HomeMy WebLinkAbout2011-09-22 - Board of Directors Meeting Agenda Packet
Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 22, 2011, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Michael J. Beverage, President
Phil Hawkins, Vice President
Ric Collett
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Introduce Brian Lendzion, Newly Hired Maintenance Worker 1
6.2. Recognize Brian Vargas, Maintenance Distribution Operator 111, for Completion of the
ACWA/JPIA Supervisor Basics Certification Program
6.3. Recognize Mando Raya, Maintenance Distribution Operator 111, for Completion of the
ACWA/JPIA Supervisor Basics Certification Program
6.4. Recognize Derek Nguyen, Water Quality Engineer, for Completion of the ACWA/JPIA
Supervisor Basics and Human Resources Certification Programs
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting Held September 8, 2011
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $2,931,844.96.
7.3. Progress Payment No. 2 for Construction of the Ohio St. and Oriente Dr. Pipeline
Replacement
Recommendation: That the Board of Directors approve Progress Payment No. 2 in
the net amount of $202,041.00 to Mamco Construction for the Ohio Street and
Oriente Drive Pipeline Project, Job No. 201006.
7.4. Progress Payment No. 8 for Construction of the Highland Booster Pump Station Project
Recommendation: That the Board of Directors approve Progress Payment No. 8 in
the net amount of $988,200.00 to Pacific Hydrotech Corporation for construction of
the Highland Booster Pump Station Project, Job No. 200814.
7.5. Approval of Change Order No. 2 for Highland Pump Station Replacement Project
Recommendation: That the Board of Directors approve Change Order No. 2, in the
amount of $129,265.72, and 45 additional work days, to Pacific Hydrotech
Corporation for construction of the Highland Pump Station Replacement Project,
Job No. 200814.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Elk Mountain Fence Plan Alternatives
Recommendation: That the Board of Directors select an alternative and authorize
staff to solicit proposals from a minimum of three contractors to install fencing at the
Elk Mountain Reservoir site.
8.2. ACWA Region 10 Election of Officers and Board Members for 2012-2013 Term
Recommendation: That the Board of Directors consider candidate nominations for
the ACWA Region 10 Election.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Reports
• LCW Terminating the Employment Relationship Workshop - September 15, 2011
(Kiley)
9.3. General Manager's Report
Washington Report by Senator Feinstein - August 25, 2011
CUEMF Leadership Summit - September 8-9, 2011
OCWA Annual Picnic - September 21, 2011
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
• Minutes of meeting held September 19, 2011 at 11:00 a.m. (To be provided at the
meeting.)
• Meeting scheduled October 18, 2011 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Collett/Kiley)
• Meeting scheduled September 26, 2011 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of meeting held September 13, 2011 at 4:00 p.m.
Meeting scheduled October 11, 2011 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Melton/Collett)
• Minutes of meeting held September 19, 2011 at 9:00 a.m. (To be provided at the
meeting.)
• Meeting scheduled October 12, 2011 at 4:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Minutes of meeting held September 9, 2011 at 12:00 p.m.
Meeting scheduled October 10, 2011 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
• Meeting scheduled September 27, 2011 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Beverage)
• Meeting scheduled September 26, 2011 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. WACO -September 9, 2011 (Hawkins)
11.2. YL City Council - September 20, 2011 (Melton)
11.3. MWDOC Board - September 21, 2011 (Melton/Staff)
11.4. OCWD Board - September 21, 2011 (Kiley/Staff)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from September 23, 2011 - October 31, 2011
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
13.1. Santa Ana River Interceptor Line Groundbreaking Ceremony - October 11, 2011
MWDOC Water Policy Forum - October 20, 2011
Recommendation: That the Board of Directors authorize Director attendance at this
event.
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Public Employee Discipline/Dismissal/Release
Pursuant to Section 54957 of the California Government Code
14.2. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Employee Organization:
Yorba Linda Water District Employees Association
14.3. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No.
00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court
- Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior
Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior
Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC
Superior Court - Case No. 00425404)
15. ADJOURNMENT
15.1. A Board of Directors workshop meeting is scheduled for October 6, 2011 at 6:30 p.m. to
discuss the Elk Mountain Reservoir Practice Field Project. The next regular meeting of
the Board of Directors will be held October 13, 2011 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Minutes of the Board of Directors Regular Meeting Held September 8, 2011
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Narne: Description: Type:
090811 BOD - Minutes.doc BOD Mtg Minutes 09/08/11 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 8, 2011
1. CALL TO ORDER
The September 8, 2011 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Beverage at 8:32 a.m. The meeting was
held in the Board Room at the District's Administrative Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Beverage led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Michael J. Beverage, President Lee Cory, Operations Manager
Phil Hawkins, Vice President Stephen Parker, Finance Manager
Ric Collett Gina Knight, Human Resources Manager
Robert R. Kiley. Art Vega, Interim IT Manager
Gary T. Melton Damon Micalizzi, Public Information Officer
Anthony Manzano, Sr Project Mgr (Arrived 9:40 a.m.)
Jonathan Larson, Maintenance Worker I
Jorge Valencia, Maintenance Worker I
Annie Alexander, Executive Secretary
ALSO PRESENT
Art Kidman, General Counsel, Kidman, Behrens & Tague
Eddie Beltran, Senior Associate, Kidman, Behrens & Tague
Richard Kreisler, Labor Counsel, Liebert Cassidy Whitmore (Attended Closed Session Only)
4. ADDITIONS/DELETIONS TO THE AGENDA
Mrs. Knight requested that Item No. 10.3. be forwarded to the next agenda as Mr.
Vecchiarelli was not in attendance. President Beverage announced that Item No.
15.1. would be moved to immediately follow Item No. 7.1. to accommodate the
attendance of Mr. Kreisler.
5. PUBLIC COMMENTS
None.
6. SPECIAL RECOGNITION
6.1. Introduce Jonathan Larson, Newly Hired Maintenance Worker I
Mr. Cory introduced Mr. Larson and provided the Board with an overview of
his background and work experience.
1
6.2. Introduce Jorge Valencia, Newly Hired Maintenance Worker I
Mr. Cory introduced Mr. Valencia and provided the Board with an overview of
his background and work experience.
7. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:35 a.m. All Directors were
present. Also present was Mr. Kreisler and Mrs. Knight.
7.1. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
Messrs. Kidman and Beltran joined the Closed Session at 9:00 a.m. for discussion
of Item No. 15.1.
15.1. Public Employee Discipline/Dismissal/Release
Pursuant to Section 54957 of the California Government Code
The Board reconvened in Open Session at 9:40 a.m. President Beverage
announced that no action was taken during either Closed Session that was required
to be reported under the Brown Act.
Mr. Kreisler left the meeting at this time.
8. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the Consent
Calendar. Motion carried 5-0.
8.1. Minutes of the Board of Directors Regular Meeting Held August 25, 2011
Recommendation. That the Board of Directors approve the minutes
as presented.
8.2. Payments of Bills, Refunds and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $1,170,182.34.
2
8.3. Progress Payment No. 1 for Construction of the 2010 Waterline
Replacement Project, Phase 1 - Plumosa Drive
Recommendation. That the Board of Directors approve Progress
Payment No. 1 in the net amount of $258,507.00 to Kana Pipeline,
Inc. for construction of the Plumosa Drive Pipeline Project, Job No.
201012.
8.4. ACWA/JPIA General Liability Insurance Deposit Premium for October 1,
2011 through September 30, 2012 and Retrospective Allocation Point
Recommendation. That the Board of Directors approve the
ACWA/JPIA General Liability Insurance deposit premium for the policy
year October 1, 2011 through September 30, 2012 in the amount of
$193,296 and continue with the Retrospective Allocation Point of
$25,000.
8.5. ACWA/JPIA Workers' Compensation Program Renewal for FY 2011/12
Recommendation. That the Board of Directors approve the
ACWA/JPIA Workers' Compensation Program renewal and deposit
premium estimate for July 1, 2011 - June 30, 2012.
9. ACTION CALENDAR
9.1. Response to OC Grand Jury Report: Compensation Survey of Water and
Sanitation Districts
Mr. Micalizzi explained that the draft response was provided to legal counsel
for review. A modified version of the response including legal counsels'
revisions was provided to the Board at the meeting.
Director Hawkins made a motion, seconded by Director Melton, to approve
the District's response as revised by legal counsel to the Orange County
Grand Jury 2010-2011 Report, "Compensation Survey of Water and
Sanitation Districts". Motion passed 5-0.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
None.
10.2. Directors' Reports
■ Tour of Brea Police Department Headquarters - August 29, 2011
(Beverage/Hawkins/Kiley/Melton)
Director Hawkins stated that he would not be able to attend the next
regular Board meeting. Directors Hawkins, Kiley and Beverage then
provided a brief report on their tour of the Brea Police Department.
3
10.3. General Manager's Report
■ Washington Report by Senator Feinstein -August 25, 2011
This report will be provided at the next regular Board meeting.
10.4. General Counsel's Report
None.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS
11.1. Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
Meeting scheduled September 19, 2011 at 11:00 a.m.
11.2. Finance-Accounting Committee
vuµ
(Collett/Kiley)
Meeting scheduled September 26, 2011 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Kiley/Beverage)
Meeting scheduled September 13, 2011 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Melton/Collett)
Meeting scheduled September 14, 2011 at 4:00 p.m. (This meeting was
subsequently rescheduled to September 19, 2011 at 9:00 a.m.)
11.5. Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Meeting scheduled September 9, 2011 at 12:00 p.m.
President Beverage requested that staff arrange a workshop meeting to
discuss the public affairs action plan and IT related projects.
11.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Hawkins)
Meeting scheduled September 27, 2011 at 4:00 p.m.
4
11.7. Citizens Advisory Committee
(Beverage)
Meeting scheduled September 26, 2011 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL Planning Commission -August 31, 2011 (Kiley)
Director Kiley attended and commented on a public hearing regarding the YL
General Plan Housing Element which was held during the meeting.
12.2. YL City Council - September 6, 2011 (Hawkins)
This meeting was cancelled.
12.3. MWDOC/MWD Workshop - September 7, 2011 (Melton/Staff)
Director Melton attended and commented on MET's Replenishment Water
Program and Assembly Bill 134 which were both discussed during the
meeting.
Mr. Kidman then briefly commented regarding Assembly Bill 134.
12.4. OCWD Board - September 7, 2011 (Kiley/Staff)
Director Kiley attended and commented on the EIR for the design of the
Miraloma Recharge Basin and bids for various contracts which were
discussed during the meeting.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from September 9, 2011 - October 31, 2011
The Board reviewed the listed meetings and made no changes.
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
14.1. ISDOC Quarterly Meeting - September 29, 2011 (Hawkins)
ACWA/JPIA Fall Conference - November 28-29, 2011
ACWA Fall Conference - November 29-December 2, 2011
CRWUA Annual Conference - December 14-16, 2011
Director Hawkins stated that he was planning to attend the ISDOC Quarterly
Meeting and ACWA/JPIA Fall Conference. Directors Hawkins, Kiley and
Melton then stated they were interested in attending the ACWA Fall
Conference. Directors Melton, Kiley and Beverage each expressed an
interest in attending the CRWUA Annual Conference.
Director Hawkins made a motion, seconded by Director Melton, to authorize
Director attendance at these events. Motion passed 5-0.
5
15. CLOSED SESSION CONTINUED
Item No. 15.1. was taken following Item No. 7.1.
The meeting was adjourned to Closed Session at 9:56 a.m. All Directors were
present. Also present was Messrs. Kidman and Beltran and Mrs. Knight.
15.2. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government
Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court -
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC
Superior Court - Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
s
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No.
00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD
(OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court - Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
The Board reconvened in Open Session at 10:26 a.m. President Beverage
announced that no action was taken during this Closed Session that was required
to be reported under the Brown Act.
6
16. ADJOURNMENT
16.1. The meeting was adjourned at 10:27 a.m. The next regular meeting of the
Board of Directors will be held September 22, 2011 at 8:30 a.m.
Annie Alexander
Executive Secretary
7
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: Yes
Total Budget: N/A
To: Board of Directors Cost Estimate: $2,931,844.96
Funding Source: All Funds
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Reviewed by Legal: N/A
Prepared By: Maria Trujillo, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,931,844.96.
DISCUSSION:
The wire and major items on this disbursement list are as follows: A wire of $1,202,850.89 to
MWDOC for July 2011 water purchase; a check of $202,041.00 to Mamco Construction for Ohio St.
pipeline replacement progress payment; a check of $988,200.00 to Pacific Hydrotech Corporation
for Highland Booster upgrades progress payment; and, a check of $109,800.00 to 1st Enterprise
Bank for Highland Booster upgrades retention payment. The balance of $195,562.98 is routine
invoices. The Accounts Payable check register total is $2,698,454.87; Payroll No. 18 total is
$233,390.09; and, the disbursements of this agenda report are $2,931,844.96. A summary of the
checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: T ype:
CkReg92211 BOD.pdf Check Register Backup Material
11-CS 922.doc Cap Sheet Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
Yorba Linda Water [district
Check Register
or Checks Dated: 9/09/2011 thru 9/21/2011
Check No. Date Vendor Name Amount Description ($10k or greater)
57430 09/22/2011 1s: Lri_erprise Bank 109.800.00 Huhid Booster Upk,d retent'on
67,179 09/22/2011 4 Irr7print Inc ! 480.00
57315 09/22/20211 Abbot Staffing Group 1.528.02
57346 09/22/2011 Asdarns Pipeline Tapping 150.00
51341 09/22/7011 Advonced lnfrastructur'e 5,845 40
57318 0912212011 Anahr,ina Wheel & fire 12500
51319 09.1'22/7011 An.svver One Crrrarnunieations 632.30
57350 09/72/2011 Apollo Technologies Inc. 4101.00
57351 0917212011 Aqua Metric Sales Co. 1,993.04
51352 0912217011 Ara rnark 264.13
5/:3`)3 0911112011 Ariow Hardware 210.04
57.351 09/22/2011 Associated I ahoratorie5 1,765.90
47355 09/22/1011 A I F C:alnrat2 3:314.11
573:x6 9/72/2011 AT & T Mobility 253 31
57357 0912712011 Autowriho. Corporauore 101215
51358 09/12/1011 AVY Direct inc- 266.13
5!359 09/22/2011 ALAIWA - CA-NV Section `i1` _00
57.3G0 09/22/2011 A2teca Systcros 11,285.00 City Works Renewal FY 11.12
57168 09/22/2011 C. Wells Pipeline 17240
57362 09/22/201.1 Cal Municipal Treasurers Assn 400 00
57363 U9/22/201.1. Centa Corporation 238 12
_5/344 09/:117/2011 City Of Anaheim 1,000.00
57364 09/12/2011 City Of Anaheim 1,485.26
57365 09/72/2011 City Of Anaheim 404.00
57366 0912212M 1 City Clt Placentia 6.219.65
5/367 09/2212011 Crstca 120.00
57369 091122/201 1 DrAc lc,k Orange County 288.65
51310 090211011 Dell Marketing L.P. 1,422.68
157371 09/22/2011 De"taCare USA 233.75
57312 U9/12/2011 Dick", Lock & Safi, Inc:. 26.47
57373 09/7..2/7041 Di0il, Ferns & Crrripary, LLP 7 500.00
')1314 019/22/20111 DME Irlcoss;o•ratod 12.02
5737.5 09,121/10}1.1 F'. C3. Brennan & Co-, Int 556.60
57376 09/?/701.1 Psel Fntclrprises, Inc. 1.187 95
':)7-377 09,1221201=1 F nl')loyment Developrnent
De >artn:erit 2.399.25
57378 09/22/2011 f: ye Mod 1.378.80
57379 09/22/2011 I lex AdvantaD, 117.00
57.380 09/22/2011 Fry's L1ectron;cs :327.48
57381 09/22/2011 Uuvernrner.L finance Officers 135.00
57382 09/22/2011 Harker Equ pr>7ent Co. 13-48
57383 C;r?/")2/20/11 Hall & f orernan, Inc 105.00
573413 UL+/U9 201.1 II arris Con-)p(s'c%r Syste. m5 1,500.10
57384 09/27/2011 Horne Depot Cr.~ditStrvi.;:t5 57.1E
51385 09/22/201.1 Info end lnc:• 4,31706
x7386 09/2.2`/2011 ISDO {Ind ,t.5endent Special Dist
OC) 17. 00
51:341 0 L?,1)21`)011 Jackson' Auto Supply • (Napa 946.59
1/388 0917?1101 1 John Fan€ or ion 615 16
57396 0`./22/2011 Kjdr:aan, Behrens, & `lague, LLP 25.909 12 legal serviceS rendered August
5/349 09/22/2011 Konica Minolta Business 283 =DES
57390 09/22/2011 1 ee & Ro, Inc. 13.134 6€3 Palrn Ave.6PS Upgrade August
/.391 09/x.2,/:2011 IPR Las Prntcr F.epair Co 788=55
5739) 09/22/2011 Mar7nc:? Con.stru Lion 2012.041 4707 Ohio St Iaipi'uhne FOepl prog pay
573`73 09/22/?011 Pd1arina L,,andsc4ipe, Inc 1.581 4[
0739e 09/72/?01 1 Matt Chlor Inc.:. 650 04
51:3115 09/22/'O11 N1aye.r Printers 3.566 53
51397 09/22/2011 Mc. Fadden-11a'e Hardware 144 74
'3/398 09122/2011 M7 rc:har)U, Bui.din,g Maintenarv~ 5,903.13
'-11399 01/22/2011 Miniat:ernan Press 1.634 46
57400 09/22/2011 MUMCipal VVater District 11 / Co
ld%l9-1.111 09/14/2011 MuntCipal Water District 1 •20?.65f7.89 Water purchase July
57401 09/22/2011 NE06OV,I-7c. 4,,00.00
57401 05+/22,124711 Neu Logics 910100
57403 09/220011 NextelOf California 1,67890
57404 09/220,0711. Niek(;y 1'et.roleurn CU 6.31838
51405 09/22/7011 Ninyo €1 Moore 1.737.75
57406 069/22/2011 Office Solutions 1,017.31
57407 09/22/2011 Orange County - I W M D 325.26
57411 09/72/2011 1'.1.1. Sand & Gravel, Inc. 1.18/.81
51408 09/72/20:17. Pacific Hydr-otec:h Corporation 988.200.00 Hghld Booster Upgrd prog pay
57409 09/22/21011 Placentia Uispusal 4076 469.58
57-410 09/12/2011 Plumbers Depot Inc... 599.72
`x1414 09/22/2011 R I Services, Inc 4,509.53
5141.) 09/))17071 rinftrlis rinanc i~al CoYrsulVInts, Inc. 6,762.50
5741:3 09/120011 Reed K Davidson, LLP 245.00
;7'415 09/22/2011 RKI Lnt ineeri;rl , LLC 3.940 00
,7416 019/22/2C)11 Sec:ursty solutions 350 00
57,117 09/22/2011 Selman Chevrolet Company 61 60
57418 09177/2011 Shred It USA Inc 82.12
51419 0`.7/2217011 Southern Calif --di-son Co. 5.237.41
57420 09/22/2011 Southern Calif C~as Co. 6,216 75
57421 0912212011 Southwest Networks Inc. 4,00474
57422 019/22/2011 Staples Business ndvarit:a, e 224 55
5/361 0912212011 State ul C4 - Uecat of Public Ilealth 90 04
574?3 09/22120, 1 Sunr'.sr hledir.,:•lfrorap 65.00
57424 091-171201 :1 Stinstate Fmti t:r ent C r) 68.9+6
5717.5 09/22/2011 farget5afety 299.00
.`)/4261 0902/2U11 Townsend Pub!icAffairs, Inc. 3.000.00
5147 i 09/2212011 Underground Service ,Hart 208.50
57178 0;122/2011 L1niied Industries 313.18
.`11431 0_'172120111 Vill ri;e Nurseries 71 71
57432 09127/2011 Web Cram Pro Shop 1,670.13
57433 091721201 1 %AtOl', Steeply CO 6107.05
51434 09122,12011 %,Vpr ,t Cnast Safety Supply Co 2,4:12.40
5/435 0912312011 P,,tin Fngin~cmnb, lnc- 13,654.09 Ch+1N1S services July.
S/436 0`,,•': 212011 1 Yorla . inda :'a rdL,v are 121.85
Total $2,698,454.87
September 22, 2011
CHECK NUMBERS:
Manual Checks 57343-57344 $ 2,500.00
Computer Checks 57345-57436 $ 1,493,103.98
$ 1, 495, 603.98
WIRE:
W-91411 MWDOC $ 1,202,850.89
TOTAL OF CHECKS AND WIRES $ 2,698,454.87
PAYROLL NO. 18:
Computer Checks 5029- 5030
Manual Checks 5031- 5040 $ 233,390.09
DISBURSEMENT TOTAL: $ 2,931,844.96
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 22, 2011
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: Yes
Total Budget: $1,750,000
To: Board of Directors Cost Estimate: $1,750,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 1-0010-2700
Manager
Job No: J-201006
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Progress Payment No. 2 for Construction of the Ohio St. and Oriente Dr.
Pipeline Replacement
SUMMARY:
Construction is proceeding on the Ohio Street and Oriente Drive Pipeline Project, which includes
installation of approximately 4,500 feet of 16-inch diameter ductile iron pipe, 2,200 feet of 8 to 12-
inch diameter PVC pipe, miscellaneous valves, hydrants and water service connections.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 2 in the net amount of $202,041.00 to
Mamco Construction for the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006.
DISCUSSION:
In accordance with the contract documents, Mamco Construction submitted a request for Progress
Payment No. 2, in the amount of $224,490.00 for completed work through August 31, 2011. During
this period, the contractor completed potholing of existing utilities, saw cutting on Oriente Drive and
installed approximately 3,550 feet of pipeline in Ohio Street and Oriente Drive, including
miscellaneous valves and base paving. The status of the construction contract with Mamco
Construction is as follows:
. The current contract is $1,389,089.00 and 210 calendar days starting May 23, 2011.
. If approved, Progress Payment No. 2 is $224,490.00 (16.2% of the total contract amount),
less 10% retention of $22,449.00 for a net payment of $202,041.00.
. Total payments to date including retention are $928,636.00 (66.9% of the total contract
amount).
. As of August 31, 2011, 101 calendar days were used (48.1 % of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 2 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
A construction contract in the amount of $1,389,089 was awarded to the low bidder, Mamco
Construction on April 14, 2011. The Board of Directors has approved one progress payment to date
for this project at the meeting on August 25, 2011.
ATTACHMENTS:
Nar e: Description: Type:
MAMCO PPR 2.pdf Progress Payment No. 2 for Ohio / Oriente Pipeline to Backup Material
Mamco Construction
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Ohio 1 Oriente Pipeline Project PROGRESS PAY REQUEST NO. 002
LOCATION Yorba Linda, CA PROJECT NO. 201006 PAGE 9 OF 1 PAGES
CONTRACTOR NMamco Construction DATE 917111
ORIGINAL CONTRACT AMOUNT: $ 1,389,089.00
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: S 1,389,089.00
PROGRESS PAY ESTIMATE FOR PERIOD August 1, 2019 TO Au ust 39, 2011
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 704,146.00 $ 224,490.00 $ 92$,6536.00
CHANGE ORDER WORK COMPLETED $ - $
j TOTAL VALUE OF WORK COMPLETED $ 704,146.00 $ 224,490.00 $ 929,636.00
i
LESS RETENTION 10% $ 633,731.40 $ 202,041.00 $ 836,772.40
LESS OTHER DEDUCTIONS Electronic Wire Fees
i
NET EARNED TO DATE $ 835,772.40
LESS AMOUNT PREVIOUSLY PAID $ 633,731.40
1 BALANCE DUE THIS ESTIMATE $ 202,041.00
i
NOTICE TO PROCEED May 23, 2011
COMPLETION TIME 210 CALENDAR DAYS
i
APPROVED TIME EXTENSIONS 0 CALENDAR DAYS
TOTAL CONTRACT TIME 210 CALENDAR DAYS
TIME EXPENDED TO DATE 101 CALENDAR DAYS
TIME REMAINING 104 CALENDAR DAYS
REQUESTED BY: DATE: _ Otn
Ftumzi AIA6br sl, Pro0 cd Manager, MAFu1CO /
DATE: / I
RECOMMENDED:
Joe Polimino, Projed Engineer, YLWD
APPROVED BY: DATE:.
Steve Conklin, Engineering Manager, YLV4D
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: Yes
Total Budget: $5.5 M
To: Board of Directors Cost Estimate: $5.5 M
Funding Source: Water Revenue Bond
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-200814
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 8 for Construction of the Highland Booster Pump
Station Project
SUMMARY:
Work is proceeding on construction of the Highland Pump Station Project that will include a new
building, three electric motor driven pumps, two natural gas engine driven pumps, various piping, a
surge tank and a new access road.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 8 in the net amount of $988,200.00 to
Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job
No. 200814.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted a request for
Progress Payment No. 8, in the amount of $1,098,000.00 for completed work through August 31,
2011. During this period, the contractor continued installation of concrete block, rebar and grout for
the walls of the pump station. The contractor also received on site two Caterpillar natural gas
engines, three electric pump motors, various internal piping and the right angle gear drives, which
makes up a portion of this payment. The electric motors and all right-angle gear drives have been
set in place. The structural steel roof and crane beams have also been received and the contractor
has started to set them in place. The status of the construction contract with Pacific Hydrotech
Corporation is as follows:
. The current contract is $4,525,800.00 and 307 work days (includes Change Order No. 1 which
added 21 work days) starting November 1, 2010.
. If approved, Progress Payment No. 8 is $1,098,000.00 (24.3% of the total contract amount),
less 10% retention of $109,800.00 for a net payment of $988,200.00.
. If approved, total payments to date including retention will be $2,328,500.00 (51.4% of the
total contract amount).
. As of August 31, 2011, 210 work days were used (68.4% of the contract time). Staff is
negotiating with the contractor regarding adding work days to the contract due to additional
field orders, subject to Board approval.
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 8 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific
Hydrotech Corporation on August 12, 2010. The Board has approved seven progress payments to
date for this project, the last of which was approved on August 25, 2011.
ATTACHMENTS:
Alamo: Description: V Ype:
PHC Progress Pay 8 for Highland PS.pdf Highland Booster Pump Station Progress Pay 8 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
YQRBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Highland Booster Station Replacement PROGRESS PAY REQUEST NO. 008
LOCATION Yorba Linda, CA PROJECT NO. 200814 PAGE 1 OF 1 PAGES
CONTRACTOR Pacific H drotech Corporation DATE 91712011
ORIGINAL CONTRACT AMOUNT: $ 4,525,800.00
AUTHORIZED CHANGE ORDERS: $
REVISED CONTRACT AMOUNT: $ 4,525,800.00
PROGRESS PAY ESTIMATE FOR PERIOD August 1, 2011 TO August 31, 2011
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 1,230,500.00 $ 1,098,000.00 $ 2,328,500.04
CHANGE ORDER WORK COMPLETED $ - $ - $ -
TOTAL VALUE OF WORK COMPLETED? $ 1,230,500.00 $ 1,098,000.00 $ 2,328,500.00
LESS RETENTION 10% $ 232,850.00
LESS OTHER DEDUCTIONS Electronic Wire Fees $ -
NET EARNED TO DATE $ 2,095.650.00
LESS AMOUNT PREVIOUSLY PAID $ 1,107,450.00
BALANCE DUE THIS ESTIMATE $ 988,200.070
NOTICE TO PROCEED November 1, 2010
COMPLETION TIME 286 WORK DAYS
APPROVED TIME EXTENSIONS 21 WORK DAYS
TOTAL CONTRACT TIME 307 WORK DAYS
TIME EXPENDED TO DATE 210 WORK DAYS
TIME REMAINING 97 WORK DAYS
REQUESTED BY: - S r- i7 ]ATE: 9/7/2011
Rona Wiete, Project Mrdinf tar, Pacific Hydrotech Corporation
{
RECOMMENDED:
12 Joe Polimino, Project Engineer, YLWD
APPROVED SY, DATE:
Steve Conklin, Engineering Manager, YLVVD
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: Yes
Total Budget: $5.5M
To: Board of Directors Cost Estimate: $5.5M
Funding Source: Water Revenue Bond
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-200814
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Approval of Change Order No. 2 for Highland Pump Station Replacement
Project
SUMMARY:
Construction of the Highland Pump Station Replacement Project is proceeding. The District's
contractor, Pacific Hydrotech Corporation, has submitted Change Order No. 2 for consideration.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 2, in the amount of $129,265.72, and 45
additional work days, to Pacific Hydrotech Corporation for construction of the Highland Pump
Station Replacement Project, Job No. 200814.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee will consider this item at its September 19, 2011
meeting.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation submitted Change Order
No. 2 due to additions and modifications, as well as District-initiated changes encountered during
the course of construction to date. Proposed Change Order No. 2 also includes credits to the
District for elimination of a portion of permanent fence and a credit for a reduction to the sound
rating of the new building doors to match the existing on-site generator building sound rating. A
copy of Change Order No. 2 is attached for your review and details are listed below for more
information.
Item 1: An existing reservoir electrical duct bank incorporating 21 conduits was encountered during
the excavation for the new pump station meter vault and found to be in conflict. It was also found by
the contractor after potholing that there are multiple utility conflicts in the access road for the
installation of the new pump station discharge pipeline, which will require the contractor to provide
extra support, sheeting, beams and a change to the original pipe design. The alignment for the new
pipeline will stay the same; however, the manufactured pipe lengths will be modified to assist with
installation of the pipe between the conflicting utilities. This item results in a cost increase of
$38,235.71 to make these manufacturing changes to the pipe plus the additional labor and
materials necessary to protect and support the existing utilities while installing the new pipeline.
Item 2: This District-requested item adds a manway access vault near the meter vault in the pump
station discharge header and discharge pipeline to provide interior access for future maintenance or
repair of these facilities. This item also incorporates a temporary pipe connection between the
existing reservoir and pump station, enabling the new pump station to be tested before placing it on
line while maintaining operation of the existing pump station. This connection will be removed by the
contractor after the old pump station is abandoned. The cost of Item 2 changes is $24,610.31.
Item 3: The District negotiated a $3,000.00 credit to reduce the STC (sound transmission class)
rating of the new pump station doors as listed in the specifications, to match or exceed the sound
rating of the existing on-site generator building. This results in a credit without increasing the sound
generated to the surrounding neighborhood from the new pump station since it will equal the sound
attenuation by the existing generator building.
Item 4: District staff witnessed various rain events last winter at the Highland Reservoir and Pump
Station site, noting that normal precipitation amounts are handled well through the existing site
drainage systems. However, during abrupt, heavy or long duration rain events, the existing site
drainage throughout the site can be overwhelmed, causing large water flows to spill over with debris
and mud, eventually flowing onto surrounding properties. These larger rain events also caused
various erosion channels to be formed on the reservoir slopes. To mitigate this problem, the District
had Carollo Engineers design a new concrete v-ditch drainage system for the complete Highland
Reservoir and Pump Station site and incorporate it into the existing site drainage system. This new
system will include concrete v-ditches installed around the top perimeter of the existing reservoir,
three new down drains tied into the existing storm drain system and a new desilting basin to handle
any overflow water that might otherwise find it's way to street drains or curb inlets. The cost of this
District initiated improvement is $57,182.60.
Item 5: As a result of the contractor's potholing of existing utilities, it was found that a portion of an
existing 12-inch pipe on site is in a parallel conflict with the new pipeline to be installed, which would
have made installation of the new pipeline impossible along the alignment shown per plan.
Accordingly, the portion of 12-inch pipe that is in conflict must be removed. This item will also
include the installation of an air release and flushing valve structure onto the end of the existing 12-
inch pipeline which will remain in service and the excavating, shoring, cutting and plugging of
multiple locations on the pipeline portions to be abandoned. The cost of this extra work is
$13,287.10.
Item 6: The District directed the contractor to delete the installation of permanent fence on the east
property boundary as shown on the enclosed plan to allow more time for the District and the
adjacent homeowner to discuss a possible sale of a portion of District property to that homeowner.
This will allow staff to review multiple boundary options and proposals before recommending a final
property boundary. In the meantime, a temporary fence will be constructed by the contractor to
secure the Highland Reservoir and Pump Station facility. This temporary fence will be maintained
by the contractor until the end of the project, at which time the District will take over the
maintenance of the temporary fence until the east boundary is finalized and the permanent fence is
constructed. This change results in a $1,050.00 credit to the District.
The status of the construction contract with Pacific Hydrotech Corporation is as follows:
. The current contract is $4,525,800 and 307 work days starting November 1, 2010.
. If approved, Change Order No. 2 adds $129,265.72 (2.9% of the current contract amount) and
45 work days.
. If approved, the revised construction contract amount is $4,655,065.72 and 352 work days.
Staff and MWH Engineers, the District's construction management consultant, reviewed the change
order request items and recommend approval.
PRIOR RELEVANT BOARD ACTION(S):
A construction contract in the amount of $4,525,800 was awarded to the low bidder, Pacific
Hydrotech Corporation on August 12, 2010. The Board approved Change Order No. 1 on June 9,
2011 which added 21 work days to the project due to rain. The Board has approved seven progress
payments to date for this project, the last of which was approved on August 25, 2011.
ATTACHMENTS:
Name ype~
Change Order 2 PHC HBPS.pdf PHC Change Order No. 2 for Highland Pump Station Backup Material
Permanent _Fence _Deletion _Exhibit _Highland _BPS_Project.pdf Permanent Fence Deletion Exhibit Highland BPS Backup Material
Project
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2
DATE 8117/11
Page 1 of 1
CONTRACT NAME: Highland Booster Station Project CONTRACT AMT.: $4,525,800.00 DAYS: 307
CONTRACTOR: Paclfle Hydrotech Corporation THIS CHANGE: $129,265.72 DAYS: 45
PROJECT NO. J-200$14 (2.9%)
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $4,655,065.72 DAYS: 352
This Change Order covers changes to the subject contract as described herein. The Contractor shall constructr furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum prlce agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
TIME
OR
+EXTENSION
- DECREASE IN OR-
CONTRACT REDUCTION
AMOUNT (Work Days)
Existing duct bank and utility conflicts $38,235.71 16
Addition of manwa and temporary pipeline connection $24,610.31 4
Substitution of doors, lass and windows to match STC rating $3000.00 10
Addition of Vee ditches to control runoff during high concentration rain events $57,182.64 10
Abandonment of a portion of 12-inch pipe, installation of air release and valves $13,287.10 5
Deletion of a portion of permanent fence and replace with temporary fencing $11450.00) 0
NET CHANGE
$129,265.72 45
REVISED CONTRACT AMOUNT AND TIME
$4,655,065.72 352
The amount of the contract will be Increased <&creased> by the sum of $129,265.72 and the contract time shall be Increased edesFeaaed- by
45 work days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, In the contract price specified for
each item Including any and all supervision costs and other m€sceltaneous costs relating to the change in work, and as to the extension of time
alloyed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order Items. Thls document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by.the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may Incur in connection with the above referenced
changes In the work, Including any Impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any wbrk, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly valves any claims for any additional compensation, damages or time extensions, in connection with the above-referenced
changes.
RECOMMENDED: ~ /ENGINEER OR DATE:
f
Michael Moore, Project Manager, MWH
ACCEPTED: ( M_ !CONTRACTOR DATE: ~w 1 g ~ f
Bob Owens, Project Manager, PHC t l
APPROVED: DATE:
/OWNER
Kenneth R. Vecchiarelli
General Manager
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Water District (714)701-3000 2870 HIGHLAND BOOSTER STATION REPLACEMENT/ EXPANSION PROJECT J-200814
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: No
Total Budget: N/A
To: Board of Directors Cost Estimate: $35,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-2005-22
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Elk Mountain Fence Plan Alternatives
SUMMARY:
In its August 4, 2011 workshop, the Board requested that Engineering provide information on
alternatives for additional fencing at Elk Mountain Reservoir site.
STAFF RECOMMENDATION:
That the Board of Directors select an alternative and authorize staff to solicit proposals from a
minimum of three contractors to install fencing at the Elk Mountain Reservoir site.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at their meeting on
September 19, 2011.
DISCUSSION:
The District owns 3.25 acres at the Elk Mountain Reservoir and Pump Station site. The current
fencing surrounding the reservoir site is 6 ft. high wrought iron with block pilasters every 100 ft. on
the east side. The south side has only the wrought iron fencing. The pump station security fencing
is a combination of wrought iron with pilasters on the east and north sides with full 6 ft. high block
wall on the south and west sides. After researching the recorded property line locations, the District
would need to provide additional fencing on the north and west perimeter property lines to fully
enclose the site.
Every month and a half, landscape maintenance is performed on the north and west slopes by a
City of Yorba Linda contractor. The maintenance contractor accesses these slopes through District
property on the northeast corner and only to a limited extent on the southwest corner. If the site is
completely enclosed, the District would have to provide access to the north and west slopes for the
landscape crews and a means of getting to these slope areas.
Preliminary costs for alternative fencing improvements are identified below, accompanied by the
attached site plan for reference.
Alternative 1. The point of entrance for unauthorized access to the site (and access for landscape
maintenance) is the Northeast corner of the property where there is no fence. This could be
mitigated with construction of 40 lineal feet of 6 ft. high wrought iron fence with a 3 ft. wide locking
gate landscape maintenance access. Approximate cost of fence and gate: $2,500.
Alternative 2. To completely enclose the reservoir site would require 590 lineal feet of 6 feet high
fencing along the north and west perimeter property lines. This alternative could also include 1-3'x6'
gate on the west side for access for landscape contractor maintenance crews. Provide key access
to landscape contractor to enter and cross reservoir site to the slopes. Preliminary costs are
estimated for wrought iron and chain link fence as follows:
. Approx. Cost of Wrought Iron Fence: $35,000 with 3 ft. access gate.
. Approx. Cost of Chain Link Fence: $12,000 with 3 ft. access gate.
The Board may want to consider Alternative 1 at this time and delay consideration of Alternative 2
until after the decision regarding development of the youth practice field is made by the Board.
ATTACHMENTS:
Narne: 3esc; ption: Ype:
ElkMtnFencePlan081611.PDF ElkMtnFence Plan Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
GM/RK 3-0-2
Approving fencing alternative 1.
RC and PH were absent.
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ITEM NO. 8.2
AGENDA REPORT
Meeting Date: September 22, 2011 Budgeted: N/A
Total Budget: N/A
To: Board of Directors Cost Estimate: N/A
Funding Source: N/A
From: Ken Vecchiarelli, General Account No: N/A
Manager
Job No: N/A
Presented By: Ken Vecchiarelli, General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: ACWA Region 10 Election of Officers and Board Members for 2012-2013 Term
SUMMARY:
ACWA's ten regions were established to provide geographic balance and representation by its
membership throughout the state. Region 10 encompasses both Orange and San Diego counties
and its board members are elected to represent the issues, concerns and needs of this region. The
District is entitled to cast one vote for each of the Region 10 positions (Chair, Vice Chair and five
members of the Board).
STAFF RECOMMENDATION:
That the Board of Directors consider candidate nominations for the ACWA Region 10 Election.
COMMITTEE RECOMMENDATION:
The Executive-Administrative-Organizational Committee will discuss this matter at its meeting
scheduled September 19, 2011.
DISCUSSION:
The Region 10 Chair and Vice Chair will serve on ACWA's Board of Directors for the next two year
term of office beginning January 1, 2012. Additionally, the newly elected Chair and Vice Chair will
make the Region 10 committee appointment recommendations to the ACWA President for the
2012-2013 term. Also, either the Chair or Vice Chair will hold a seat on the ACWA Finance
Committee.
The Region 10 ballot is attached and includes the individuals recommended by the Region 10
Nomination Committee or an option to vote for individual candidates for Chair, Vice Chair and five
members of the Board. The appropriate voting delegate for our agency must complete the ballot.
The Board President must then sign the ballot indicating approval. The completed ballot will need to
be returned to ACWA by September 30, 2011.
PRIOR RELEVANT BOARD ACTION(S):
The District has participated in previous ACWA Region 10 elections.
ATTACHMENTS:
Name: Description: Type:
ACWA Region 10 Election.pdf Correspondence Backup Material
ACWA Region 10 Ballot.pdf Approved Ballot Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
Nominations were approved as reflected in
attached ballot.
E-mailed August 1, 2011
Subject: Ballot: Region 10 Election For the 2012-2013 Term
TO: ACWA REGION 10 MEMBER AGENCY BOARD PRESIDENT AND GENERAL MANAGER
It is time to elect the 2012-2013 ACWA Region 10 officers and board members who will represent and
serve the members of Region 10. Attached, you will find the official ballot which includes the Region 10
Nominating Committee's recommended slate as well as individual candidates running for the Region
10 Board.
Your agency is entitled to cast only one vote. Please review the attached ballot and have your
agency's authorized representative cast its vote for the slate as recommended by the Region 10
Nominating Committee or cast its vote for individuals for a Region 10 chair, vice chair and three to five
board members.
Return the ballot to ACWA by SEPTEMBER 30, 2011*
Attention: Katie Dahl, ACWA Region Coordinator
Please e-mail to katied(a)acwa.com or fax to 916-561-7124 or mail to:
Association of California Water Agencies
910 K Street, Suite 100
Sacramento, CA 95814
*Ballots received after September 30 will not be accepted.
REMEMBER, YOUR VOTE IS IMPORTANT. Region 10 board members are elected to represent the
issues, concerns and needs of your region. The Region 10 chair and vice chair will serve on ACWA's
board of directors for the next two year-term of office beginning January 1, 2012. Additionally, the newly
elected chair and vice chair will make the Region 10 committee appointment recommendations to the
ACWA president for the 2012-2013 term. Also, either the chair or vice chair will hold a seat on the ACWA
Finance Committee.
If you have questions, please contact your Regional Affairs Representative, Tiffany Giammona, at
tiffanyg@acwa.com or call 916-441-4545. Thank you for your careful consideration and participation in
the Region 10 election process.
Region 10 Board Ballot 2012-2013 TERM
Association
of California Region 10 Nominating Committee's
Water Agencies Recommended Slate
❑ I concur with the Region 10 Nominating Committee's
sV(_)( Ic
iformation recommended slate below.
Chair:
Darrell W. Gentry, Vallecitos Water District
Please return completed ballot Vice Chair:
by September 30, 2011 Peer A. Swan, Irvine Ranch Water District
Board Members:
E-mail: katied@acwa.com Cathy Green, Orange County Water District
Fax: 916-561-7124 Saundra Frances Jacobs, Santa Margarita Water District
Mail: ACWA Larry McKenney, Moulton Niguel Water District
910 K Street, Suite 100 Richard L. Vasquez, Vista Irrigation District
Sacramento, CA 95814 DeAna Verbeke, Helix Water District
Region 10 Individual Board Candidate Nominations
General Voting Instructions' ❑ I do not concur with the Region 10 Nominating Committee's
recommended slate. I will vote for individual candidates
1. Please complete your agency below as indicated.
information. The authorized Candidates for Chair: (Choose one)
representative is determined ❑ Darrell W. Gentry, Val lecitos Water District
by your agency in accordance ❑ DeAna Verbeke, Helix Water District
with your agency's policies and Candidates for Vice Chair: (Choose one)
procedures. ❑ Larry McKenney, Moulton Niguel Water District
2. You may either vote for ❑ Peer A. Swan, Irvine Ranch Water District
the slate recommended by ❑ Joan C. Finnegan, Municipal Water District of Orange County
the Region 10 Nominating Candidates for Board Members: (Max of 5 choices, 2 from
Committee or vote for San Diego County and 3 from Orange County)
individual region board ❑ James F. Atkinson, Mesa Consolidated Water District
members. Please mark the ❑ Darrell W. Gentry, Vallecitos Water District
appropriate box to indicate ❑ Cathy Green, Orange County Water District
your decision. ❑ Saundra Frances Jacobs, Santa Margarita Water District
❑ Larry McKenney, Moulton Niguel Water District
*Please note: DeAna Verbeke was ❑ James B. Murtland III, Rincon del Diablo Municipal Water District
removed under the Vice Chair candidate ❑ Peer A. Swan, Irvine Ranch Water District
on the individual write-in section due ❑ Richard L. Vaquez, Vista Irrigation District
to a clerical error. San Diego County ❑ DeAna Verbeke, Helix Water District
candidates are not eligible to be Vice
Chair this term according to the region
rules. AGENCY NAME
AUTHORIZED REPRESENTATIVE
SUBMIT FORM
DATE
MU RECEIVED
NICIPAL
WATER
OIsTR{CT
°F S~~ 1 2 20 1
ORANGE
COUNTY September 8, 2011
YORBA LINDA WATER OIS7glCT
Street Address:
18700 Ward Street
Fountain Valley, California 92708 President Michael J. Beverage Y
Mailing Address: Yorba Linda Water District
P.O.Box20895 1717 East Miraloma Ave. S:~
Fountain Valley, CA 92728-0895 Placentia, CA 92870 . (714)983.3058 4~.
Fax: (714) 964-9389 Dear President rage, ~ ~ '
,mw.mwdoc.ccm
am writing today to respectfully ask for your vote in electing me as Vice
JoanC -Finnegan
President Chair of the Association of California Water Agencies (ACWA) Region 10
JefferyM Thomas Board of Directors. I am a longtime member of ACWA who has served
Vice President previously on the Region 10 board, as vice president of the AC WA Joint
Brett R. Barbre Powers Insurance Authority (ACWA/JPIA), and as a member of the ACWA
Director Board of Directors. I am looking to again serve on the Region 10 board and I
Wayne A. Clark
Director would be honored to have the support of Yorba Linda Water District.
Larry D. Dick
Director As Vice Chair of the ACWA Region 10 Board, I will be a strong advocate for
Susan Hinman Orange and San Diego Counties and a leader who will be available to meet
Director and speak with you and your district on any regional issue of interest or
Ed Royce. concern. I will conduct myself with integrity, dignity, and respect at all times
Director
Kevin P. Hunt.P.E, and maintain a level of civility and collegiality with my fellow board
General Manager members and with those who have elected us to serve them.
I have had the privilege and honor of serving the water industry as an elected
MEMBER AGENCIES water policy maker for more than 25 years, including the past 1 1 years on the
City of Brea Municipal Water District of Orange County (MWDOC) Board and 15 years
City of Buena Park before that as a board member of Coastal Municipal Water District, prior to
East Orange County Water District its consolidation with MWDOC. Additionally, I have held other leadership
El Toro Water District positions including past president of the Water Advisory Committee of
Emerald Bay Service District Orange County (WACO), past president of the Orange County Water
City of Fountain Valley
Association, and appointed member to the Orange County Water Taskforce.
City of Garden Grove
Golden Statewaterco. I am eager to again serve your district and the entire ACWA Region
10
City of Huntington Beach
Irvine Ranch Water District membership and believe that my experience, knowledge, and personal
Laguna Beach County Water District commitment will allow me to do so effectively in the coming term. Again, I
City of La Habra would be honored to have your support and vote in electing me Vice Chair of
City of La Palma the ACWA Region 10 Board of Directors.
Mesa Consolidated Water District
Moulton Niguel Water District If you have any questions, please do not hesitate to contact me directly at
City of Newport Beach (949) 548-3690.
City of Orange
Orange County Water District Sincerely,
City of San Clemente
City of San Juan Capistrano •
Santa Margarita Water Districl ~,iLr'YHQ
City of Seat Beach
Serrano Water District J an C. Finnegan
South Coast Water District Board President
Trabuco Canyon Water District
City of Tustin
City of Westminster
Yorba Linda Water District
Mesa Consolidated
Water District
RECEIVED
August 5, 2011
AUG 11 2011
District Missinn:
Dedicated to Satis&ing Mr. Michael J. Beverage, President YORBA LINDA WATER DISTRICT
our Community •s
6i`crrer.~'c-eds Yorba Linda Water District
PO Box 309
Yorba Linda, CA 92885
Dear President Beverage:
BOARD OF DIRECTORS
FRED R. FD It is with great pleasure that the Mesa Consolidated Water District (Mesa Water) Board of
President Directors presents Director James (Jim) F. Atkinson as a candidate for election to the
Division I
Association of California Water Agencies (ACWA) Region 10 Board for the 2012-2013 term.
JAMES F. ATKINSON
With his exceptional leadership experience, analytical skills, and knowledge of water-related
First Vice President resident
Division IV issues, Director Atkinson will provide excellent service as a member of ACWA's Region 10
SHAWN DEWANE Board.
Vice President
Division V
JAMES FISLER An active ACWA member since 1998, Director Atkinson has served more than thirteen years on
Vice President Mesa Water's Board of Directors where he is currently First Vice President, making this his
Division II
fourth term in that role. Furthermore, Director Atkinson was Mesa Water's Board President for
TRUDY OHLIG-HALL
Vice President three terms, and he has served on various Mesa Water Committees including the Executive,
Division III Engineering and Operations, Finance, Human Resources, Public Information, and Audit Ad Hoc
Committees.
PAULE.SHOENSERGER.
P.E. Director Atkinson represents Mesa Water on the Southern California Water Committee, as an
General Manager ager
COLEEN L. MONTELEONE Orange County Water District liaison, and at the Water Advisory Council of Orange County and
District Secretary City/Districts Liaison meetings. In addition to his ACWA service, he is involved with the
VICTORIA L, BEATLEY American Water Works Association (AWWA), having advocated on Mesa Water's behalf with
District Treasurer legislators at several recent ACWA and AWWA conferences in Sacramento and Washington,
BOWIE, ARNESON, D.C.
WILES & GIANNONE
Legal Counsel
Additionally, Director Atkinson is active with regional agencies including UCI's Urban Water
Research Advisory Board, the Leadership Tomorrow Advisory Council, and as a laboratory-
P!an.i-ng consultant to The Aerospace C'Urpuj a6;jn. His experience aiso inL'iudes serving on the
Colorado River Water Users Association's Public Affairs Committee, and as Vice President and
Director on the Board of the Mesa Del Mar Homeowner's Association.
We commend Director Atkinson's tireless efforts and outstanding accomplishments for the
water industry, On behalf of the Mesa Water Board of Directors, we would appreciate your
support of Director Atkinson as an ACWA Region 10 Board member in the upcoming election.
Thank you for your consideration.
Sincere~_
r ;JJ ~ I'll/Z
fired R. Bbckmille, jr., '
president, Board of Directors, Mesa Water
C. Mesa Water Board of Directors
Paul E. Shoenberger, P.E., General Manager, Mesa Water
1965 Placentia Avenue a Costa Mesa, California 92627
Telephone (949) 631-1200 ♦ FAX (949) 574-1036
www.mesawater.org
James F. Atkinson
Candidate for ACWA Region 10 Board of Directors
• Mesa Consolidated Water District (Mesa
Water) Board of Directors, 1998-present
Currently First Vice President (4`h term)
- Served as President in 2008, 2003, 2002
- Served on Executive, Engineering &
Operations, Finance, HR, Public
t
Information, & Audit Ad Hoc Committees
• Mesa Water representative at the Southern
California Water Committee, Orange County
Water District, Water Advisory Council of
Orange County, and a City/Districts Liaison
• Legislative advocacy for Mesa Water at
ACWA and AWWA conferences in
Sacramento and Washington, D.C.
• Active with UCI's Urban Water Research
"Director Atkinson's analytical and Advisory Board, Colorado River Water User
leadership skills and water knowledge Association's Public Affairs Committee
make him an excellent candidate for . possesses leadership experience and an
ACWA's Region 10 Board." understanding of water issues, as well as a
Fred R. Bockmiller, Jr., P.E. commitment to water-industry and
President, Mesa Water community service.
• Served a 32-year career at The Aerospace Corporation, handling Facilities Management,
Construction Management, and Business Administrative Operations. Retired as Laboratory
Operations Business Manager in 2006 to pursue interest in water.
• Bachelor of Science and Master of Business Administration degrees from the University of
La Verne. In June 2001, completed the Leadership Tomorrow program, later serving on the
Board of Directors (2002-2006), and remains active on the organization's Advisory Council.
• International Conference of Building Officials (ICBO) Certified Plumbing Inspector and
Certified member of ICBO.
• Attended earthquake response and recovery training courses at the California Specialized
Training Institute's Emergency Operations Center.
/Mesa Consolidated
Water District
y,
Region 10 Board Ballot2012-2013 TERM
Association
of California Region 10 Nominating Committee's
Arm Water Agencies Recommended Slate
❑ I concur with the Region 10 Nominating Committee's
' recommended slate below.
Chair:
Darrell W. Gentry, Vallecitos Water District
Please return completed ballot Vice Chair:
by September 30, 2011 Peer A. Swan, Irvine Ranch Water District
Board Members:
E-mail: katied@acwa.com Cathy Green, Orange County Water District
Fax: 916-561-7124 Saundra Frances Jacobs, Santa Margarita Water District
Mail: ACWA Larry McKenney, Moulton Niguel Water District
910 K Street, Suite 100 Richard L. Vasquez, Vista Irrigation District
Sacramento, CA 95814 DeAna Verbeke, Helix Water District
Region 10 Individual Board Candidate Nominations
General Voting Instructions: I do not concur with the Region 10 Nominating Committee's
recommended slate. I will vote for individual candidates
1. Please complete your agency below as indicated.
information. The authorized Candidates for Chair: (Choose one)
representative is determined a Darrell W. Gentry, Vallecitos Water District
by your agency in accordance ❑ DeAna Verbeke, Helix Water District
with your agency's policies and Candidates for Vice Chair: (Choose one)
procedures. ❑ Larry McKenney, Moulton Niguel Water District
2. You may either vote for ❑ Peer A. Swan, Irvine Ranch Water District
the slate recommended by Joan C. Finnegan, Municipal Water District of Orange County
the Region 10 Nominating Candidates for Board Members: (Max of 5 choices, 2 from
Committee or vote for San Diego County and 3 from Orange County)
individual region board a James F. Atkinson, Mesa Consolidated Water District
members. Please mark the ❑ Darrell W. Gentry, Vallecitos Water District
appropriate box to indicate lk~K Cathy Green, Orange County Water District
your decision. ❑ Saundra Frances Jacobs, Santa Margarita Water District
Larry McKenney, Moulton Niguel Water District
"Please note: DeAna Verbeke was ❑ James B. Murtland III, Rincon del Diablo Municipal Water District
removed under the Vice Chair candidate ❑ Peer A. Swan, Irvine Ranch Water District
on the individual write-in section due E~x Richard L. Vaquez, Vista Irrigation District
to a clerical error. San Diego County UX DeAna Verbeke, Helix Water District
candidates are not eligible to be Vice
Chair this term according to the region Yorba Linda Water District
rules. AGENCY NAME
i
Mlc ael J. Beverage, resident
AUTHORIZED REPRESENTATIVE
SUBMIT FORM September 22, 2011
DATE
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Executive-Administrative-Organizational Committee
(Beverage/Hawkins)
• Minutes of meeting held September 19, 2011 at 11:00 a.m. (To be provided at
the meeting.)
• Meeting scheduled October 18, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
091911 EAO Minutes.doc EAO Mtg Minutes 09/19/11 Minutes
091911 EAO Minutes.doc Revised EAO Mtg Minutes 09/19/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
September 19, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 11:06 a.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins
OTHER ATTENDEES
Art Kidman, General Counsel, Kidman, Behrens & Tague L P
Eddy Beltran, Senior Associate, Kidman, Behrens & T LLP
Christopher Townsend, President, Townsend Public fairs
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. ACWA Region 10 ction ers and Board Members for 2012-2013
Term
The Committ disc ed the ACWA Region 10 nominations and letters
to the Dis r es support for election to the ACWA Board of
Directors fr W C Board President, Joan Finnegan and Mesa
Conso istrict First Vice President, James Atkinson. The
Co ittee no express any strong opinions on the matter and directed
staff t rwar the matter to the Board for their consideration.
3. DISCUSSION IT MS
3.1. Legislative Affairs Status (Verbal Report)
Parts of this discussion item were taken out of order following Mr.
Townsend's arrival.
Mr. Vecchiarelli reported staff's intent to request a plan of works from
Townsend Public Affairs (TPA) identifying a proposed timeline to reach
milestone objectives for legislative affairs and interagency governance
support services. Director Beverage suggested TPA review the District's
Strategic Plan Initiatives and work off that framework for this effort. Mr.
Christopher Townsend joined the meeting at 11:40 and gave a verbal
report on initial outreach with staff at Orange County Sanitation District
1
(OCSD). The Committee discussed strategies and options for proceeding
forward with discussions on representation to the OCSD Board. Various
alternatives were discussed with input from legal counsel. Mr. Townsend
shared information regarding grant funds available for fire suppression
projects in the range of $500,000 to $1 M. He offered to work with staff to
explore any possible partnerships and opportunities to apply for available
funds with the Orange County Fire Authority (OCFA). Mr. Townsend
agreed to provide an initial plan of works on TPA's efforts on behalf of the
District at the next meeting, and a monthly status report at each
subsequent meeting. The Committee agreed the written status reports
would be provided to the full Board of Directors for their information.
3.2. Upcoming Board of Directors Workshop Meetings
The Committee discussed their availability for eral Board Workshops
and dates proposed by staff. Revisions w suggested and staff will
forward the proposed dates and times to a er Directors for their
consideration. The Committee also dis d the ary objectives and
principle matters for discussion and pre ntatio at these workshops.
3.3. Development Agreement Obligations nsel Verbal Report)
Legal Counsel gave a verbal preliminary legal, political and
business opinions on contr u n d use questions related to the
proposed practice fields at the ntain Reservoir site. Following this
discussion, the Com i dete ined the Board Workshop planned for
October 6, 2011, no rudent at this time as certain options
currently under c id ion the Elk Mountain site improvements were
not feasible u r conditions previously assumed by staff and the
Board. T o i instructed staff to schedule a smaller group
meeting wi Ex utive-Administration-Organizational Committee for
the sa t ime convenient for the primary spokespersons and
per s of i r on the project. The tentative time has been set for
4:00 on ctober 6, pending staff contact and feedback from the
interest ies' representatives.
3.4. Revised Professional Services Agreement with Kidman, Behrens and
Tague LLP (Verbal Report)
Mr. Kidman presented proposed changes to the scope of services,
process for task approval and billing procedures, for the Professional
Services Agreement (PSA) with Kidman, Behrens and Tague (KBT). The
Committee discussed this proposal and suggested a simplified matrix or
other tool to summarize these changes when presenting this matter to the
full Board of Directors.
2
3.5. General Counsel's Monthly Summary Report
The Committee reviewed the summary spreadsheet prepared by staff and
the cover letter and supporting information from legal counsel. The
differences in the presented information were discussed.
3.6. Status Report on Committee Specific Strategic Plan Initiatives
The Committee had no additional comments regarding the status report.
3.7. Future Agenda Items and Staff Tasks
Legal Counsel presented information regarding the legal and public
records issues related to personal and District-owned cell phones, pda's,
tablets, computers, laptops and other information systems. The District is
in the process of updating its policies on these devices and forms of
electronic communications with the Board of ctors. Legal Counsel
suggested reviewing and adopting these polic dates before proceeding
with acquisition of electronic devices for a ard's use for District
business, or consideration of reimburse o C the rd for the same.
4. ADJOURNMENT
4.1. The Committee adjourned The next meeting of the
Executive-Administrative-Or i "ona ommittee will be held October
6, 2011 at 4:00 p.m. or at so Cterest ater that evening, as determined by
the availability of the ies o in the proposed Elk Mountain
Reservoir Site Impr me a s posted.
3
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
September 19, 2011
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Beverage at 11:06 a.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins
OTHER ATTENDEES
Art Kidman, General Counsel, Kidman, Behrens & Tague LLP
Eddy Beltran, Senior Associate, Kidman, Behrens & Tague LLP
Christopher Townsend, President, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. ACWA Region 10 Election of Officers and Board Members for 2012-2013
Term
The Committee discussed the ACWA Region 10 nominations and letters
to the District requesting support for election to the ACWA Board of
Directors from MWDOC Board President, Joan Finnegan and Mesa
Consolidated Water District First Vice President, James Atkinson. The
Committee did not express any strong opinions on the matter and directed
staff to forward the matter to the Board for their consideration.
3. DISCUSSION ITEMS
3.1. Legislative Affairs Status (Verbal Report)
Parts of this discussion item were taken out of order following Mr.
Townsend's arrival.
Mr. Vecchiarelli reported staff's intent to request a plan of works from
Townsend Public Affairs (TPA) identifying a proposed timeline to reach
milestone objectives for legislative affairs and interagency governance
support services. Director Beverage suggested TPA review the District's
Strategic Plan Initiatives and work off that framework for this effort. Mr.
Christopher Townsend joined the meeting at 11:40 and gave a verbal
report on initial outreach with staff at Orange County Sanitation District
1
(OCSD). The Committee discussed strategies and options for proceeding
forward with discussions on representation to the OCSD Board. Various
alternatives were discussed with input from legal counsel. Mr. Townsend
shared information regarding grant funds available for fire suppression
projects in the range of $500,000 to $1 M. He offered to work with staff to
explore any possible partnerships and opportunities to apply for available
funds with the Orange County Fire Authority (OCFA). Mr. Townsend
agreed to provide an initial plan of works on TPA's efforts on behalf of the
District at the next meeting, and a monthly status report at each
subsequent meeting. The Committee agreed the written status reports
would be provided to the full Board of Directors for their information.
3.2. Upcoming Board of Directors Workshop Meetings
The Committee discussed their availability for several Board Workshops
and dates proposed by staff. Revisions were suggested and staff will
forward the proposed dates and times to the other Directors for their
consideration. The Committee also discussed the primary objectives and
principle matters for discussion and presentation at these workshops.
3.3. Development Agreement Obligations (Legal Counsel Verbal Report)
Legal Counsel gave a verbal report with preliminary legal, political and
business opinions on contractual and land use questions related to the
proposed practice fields at the Elk Mountain Reservoir site. Following this
discussion, the Committee determined the Board Workshop planned for
October 6, 2011, was no longer prudent at this time as certain options
currently under consideration for the Elk Mountain site improvements were
not feasible under the conditions previously assumed by staff and the
Board. The Committee instructed staff to schedule a smaller group
meeting with the Executive-Administration-Organizational Committee for
the same date at a time convenient for the primary spokespersons and
persons of interest on the project. The tentative time has been set for
4:00 PM on October 6, pending staff contact and feedback from the
interested parties' representatives.
3.4. Revised Professional Services Agreement with Kidman, Behrens and
Tague LLP (Verbal Report)
Mr. Kidman presented proposed changes to the scope of services,
process for task approval and billing procedures, for the Professional
Services Agreement (PSA) with Kidman, Behrens and Tague (KBT). The
Committee discussed this proposal and suggested a simplified matrix or
other tool to summarize these changes when presenting this matter to the
full Board of Directors.
2
3.5. General Counsel's Monthly Summary Report
The Committee reviewed the summary spreadsheet prepared by staff and
the cover letter and supporting information from legal counsel. The
differences in the presented information were discussed.
Director Beverage left the meeting following discussion of this item at 12:55 p.m.
3.6. Status Report on Committee Specific Strategic Plan Initiatives
There were no additional comments regarding the status report.
3.7. Future Agenda Items and Staff Tasks
Legal Counsel presented information regarding the legal and public
records issues related to personal and District-owned cell phones, pda's,
tablets, computers, laptops and other information systems. The District is
in the process of updating its policies on these devices and forms of
electronic communications with the Board of Directors. Legal Counsel
suggested reviewing and adopting these policy updates before proceeding
with acquisition of electronic devices for the Board's use for District
business, or consideration of reimbursement to the Board for the same.
4. ADJOURNMENT
4.1. The Committee adjourned at 1:19 p.m. The next meeting of the
Executive-Administrative-Organizational Committee will be held October
6, 2011 at 4:00 p.m. or at some time later that evening, as determined by
the availability of the parties of interest in the proposed Elk Mountain
Reservoir Site Improvements and as posted.
3
ITEM NO. 10.3
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Personnel-Risk Management Committee
(Kiley/Beverage)
Minutes of meeting held September 13, 2011 at 4:00 p.m.
Meeting scheduled October 11, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
091311 PRM - Minutes.doc PRM Mtg Minutes 09/13/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
September 13, 2011
A meeting of the Personnel-Risk Management Committee was called to order by
Director Kiley at 4:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Miguel Serna, HR Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Standing List of Vendors for Provision of Temporary Services.
The committee discussed the District's current method of procuring
temporary employment services. Staff recommended that the District have
a list of pre-approved vendors with corresponding Professional Service
Agreements, General Liability and Workers Compensation insurance
certificates and waivers of subrogation on file. The Committee will
recommend to the Board of Directors the approval of a Standing List of
Vendors for Provision of Temporary Services.
3. DISCUSSION ITEMS
3.1. Status of Human Resources and Risk Management Activities
The committee reviewed and discussed the updated activates log. Staff
reported the scheduling of Confined Space Entry and Field Ergonomics
training on September 28, 2011. Defensive Driving and First Responder
training will be scheduled for the month of October, 2011. Staff also
reported on the scheduled payment of a claim received on August 23,
2011. In addition, staff informed the Committee that the Employee Holiday
Event has been scheduled to take place at the Yorba Linda Country Club
on December 09, 2011. Lastly, staff reported on the following Safety and
Employee Wellness activities: Human Resources Staff has sent out a
Request for Proposals for Safety Consultant Services, proposals must be
received by the September 28, 2011. The District's Health and Benefits
Fair has been scheduled for October 26, 2011. The Advantage Group will
kick off open enrollment for supplemental benefits with an employee
barbeque on November 1, 2011.
1
3.2. Status of Recruitments and Budgeted Positions
Staff gave a report on the status of the following recruitments:
Maintenance Worker I
Two employees were hired on August 29, 2011 with a third candidate
starting on September 14, 2011.
Maintenance Distribution Operator II
An internal recruitment closed on August 26, 2011. Human Resources
staff received four applications. Interviews have been tentatively
scheduled for September 20, 2011.
3.3. Status Report on Committee Specific Strategic Plan Initiatives
Staff provided a summary of the activities related to Workforce
Engagement initiatives and goals established and identified in the
District's 2011-2013 Strategic Plan. Staff informed the Committee of the
results from the District's health and dental benefits market study. The
District did not receive competitive bids and will not make any changes to
the health or dental benefits at this time. In addition, staff reported that a
report summarizing the results from the employee succession planning
survey will be completed by September 15, 2011. The results of the
incumbent survey to collect necessary skills for critical positions will be
completed by September 22, 2011. Lastly, staff reported that the deadline
for the draft Career Advancement Workshops has been moved back to the
month of October.
3.4. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:38 p.m. The next meeting of the
Personnel-Risk Management Committee will be held October 11, 2011 at
4:00 p.m.
2
ITEM NO. 10.4
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Planning-Engineering-Operations Committee
(Melton/Collett)
• Minutes of meeting held September 19, 2011 at 9:00 a.m. (To be provided at
the meeting.)
• Meeting scheduled October 12, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
091911 - PEO Minutes.docx PEO Mtg Minutes 09/19/11 Minutes
CIP Rept Sep2011.pdf CIP Report Backup Material
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
September 19, 2011
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Melton at 9:00 a.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Steve Conklin, Engineering Manager
Ken Mendum, Water Maint. Supt.
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Approval of Change Order No. 2 for Highland Pump Station Replacement
Project
Mr. Conklin reported that work is proceeding well on the construction of
the new pump station. This proposed change order relates to additions
and modifications as well as District-initiated changes encountered during
the course of construction to date. Mr. Conklin described each of the six
change-order items, four of which were added-cost items and two were
credits back to the District. Following discussion, the Committee
supported the staff-recommendation for approval of Change Order No. 2
in the amount of $129,265 and 45 additional work days for Pacific
Hydrotech Corporation.
2.2. Elk Mountain Fence Plan Alternatives
Mr. Conklin recalled that at its August 4, 2011 Workshop, the Board
requested that the Engineering Department provide information on
alternatives for additional fencing at Elk Mountain Reservoir site for
consideration at the September PEO Committee meeting. In response, he
provided information to the Committee on three potential fencing
alternatives. Following discussion, the Committee recommendation was
to proceed with Alternative 1, the construction of approximately 40 lineal
feet of 6-ft high wrought iron fence with a 3-ft wide gate at the easterly
corner of the property, at an approximate cost of $2,500, upon receipt of
three competitive bids. The Committee also requested that staff
determine if an Agenda Item could be place on the agenda for the October
6 Board Workshop on the Elk Mountain Site Development Project
whereby the Board could choose to vote to cancel or continue further
consideration of the project.
1
2.3. Resident Concerns Regarding Highland Reservoir Site
Mr. Conklin reported that an email was received on August 3, 2011 with a
list of issues and concerns from Ms. Eileen Facer, who lives at 5241
Highland Avenue, adjacent to the Highland Reservoir. On August 12, Ken
Vecchiarelli and Steve Conklin met on Highland Avenue with Ms. Facer
and Ms. Sally Warren, who lives at 5251 Highland Avenue, to discuss the
issues. A site walk and discussion occurred, addressing site maintenance
concerns, their request for a fire hydrant along Highland Avenue, and their
request that the District close the unpaved section of Highland Avenue to
through traffic. The PEO Committee considered the items identified and
suggested that staff continue to maintain site improvements for the coming
rainy season. The Committee also supported plans to proceed with
installation of a fire hydrant on Highland Avenue, an inexpensive gate
across Highland Avenue, and potentially closing the local access road to
through traffic.
3. DISCUSSION ITEMS
3.1. Monthly Preventative Maintenance (PM) Program Report
Mr. Mendum reported on the status of the PM Program, noting that the
Hydrant Crew concentrated on PM for the 330 air and vacuum valves and
the 150 pressure regulating valves in the water system over the first two
months of the new fiscal year. Next month, the crew will rotate back to
PM for the 3,881 fire hydrants and 155 dead-end lines to be flushed.
Accordingly, he noted that PM is on target for all areas except for sewer
televising which is behind schedule due to operational problems with
electronic equipment and the camera. Staff is working to restore
equipment and to have back-ups in place to allow work to proceed. Mr.
Mendum also noted that the idled televising crew worked on root control
and sewer line rehabilitation in the interim.
3.2. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that total water demand for August 2011 was 2,394
AF, which is 7.5% less than demands estimated in the budget. Of that
total, we took 597 AF of in-lieu import water in place of groundwater.
3.3. Groundwater Producers (GWP) Meeting Report
Mr. Conklin reported on the August 10 GWP meeting. He noted the time
period has expired for parties to request particular environmental issues
be included in the EIR to be prepared for the proposed annexation of
YLWD, IRWD and Anaheim to OCWD. He indicated that the current
schedule for the EIR process is: February 2012, issue draft EIR for public
comment; May 2012, OCWD Board meeting to consider certification of
EIR. Mr. Conklin also reported that the MWDOC/OCWD Consolidation
Issue is no longer being pursued. Rather, the two boards have directed
staff to work together to identify joint organizational efficiencies and
cooperative efforts.
2
3.4. Status Report on Capital Projects in Progress
Mr. Conklin provided a status report on capital projects currently in
planning, design and construction. A copy of the September 1 CIP Status
Report is attached for information.
3.5. Status Report on Committee-Specific Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives, noting
progress made in August.
3.6. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 10:10 a.m. The next meeting of the Planning-
Engineering-Operations Committee will be held October 12, 2011 at 4:00
p.m. (This meeting was subsequently rescheduled to October 6, 2011 at
9:00 a.m.)
3
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2011
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project Current Status Next Actions Comments
1 Highland Booster Station Upgrade Contractor continues to Contractor to complete The current completion date is
Budget: $5,000,000 Job No. 200814 construct CMU block walls block walls, afterwards January 2012. The contractor has
Project Contact: Joe Polimino and grout for pump station. setting structural support submitted change order requests
Planned Completion Date: Dec. 2011 Door and window frames beams for crane in the for additional work, to be
have also been set. building interior. reviewed by the PEO Committee.
2 Ohio/Oriente Pipeline Replacement Contractor has completed Install hydrants and The project is scheduled to be
Budget: $615,000 Job No. 201006 installing the pipeline in services in Ohio St. and complete by December 2011.
Project Contact: Joe Polimino Ohio Street. begin installation of
Planned Completion Date: October 2011 pipeline in Oriente Drive.
3 2010 Waterline Replacement Project, Phase I Contractor installing pipeline Contractor to finish Final completion date is currently
Plumosa Drive and services in front of pipeline from school to scheduled for October 2011.
Budget: $700,000 Job No. 201012 Mabel Paine School and Bastanchury Rd. then
Project Contact: Joe Polimino working towards work south to Lemon Dr.
Planned Completion Date: Fall 2011 Bastanchury Road.
4 Well 20 Equipping Board awarded contract to Procure permit from City Early 2012 estimated completion.
Budget: $2,000,000 Job No. 200711 Pascal & Ludwig, Aug 11. of Anaheim. Conduct pre-
Project Contact: Anthony Manzano Contract agreement being construction meeting;
Planned Completion Date: Jan. 2012 prepared. issue notice to proceed.
5 Green Crest Lift Station Upgrades 2"SCADA conduit installed. Solicit upgrade cost Review proposals for installation
Budget: $60,000 Job No. 201116 Awaiting cost estimates for proposals for additional and coordination of upgrades.
Project Contact: Hank Samaripa wet well, emergency and. lift station upgrades.
Planned Completion Date: Feb. 2012 electric outlet modifications.
1
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2011
New Information since Last Report is Shown in Red
IN DESIGN
Project Current Status Next Actions Comments
1 Lakeview Grade Separation (OCTA Project) Met with OCTA, awaiting Resolve prior-rights and Awaiting final design submittal
Budget: $700,000 Job No. 201002 response regarding cost cost-sharing issues and from OCTA's consultant. Utility
Project Contact: Anthony Manzano sharing. Submitted complete Agreement with relocations expected to start in
Planned Completion Date: Sept. 2013 comments on 100% design OCTA. 2012.
plans to OCTA.
2 2010 Waterline Replacement Project, Ph. II Preliminary design plans RBF to submit 50% design Construction expected to start
Pebble Beach, Cresthill Dr., Hidden Hills, reviewed and returned to plans and preliminary specs early 2012.
Catalina Ct., Gordon Ln. & Richfield Rd. consultant (RBF). by September 2011
Budget: $13M Job No. 201012
Project Contact: Anthony Manzano
Planned Completion Date: Spring 2012
3 YL Blvd. BPS & Pipeline 70% design plans reviewed City to issue preliminary Final Preliminary Design Report
Budget: TBD Job No. 200817 for Pipeline Project. Met encroachment permit and CEQA document for project
Project Contact: Hank Samaripa with City staff to discuss requirements for pipeline. to be issued after August 24 City
Planned Completion Date: Dec 2012 pipeline coast. Completed City Planning reviewed Planning Commission meeting.
Public Notice for CEQA pump station location, to
document for projects. make recommendations.
2
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2011
New Information since Last Report is Shown in Red
IN PLANNING
Project Current Status Next Actions Comments
1 Fairmont BPS & Site Improvements Per agreement, Shapell paid Develop Fairmont site Will issue preliminary layout
Budget: $1,885,000 Job No. 200803 first of three payments for redevelopment plan and and RFP by approximately
Project Contact: Anthony Manzano partial cost of site prepare RFP for design October 2011.
improvements. services.
Planned Completion Date: TBD
2 Recycled Water Study SWRCB commented on Submit requested info to Once final report is approved,
Budget: $225,000 Job No. 200807 Storage Analysis on Final State regarding Storage Staff to present project
Project Contact: Derek Nguyen Report. Staff is working on Analysis and await final recommendations to PEO &
Planned Completion Date: TBD addressing this comment by approval. Board. District will receive
end of August. remaining grant payment of
$37,500 from State.
3 South & West Wells Project OCWD Property Mgmt. Will prepare RFP for Well Planning to issue only one RFP
Budget: $9,000,000 Job No. 200922 Committee approved Well 21 CEQA, drilling & for all Well 21 consulting
Project Contact: Anthony Manzano 21 site. Other property design. Will work with services.
Planned Completion Date: TBD owner not agreeable to sell agent to search for potential
Well 22 site. Well 22 sites.
4 Elk Mountain Site Improvements Fence Plan prepared for PEO PEO review and further Legal counsel reviewing funding
Budget: $300,000 Job No. 200522 review on 9/1/11. Action list discussions on project. restrictions of developer's initial
Project Contact: Hank Samaripa prepared for follow up contributions.
Planned Completion Date: Dec 2011 activites.
5 Pressure Regulating Stations Upgrade Staff held pre-proposal Proposals are clue by District to evaluate proposals
Budget: $1,000,000 Job No. 201108 meeting at District on Aug September 12, 2011. upon receipt. Staff will
Project Contact: Derek Nguyen 171i. Five engineering firms recommend to PEO and Board
Planned Completion Date: TBD attended the meeting. for design award in October
2011.
b Locke Ranch Area Annexation LAFCO Application was LAFCO will review Public hearing date may be set
Budget: $9000 Job 11-04 submitted on August 18. application for within 30 days of submission.
Project Contact: Ariel Bacani completeness & upon Public hearing period is 35 days
Planned Completion Date: TBD approval, set a public long.
hearing date.
3
ITEM NO. 10.5
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Public Affairs-Communications-Technology Committee
(Hawkins/Melton)
Minutes of meeting held September 9, 2011 at 12:00 p.m.
Meeting scheduled October 10, 2011 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
090911 PACT - Minutes.doc PACT Mtg Minutes 09/09/11 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
September 9, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 12:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Lee Cory, Operations Manager
Director Gary T. Melton Art Vega, Interim IT Manager
Damon Micalizzi, PI Officer
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. YLWD/MWDOC Combined Turf Removal Program
The Committee recommended the Board of Directors authorize
participation in the MWDOC Turf Removal Program, augmented with a
YLWD Rebate Program of two dollars per square foot for the installation of
synthetic turf and authorize execution of the agreement with MWDOC.
3. DISCUSSION ITEMS
Items 3.6 and 3.8 were moved to the beginning of the agenda to accommodate
Mr. DeCriscio and Mr. Cory.
3.6. Computerized Maintenance and Management System Project Status
Mr. Vega and Mr. DeCriscio presented to the Committee a look at
"CityWorks" the District's CMMS solution. Mr. Vega informed the
Committee that Westin Engineering's contract is coming to an end and
they have laid out the foundation for which the District now needs to build
on. The District will need to spend staff time and bring in resources to
continue to improve and build on this project. Staff is currently running a
live pilot with the valve crew and production crews. Based on feedback
from staff the work orders are being modified by Mr. DeCriscio.
Mr. Cory informed the Committee that staff plans to next do a live pilot
with the sewer crew and test and modify as needed, the work orders that
Westin has created.
1
3.8. Public Affairs and Legislative Affairs Board Workshop
The Committee Discussed scheduling a workshop at the request of the
Board to discuss and establish set goals and milestone objectives for
increased public affairs and legislative affairs efforts. At the September 8th
Board of Directors meeting, the Board President suggested combining the
Public Affairs workshop with the yet to be scheduled IT/CMMS workshop
to minimize the number of meetings and since both of these workshops
stem from the same Committee. After much discussion however, the
Committee decided that two workshops would be better, as both of these
subjects contain a lot of material and both meetings could potentially run
for a few hours. In an effort to complete both of these workshops before
the end of the calendar year, staff was directed to target a couple of dates
in November for the Public Affairs Workshop and a couple of dates in
December for the IT/CMMS Workshop, so the Board can settle on specific
dates at the next meeting.
Mr. DeCriscio and Mr. Cory left the meeting at this time.
Items 3.3 and 3.5 were taken out of order to allow for Mr. Vega to be excused
prior to the end of this meeting.
3.3. Video in the Board Room Update (Verbal Report)
Mr. Micalizzi presented to the Committee a look at the newly implemented
solution for videotaping the Board Meetings, with one centralized camera
capturing only the Board of Directors. The Committee agreed that this
bare bones and economical solution installed by staff was acceptable and
discussed minor aesthetic improvements for the audio/video system
moving forward.
3.5. Dynamics GP Consultant Status
Mr. Vega informed the Committee that Tom Santoro has been working
with IT, Finance and Operations on inventory and this portion of the scope
of work has been completed. All three departments are very satisfied with
the work he performed and the recommendations he proposed. Staff will
be looking to start working on the HR portion of the scope of work in
October depending on the availability of NeuLogics resources. This
portion would entail reviewing the current HR and payroll setup and
drafting recommendations. Should the district decide to implement these
changes NeuLogics would provide an estimate of the hours needed to
complete the work.
Mr. Vega left the meeting at this time.
2
3.1. Locke Ranch Annexation Outreach (Verbal Report)
The Committee discussed sending a brief letter or mailing to all Locke
Ranch residents, should that area be annexed to YLWD. The letter would
make clear to those new customers that although the area has been
annexed into the District's boundaries, we will continue to provide sewer
service only and they will continue to receive water from their current
water purveyor.
3.2. New Design for District Signs (Verbal Report)
Mr. Micalizzi presented to the Committee three draft signs to replace the
current conservation signs located in three various spots throughout the
District. Two of the three concepts for signs were approved by the
Committee with a third suggested concept for a sign promoting Drought
Tolerant Landscapes.
3.4. National Preparedness Month
Mr. Micalizzi informed the Committee the following special message will
go out to District Customers on their September Bills for National
Preparedness Month.
Be Ready! September is National Preparedness Month. Are you
ready in case of an emergency? YLWD reminds you to Promise to
Prepare. assemble an emergency supply kit, make your emergency
plans, stay informed, and get involved in helping your family, your
business, and your community be ready for emergencies. For more
information on how to prepare, visit www.ReadvOC.org.
Mr. Micalizzi also reminded the Committee that a link to Ready OC is on
the District's website. The Committee decided that no further promotion of
National Preparedness month is necessary for YLWD as this message
would be better delivered by the local Fire and Law Enforcement
Agencies.
3.7. Status Report on Committee Specific Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Status Report.
3.9. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 1:40 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held October 3,
2011.
3
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Meetings from September 23, 2011 - October 31, 2011
ATTACHMENTS:
Name: Dosciiption: a ype:
BOD - Activities Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
September 2011
Citizens Advisory Committee Meeting Mon, Sep 26 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Sep 26 4:OOPM Collett/Kiley
Joint Committee Meeting with MWDOC and OCWD Tue, Sep 27 4:OOPM Beverage/Hawkins
Yorba Linda Planning Commission Wed, Sep 28 7:OOPM Collett
ISDOC Quarterly Meeting Thu, Sep 29 11:30AM Hawkins
October 2011
Yorba Linda City Council Tue, Oct 4 6:30PM Hawkins
MWDOC/MWD Workshop Wed, Oct 5 8:30AM Melton/Staff
OCWD Board Wed, Oct 5 5:30PM Kiley/Staff
Board of Directors Workshop Meeting Thu, Oct 6 6:30PM
WACO Fri, Oct 7 7:30AM Hawkins
Pub Affairs-Communications-Tech Committee Meeting Mon, Oct 10 4:OOPM Hawkins/Melton
Personnel-Risk Management Committee Meeting Tue, Oct 11 4:OOPM Kiley/Beverage
Planning-Engineering-Operations Committee Meeting Wed, Oct 12 4:OOPM Melton/Collett
Yorba Linda Planning Commission Wed, Oct 12 7:OOPM Kiley
Board of Directors Regular Meeting Thu, Oct 13 8:30AM
Exec-Admin-Organizational Committee Meeting Tue, Oct 18 4:OOPM Beverage/Hawkins
Yorba Linda City Council Tue, Oct 18 6:30PM Melton
MWDOC Board Wed, Oct 19 8:30AM Melton/Staff
OCWD Board Wed, Oct 19 5:30PM Kiley/Staff
Citizens Advisory Committee Meeting Mon, Oct 24 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Oct 24 4:OOPM Collett/Kiley
Yorba Linda Planning Commission Wed, Oct 26 7:OOPM Collett
Board of Directors Regular Meeting Thu, Oct 27 8:30AM
9/16/2011 1:15:46 PM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: September 22, 2011
Subject: Santa Ana River Interceptor Line Groundbreaking Ceremony - October 11,
2011
MWDOC Water Policy Forum - October 20, 2011
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at this event.
ATTACHMENTS:
Name: Description: Type:
SARI Line Groundbreaking Ceremony.pdf Event Flyer Backup Material
MWDOC_Water _Policy Forum.pdf Event Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/22/2011
RK/GM 3-0-2
RC and PH were absent.
RECEIVED
SEP 1 3 2911
YORBA UNDA WATER DISTRICT
The
Orange County Flood Control District
in cooperation with
the Orange County Sanitation District
the Santa Ana Watershed Project Authority
cordially invite you to attend
the
Santa Ana River Interceptor Line
(SARI Line)
Groundbreaking Ceremony
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Tuesday, October 11, 2011
1:00 p. M.
Green River Golf Club
5215 Green River Road
Corona, California 92880,
Please 9 S. V P. by October 5, 2011
714-667-3287
Deborah. Krone a~@ocpw.ocgov.com
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• 60th Anniversary
Water • Forum & Dinner -
Thursday, October 20, 2011
WATER AND THE CALIFORNIA DREAM:
Examining the Critical Role of Water
in the • and Recovery of California
featuring
Kevin Starr
Professor and Associate Dean of Libraries,
University of Southern California
Where: You are cordially invited to attend the Municipal Water ct o
Distrif
• - Orange County's upcoming Water Policy Forum & Dinner. The event
Grand Ballroom Floor) will take place on Thursday, October 20, 2011 at the Westin South
686 • • Coast Plaza Hotel in Costa Mesa.
• Mesa, CA 92626
We are pleased to welcome as our keynote speaker, Kevin Starr,
a ° Professor and Associate Dean of Libraries at the University of
Southern California. Mr. Starr's presentation will focus on the critical
role water plays in California's growth and recovery. He will provide
a historical perspective on California's water supply and the
ss milestone achievements that have made life in southern California
possible. As the former California State Librarian and author of a
number of acclaimed California history publications, Mr. Starr brings
a wealth of knowledge and a unique perspective to the significance
ref s~of water in California.
county
Airpoil
91. This year marks the Municipal Water District of Orange County's
60th anniversary! In honor of this occasion, the pre-dinner reception
will recognize the achievements of MWDOC as well as its past and
Driving Directions current leaders. Please join us in celebrating this occasion.
When: Registration for this event is $75 per person, which includes the pre-
Thursday October 20, 2011 dinner reception (cash bar), three-course dinner (choice of
• • Reception entree), and self-parking. Online registration and payment are
Commemorating MWDOC's available through the link below.
Anniversary
• Dinner in the Grand Please register no later than Friday, October 14, 2011 to ensure that
Ballroom you receive your requested entree. Cancellations made after this
• Program featuring date and event "no-shows" will be charged.
Keynote Speaker,