
7.3. Methods. Consultant shall have the sole and absolute discretion in
determining the methods, details and means of performing the Work required by
District. Consultant shall furnish, at its own expense, all labor, materials,
equipment, tools and transportation necessary for the successful completion of
the Work to be performed under this Agreement. District shall not have any right
to direct the methods, details and means of the Work; however, Consultant must
receive prior written approval from District before assigning or changing any
assignment of Consultant's project manager or key personnel and before using
any subconsultants or subconsultant agreements for services or materials under
this Agreement and any work authorizations.
8.0. NOTICES. Any notice may be served upon either Party by delivering it in
person, or by depositing it in a U.S. Mail Deposit Box with the postage thereon fully
prepaid, and addressed to the Party at the address set forth below:
District: Kenneth R. Vecchiarelli, General Manager
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
Consultant: As designated in Exhibit "B."
Any notice given hereunder shall be deemed effective in the case of personal delivery,
upon receipt thereof, or, in the case of mailing, at the moment of deposit in the course of
transmission with the United States Postal Service.
9.0 ASSIGNMENT. Neither Consultant nor District may assign or transfer this
Agreement, or any part thereof, without the prior written consent of the other Party,
which shall not be unreasonably withheld.
10.0 ATTORNEY'S FEES. In the event of any action arising out of, or in connection
with, this Agreement, or the Work to be performed hereunder, the prevailing Party shall
be entitled to have and recover, in addition to damages, injunctive or other relief, its
reasonable costs and expenses, including without limitation, its attorney's fees.
11.0. BINDING ARBITRATION. Within thirty (30) days after service of a civil action on
either Party arising out of, or in connection with, this Agreement, either Party may elect
to submit the action to binding arbitration before the Judicial Arbitration and Mediation
Service ("JAMS"), located in Orange County. The Parties agree that upon an election to
arbitrate, any civil action filed will be stayed until arbitration proceedings have
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concluded. Upon submission of the matter to JAMS, the submitting Party shall obtain
from JAMS a list of three (3) randomly selected arbitrators and serve said list upon the
other Party. In the event that there are more than two parties to the action, the number
of arbitrators randomly selected and included in the list shall be increased by two for
each additional party involved. Upon service of the randomly selected list of arbitrators,
each party shall have twenty (20) days to eliminate two arbitrators from the list and
return it to JAMS, with the selected arbitrator being the remaining name on the list.
Should more than one name remain on the list, JAMS will randomly select the arbitrator
from the names remaining on the list. Arbitration shall be scheduled for hearing on the
merits no later than six (6) months after the date the arbitrator is selected. All parties
shall be permitted to conduct discovery as provided by the current rules of the California
Code of Civil Procedure. All costs of JAMS or of the arbitrator for Work shall be divided
equally among the Parties, unless otherwise ordered by the arbitrator. In an arbitration
to resolve a dispute under this provision, the arbitrator's award shall be supported by
law and substantial evidence.
12.0 FORCE MAJEURE. Upon written notice by the owing Party, the respective
duties and obligations of the Parties hereunder (except District's obligation to pay
Consultant such sums as may become due from time to time for Work rendered by it)
shall be suspended while and so long as performance thereof is prevented or impeded
by strikes, disturbances, riots, fire, governmental action, war acts, acts of God, or any
other cause similar or dissimilar to the foregoing which are beyond the reasonable
control of the Party from whom the affected performance was due.
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[INTENTIONALLY LEFT BLANK]
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13.0 ENTIRE AGREEMENT. This Agreement, and the attached Exhibits, represent
the entire and integrated agreement between District and Consultant and supersedes all
prior negotiations, representations, or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by both District and
Consultant.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered
into as of the day and year written above.
District: Consultant:
Yorba Linda Water District
By: By:
Kenneth R. Vecchiarelli, General
Manager
APPROVED AS TO FORM:
McCormick, Kidman and Behrens, LLP
By:
Arthur G. Kidman, General Counsel
Attachments: Exhibit A: Scope of Work
Exhibit B: Cost Proposal for Work
Exhibit C: Fee Schedule
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ITEM NO. 3.1
AGENDA REPORT
Meeting Date: September 13, 2011 Budgeted: N/A
To: Personnel-Risk Management
Committee
Funding Source: N/A
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A
Technician
Subject: Status of Human Resources and Risk Management Activities
SUMMARY:
The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet is updated monthly to indicate the status of Human Resources, Risk
Management and Safety activities as well as revisions to the District's policies and procedures, job
related training offered to District employees, processed tort claims and District sponsored
employee events. Items shown in red have been revised or updated since the last report.
The interviews for the Maintenance Worker I positions took place on July 27, 2011. Ten candidates
were interviewed. Initially the recruitment was to fill two positions. However, during this recruitment
process, a long-term employee submitted their resignation. This employee held a higher level
position in the Operations Department. The Operations Manager requested this newly vacated
position to be under filled with another top candidate from the Maintenance Worker I recruitment.
This decision will create a promotional opportunity in the future for current staff members as well.
After completion of the background checks and pre-employment physicals, two of the candidates
joined the District on August 29, 2011. The third candidate will join on September 14, 2011.
An internal recruitment for one Maintenance Distribution Operator 11 was opened on August 12,
2011 and closed on August 26, 2011. There were four applicants for the position.
A claim was filed by Doug Boughter of 1430 Shalanwood Lane, Placentia for the costs of plumbing
services. His plumber reported there was a break in the water line in the street in front of the
residence. There was an investigation, and it was determined that it was the District's responsibility.
Mr. Boughter signed and returned the District's Release and Waiver, and a check for $100 is
scheduled for payment on September 8, 2011.
ATTACHMENTS:
Name: Description: Type:
HR DEPARTMENT ACTIVITY -2010-2011.doc HR Department Activity Backup Material
Updated: September 6, 2011
HR DEPARTMENT ACTIVITY
2011/2012
POLICIES AND PROCEDURES ACTIVITY STATUS
Development and Maintenance of Management reviewed
Safety Procedures Draft policy.
Driver Record Review Policy None.
Drug and Alcohol Policy LCW Law firm revising
District's policy.
Educational/Certification/License Draft Policy presented
Reimbursement Policy to Bargaining Unit on
3/14/2011
Emergency/Fire Evacuation Draft Procedure GM signed procedure
Procedures reviewed by ACWA- 6/22/2011 with issue
JPIA's Sr. Risk date 7/1/2011.
Consultant. 9/2010 Procedure posted to
Reviewed by Safety & intranet for employee
Wellness Committee acknowledgement.
and Management.
Finalize & to GM
signature.
Emergency Leave Policy Policy BOD approved
and implemented-
10/27/2009.
Employee Performance Evaluation Draft policy will be
Procedure presented to BU for
review and approval
after the MOU is
adopted by the BOD.
Employee's Responsibility for Management reviewed
Maintenance of District Vehicles Draft policy.
To be presented to BU
for review and approval
after MOU is adopted
by the BOD.
Employee Time-Off Request Policy Draft policy presented
to BU for review and
approval 3/14/2011.
Facilities Use Policy Management reviewed.
General Manager to
review Draft policy and
add input.
Family Medical Leave Act Policy Policy BOD approved
and implemented-
5/27/2010.
Harassment/Discrimination/Retaliation Policy approved and
Prevention Policy implemented-
12/22/2009.
Heat Illness Prevention Program Draft policy prepared.
HR Manager to review.
POLICIES AND PROCEDURES CONTINUED
POLICIES ACTIVITY STATUS
Jackhammer Operations Policy approved and
implemented-
10/14/2009.
Personal Appearance of Employee Policy approved and
implemented-
3/27/2009.
Risk Management Admin Policy HR Mgr to review Draft
policy and comment.
Risk Management Claims Policy Policy BOD approved
and implemented-
3/26/2009.
Safety Footwear Allowance Draft policy presented
to BU on 3/14/2011.
Safety Guidelines for Uniform Shorts Policy approved and
implemented-
2/10/2010
Use of Traffic Cones and Vehicle Policy approved and
Backing implemented 6/6/08
USA Dig Alert System Policy Policy approved and
implemented-
10/28/2009.
Warehouse/Yard Inventory Policy and IT developed and HR
Procedure staff finalized and
distributed policy-
1/12/2009.
Update Recruitment Procedure HR Mgr to review
procedure and add
input.
New Hire Procedure HR Mgr to review
procedure and add
input.
Separation/Termination Procedure HR Mgr to review
In process procedure and add
input.
2
TRAINING - ON SITE/OFF SITE
DATE VENDOR CLASS TITLE
5-19-2010 Pacific Safety Council Certified Occupational Safety Specialist
5-26-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-2-2010 Pacific Safety Council Certified Occupational Safety Specialist
6-15-2010 Pacific Safety Council CPR/First Aid Training
6-17-2010 Pacific Safety Council CPR/First Aid Training
6-23-2010 Annual Hearing Testing
6-29-2010 Pacific Safety Council Heat Illness Training
7-15-2010 Pacific Safety Council CPR/First Aid Training
7-29-2010 Public Agency Risk Manage Claims Effectively
Management Association Risk Financing
Risk Transfer, Contracts and Certificates of
Insurance
8-10 & 11, ACWA/JPIA Conference ACWA/JPIA's Professional Development
2010 Program
10/7/2010 Pacific Safety Council Forklift Training Certification Program
10/7/2010 Public Employees Labor One-day mini conference
Relations Association -
California
10-21-2010 Dept Homeland 1-9 Training
Security/ICE
12-08-2010 Prudential, TAG, EAP Employee benefits brown bag lunch and
learn
12-16-2010 Pacific Safety Council Train the Trainer - Forklift
01-18-2011 ACWA/JPIA at YLWD Three classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout
02-16-2011 ACWA/JPIA at YLWD Four classes in one day: Electrical Safety,
Fall Protection, Lockout/Tagout, Respiratory
Protection
02-17-2011 Liebert Cassidy Whitmore Leave Rights of California Employees
- San Clemente
3/17&18 Liebert Cassidy Whitmore Public Sector Employment law Conference
Conference-Newport
Beach
3-24-2011 Liebert Cassidy Whitmore The Meaning of At-Will
- Costa Mesa
4-21-2011 Liebert Cassidy Whitmore Labor & Employee Relations in Lean
- Cypress Economic Times
4-27-2011 Rescue 411 2-hour Heat Stress Training for 18 staff and
managers presented on site
5-4-2011 Rescue 411 2-hour Heat Stress Training for 26 staff and
managers presented on site
5-19-2011 Liebert Cassidy Whitmore Employee Due Process Rights & Skelly: A
- La Palma Guide to Implementing Public Employee
Discipline
3
TRAINING - ON-SITE/OFFSITE - Page 2
COURSE VENDOR CLASS TITLE
06-01-2011 ACWA/JPIA Underground Utility Line Locator Training -
11 District staff and 4 Other Agency staff
trained (8 hour training)
07-06-2011 ACWA/JPIA Underground Utility Line Locator Training
scheduled (8 hour training) 14 District staff
and 10 Other Agency staff attended.
09-28-2011 ACWA/JPIA Scheduling two sessions: Confined Space
Entry and Field Ergonomics.
9-28-2011 EAP Workshop Mind Over Money
10-2011 ACWA/JPIA Scheduling two sessions: Defensive Driving
and First Responder.
4
CURRENT RECRUITMENTS
MONTH POSITION APPLICATIONS
PROCESSED
2010
FEB/MAR/APR Maintenance Dist. Op II 4
Sr. Accountant 45
JUNE Maintenance Dist. Op III 3
JULY GIS Technician, Part Time 1
AUG Maintenance Dist. Op II 4
OCTOBER Engineering Secretary 83
NOVEMBER Maintenance Worker 1 137
2011
FEBRUARY Meter Reader 1 287
MARCH Customer Service Supervisor 62
JUNE Maintenance Worker 1 (2 positions) 208
AUGUST Maintenance Distribution Operator II 4
5
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY
DATE OF ISSUE/CLAIM NATURE OF RISK MGMNT ACTION TAKEN
REC'D RELATED ISSUE/CLAIM
APR Rec'd claim from A. Lesko re: Negotiations completed.
Damage to Vallecito Lane due Claim settled for
to Ohio and Villa Terrace H2O $5,500.00.
leak
APR Rec'd claim from N. McCauley To be discussed at next
re: mud entering garage due Pers/Risk Management
to neighbor's H2O leak Committee meeting.
MAY Rec'd claim from V. Valardi re Claim settled in August
flooding of her properties from 15K to approx. 4K.
MAY Rec'd claim from David Ip re: To be discussed at next
water line damage at meter Pers/Risk Management
Committee meeting.
AUG Sent out claim form: Service No claim rec'd as of this
Repair-landscape damages date.
and plumbing fees.
SEPT Filed claim with ACWA-JPIA - Rec'd $21,081.25 for total
Backhoe- Liability/property loss on Backhoe 3-9-
2011. At this time the City
of Anaheim has not filed a
claim against the District.
OCT Received reimbursement from Payment of $70,044.56
ACWA/JPIA for Ohio/Villa received.
Terrace incident
NOV Knight submitted claim Settled for $1,748.20 on
against AT&T on District's 2/18/11.
behalf - broken sewer pipe.
DEC Sent out claim form: Joseph No claim rec'd as of this
Shreve, 3590 Sherwood, YL date.
JAN 2011 Returned claim form for
insufficiency: John Fox, 4661
Casa Oro, YL. Claiming
plumber, street repair, hotel,
damages to house
($14,926.82)
FEB 2, 2011 Sent out claim form: Rick Recommend BOD reject
Jorgensen, Attorney, re: 5782 claim - Not the District's.
Mountain View, DOL
8/31/2010
FEB 9, 2011 Rec'd claim from Salvador Returned due to
Amezcua-Homeowner from insufficient information
Ohio and Villa Terrace
6
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY - Page Two
DATE OF ISSUE/CLAIM NATURE OF RISK MGMNT ACTION TAKEN
REC'D RELATED ISSUE/CLAIM
Apr 28, 2011 Claim Form mailed to Irene Claim rec'd and set for
Erdtsieck for damaged tire. payment June 9, 2011.
Release and Waiver
received. Payment sent.
May 26, 2011 City of Anaheim Invoice for Payment of City of
cost to replace streetlight pole Anaheim's Invoice for
& associated hardware for $9,162.84 will appear on
YLWD's backhoe incident of the billboard for Board
September 2010 approval.
June 6, 2011 District GMC Envoy damaged Claim submitted -
in Truck Trailer Collision - investigation pending.
District not at fault.
July 12, 2011 Dump Truck struck by Insurance adjuster
motorist - District not at fault inspected dump truck
7-18-2011
August 23, 2011 Claim received by District Release and Waiver
from Doug Boughter for prepared, mailed to Mr.
plumbing services. Boughter. Signed release
and waiver received
8/29/2011. Check request
prepared to pay out
September 8.
CURRENT WORKERS COMPENSATION ACTIVITY
DATE OF NATURE OF W.C. STATUS REPORTABLE INCIDENT
INJURY CLAIM
1-2010 LEFT ELBOW STRAIN FIRST AID ONLY
2-2010 N/A N/A POST OSHA LOG 300
3-2010 N/A N/A
4-2010 DOG BITE Closed YES
6-2010 HEAD INJURY Closed YES
7-2010 LEG INJURY Closed YES
8-2010 BEE STING Closed YES
9-9-2010 BROKEN TOE Closed YES
9/21/2010 CONTUSIONS TO Closed YES
HAND AND ANKLE
9/29/2010 ANT BITES Closed YES
10/4/2010 LACERATION - TOP Closed YES
OF HEAD
10/28/2010 THUMB CUT- Open YES
STITCHES REQ'D.
12/6/2010 RIGHT WRIST Open YES
TENDONITIS
1/20/2011 GROIN PULL Closed No Claim submitted
02/16/2011 FINGER PRICKED BY Open YES
SHARP OBJECT
03/02/2011 Head Laceration Closed YES
04/20/2011 Elbow/hand numbing Closed YES
due to jackhammer
kickback
04/28/2011 Hand pricked by sharp Open YES
object
7-12-11 Auto Accident Closed FIRST AID ONLY
7-22-11 Shoulder- Trip & Fall Open YES
8
DISTRICT EMPLOYEE ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-30-2010 Employee Recognition Committee
8-3-2010 Employee Recognition Committee
8-24-2010 Employee Recognition Committee
9-1-2010 HOT TAP DEMO/Horseshoe Employee Recognition
Competition and Luncheon Committee
9-21-2010 Employee Recognition Committee
10-5-2010 Employee Recognition Committee
10-27-2010 Health & Benefits Fair & Flu Shots Human Resources
11-18-2010 Employee Potluck Employee Recognition
Committee
12-7-2010 Employee Recognition Committee Human Resources
01-11-2011 Employee Recognition Human Resources
Committee
01-25-2011 Employee Recognition Committee Human Resources
02-08-2011 Employee Recognition Committee Human Resources
02-11-2011 Employee Recognition Dinner Employee Recognition
Committee
04-7-2011 Employee Recognition Committee Human Resources
04-30-2011 Employee Recognition
Committee
05-17-2011 Employee Recognition Committee Human Resources
06-20-2011 Employee Recognition Committee Human Resources
06-30-2011 District sponsored Fourth of July event - Employee Recognition
Red/White/Blue Employee Desserts or Committee
Side Dishes
08-11-2011 Hot tap, horseshoe competition, car Employee Recognition
show and Taco event Committee
12-09-2011 Employee Holiday Event at Yorba Linda Employee Recognition
Country Club Committee
9
DISTRICT SAFETY AND WELLNESS- ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
6-28-2010 Safety-Wellness Committee HR/SAFETY
7-28-2010 Safety-Wellness Committee HR/SAFETY
7-2010 First Aid Back Packs Delivered HR/SAFETY
7-2010 First Aid Backpack Supplies Delivered HR/SAFETY
8-24-2010 AED's Delivered HR/SAFETY
8-25-2010 Safety-Wellness Committee HR/SAFETY
9-15/2010 Employee Assistance Program HR
(EAP) Eating Right for Life
9-16-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Safety and Wellness Committee HR/SAFETY
9-29-2010 Employee Assistance Program HR
(EAP) Sleep 101
10-6-2010 Employee Assistance Program HR
(EAP) Dealing w/Difficult People
10-13-2010 Employee Assistance Program HR
(EAP) Preventing Burnout
10-22-2010 Check AED's & Log HR/SAFETY
11-17-2010 Employee Assistance Program HR
(EAP) Managing Money in Tough Times
11-22-2010 CheckAED's & Log HR/SAFETY
12-7-2010 Safety and Wellness Committee HR/SAFETY
12-9-2010 Distribute First Aid Backpacks to Employees HR/SAFETY
at Operations Safety Meeting
12-23-2010 Check AED's & Log HR/SAFETY
01-06-2011 First Aid Stations replenished with supplies HR/SAFETY
01-24-2011 CheckAED's & Log HR/SAFETY
02-24-2011 Check AED's & Log HR/SAFETY
03-23-2011 Check AED's & Log HR/SAFETY
10
DISTRICT SAFETY AND WELLNESS-ACTIVITIES/FUNCTIONS CONT.
MONTH ACTIVITY/FUNCTION DEPARTMENT
4-06-2011 Sharps containers placed next to all First HR/SAFETY
Aid Stations. Notice to employees posted
regarding care in disposal of medical waste.
04-14-2011 Safety and Wellness Committee HR/SAFETY
To be rescheduled
4-20-2011 Sign posted at Richfield Gate: DANGER HR/SAFETY
STOP - Proceed Slowly
04-25-2011 Check AED's & Log HR/SAFETY
5-24-2011 Check AED's & Log HR/SAFETY
06-07-2011 Safety Committee Meeting (meeting HR/SAFETY
cancelled due to the number of committee
members out of the office) to be
rescheduled
06-21-2011 Annual Hearing Testing Completed HR/SAFETY
06-23-2011 Check AED's & Log HR/SAFETY
06-23-2011 Post to the District intranet the final HR/SAFETY
Emergency/Fire Evacuation Procedures -
acknowledgement due from all staff -
updated evacuation maps posted all
buildings
06-29-2011 One-hour Employee Assistance Program HR/SAFETY
(EAP) Workshop
07-20-2011 One-hour Employee Assistance Program HR/SAFETY
(EAP) Workshop
07-21-2011 CheckAED's & Log HR/SAFETY
08-24-2011 Check AED's & Log HR/SAFETY
08-23-2011 Request for Proposal sent out for Safety HR/SAFETY
Consultant Services
9-23-2011 Check AED's & Log HR/SAFETY
10-26-2011 District's annual Health and Benefits Fair HR
11-1 to The Advantage Group (TAG) Kick-off HR
11-3-2011 barbeque and open enrollment at the
District for 125 flex plan and voluntary
insurance programs
11
HR ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
9-2010 Compile record of all 1-9's on file for audit Human Resources
by Homeland Security
9-2010 Meet with Homeland Security Human Resources
Representative re 1-9 audit
10-21-2010 1-9 Training conducted by Homeland Human Resources
Security Representative at District
10-2010 Response from Homeland Security Human Resources
Representative re correction of deficiencies
received and action to correct deficiencies
commenced
10 &11- Work with employees to correct Human Resources
2010 deficiencies in documentation
11-30-2010 Scan updated forms to Homeland Security Human Resources
Representative
01-25-2011 Warning notice delivered by Homeland Human Resources
Security Representative with respect to
insufficiencies. Verbal confirmation that
deficiencies have been corrected, and
there is no fine to be assessed.
07-21-2011 Met with Wells Fargo brokers for status on Human Resources
renewals of health insurance and benefits
12
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: September 13, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: No
Prepared By: Gina Knight, Human Resources CEQA Compliance: N/A
Manager
Subject: Status of Recruitments and Budgeted Positions
SUMMARY:
The attached spreadsheet is updated monthly and presented to the Personnel-Risk Management
Committee
DISCUSSION:
The Budgeted Positions spreadsheet is updated monthly to show the status of the District's current
recruitment activity. The spreadsheet identifies the current fiscal year's budgeted positions as well
as any current vacancies awaiting action. Items identified in red indicate the most recent activity
such as pending employment offers or applications being processed in addition to any revisions or
updates since the last report.
The Human Resources staff processed two (2) new hires from the Maintenance Worker I
recruitment on August 29, 2011. During this period of time, a long-term employee submitted their
resignation resulting in a Maintenance Distribution Operator III vacancy. At the request of the
Operations Manager to under fill this recent vacancy, staff extended a job offer to a third candidate
from the Maintenance Worker I recruitment. This new hire is tentatively scheduled to start
employment with the District on September 14, 2011.
ATTACHMENTS:
Name: Description: T ype:
Budgeted Positions 09-07-2011.xls Budgeted Positions Backup Material
As of September 7, 2011
FY 2011-2012 Budgeted Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 (Temporary Help) 0 0
12
13
14
15 Customer Service Representative 1 1 1
16 Meter Reader 1 2 1 Vacancy due to employee's resignation on
1 6/21/2011. Vacant position on hold.
17 Accounting Assistant 1 1 1
Customer Service Representative 11 1 1
Engineering Secretary 1 1
Maintenance Worker 1 9 12 Hired two (2) MWIs 08/29/2011
Job offer made to third candidate. 09/14/2011
Mechanic 1 0 0
Operations Secretary 0 0
18 Meter Reader 11 2 2
19 Customer Service Representative 111 2 2
Operations Assistant 1 1
20 Engineering Technician 1 0 0
Maintenance Distribution Operator 11 8 5 Under filled with (2) Maint. Worker I
positions. Recruitment to promote MWIs
closed on 08/26/2011.
Water Quality Technician 1 0 1 Position used to under fill authorized Water
Quality Technician 11 position.
21 Accounting Assistant 11 1 1
Facilities Maintenance 1 1
Mechanic 11 1 1
22 Information Systems Technician 1 1 1
Water Quality Technician 11 1 0 Under filled with (1) WQT 1.
23 Maintenance Distribution Operator 111 4 3 Long term employee resigned 07/08/11.
Under fill with one (1) MWI.
Meter Services Lead 1 1
Mechanic 111 1 1
Personnel Technician 1 1
Plant Operator 11 3 3
As of September 7, 2011
FY 2011-2012 Budgeted Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
24 Construction Inspector 1 1
Engineering Tech II 2 2
Info Systems Tech II/Programmer 1 1
25 Executive Secretary 1 1
Human Resources Analyst 1 1
Instrumentation Technician 1 1
Sr. Accountant 1 1
26 GIS Administrator 1 1
Project Engineer 2 2
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
Sr. Maintenance Distribution Operator 4 4
Sr. Plant Operator 1 1
27 Customer Service Supervisor 1 1
28 Management Analyst 1 1
29 Water Quality Engineer 1 1
30 Public Information Officer 1 1
Water Maintenance Superintendent 1 1
SCADA Administrator 1 1
Information Systems Administrator 1 1
31 Chief Plant Operator 1 1
32
33
34 Sr. Project Manager 1 1
35
36
37 Engineering Manager 1 1
Finance Manager 1 1
Human Resources and Risk Manager 1 1
IT Manager IS Administrator assigned to Acting IT
1 0 Manager.
Operations Manager 1 1
38
39
40
General Manager 1 1
Total 76 73
FY 2011-2012 Authorized Part-Time/Intern Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 Public Information Intern 0.5 0
Governmental Affairs Intern 0.5 0
1 24 GIS Technician 0.5 0.5
Total 1.5 0.5
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: September 13, 2011 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, Human Resources Dept: Human
Manager Resources/Risk
Management
Reviewed by Legal: N/A
Prepared By: Miguel Serna, Human CEQA Compliance: N/A
Resources Analyst
Subject: Status Report on Committee Specific Strategic Plan Initiatives
SUMMARY:
The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet is updated monthly to indicate the status of Human Resources and Risk
Management Department activities in regards to the completion of specific Strategic Plan 2011-
2013 initiatives and goals. The goals, objectives and action steps within this strategic plan were
determined by the mission and vision statements and core values of the District and further
established through the process initiated by the Board of Directors at their Strategic Planning
Workshop on January 20, 2011. Stakeholders participating in this process include all five Board
Members, the Executive Management team and members of the Employee Productivity-Innovation-
Communications (EPIC) Committee, made up of staff representatives with varied levels of
experience and expertise from across all District departments.
Workforce Engagement (WE 1-B): Human Resources Staff met with Wells Fargo Benefits on July
21, 2011 to explore alternative benefits. Well Fargo Benefits, the District's broker, conducted a
market survey on August 5, 2011 to explore health and dental benefits alternatives. The rates
received from the survey were determined not to be competitive. At this time, District staff
recommends that we maintain our current health and dental insurance vendors.
Workforce Engagement (WE 2-13): Human Resources staff distributed a questionnaire that was
provided to incumbents to determine what competencies, skills, education or certification are
required for the determined key positions. A summary report of collected data will be completed by
September 22, 2011.
Workforce Engagement (WE 2-C): Human Resources Staff also distributed a questionnaire to
employees to determine their future career goals. In addition, the survey also collected information
relative to the current skills and competencies of District staff. District Staff is currently collecting
data from the survey. A summary report will be completed by September 15, 2011.
Workforce Engagement (WE 2-D): Draft of career advancement workshops/lectures to aid
employees with their career goals was not completed by August 22, 2011 deadline. Priority was
given to the employee survey. The Draft will be completed in October to meet the December, 2011
deadline.
ATTACHMENTS:
Name: Description: Type:
Status Report on Committee Specific Strategic Plan
Strategic Plan Tracking- PRM= 2011-2012.x1sx Backup Material
Initiatives
Strategic Plan Initiatives Status Report
Personnel- Risk Management
Page 1 of
Strategies
Start Date
Completion Date
Lead Party
Jul 2011 Progress
Aug 2011 Progress
Sep 2011 Progress
CP 1: Increase Brand Recognition within the Community
Continue to Support
Regional Training and Multi
CP 1 -D
Agency Workgroups
On -going
On -going
General Manager
through the Joint Use of the
Administration Building
OE 1: Optimize Use of Existing Technologies
Provide, Support and
OE 1 -C
Encourage Employee
On -going
On -going
Executive Staff
Training
WE 1: Retain a Highly Skilled and Capable Workforce
Maintain Competitive
Compensation via
WE 1 -A
Classification and
On -going
On -going
HR Manager
Compensation Surveys
Received quotes from
Tentative meeting
Census information will
various vendors. Did not
scheduled (7 -21 -2011)
be sent to broker on
receive any competitive
WE 1 -13
Explore Alternative Benefits
Jul -11
Jun -12
HR Manager
with Benefits Broker to
August 5, 2011 (to
rates. The District will not
explore alternative
begin marketing).
pursue any health or dental
benefits.
benfits changes at this time.
Establish Career
WE 1 -C
Development Expectations
Jul -11
Dec -11
Executive Staff
of Existing Employees
Develop Methodologies to
Assist Employees in
Executive
WE 1 -D
Jan-12
On -going
Staff /EPIC
Attaining Career
Committee
Expectations
Coordinated with ACWA-
General
JPIA a hands -
WE 1 -E
Continue to Support
On -going
On -going
Manager /HR
on /classroom
Additional Training for Staff
Manager
underground utility line
locator workshop for staff
Execute Timely and
WE 1 -G
Consistent Employee
On -going
On -going
General Manager
Performance Evaluations
WE 2: Develop a Comprehensive Succession Plan
Page 1 of
Strategic Plan Initiatives Status Report
Personnel- Risk Management
Page 2 of
Strategies
Start Date
Completion Date
Lead Party
Jul 2011 Progress
Aug 2011 Progress
Sep 2011 Progress
Staff has collected and
analyzed the demogrpahic
General
data of all employees and
Indentify Key Roles for
WE 2 -A
Jul -11
Sep -11
Manager /HR
determined which
Succession
Manager
positions will be of key
importance as long term
employees begin to retire.
Questionaire will be
Collecting data from survey.
Define the Competencies
General
Develop questionaire and
distributed to District
Summary of data to be
WE 2 -13
and Motivational Profile
Jul -11
Sep -11
Manager /HR
provide to incumbents.
employees August 15,
completed by September
Required for Key Roles
Manager
2011.
22, 2011.
Questionaire will be
Develop questionaire and
Collecting data from
Identify Individuals with the
General
electronically
provide to employees to
employee survey. Summary
WE 2 -C
Potential to Perform Highly
Jul -11
Sep -11
Manager /HR
distributed to District
determine future career
of data to be completed by
in Key Roles
Manager
employees August 8,
goals.
September 15, 2011.
2011.
Make access to the
Draft of Career
District's tuition
Advancement Workshops -
reimbursment program,
ft
Prepare draft of Career
lectures was not completed
Develop Methodologies to
local colleges, ACWA -JPIA
HR Manager /EPIC
Advancement
in August, priority was
WE 2 -D
Assist Employees in
Oct -11
Dec -11
Professional Development
Committee
Workshops - lectures
given to surveys. Draft of
Preparing for Advancement
Program and Libert
by August 22, 2011
Career Advancement
Cassity Whitmore
Workshops to be completed
Supervisor trainig more
in Octoberber.
centralized.
Page 2 of