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HomeMy WebLinkAbout2011-09-08 - Board of Directors Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, September 8, 2011, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Michael J. Beverage, President Phil Hawkins, Vice President Ric Collett Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. SPECIAL RECOGNITION 6.1. Introduce Jonathan Larson, Newly Hired Maintenance Worker 1 6.2. Introduce Jorge Valencia, Newly Hired Maintenance Worker 1 7. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 7.1. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Gina Knight Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Minutes of the Board of Directors Regular Meeting Held August 25, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,170,182.34. 8.3. Progress Payment No. 1 for Construction of the 2010 Waterline Replacement Project, Phase 1 - Plumosa Drive Recommendation: That the Board of Directors approve Progress Payment No. 1, in the net amount of $258,507.00, to Kana Pipeline, Inc. for construction of the Plumosa Drive Pipeline Project, Job No. 201012. 8.4. ACWA/JPIA General Liability Insurance Deposit Premium for October 1, 2011 through September 30, 2012 and Retrospective Allocation Point Recommendation: That the Board of Directors approve the ACWA/JPIA General Liability Insurance deposit premium for the policy year October 1, 2011 through September 30, 2012, in the amount of $193,296, and continue with the Retrospective Allocation Point of $25,000. 8.5. ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12 Recommendation: That the Board of Directors approve the ACWA/JPIA Workers' Compensation Program renewal and deposit premium estimate for July 1, 2011 - June 30, 2012. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Response to OC Grand Jury Report: Compensation Survey of Water and Sanitation Districts Recommendation: That the Board of Directors review and approve the District's response to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts. " 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President's Report 10.2. Directors' Reports • Tour of Brea Police Department Headquarters - August 29, 2011 (Beverage/Hawkins/Kiley/Melton) 10.3. General Manager's Report • Washington Report by Senator Feinstein - August 25, 2011 10.4. General Counsel's Report 10.5. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) • Meeting scheduled September 19, 2011 at 11:00 a.m. 11.2. Finance-Accounting Committee (Collett/Kiley) • Meeting scheduled September 26, 2011 at 4:00 p.m. 11.3. Personnel-Risk Management Committee (Kiley/Beverage) • Meeting scheduled September 13, 2011 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Melton/Collett) • Meeting scheduled September 14, 2011 at 4:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) • Meeting scheduled September 9, 2011 at 12:00 p.m. 11.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) • Meeting scheduled September 27, 2011 at 4:00 p.m. 11.7. Citizens Advisory Committee (Beverage) • Meeting scheduled September 26, 2011 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL Planning Commission - August 31, 2011 (Kiley) 12.2. YL City Council - September 6, 2011 (Hawkins) 12.3. MWDOC/MWD Workshop - September 7, 2011 (Melton/Staff) 12.4. OCWD Board - September 7, 2011 (Kiley/Staff) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from September 9, 2011 - October 31, 2011 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. ISDOC Quarterly Meeting - September 29, 2011 (Hawkins) ACWA/JPIA Fall Conference - November 28-29, 2011 ACWA Fall Conference - November 29-December 2, 2011 CRWUA Annual Conference - December 14-16, 2011 Recommendation: That the Board of Directors authorize Director attendance at these events. 15. CLOSED SESSION CONTINUED 15.1. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code 15.2. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) 16. ADJOURNMENT 16.1. The next regular meeting of the Board of Directors will be held September 22, 2011 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 8.1 AGENDA REPORT Meeting Date: September 8, 2011 Subject: Minutes of the Board of Directors Regular Meeting Held August 25, 2011 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Narne: Description: Type: 082511 BOD - Minutes.doc BOD Mtg Minutes 08/25/11 Minutes Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 RK/RC 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 25, 2011 1. CALL TO ORDER The August 25, 2011 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Beverage at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Michael J. Beverage, President Ken Vecchiarelli, General Manager Phil Hawkins, Vice President Lee Cory, Operations Manager Ric Collett Steve Conklin, Engineering Manager Robert R. Kiley Stephen Parker, Finance Manager Gary T. Melton. Gina Knight, Human Resources Manger Damon Micalizzi, Public Information Officer Nicki Hill, Engineering Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Eddie Beltran, Senior Associate, Kidman, Behrens & Tague Cheryl Borden, Vice Chair, YLWD Citizens Advisory Committee Chris Townsend, President, Townsend Public Affairs Heather Stratman, Senior Director, Townsend Public Affairs Scott Nelson, Mayor, City of Placentia 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli announced that a revised copy of the proposed Professional Services Agreement with Townsend Public Affairs as well as additional backup material related to Item No. 8.1. were provided to the Board at the meeting. Copies were also made available to the public in attendance. 5. PUBLIC COMMENTS None. 1 6. COMMITTEE REPORTS 6.1 Citizens Advisory Committee (Beverage) Minutes of the Citizens Advisory Committee meeting held August 22, 2011 were handed out at the Board of Directors meeting. Director Beverage attended. Mrs. Borden provided a brief report regarding matters discussed during the meeting including: Frequency of Meetings; Schedule for Reorganization of Committee Officers; Elk Mountain Reservoir Practice Field Project Update; and 2011/12 Budget & Strategic Plan. Mrs. Borden also mentioned that the Committee members were provided with generic business cards for distribution in the community. Meeting scheduled September 26, 2011 at 8:30 a.m. 7. CONSENT CALENDAR Director Hawkins made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on Check No. 57228 of Item No. 7.2. as he has a financial interest with the vendor. 7.1. Minutes of the Board of Directors Regular Meeting Held August 11, 2011 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $2,246,447.79. 7.3. Progress Payment No. 1 for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of $633,731.40 to Mamco Construction for the construction of the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006. 7.4. Progress Payment No. 7 for Construction of the Highland Booster Pump Station Project Recommendation. That the Board of Directors approve Progress Payment No. 7 in the net amount of $119,812.50 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 2 7.5. Reschedule Board and Committee Meetings Recommendation. That the Board of Directors reschedule these Board and Committee meetings as follows. • Reschedule the Board of Directors meeting on Thursday, November 24, 2011 to Wednesday, November 23, 2011 at 8.30 a. m. • Reschedule the Citizens Advisory Committee meeting on Monday, December 26, 2011 to Tuesday, December 27, 2011 at 8.30 a.m. unless the Committee decides to cancel the December meeting as they did the previous year. • Reschedule the Finance-Accounting Committee meeting on Monday, December 26, 2011 to Tuesday, December 27, 2011 at 4.00 p.m. • Reschedule the Public Affairs-Communications-Technology Committee meeting on Monday, January 2, 2012 to Tuesday, January 3, 2012 at 4.00 p.m. 8. ACTION CALENDAR 8.1. Professional Services Agreement with Townsend Public Affairs for September 2011 through December 2012 Mr. Vecchiarelli provided an overview of the revised proposed agreement with Townsend Public Affairs (TPA) and the legislative services to be provided. Mrs. Stratman then introduced herself and Mr. Townsend and provided a summary of TPA's strategy and approach. Mrs. Stratman then responded to questions from the Board regarding periodic reports and local, state and federal representation. Director Barbre addressed the Board and stated that MWDOC has been utilizing TPA's services for approximately 10 years and has been very pleased with the firm's performance, established presence, relationships and access to key legislators. He stated that MWDOC selected TPA through an exhaustive RFP process through which TPA came out the clear choice. Directors Collett and Kiley both expressed reservations in executing an agreement with TPA until an action plan with specific benchmarks for public and legislative affairs has been established by the Board. Director Kiley also expressed concerns about the sole source nature of the contract award and a desire for more transparency in the selection process. Director Hawkins stated that he thought there were enough pressing issues to merit TPA's assistance at this time and agreed that a workshop would be beneficial in moving forward. 3 Director Hawkins made a motion, seconded by Director Melton, to execute the revised Professional Services Agreement with Townsend Public Affairs for legislative advocacy for the period of September 2011 through December 2012. Motion passed 3-2 with Directors Collett and Kiley voting No. Following additional discussion, President Beverage requested staff to set up a Board workshop to develop an action plan for public and legislative affairs. 8.2. ACWA Committee Appointment Nominees for 2012-2013 Term Mr. Vecchiarelli explained that ACWA has requested nominations for committee appointment from its membership. General Counsel Art Kidman is currently serving on the Legal Affairs Committee and has expressed an interest to continue to serve on this committee as well as the State Legislative Committee. Director Kiley made a motion, seconded by Director Melton, to nominate Mr. Kidman for both the Legal Affairs and State Legislative Committees for the 2012-2013 term. Motion passed 5-0. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. a 9.2. Directors' Reports None. 9.3. General Manager's Report Mr. Vecchiarelli reminded the Board a tour of the Brea Police Department is scheduled Monday, August 29, 2011 at 9:00 a.m. Mr. Vecchiarelli then ' reported that staff had issued a Notice of Availability and Intent to adopt a mitigated negative declaration for the Yorba Lind Boulevard Booster Pump Station Project. A copy of the notice was provided to the Board at the meeting and made available to the public. 9.4. General Counsel's Report Mr. Beltran stated that no Closed Session would be needed for Items No. 13.1. and 13.2. 9.5. Future Agenda Items and Staff Tasks Director Melton requested that the Board consider the proposed practice field at the Elk Mountain Reservoir as soon as possible. Following brief discussion, the Board scheduled a workshop meeting to discuss this matter on October 6, 2011 at 6:30 p.m. 4 10. COMMITTEE REPORTS CONTINUED 10.1. Executive-Administrative-Organizational Committee (Beverage/Hawkins) Minutes of the meeting held August 15, 2011 were provided in the agenda packet. Directors Beverage and Hawkins attended. Matters discussed during the meeting were as follows: King Family Casino Ridge Proposed Development; Townsend Public Affairs Scope of Work for September 2011 through August 2012; Input for Development of the Orange County Board of Supervisors' 2012 Legislative Platform; YLWD Contracts and Agreements in Process; General Counsel's Monthly Summary Report; Director's and General Manager's Fees and Expenses (April - June 2011); Status Report on Committee Specific Strategic Plan Initiatives. Director Hawkins commended staff for their work related to the Casino Ridge project. Meeting scheduled September 20, 2011 at 4:00 p.m. was rescheduled to September 19, 2011 at 11:00 a.m. 10.2. Finance-Accounting Committee (Collett/Kiley) Meeting scheduled September 26, 2011 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Kiley/Beverage) Meeting scheduled September 13, 2011 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Melton/Collett) Meeting scheduled September 1, 2011 at 4:00 p.m. was rescheduled to September 14, 2011 at 4:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Hawkins/Melton) Meeting scheduled September 9, 2011 at 12:00 p.m. 10.6. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Hawkins) Meeting scheduled September 27, 2011 at 4:00 p.m. 5 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council -August 16, 2011 (Melton) Director Melton attended and commented on a proposed resolution granting a 2 year extension to design review approvals and Conditional Use Permits granted 2008 through 2011. After approximately 1 hour of discussion, the Council decided to table this matter. Director Melton also provided a brief report on the City granting Kerrigan Ranch Manor House the right to become a gated community. 11.2. MWDOC Board - August 17, 2011 (Melton/Staff) Director Melton was unable to attend this meeting. 11.3. OCWD Board -August 17, 2011 (Kiley/Staff) Director Kiley attended but did not have any new business to report. 11.4. YL Planning Commission -August 24, 2011 (Collett) Director Collett attended and commented on the approval of an easement for construction of the Yorba Linda Boulevard Booster Pump Station on Gun Club Road. Director Collett then commented on the SAGE project and correspondence from LAFCO regarding the annexation process, which were discussed during the meeting. Director Collett further reported that a special meeting will be held August 31, 2011 at 7:00 p.m. and that the September 14, 2011 meeting will be cancelled. Director Kiley will attend the meeting scheduled August 31, 2011. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from August 26, 2011 - September 30, 2011 The Board reviewed the listed meetings and made no additional changes. Director Hawkins announced that that he would not be able to attend the Board of Directors meeting on September 22, 2011. Mr. Vecchiarelli expressed his interest in attending a conference in San Diego for utility managers that will conflict with his ability to attend the Board of Directors meeting on September 8, 2011. He stated that Mr. Conklin also will not be in attendance at the Board of Directors meeting on September 8, as he has scheduled vacation plans. Mr. Vecchiarelli reported that Ms. Knight will fill in for the GM at the September 8t" Board meeting. No Closed Sessions were held as they were no longer needed. 13. CLOSED SESSION CONTINUED 13.1. Conference with Legal Counsel - Anticipated Litigation Pursuant to Subdivision (b) of Section 54956.9 of the California Government Code Number of Potential Cases: One (Fair Political Practices Commission Letter Dated July 15, 2011) 6 13.2. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) 14. ADJOURNMENT 14.1. The meeting was adjourned at 9:28 a.m. The next regular meeting of the Board of Directors will be held September 8, 2011 at 8:30 a.m. Kenneth R. Vecchiarelli Board Secretary 7 ITEM NO. 8.2 AGENDA REPORT Meeting Date: September 8, 2011 Budgeted: Yes Total Budget: N/A To: Board of Directors Cost Estimate: $1,170,182.34 Funding Source: All Funds From: Ken Vecchiarelli, General Account No: N/A Manager Job No: N/A Presented By: Stephen Parker, Finance Dept: Finance Manager Reviewed by Legal: N/A Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,170,182.34. DISCUSSION: The wires and major items on this disbursement list are as follows: A wire of $92,467.75 to ACWA- HBA for September 2011 health premium; a wire of $250,967.60 to OCWD for June 2011 LTSS in- lieu program; a check of $258,507.00 to Kana Pipeline, Incorporated for July-August progress on the Plumosa Pipeline Replacement; and, a check of $65,090.50 to MWH Americas, Incorporated for June-July engineering support services on the Water Zone Transfer and Highland Booster Pump Station projects. The balance of $273,357.46 is routine invoices. The Accounts Payable check register total is $940,390.31; Payroll No. 17 total is $229,792.03; and, the disbursements of this agenda report are $1,170,182.34. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: T ype: CkReg90811 BOD.pdf Check Register Backup Material 11-CS 908.doc Cap Sheet Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 RK/RC 5-0 Yorba Linda Water District Check Register For Checks Dated. 812612011 thru 9/'08/'2011 Check No. Date Vendor Name Amount Description Ok or greater) 57255 09/08/2011 Abbott Staffint Group 1.097.04 W82611 08/26/2011 ACWA-HBA 92.467.75 Health premium Sept 2011 57256 09/08/2011 Adams Pipeline I apping 150.00 57257 09/08/2011 ALLEN Instruments & Supplies 887.32 57258 09/08./2011 Alternative Hasp lnc- 22-26 57259 09/08/2011 Anaheim Wheel &Tire 67.00 57260 09/08/2011 Anthem Blue Cross EAP 173-80 57261 09/08/2011 Aqua-Metric Sales Co. 11,058.17 Inventory re-stock 57262 09/08/2011 Aramark 610,48 57263 09/08/2011 Al & T 44.95 57264 09/08/2011. Autoscribe Corporation 75-00 572.65 09/08/2011 AWWA - CA-NV Section 870-00 57266 09/08/7011 Bank Of America 285.54 57267 09/08/2011 Bee Gone 95.00 57276 09/08/2011 C. Wells Pipeline 761.80 57268 09/08/2011 Cal Society-Municipal Finance Officers 200.00 57254 08/26/2011 California Utility Exec Mgt Foundation 250 00 57269 09/08/2011 Calolympic Safety Co. 102.50 57270 09/08/201.1 CDW Government, Inc 488.76 57271 09/08/2011 Cla-Val Co. 1,083.29 57272 09/08/2011 Clinical Lab. Of San Bern. 1,815.00 57273 09/08/2011 Coastline Equipment 136-21 57274 09/08/2011 Costco 50-00 57275 09/08/2011 CPR Technology 56.22 57277 09/08/2011 Dapper Tire Co. Inc. 1,919.37 57281 09/08/2011 Dean Criske Trucking 843.13 57278 09/08/2011 Dell Marketing L.P. 7,175.45 57279 09/08/2011 Derek Nguyen 122-40 57280 09/08/2011 Doug Boughter 100-00 57282 09/08/2011 F- G- Brennan & Co., Inc 101-46 57283 09/08/2011 Eisel Enterprises, Inc- 327,29 57284 09/08/201.1 Employee Relations, Inc. 161.25 57185 09/08/2011 Federal Express 119.65 57286 09/08/2011 Fleet Services, Inc 30.84 57787 09/08/2011 Fry's Electronics 937,28 51342 09/01/2011 GCI Construction Inc. 34.205.92 VVtrZn ImplAna.Inter, retentn rel 57288 09/08/2011 Government Finance Officers 330.00 57289 09/08/2011 Haaker Equipment Co. 2.875.48 57290 09/08/2011 Halcyon Efectric, Inc 25,616.25 GreenCrest LS laborlinstall Svcs 57191 09/08/2011 Home Depot Credit Services 247.04 57292 09/08/2017. lnfosend Inc. 12,736.81 Bill (Nailing services Jul-Aug 57294 09/08/2011 J & S Construction 2,800.00 57293 09/08/2011 Jackson's Auto Supply- Napa 376.32 57295 09/08/2011 Kana Pipeline, Inc 258,507.00 Pipeline repl prop pay Jul-Aug 572536 0910812011 Konica Minolta Business 63.62 5723] 09/08/2011 Lancab, Inc. 3,320.81 57298 09/08/2011 Liebert Cassidy Whitmore 12,943.80 July HIR legal issues 57299 09/08/2011 Mc Fadden-Dale Hardware 581.68 57300 09/08/2011 Mudge Fasteners, €nc 1,167.18 57301 09/08/2011 Muzak LLC: 67.88 57302 09/08/2011 MWH Americas, Inc. 65,090.50 VvtrZn Tfr , Highland Jun-Jul 57303 09/08/2011 Neu Logics 3,560,00 57304 09/08/2011 New horizons CLC 2.920.00 51305 09/08/2011 Nextel of California 1,714.92 51306 09/08/2011 Nickey Petroleurn Co 6,080-14 57307 09/08/2011 Office Solutions 91.89 57308 09/08/2011 Orange County Water Assn 350.00 W90211 091021201.1 Orange County Water District 250,967.50 in-lieu program June 2011 57369 09/08/7011 Orvac Electronics 222.88 57318 09/08/2011 P.T.I- Sand & Gravel, Inc. 771.88 57310 0910812011 Pacific Coast Tool & Supply 760 17 57311 09/08/2011 Pacific Tek 641.30 5731.2 09/08/2011 Parts Source Anaheim 8.02 57313 09/08/2011 Performance Meter, Inc 2,693.75 57314 09/08/2011 Pete's Road Service Inc 130.62 57315 69/08/2011 Praxair Distribution 106.53 57316 09/08/2011 Process Solutions, Inc. 15,881-00 Hidden Hills mixing rtntn release 57317 09/08/2011 Prudential Group Insurance 2,939.26 57319 0910812011 Quinn Power Systems Associates 1,474.97 57320 09/08/2011 RBF Consulting 12,023.29 Pipeline rep) consulting July 57321 09/08/2011 Reed & Davidson, LLP 630.00 51322 09/08/2011 Sancon Engineering Inc.. 19,884.00 Pipe lining,manhole repair 57323 09/08/2011 Selman Chevrolet Company 202-03 57324 09/68/2011 SHRM 180.00 57325 09/08/2011 5hutterstock Images LLC 2,55900 57326 09/08/2011 5killPath Seminars 388.00 57327 69/08/2011 South Coast AQMD 1.665.64 57328 09/08,12011 Southern Calif Edison Co. 29,663.42 Utility Svcs August all sites 57329 69/08/2011 Southern Calif Gas Co. 5,457.18 57330 09/08/2011 Staples Business Advantage 263.93 51331 09/08/2011 Stater Bros. Markets 50.00 5/332 0910812011 Stephen Parker/ Petty Cash 130.81 57333 09/08/2011 SunstateEquipmentCo 31.66 57334 09/08/2011 Tab Products Co. 369.12 57335 09/08/7011 Target5afety 299-00 57336 09/08/2011 Time Warner Cable 447.22 57337 09/08/2011 Toxguard Fluid Technologies 489.18 57338 09/08/2011 United Industries 682,20 57339 09/08/2011 Wells Supply Co 12,988.09 Inventrury, re-Stock 57340 09/08/2011 West Coast Safety Supply Co 1,9+12.31 57341 09/08/2011 Willdan Homeland Solutions 13,532-80 Emerg Caps Plan May, Jul inv Total $940,390.31 September 8, 2011 CHECK NUMBERS: Manual Check 57254 $ 250.00 Computer Checks 57255-57341 $ 562,499.04 Manual Check 57342 $ 34,205.92 $ 596, 954.96 WIRE: W-82611 ACWA-HBA $ 92,467.75 W-90211 OCWD $ 250,967.60 $ 343,435.35 TOTAL OF CHECKS AND WIRES $ 940,390.31 PAYROLL NO. 17: Computer Checks 5015-5016 Manual Checks 5017-5028 $ 229,792.03 DISBURSEMENT TOTAL: $ 1,170,182.34 APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF SEPTEMBER 8, 2011 ITEM NO. 8.3 AGENDA REPORT Meeting Date: September 8, 2011 Budgeted: Yes Total Budget: $873,300 To: Board of Directors Cost Estimate: $600,000 Funding Source: All Water Funds From: Ken Vecchiarelli, General Account No: 101-2700 Manager Job No: 201012 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: No Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 1 for Construction of the 2010 Waterline Replacement Project, Phase 1 - Plumosa Drive SUMMARY: Work is proceeding on construction for replacement of approximately 2,900 feet of 12-inch waterline, valves, hydrants and appurtenances in Plumosa Drive, between Lemon Drive and Bastanchury Road. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1, in the net amount of $258,507.00, to Kana Pipeline, Inc. for construction of the Plumosa Drive Pipeline Project, Job No. 201012. DISCUSSION: In accordance with the contract documents, Kana Pipeline, Inc. submitted a request for Progress Payment No. 1, in the amount of $287,230.00 for completed work through August 31, 2011. During this period, the contractor mobilized equipment on site, received delivery of a portion of materials retained at their on-site storage yard and continued with submittals. They also potholed existing utilities, completed saw-cutting Plumosa Drive, then proceeded to install approximately 2,000 feet of pipeline, as well as 5 butterfly valves and 4 hydrants. The status of the construction contract with Kana Pipeline, Inc. is as follows: . The current contract is $568,000.00 and 105 calendar days starting June 28, 2011. . If approved, Progress Payment No. 1 is $287,230.00 (50.6% of the total contract amount), less 10% retention of $28,723.00 for a net payment of $258,507.00. . Total payments to date including retention are $287,230.00 (50.6% of the total contract amount). . As of August 31, 2011, 65 calendar days were used (61.9% of the contract time). Staff reviewed the contractor's progress payment and recommends approval. A copy of Progress Payment No. 1 is attached for your reference. PRIOR RELEVANT BOARD ACTION(S): The Board awarded a construction contract in the amount of $568,000 to Kana Pipeline, Inc. on May 12, 2011, for construction of the 2010 Waterline Replacement Project, Phase 1 - Plumosa Drive. ATTACHMENTS: Nar e: Description: Type: Plumosa Pipeline Project PPR 1 Kana Pipeline.pdf Plumosa Pipeline Project PPR 1 Kana Pipeline Inc. Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 RK/RC 5-0 C i I I YORBA LINDA WATER' DISTRICT PROGRESS PAY REPORT ! _P-ROJECI-------Plumosa_Pipeline Project -__--PROGRESS-PAY-REQUEST NO. 007 I LOCATION Yorha Linda, CA PROJECT NO. 209012 WAGE 7 OF 1 PAGES r..__ CONTRACTOR I{ a-PIpeIIrle;It DATE-----812-4711_. ORIGINAL CONTRACT AMOUNT: $ 568,000.00 ----AUT"NC]F~12'E~ t~HAM1IGE-URDEF2~-~---- _ _ - - _ REVISED CONTRACT AMOUNT. $ 588,000.00 - - ! t PROGRESS PAY ESTIMATE FOR PERIOD June 28, 2011 TO August 31, 2011 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ - $ 287,230.00 $ 287,230:00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF 1 YORK COMPLETED $ - $ 287,230.00 $ 287,230.00 LESS RETENTION 10% $ - $ 258,507.00 $ 258,607.00 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED 7O DATE $ 258,507.00 LESS AMOUNT PREVIOUSLY PAID $ _ i BALANCE DUE THIS ESTIMATE $ 258,507.00 ; NOTICE TO PROCEED June 28, 2017 COMPLETION TIME 905 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL. CONTRACT TIME Ins CALENDAR DAYS TIME EXPENDED TO DATE 65 CALENDAR DAYS TIME REMAINING 46 CALENDAR DAYS REQUESTED BY`. DATE: r Rizwan Rana, Project Manager, Kana Pzpeiine RECOMMENDED: r DATE- 1 Joe Pokmino, Project Engineer, YLWD APPROVED BY. DATE: , Steve Conklin, Engineering Manager, YLWO I i ITEM NO. 8.4 AGENDA REPORT Meeting Date: September 8, 2011 Budgeted: Yes Total Budget: $190,000 To: Board of Directors Cost Estimate: $193,296 Funding Source: Operating Funds From: Ken Vecchiarelli, General Account No: 7020-0690-00 Manager Presented By: Gina Knight, HR/Risk Manager Dept: Human Resources/Risk Management Reviewed by Legal: No Prepared By: Amelia Cloonan, Personnel CEQA Compliance: N/A Technician Subject: ACWA/JPIA General Liability Insurance Deposit Premium for October 1, 2011 through September 30, 2012 and Retrospective Allocation Point SUMMARY: In accordance with the District's Risk Management Policy, staff is required to present all insurance premiums to the Board of Directors for approval. Attached for the Board's review and approval is ACWA/JPIA's general liability insurance deposit premium for the period October 1, 2011 through September 30, 2012. STAFF RECOMMENDATION: That the Board of Directors approve the ACWA/JPIA General Liability Insurance deposit premium for the policy year October 1, 2011 through September 30, 2012, in the amount of $193,296, and continue with the Retrospective Allocation Point of $25,000. COMMITTEE RECOMMENDATION: The Personnel-Risk Management Committee discussed this item at its meeting held August 9, 2011 and supports staff's recommendation. DISCUSSION: Each August the District receives the liability insurance premium from ACWA-JPIA for the upcoming policy year. The renewal deposit premium is for the period October 1, 2011 through September 30, 2012. This year's premium is $193,296, a 10% increase from last year's, which was $175,724.00. In 2009 and 2008, the District's premiums were $166,522.00 and $244,389, respectively. The deposit premium is due September 1, 2011, and must be paid or postmarked by September 30, 2011 or be subject to interest charges. The main reason for the increase in rates is due to the increase in the District's experience modification (e-mod) factor. In this premium year, the e-mod factor is 1.3 compared to last year's 0.98. JPIA calculates the e-mod using losses over three consecutive years. The three year period rolls over each year with the earliest year dropping off and a new year coming on. Therefore, a particular loss will affect the e-mod calculation for a total of three years. Losses below $15,000 or the Retrospective Allocation Point (hereinafter referred to as a "deductible"), whichever is less, are not used in the e-mod calculation. In addition, all losses are capped at $75,000. The District's deductible is $25,000. The deductible is that portion of the loss for which the District is ultimately responsible. It also designates the point at which the District begins to participate in the pooled losses. When the retrospective premium adjustment is calculated (45 months after the first coverage period), all losses and portions of losses are deducted from the deposit premium. The remaining losses go into the pool and are shared by all the members of the program. Each member is charged a proportionate share of the total losses in the pool according to its deposit premium. Adjustments continue annually thereafter until all claims in the pool for that specific policy year are closed. Finally, if the costs are below the deposit premium, a debit is applied against the retrospective premium adjustment fund. The retrospective premium adjustment fund was created in 1999 to stabilize retrospective premium adjustments and reduce or eliminate billing members for prior policy years by banking member refunds. The funds are used to offset any amounts due to the member for the prior years. The retrospective premium adjustment fund was established with a cap of 50% of the basic premium. Once a member's fund balance exceeds 50% of its deposit premium, the difference is refunded to the member. The District will not receive a refund this year. The District has the option of increasing the deductible from $25,000 to $50,000 or $100,000. Staff does not recommend changing the RAP, since it is extremely difficult to predict the number of future claims that may be filed against the District and other agencies. The minimum deductible is financially safer if an agency experiences a high frequency of losses. The District identified $190,000 in the Fiscal Year 2011-2012 adopted budget for the annual liability insurance premium. PRIOR RELEVANT BOARD ACTION(S): The annual liability insurance deposit premiums are presented to the Board of Directors each August/September. ATTACHMENTS: Name: Description: Type: Document(8).pdf ACWA/JPIA Auto & General Liability Program for Policy Backup Material Year 10/1/2011-9/30/2012 Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 RK/RC 5-0 ASSOCIATION OF CALIFORNIA WATER AGENCIES JNA JOINT POWERS INVOICE 1NSURANICE AUTHORITY AUTO & GENERAL LIABILITY PROGRAM FOR POLICY-YEAR 10/112011 - 0913012012 l° i ln { Member #YQ02 AUG 2ui1 ' Yorba Linda Water District PO Box 309 Ua HR / 19iSK MGM Yorba Linda, CA 92885-0309 By-~ Invoice Cate: July 31, 2011 DESCRIPTION= Deposit Premium for the 1011,12011-12 Policy Year $244,216 Amount from RPA Stabilization Fund 50,920 Amount Due: (September 1, 2011) SUBJECT TO: PENALTY & INTEREST IF NOT PAID OR POST MARKED BY SEPTEMBER 30, 2011 MAKE CHECK PAYABLE TO: ACWAIJOINT POWERS INSURANCE AUTHORITY PO Box 619082 Roseville, CA 95661-9082 Pa" boom 31- 2 0 _ P. 0. Box 579082, Roseville, CA 95551-9082 - (800) 231-5742 - www-acwajpia.com ACWAIJOINT POWERS INSURANCE AUTHORITY LIABILITY PROGRAM E-MODIPREMIUM CALCULATION WORK SHEET AT 7/19/2011 YOrba Linda Water District 10/11/2011-2012 ANNUAL ESTIMATED PAYROLL- $5,458,267 LOSSES FOR PERIOD 1011/2007 THRU 8/3012010 RETRO ALLOCATION POINT. $25,000 AMOUNT USED IN CLAIMS OVER E-MOD CALL YEAR CLAIM # TOTAL LOSS RAP RAP (or $15,1300)' (Capped at $75,000) 10/112007-2008 08-9543 $2,914.33 $25,000 $0.00 $0.00 1 011 12007-200$ 09-0542 $4,820.40 $25,000 $0.00 $0.00 101112007-2008 09-0863 $2,350,59 $25,000 $0.00 $0.00 101112008-2009 09-0419 $5.369,035.79 $25,000 $5,369,035.79 $75,000.00 10/112009-2010 10-1543 $83,558.56 $25,000 $89,558.56 $75,000.00 1011/2009-2010 11-0036 $1,001.55 $25,000 $0.04 $0.00 THREE YEAR LOSS TOTAL $5,463,680.82 $5,452,594.35 $150,000.00 EXPERIENCE MODIFICATION FORMULA STEP 1 $2,250 + [ Payroll x PfR Modifier x { 7 1 Lag of Payroll } ) Basic Premium $2,250 + [ $5,468,267 x 0.079237 x { 7 f 15.514472 ) } = $197,746 STEP 2 ( Three Year Loss Total 1 3 ) 1 Basic Premium District Hate [ $150,000 1 3 ) ! $197,746 = 0.2529 STEP 3 District Bate 1 Average Hate = Unweighted Modification Factor 0.252850 ! 0.129246 = 1.956347 STEP 4 Square root of { Basic Premium 1 $2,000,000 ) = Credibility Factor Square root of [ $197,746 f $2,000,000 ) = 0.3144 STEP 5 [ Credibility Factor x Unweighted Modification factor } + [ 1,0 - Credibility Factor E-MOD { 0.3144 x 1.9563 } + [ 1.0 - 0.3144 } 1.3000 DEPOSIT PREMIUM FORMULA STEP 1 Basic Premium x E-MOD = Gross Premium $197,746 x 1.3000 = $257,070 STEP 2 (3 Programs = 5.00%) Gross Premium x Multiple Program Discount Factor = Deposit Premium + Adjustment = Adjusted Deposit Premium $257,070 x 0.95 = $244,216 + $0 = $244,216 THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $25,000 YOUR CURRENT RAP lS $25,000 IF YOU WISH TO SELECT A HIGHER RAP, PLEASE. CONTACT MEMBER SERVICES 'AMOUNT DERIVED BY DETERMINING THE LOWER OF THE CHOSEN RAP VS $15,000. IF'TOTAL LOSS' COLUMN EXCEEDS THIS FIGURE THEN THE TOTAL LOSS IS ENTERED HERE. ITEM NO. 8.5 AGENDA REPORT Meeting Date: September 8, 2011 Budgeted: Yes To: Board of Directors Cost Estimate: $109,021 Funding Source: Operating Funds From: Ken Vecchiarelli, General Account No: Various Manager Presented By: Gina Knight, HR/Risk Manager Dept: Human Resources/Risk Management Reviewed by Legal: N/A Prepared By: Gina Knight, HR/Risk Manager CEQA Compliance: N/A Subject: ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12 SUMMARY: The ACWA Joint Powers Insurance Authority (JPIA) manages the District's Workers' Compensation program. In addition, the District is a member of JPIA's liability and property insurance programs. JPIA offers a multiple program discount for agencies enrolled in more than one program. In the case of Workers' Compensation premiums, the District received a 5% discount or $5,700 in the upcoming year. The discount is included in the invoice. STAFF RECOMMENDATION: That the Board of Directors approve the ACWA/JPIA Workers' Compensation Program renewal and deposit premium estimate for July 1, 2011 - June 30, 2012. COMMITTEE RECOMMENDATION: The Personnel-Risk Management Committee discussed this item at its meeting held August 9, 2011 and supports staff's recommendation. DISCUSSION: The ACWA/JPIA submitted the Workers' Compensation insurance deposit premium estimate for fiscal year 2011-2012. The deposit premium and supporting documentation is attached for your review and reference. This year the JPIA's Executive Committee approved renewal of the program with no change in the rates charged for each of the payroll classifications, effective July 1, 2011. The estimated deposit premium for the period July 1, 2011 through June 30, 2012 is $109,021.00. The premium is based on actual payroll. Last year the deposit premium estimate was $116,003.18. The experience modification factor (e-mod) is .90. This is lower than last year's e-mod factor which was 0.95. The workers' compensation costs are not listed as a line item in the approved budget but are included in the personnel costs section. PRIOR RELEVANT BOARD ACTION(S): Each year at this time, the Workers' Compensation deposit premiums are presented to the Board of Directors for review. ATTACHMENTS: Name: Description: o ype: Document (8).pdf Workers' Compensation Program Renewal 2011 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 RK/RC 5-0 JUN 2 0 2011 i- 3 JUL 26 Lii YORBA UNDA WATER DISTRICT J PIA MEM0RANDIUM JOINT POWERS INSURANCE AUTHORITY TD: Workers' Compensation Program Members P. O. Box 619082 Roseville, CA 95661-9082 FROM: Member Services phone DATE: June 14, 2011 916.786.5742 800.231.5742 SUBJECT: Workers' Compensation Program Renewal direct line 916-774.7050 800.535.7899 Attached are the 2011 Experience Modification Rating Worksheet flax and the Estimated Annual Premium Worksheet for your agency. 916.774.7040 The JPIA's Executive Committee approved renewal of the Program with no change in the rates charged for each of the payroll wwww.acwajpia.com classifications, effective July 1, 2011. This marks the third straight President year that the JPIA has held rates steady. However, your agency's E.G. "Jerry" Gladhach estimated premium may vary from this due to changes in your estimated payroll as well as changes in your experience Vice President modification factor. The Estimated Premium Worksheet reflects any Tom Cuquet such changes. Chief Exeeutivc Officer Daniel N. Klaff Your agency's Retrospective Allocation Point (RAP) is also indicated on the Premium Worksheet. If necessary, the RAP has been Chief Operations Officer adjusted to the new required minimum as determined by your Walter "Andy" sells estimated deposit premium. If you would like to select a higher RAP Auditor/Controller option, please notify Member Services prior to July 1, 2011. Eldon Boone Also attached is your agency's Workers' Compensation Program Executive Committee Declarations Page. In order reduce expenses; we are not Tons Cuquet distributing a hard copy of the Memorandum of Coverage. It is Joseph Dion available electronically on the JPIA's website: www._acwajpia.com E.G. ""Jerry" Gladhach -e David T. klodgin under the Coverage Programs tab. The document is password w.D. "Bill" Knutson protected. The username is: ipiamember; the password is: wafer Melody A. McDonald A paper copy is also available upon request. Charles W. Muse Randy A. Record If you have any questions regarding the Workers' Compensation Lou Reinkens Program, please contact Member Services. A Partnership of Public Water Agencies MEMORANDUM OF WORKERS' COMPENSATION & EMPLOYER'S LIABILITY COVERAGE for the Joint Powers Insurance Authority Association of California Water Agencies Throughout this Memorandums, words and phrases that are shown in bold type have special meaning and are defined in the General Section. Words that appear in CAPITAL LETTERS have reference to the like titled section in the Memorandum. DECLARATIONS MEMBER: Yorba Linda Water District MAILING ADDRESS: P.O. Box 309 Yorba Linda, CA 92885-0309 COVERAGE PERIOD: July 1, 2011 to July 1, 2012 12:01 A.M. Pacific Standard Time LIMITS OF COVERAGE: Workers' Compensation: Bodily Injury by Accident: $2,000,000 Each Accident Bodily Injury by Disease: $2,000,000 Each Employee Employer's Liability: Bodily Injury by Accident: $2,000,000 Each Accident Bodily Injury by Disease: $2,000,000 Each Employee EXPERIENCE MODIFICATION FACTOR: 0.90 r Signed by: Date: June 9, 2011 ' 14uth&zed Repmsenta MOWC&E.C-070111 ACWA1JPIA WORKERS' COMPENSATION PROGRAM DEPOSIT PREMIUM ESTIMATE FOR 7/1/2011 - 76112012 Y0rba Linda Water District NUMBER OF P.Q. Box 309 EMPLOYEES; 78 Yorba Linda, CA 92885-0309 ESTIMATED ANNUAL ESTIMATED CLASS RATE AT PAYROLL FOR PREMIUM (ROUNDED CLASSIFICATION CODE 71112011 711/2091 - 7!1/2012 TO NEAREST Waterworks Operations 7520 0.051 X $2,146,714.67 $109,482 Salesmen 1 Meter Readers 8742 0.0116 X $1,290,076.03 $14,965 Clerical Office 8810 0.0101 X $1,853,591.36 = $18,822 TOTAL $ 5,300,382.06 $ 143,270 ECONOMY OF SIZE FACTOR X 0.89 DISCOUNTED PREMIUM $ 127,509.95 EXPERIENCE MODIFICATION FACTOR X 0.9 MODIFIED PREMIUM $ 114,758.95 JPIA MULTIPLE PROGRAM DISCOUNT (3 PROGRAMS = 5.00%) X OAS TOTAL ESTIMATED PREMIUM FOR PERIOD 7/1/2011 - 7/1/2012 $ 109,021.00 THE MINIMUM RAP FOR THE PREMIUM SHCWVN ABOVE IS $15,000.04 YOUR CURRENT RAP IS $15,000.00 IF YOU WISH TO SELECT A HIGHER RAP, PLEASE CONTACT MEMBER SERVICES THIS IS NOT A BILL - DO NOT PAY THE ESTIMATED/ PREMIUM SHOWN ABOVE ACWAlJPIA WORKERS' COMPENSATION EXPERIENCE RATING FORM EFFECTIVE 7!112011 For: Yorba Linda Water District EXPECTED LOSSES: PAYROLL EXPECTED LOSSES Class 0710112007- 07101/2008- 07/0112009- Total Loss Expected "D" Primary Excess Code 2008 2009 2010 Payroll Rate Loss Ratio Loss Loss 7520 2086853,00 2152923.00 2034820.00 6274596.00 1,64 102903.37 0,23 23667.78 79235.60 8742 1025222.00 1070699.00 1199200.00 3295121.00 0.19 6260.73 4.21 1314.75 4945.98 8810 1258952.00 1580234.00 1622691.00 4461877,00 0.17 7585.19 0.24 1820.45 5764.75 TOTAL 116749.30 26802.98 89946.32 (d) - (e) _ (f) ACTUAL LOSSES: Actual Primary Actual Claim Number Policy Year Loss Loss Excess 08-9222 2007-2008 2955.62 2955.62 0.00 08-9780 2007-2008 2672.35 2672,35 0.00 Claims $2000 or less 2007-2008 5193.57 5193.57 0,00 09-0742 2008-2009 28492.43 7000.00 21492.43 Claims $2000 or less 2008-2009 5650.58 5650.58 0.00 10-1459 2009-2010 3236.57 3236.57 0.00 Claims $2040 or less 2009-2010 2069.09 2069.09 0.00 TOTAL 50270.21 28777.78 21492.43 (a) - (b) _ (c) HATING PROCEDURE: Total Primary + „S' Value + W x (c) } + 1 - W } x (f) } = Total (g) Actual (b) 28777.78 0 0.20 21492.43 0,80 89946.32 105033,32 Total Expected + "B" Value Total h Losses (d) _ ( } 116749.30 0 116749.30 Experience Modifier (g) 1(h) _ 0.9000 ITEM NO. 9.1 AGENDA REPORT Meeting Date: September 8, 2011 To: Board of Directors From: Ken Vecchiarelli, General Manager Presented By: Damon Micalizzi, Public Dept: Administration/Public Information Officer Affairs Reviewed by Legal: Yes Prepared By: Damon Micalizzi, Public Information Officer Subject: Response to OC Grand Jury Report: Compensation Survey of Water and Sanitation Districts SUMMARY: In accordance with Penal Code sections 933 and 933.05, the Yorba Linda Water District is required to provide a written response to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts." STAFF RECOMMENDATION: That the Board of Directors review and approve the District's response to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts." COMMITTEE RECOMMENDATION: Due to the September 8, 2011 deadline to submit this response, this item did was not reviewed by a Committee. PRIOR RELEVANT BOARD ACTION(S): On June 21, 2011, the Executive Committee reviewed the Grand Jury's Report and directed staff to prepare a response. On August 1, 2011, the Public Affairs-Communications-Technology Committee discussed the District's website improvements in response to the Grand Jury's findings and recommendations for better transparency in reporting compensation. ATTACHMENTS: INarro: Deg>c.6ipliom Type: YLWD GRAND JURY RESPONSE.docx Grand Jury Cover Letter and Response Backup Material KBT Comments to YLWD GRAND JURY RESPONSE.pdf Revised Response Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 PH/GM 5-0 Approved as revised by legal counsel. September 8, 2011 Honorable Thomas J. Borris Presiding Judge of the Superior Court 700 Civic Center Drive West Santa Ana, CA 92701 Subject: Response to Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts" Dear Judge Borris: In accordance with Penal Code sections 933 and 933.05, enclosed please find the Yorba Linda Water District's response to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts." If you have any questions, please contact YLWD's General Manager, Ken Vecchiarelli at (714) 701-3000. Regards, Sincerely, Michael J. Beverage President, YLWD Board of Directors CC: Orange County Grand Jury Dear members of the Grand Jury, The Yorba Linda Water District (YLWD) has received and reviewed the Orange County Grand Jury report titled "Compensation Survey of Water and Sanitation Districts." The Yorba Linda Water District has reviewed the findings in a collaborative effort with necessary personnel and has prepared the following response. FINDINGS FINDING 1 District websites often do not provide easy public access to compensation and financial data of the district, if available at all. Response: Agree with Finding. Though the compensation and financial information has been readily available on Yorba Linda Water District's Website, locating the information required navigating through various pages of the site. FINDING 2 District websites were sometimes not updated to reflect public meeting changes or cancellations. Response: Disagree with Finding. Yorba Linda Water District has made a practice of keeping its meeting calendar updated regularly with agendas and corresponding reports readily available to the public. RECOMMENDATIONS RECOMMENDATION I Provide in an easily accessible format on the district's website, data on compensation for the board of directors and general manager, as well as current budget and financial reports. Response: The recommendation has been implemented Although the information was already available on the YLWD's Website, in an effort to make the site more user friendly and facilitate ease of use and navigation, a drop down has been added on the home page under the tab for `News and Publications' with a link titled `Compensation Transparency'. There, you will find the compensation information for the Board of Directors for the previous calendar year, the General Manager's salary and the salary ranges for the Management staff. The current budget documents and financial reports have been available on the YLWD site for years however, as the District is currently undergoing a website makeover, these items are more readily accessible on the front page of the site. RECOMMENDATION 2 Maintain and update agendas, minutes, meeting schedules and location on the district's website. Response: The recommendation has been implemented The District has made it a practice to maintain and provide current and accurate calendars, agendas and meeting minutes. These items have been readily available on our website for years. September 8, 2011 Honorable Thomas J. Borris Presiding Judge of the Superior Court 700 Civic Center Drive West Santa Ana, CA 92701 Subject: Response to Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts" Dear Judge Borris: In accordance with Penal Code sections 933 and 933.05, enclosed please find the Yorba Linda Water District's response to the Orange County Grand Jury 2010-2011 Report, "Compensation Survey of Water and Sanitation Districts." If you have any questions, please contact YLWD's General Manager, Ken Vecchiarelli at (714) 701-3000. Regards, Sincerely, Michael J. Beverage President, YLWD Board of Directors CC: Orange County Grand Jury Dear members of the Grand Jury, The Yorba Linda Water District (Y-LNNIDDistrict) has received and reviewed the Orange County Grand Jury report titled "Compensation Survey of Water and Sanitation Districts." The ~A_Fh_4 -11 -4A- d a Wat i * District has reviewed the findings in a collaborative effort with necessary personnel and has prepared the following response. FINDINGS FINDING 1 District websites often do not provide easy public access to compensation and financial data of the district, if available at all. Response: Agree with Finding. Though the compensation and financial information has been readily available on )Llqfba ' iiida A' the District's Website, locating the information required navigating through various pages of the site. FINDING 2 District websites were sometimes not updated to reflect public meeting changes or cancellations. Response: Disagree with Finding. 3k)r-ba r ifid Water Pi, T1 he District, on its Website, has made a practice of keeping its meeting calendar updated regularly with agendas and corresponding reports readily available to the public. RECOMMENDATIONS RECOMMENDATION 1 Provide in an easily accessible format on the district's website, data on compensation for the board of directors and general manager, as well as current budget and financial reports. Response: The recommendation has been implemented Although the information was already available on the vr~TDistrict's Website, in an effort to make the site more user friendly and facilitate ease of use and navigation, a drop down has been added on the home page under the tab for `News and Publications' with a link titled `Compensation Transparency'. _There, you will find the compensation information for the Board of Directors for the previous calendar year, the General Manager's salary and the salary ranges for the Management staff. The current budget documents and financial reports have been available on the )4=3A1BDistrict's -Website for years. h&, ,ef, the Distf et The District is currently undergoing a website makeover and, _-as a result, these items are now more readily accessible on the front page of omits Website. RECOMMENDATION 2 Maintain and update agendas, minutes, meeting schedules and location on the district's website. Response: The recommendation has been implemented The District has made it a practice to maintain and provide current and accurate calendars, agendas and meeting minutes on its Website. These items have been readily available on our -wWebsite for years and will continue to be readily available. ITEM NO. 13.1 AGENDA REPORT Meeting Date: September 8, 2011 Subject: Meetings from September 9, 2011 - October 31, 2011 ATTACHMENTS: Name: Dosciiption: a ype: BOD - Activities Calendar.pdf BOD Activity Calendar Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: September 2011 WACO Fri, Sep 9 7:30AM Hawkins Pub Affairs-Communications-Tech Committee Meeting Fri, Sep 9 12:OOPM Hawkins/Melton Personnel-Risk Management Committee Meeting Tue, Sep 13 4:OOPM Kiley/Beverage Planning-Engineering-Operations Committee Meeting Wed, Sep 14 4:OOPM Melton/Collett LCW Employment Workshop Thu, Sep 15 1:OOPM Kiley Exec-Admin-Organizational Committee Meeting Mon, Sep 19 11:OOAM Beverage/Hawkins Yorba Linda City Council Tue, Sep 20 6:30PM Melton MWDOC Board Wed, Sep 21 8:30AM Melton/Staff OCWD Board Wed, Sep 21 5:30PM Kiley/Staff Board of Directors Regular Meeting Thu, Sep 22 8:30AM Citizens Advisory Committee Meeting Mon, Sep 26 8:30AM Beverage Finance-Accounting Committee Meeting Mon, Sep 26 4:OOPM Collett/Kiley Joint Committee Meeting with MWDOC and OCWD Tue, Sep 27 4:OOPM Beverage/Hawkins Yorba Linda Planning Commission Wed, Sep 28 7:OOPM Collett ISDOC Quarterly Meeting Thu, Sep 29 11:30AM Hawkins October 2011 Pub Affairs-Communications-Tech Committee Meeting Mon, Oct 3 4:OOPM Hawkins/Melton Yorba Linda City Council Tue, Oct 4 6:30PM Hawkins MWDOC/MWD Workshop Wed, Oct 5 8:30AM Melton/Staff OCWD Board Wed, Oct 5 5:30PM Kiley/Staff Board of Directors Workshop Meeting Thu, Oct 6 6:30PM WACO Fri, Oct 7 7:30AM Hawkins Personnel-Risk Management Committee Meeting Tue, Oct 11 4:OOPM Kiley/Beverage Planning-Engineering-Operations Committee Meeting Wed, Oct 12 4:OOPM Melton/Collett Yorba Linda Planning Commission Wed, Oct 12 7:OOPM Kiley Board of Directors Regular Meeting Thu, Oct 13 8:30AM Exec-Admin-Organizational Committee Meeting Tue, Oct 18 4:OOPM Beverage/Hawkins Yorba Linda City Council Tue, Oct 18 6:30PM Melton MWDOC Board Wed, Oct 19 8:30AM Melton/Staff OCWD Board Wed, Oct 19 5:30PM Kiley/Staff Citizens Advisory Committee Meeting Mon, Oct 24 8:30AM Beverage Finance-Accounting Committee Meeting Mon, Oct 24 4:OOPM Collett/Kiley Yorba Linda Planning Commission Wed, Oct 26 7:OOPM Collett Board of Directors Regular Meeting Thu, Oct 27 8:30AM 9/2/2011 10:31:15 AM ITEM NO. 14.1 AGENDA REPORT Meeting Date: September 8, 2011 Subject: ISDOC Quarterly Meeting - September 29, 2011 (Hawkins) ACWA/JPIA Fall Conference - November 28-29, 2011 ACWA Fall Conference - November 29-December 2, 2011 CRWUA Annual Conference - December 14-16, 2011 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at these events. ATTACHMENTS: ISDOC_Meeting.pdf Meeting Flyer Backup Material ACWAJPIA Conference.pdf Conference Flyer Backup Material ACWA_Conference.pdf Conference Flyer Backup Material CRWUA Conference.pdf Conference Flyer Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/8/2011 PH/GM 5-0 ~J Independent Special Districts of Orange County Quarterly Meeting Thursday, September 29, 2011 Where: The next meeting of the Independent MWDOC/OCWD Board Room Special Districts of Orange County 18700 Ward Street (ISDOC) is Thursday, September 29, 2011 Fountain Valley, CA 92708 from 11:30 a.m. - 1:00 p.m. in the MWDOC/OCWD Board Room (18700 Ward Street, Fountain Valley). Faun a',i Valley We are pleased to present as our featured _ program: Annual Update on Activities, J Baku - Member Services and More a`''""°~ C' featuring Neil McCormick Driving Directions Executive Director When: California Special Districts Association Thursday September 29, 2011 11:30 AM to 1:00 PM Lunch is $17 per person with advance Add to my calendar reservation and payment by September 23rd. After that date, lunch is $20 per person with payment at the door. Please Stay Connected to ISDOC: note, ISDOC now accepts credit card payment via PayPal. Find us on Fac+ebo ok If you have any questions, please contact David Cordero at (714) 593-5012 or dcorderoC@mwdoc.com. Otherwise, we look forward to seeing on Thursday, September 29, 2011. Sincerely, Rich Freschi President Independent Special Districts of Orange County ACWA Joint Powers Insurance Authority 2011 Fall Conference Schedule Anaheim Marriott 700 West Convention Way - Anaheim, CA 92802 Monday - November 28, 2011 8:30 a.m. - Risk Management Committee meeting 10:15 a.m. 10:30 a.m. - Executive Committee meeting 11:45 a. m. 1:15 p.m. - Town Hall meeting 2:30 p.m. 3:00 p.m. - Board of Directors' meeting 5:00 p.m. 5:00 p.m. - ACWA/JPIA Reception 6:00 p.m. Tuesday - November 29, 2011 8:30 a.m. - Keeping Things on Track When Folks are Rude, Crude, or Confused 11:45 a.m. Presenter: Ann G. Macfarlane, PRP 1:30 p.m. - Sexual Harassment Prevention for Board 3:30 p.m. Members and Managers (AB1825) Presenters: Patricia Slaven, JPIA's Training Specialist Nancy Stange], JPIA's Director of Administration Wednesday - November 30, 2011 8:30 a.m. - Exhibit Booth # 5:00 p.m. Thursday - December 1, 2011 8:00 a.m. - Exhibit Booth # 12:15 p.m. i rr ~ r r ra j 3-4:45 p.m. 2:30-4:45 p.m. Monday, November • Communications Committee Ethics Training • Energy Committee 8:30-10:15 a. m. Federal Affairs Committee 4-5 p.m. • ACWA/JPIA Risk Management Insurance & Personnel Committee Region 1 Business Meeting Subcommittee Local Government Committee Region 2 Business Meeting • Membership Committee • Region 3 Business Meeting 10:30-11:45 a.m. Water Management Committee Region 4 Business Meeting • ACWA/JPIA Executive Committee Region 5 Business Meeting 5-6:30 p.m. 1:15-2:30 p.m. Welcome Reception in the 4-6 p.m. • ACWA/JPIATown Hall Exhibit Hall • Legal Affairs Committee 3-5 p.m. Wednesday, November 5-7 p.m. • ACWA/JPIA Board of Directors CH2MHILL Hosted Reception 5-6 p.m. 7:30 a.m.-5 p.m. December ACWA/JPIA Board of Directors' Registration Thursday, Reception 8-9:45 a.m. 7:30 a.m.-4 p.m. Tuesday, November • • Opening Breakfast • Registration 8:30 a.m.-Noon & 1:30-5 . p'm 8 a.m.-12:15 p.m. 8 a.m.-6 p.m. • Exhibit Hall • Exhibit Hall • Registration 10-11:45 a.m. 8-9:15 a.m. 8:30-11:45 a.m. Attorneys Program Networking Continental Breakfast ~ • ACWA/JPIA Seminar Communications Committee Program 9:30-11:45 a.m. 10-11:45 a.m. Exhibitor Technical Presentations Ethics Training • Water Quality Committee • Finance Program • Human Resources Program 10-11:30 a.m. 11 a.m.-Noon Region Forum Attorneys Program • Outreach Task Force • Statewide Issue Forum • Energy Committee Program • Water Industry Trends Program • Exhibitor Technical Presentations Noon-2 p.m. Finance Program • ACWA 101 & Luncheon Noon-2 p.m. Human Resources Program • Committee Lunch Break General Session & Luncheon • Region Forum • Statewide Issue Forum 1 -2:45 p.m. 2:10-2:30 p.m. Water Industry Trends Program • Finance Committee Prize Drawing/Dessert Break • Groundwater Committee sponsored by Krieger & Stewart, 11:50 a.m.-12:10 p.m. • Scholarship Subcommittee Incorporated, Consulting Engineers • Prize Drawing in the Exhibit Hall 1:30-3:30 p.m. 2:30-3:45 p.m. 12:15-2:15 p.m. • ACWA/JPIA Sexual Harassment Attorneys Program General Session & Luncheon Prevention (AB 1825) Energy Committee Program 2-4 p.m. Exhibitor Technical Presentations 2:15-2:30 p.m. SDLF Special District Administrator ' Finance Program Dessert Break sponsored by Krieger • Certification Test • Human Resources Program & Stewart, Incorporated, Consulting • Town Hall Engineers 2-4:15 p.m. Water Industry Trends Program • Ethics Training ACWA Fall Conference & Exhibition News, August 2011 4 1410 4 i ~ T 2:30-3:45 p.m. • Attorneys Program • Exhibitor Technical Presentations • Federal Issues Forum • Human Resources Program • Water Debate • Water Industry Trends Program 4-5 p.m. • Anadromous Species Task Force • Region 6 Business Meeting _ • Region 7 Business Meeting Region 8 Business Meeting • Region 9 Business Meeting • Region 10 Business Meeting 6-7 p.m. • Outreach Reception 7-10:30 p.m. Continuing Education • Dinner and Entertainment and Training Opportunities Friday, December 2 Many of ACWA's program sessions qualify for credit for professional career development. This conference will offer 8-9:30 a.m. • Registration continuing education credit to Certified Public Accountants, attorneys and legal professionals, human resource 8:30-10 a.m. administrators, and water treatment and distribution operators. • Hans Doe Forum Breakfast There will also be three opportunities to receive water agency official ethics training. Public officials in office must receive Other Events this training every two years (24 months). Ethics training will be available on: Tuesday, November 29 8 a.m. • Tuesday, Nov. 29, 2 -4:15 p.m. • ACWA/MWH Golf Tournament • Wednesday, Nov. 30,2:30-4:45 p.m. Thursday, December 1 • Thursday, Dec. 1, 9:30-11:45 a.m. 6:45-8:30 a.m. • San Joaquin Valley Agricultural Board members and managers can attend ACWA/JPIA's course Water Committee on sexual harassment prevention training as mandated by AB 1825. This course takes place Tuesday, Nov. 29 from 1:30 - 3:30 p.m. See page 3 for more information. All conference All programs offered during ACWA's 2011 Fall Conference & Exhibition are valid for SDLF's Special District Administrator programs are subject Certification Program. For information on the certification to change. program, please visit: www.sdlf.org. For more information about ACWA's continuing education programs or ethics training, contact Lori Doucette at (916) 441-4545 or lorid@acwa.com. 5 ACWXs 2011 Fall Conference & Exhibition Preregistration Anaheim Marriott, Anaheim November 29 - December 2, 2011 ONLINE REGISTRATION NOW AVAILABLE: WWW.ACWA.COM PREREGISTRATION & CANCELLATION DEADLINE IS 4:30 P.M. (PST), NOV. 4, 2011 OFFICE USE ONLY-FC11-1 Registration forms received after Nov. 4 will he returned, regardless of postmark. There is a $50 handling fee on all ENT cancellations prior to this (Lite. Credit card/check registration fees (less the 350 handling fee) can be refunded until DATE 4:30 p.m. (PST), Oct. 28. Thereafter; refund credit vouchers will be issued O( t. 29-Nov. 4, 4: 30 p.m. (PST). Fill in Completely - Please Print/Type Clearly * Required Fields (If bringing a guest, guests name and e-mail address are required as well.) ❑ My info has changed. Please update it. * Name on Badge to Read Guest ($35 fee if attending) Guest E-mall (MUST be different from attendee's e-mail) * Title Credit Card Payment Information Please charge my fee to my credit card: * Organization ❑ ❑ VNA * Address Credit Card Number: * City * State * Zip ~ * Phone: ( ) FAX: ( ) Exp. Date: Amount: $ * Attendee E-mail: Cardholder's Name (as seen on card): * Confirmation E-mail: Please print clearly. If registering on someone's behalf, please be sure to include YOUR e-mail Signature: address here and a copy of the confirmation email will be sent to you. Preregistration PACKAGE - For ACWA public agency members, affiliates & associates only (Includes registration & all meals. Does not include guest registration.) Not available on-site (20) $635 $ Conference Registration (21) (Meals not included) Preregistration On Site Amount Advantage*** $465 ($490) $ Standard $695 ($720) $ Guest** (Non-refundable) (22) $35 ($45) $ 2-Day Conference Registration Preregistration On Site Amount (Meals not included) (Advantage) (Standard) (Advantage) (Standard) ❑ Tues., Nov. 29/Wed., Nov. 30 (23) $250 $375 $275 $400 $ ❑ Thurs., Dec. 1/Fri., Dec. 2 (24) $250 $375 $275 $400 $ 101 q I M Quantity Preregistration On Site Amount Wednesday, November 30 Opening Breakfast (30) $40 ($42) $ Luncheon (31) $45 ($47) $ Thursday, December 1 Networking Continental Breakfast (35) $30 ($35) $ Luncheon (32) $45 ($47) $ Dinner (33) $80 ($85) $ Friday, December 2 Hans Doe Forum Breakfast (34) $40 ($42) $ Ethics Training Registration (Choose ONE - No additional fee required if registered for conference.) TOTAL $ ❑Tues., Nov. 29, 2-4:15 p.m. (so) ❑ Wed., Nov. 30, 2:30-4:45 p.m. (si) ❑ Thur., Dec. 1, 9:30-11:45 a.m. (52) Guest registration fee applies to spouses and significant others only. People eligible for AC11;1 advan(age pricing include: any ACWi member organization's officers/directors; any employee on an ACWA public agency member, affiliate or associate organization's payroll, any individual or honorary life member, any ACWA board member whose fee is paid for by a member agency; any state or federal administrative or legislative personnel in elective, appointive or staffing positions; staff ofACWA/1PIA, Water Education Foundation, or California W~-iterAwarencss Campaign. Make checks payable to ACWA, and send to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408 or FAX to (916) 325-2316. If you mail this form, please do not also fax to avoid duplicate registration. Questions? Contact ACWA at (916) 441-4545, toll free (888) 666-2292, or e-mail: events@acwa.com. "Connected by the Colorado" CRWUA Annual Conference Program (DRAFT) December 14 - 16, 2011 WEDNESDAY, DECEMBER 14 8:00 -4:00 Registration 8:00 - 12:00 Hoover Dam Tour Registration is limited. There will be an additional charge for this tour to cover transportation and admission costs. 1:00 - 2:15 Colorado River 101: Equalization Implementation This is an offering for newcomers to the organization and conference or for those who would simply like additional background information. Participants will receive an overview on Equalization Implementation and the Law of the River that makes it possible. 2:30 - 5:00 Legal Colloquium Engineering/Technology Colloquium - Cyber Security (call for proposals) Deadline for proposal submissions is September 15. Public Affairs Colloquium THURSDAY, DECEMBER 15 6:30 -4:00 Registration 7:00 -7:00 Exhibits Open 7:30 State Breakfasts 9:00 Welcome- John Zebre, CRWUA President 9:15 Business Meeting 9:30 Video to present annual theme (Kathryn) 9:45 - 10:15 Connected by Weather -BREAK and PRIZE DRAWING- 10:30 - 12:00 Connected by Preservation • Denver Effluent Recycling • Southern Nevada Conservation • San Juan Endangered Fish Species • Central Arizona Project Recharge • Cloud Seeding 12:00 - 1:45 Lunch and Entertainment 2:00 Prize drawing following lunch 2:00 - 3:30 Connected by Purpose • Yuma Wetlands • Recreation • Rural Usages • Native American Tribes • Energy -BREAK and PRIZE DRAWING- 3:45 - 5:00 Connected by Boundaries • Earthquake • Desalination • Negotiations • Yuma Desalination 5:00 - 7:00 Percolation and Runoff Reception FRIDAY, DECEMBER 16 7:00 - 11: 00 Exhibits Open 8:00 - 8:45 Navajo Generating Station TBD Bureau of Reclamation Report and Discussion - Michael Connor, Commissioner, U.S. Bureau of Reclamation (invited) TBD Assistant Secretary - Indian Affairs - Larry Echo Hawk, Assistant Secretary-Indian Affairs, U.S. Department of the Interior (invited) TBD Secretary of the Interior - Ken Salazar, Secretary, U.S. Department of the Interior (invited) 10:30 Adjournment 1:00 - 5:00 Sustainability Tour Las Vegas' reputation of excess is unfounded when it comes to water. Go behind the scenes of a major resort on the Las Vegas Strip to see how the gaming industry is investing millions of dollars into water-efficient technologies. Afterwards, visit the Las Vegas Springs Preserve-a 180-acre facility nestled in the heart of Las Vegas that is changing the way Las Vegas is living. The site is one of the largest platinum-rated LEED facilities in the nation. Registration is limited. There will be an additional charge for this tour to cover transportation and admission costs. More details to come.