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HomeMy WebLinkAbout2011-09-19 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING September 19, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 9:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager Ken Mendum, Water Maint. Supt. 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Approval of Change Order No. 2 for Highland Pump Station Replacement Project Mr. Conklin reported that work is proceeding well on the construction of the new pump station. This proposed change order relates to additions and modifications as well as District-initiated changes encountered during the course of construction to date. Mr. Conklin described each of the six change-order items, four of which were added-cost items and two were credits back to the District. Following discussion, the Committee supported the staff-recommendation for approval of Change Order No. 2 in the amount of $129,265 and 45 additional work days for Pacific Hydrotech Corporation. 2.2. Elk Mountain Fence Plan Alternatives Mr. Conklin recalled that at its August 4, 2011 Workshop, the Board requested that the Engineering Department provide information on alternatives for additional fencing at Elk Mountain Reservoir site for consideration at the September PEO Committee meeting. In response, he provided information to the Committee on three potential fencing alternatives. Following discussion, the Committee recommendation was to proceed with Alternative 1, the construction of approximately 40 lineal feet of 6-ft high wrought iron fence with a 3-ft wide gate at the easterly corner of the property, at an approximate cost of $2,500, upon receipt of three competitive bids. The Committee also requested that staff determine if an Agenda Item could be place on the agenda for the October 6 Board Workshop on the Elk Mountain Site Development Project whereby the Board could choose to vote to cancel or continue further consideration of the project. 1 2.3. Resident Concerns Regarding Highland Reservoir Site Mr. Conklin reported that an email was received on August 3, 2011 with a list of issues and concerns from Ms. Eileen Facer, who lives at 5241 Highland Avenue, adjacent to the Highland Reservoir. On August 12, Ken Vecchiarelli and Steve Conklin met on Highland Avenue with Ms. Facer and Ms. Sally Warren, who lives at 5251 Highland Avenue, to discuss the issues. A site walk and discussion occurred, addressing site maintenance concerns, their request for a fire hydrant along Highland Avenue, and their request that the District close the unpaved section of Highland Avenue to through traffic. The PEO Committee considered the items identified and suggested that staff continue to maintain site improvements for the coming rainy season. The Committee also supported plans to proceed with installation of a fire hydrant on Highland Avenue, an inexpensive gate across Highland Avenue, and potentially closing the local access road to through traffic. 3. DISCUSSION ITEMS 3.1. Monthly Preventative Maintenance (PM) Program Report Mr. Mendum reported on the status of the PM Program, noting that the Hydrant Crew concentrated on PM for the 330 air and vacuum valves and the 150 pressure regulating valves in the water system over the first two months of the new fiscal year. Next month, the crew will rotate back to PM for the 3,881 fire hydrants and 155 dead-end lines to be flushed. Accordingly, he noted that PM is on target for all areas except for sewer televising which is behind schedule due to operational problems with electronic equipment and the camera. Staff is working to restore equipment and to have back-ups in place to allow work to proceed. Mr. Mendum also noted that the idled televising crew worked on root control and sewer line rehabilitation in the interim. 3.2. Monthly Groundwater Production and Purchased Import Water Report Mr. Conklin reported that total water demand for August 2011 was 2,394 AF, which is 7.5% less than demands estimated in the budget. Of that total, we took 597 AF of in-lieu import water in place of groundwater. 3.3. Groundwater Producers (GWP) Meeting Report Mr. Conklin reported on the August 10 GWP meeting. He noted the time period has expired for parties to request particular environmental issues be included in the EIR to be prepared for the proposed annexation of YLWD, IRWD and Anaheim to OCWD. He indicated that the current schedule for the EIR process is: February 2012, issue draft EIR for public comment; May 2012, OCWD Board meeting to consider certification of EIR. Mr. Conklin also reported that the MWDOC/OCWD Consolidation Issue is no longer being pursued. Rather, the two boards have directed staff to work together to identify joint organizational efficiencies and cooperative efforts. 2 3.4. Status Report on Capital Projects in Progress Mr. Conklin provided a status report on capital projects currently in planning, design and construction. A copy of the September 1 CIP Status Report is attached for information. 3.5. Status Report on Committee-Specific Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives, noting progress made in August. 3.6. Future Agenda Items and Staff Tasks None. 4. ADJOURNMENT 4.1. The meeting adjourned at 10:10 a.m. The next meeting of the Planning- Engineering-Operations Committee will be held October 12, 2011 at 4:00 p.m. (This meeting was subsequently rescheduled to October 6, 2011 at 9:00 a.m.) 3