HomeMy WebLinkAbout2011-10-06 - Planning-Engineering-Operations Committee Meeting Agenda Packet
Yrba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Thursday, October 6, 2011, 9:00 AM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Engineering Services for Pressure Regulating Stations Upgrade Project
Recommendation: That the Committee recommend the Board of Directors
authorize execution of a Professional Services Agreement with Hall & Foreman, Inc.
in the amount of $82,400 to prepare engineering design, and provide bidding
support and construction management services for the Pressure Regulating
Stations Upgrade Project.
2.2. Construction Contract for Valve Replacement at Fairmont Reservoir
Recommendation: That the Committee recommend the Board of Directors award
construction of replacement valves for the Fairmont Reservoir.
2.3. Letter of Understanding for Yorba Linda Blvd Booster Station Project
Recommendation: That the Committee recommend the Board of Directors
authorize the General Manager to execute and submit to the City of Yorba Linda the
Letter of Understanding for the District's Yorba Linda Blvd Booster Station and
Pipeline Project.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Report on Potential Second Lower Cross Feeder Project
3.2. Monthly Preventative Maintenance Program Report (To be provided at the meeting.)
3.3. Monthly Groundwater Production & Purchased Import Water Report (To be provided at
the meeting.)
3.4. Groundwater Producer Meeting Report
3.5. Status Report on Capital Projects in Progress
3.6. Status Report on Committee-Specific Strategic Planning Initiatives
3.7. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next meeting of the Planning-Engineering-Operations Committee will be held
November 3, 2011 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: October 6, 2011 Budgeted: Yes
Total Budget: $500,000
To: Planning-Engineering- Cost Estimate: $90,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General
Manager
Job No: 2011-08
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Engineering Services for Pressure Regulating Stations Upgrade Project
SUMMARY:
The District's Capital Improvement Program for FY 2011/2012 includes funding for refurbishing
some of the District's pressure regulating stations, starting with those most in need. Staff issued a
Request for Proposal and received five consultant proposals for engineering services for four such
sites. Following an evaluation, staff recommends award to Hall & Foreman, Inc. for a fee not to
exceed $82,400.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional
Services Agreement with Hall & Foreman, Inc. in the amount of $82,400 to prepare engineering
design, and provide bidding support and construction management services for the Pressure
Regulating Stations Upgrade Project.
DISCUSSION:
The District has 41 existing pressure regulating stations, some of which are 30 to 40 years old. In
some of the stations, excessive corrosion and deteriorating conditions have occurred. In addition to
the aging conditions, some stations were not constructed with access and safety measures meeting
current standards.
The current project includes engineering design for the first four such facilities. Engineering and
Operations staff visited the various stations and determined the upgrades necessary for each.
Thereafter, staff prepared a Request for Proposal to provide engineering services and received five
proposals from consultants experienced in this field.
The District's Engineering review team evaluated and ranked the proposals based on experience,
technical merit, content and understanding of the project. Following the technical evaluation and
ranking, separate fee envelopes for each proposal were opened. Results of the ranking and fees
are as follows:
Firm Evaluation Score Proposed Fee Staff Hours
Hall & Foreman, Inc. 13.31 $82,400 600
SA Associates 13.25 $82,000 642
Webb Associates 11.80 $99,700 681
CivilTech Engineering Inc. 11.60 $62,810 527
Steven Andrews Engineering 10.08 $135,068 802
Based on the above, the Engineering Review Team recommends award to Hall & Foreman, Inc.
This firm had the best proposal, best project team and experience, and proposed fee and staff
hours which were reasonable and appropriate based on the scope of work.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: October 6, 2011 Budgeted: Yes
Total Budget: $450,000
To: Planning-Engineering- Cost Estimate: $350,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201011
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Construction Contract for Valve Replacement at Fairmont Reservoir
SUMMARY:
On October 4, 2011, bids will be received from contractors for construction of new valves for the
Fairmont Reservoir. Following review of the bids, staff will present bid results and recommendations
to the Committee. The Engineer's Estimate is $350,000.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award construction of replacement valves
for the Fairmont Reservoir.
DISCUSSION:
Water quality has become an increasing issue at the 7.0 MG buried reinforced concrete Fairmont
Reservoir because of poorly operating valves located inside the 38-year-old reservoir. Eight manual
valves and six check valves need to be replaced.
This work was originally planned to be to be completed as part of the Fairmont Booster Station,
Reservoir and Site Improvement Project, budgeted to begin later this year. Because of the urgent
need to replace these valves, this element of the work was moved up.
A bid package was prepared by staff and sent to five contractors experienced with this type of work.
Bids will be received on October 4, 2011, and reviewed by staff. Findings and recommendations will
be presented to the PEO Committee on October 6, 2011.
PRIOR RELEVANT BOARD ACTION(S):
On April 14, 2011, the Board of Directors authorized the President and Secretary to execute the
Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements, to
document the terms under which Shapell Industries would pay the District $183,266 for certain
improvements at the Fairmont Reservoir and Booster Station site.
ATTACHMENTS:
Name: Description: Type:
Revised Agenda Report.pdf Revised Agenda Report Backup Material
ITEM NO. 2.2
REVISED AGENDA REPORT
Meeting Date: October 6, 2011 Budgeted: Yes
Total Budget: $450,000
To: Planning-Engineering- Cost Estimate: $350,000
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201011
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: Exempt
Project Manager
Subject: Construction Contract for Valve Replacement at Fairmont Reservoir - REVISED
SUMMARY:
On October 4, 2011, bids were received from contractors for construction of new valves for the
Fairmont Reservoir. Following review of the bids, staff recommends award to the low bidder, Pascal
& Ludwig Constructors, Inc., for the amount of $203,800.00. The Engineer's Estimate is
$350,000.00.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors award construction of replacement valves
for the Fairmont Reservoir for $203,800.00 to Pascal & Ludwig Constructors, Inc.
DISCUSSION:
Water quality has become an increasing issue at the 7.0 MG buried reinforced concrete Fairmont
Reservoir because of poorly operating valves located inside the 38-year-old reservoir. Eight manual
valves and six check valves need to be replaced.
This work was originally planned to be completed as part of the Fairmont Booster Station, Reservoir
and Site Improvement Project, budgeted to begin later this year. Because of the urgent need to
replace these valves, this element of the work was moved up.
On October 4, 2011, sealed bids were received from three contractors for Valve Replacement at
Fairmont Reservoir. The bids range from a low of $203,800.00 to a high of $268,926.00, as shown
below. The bid tabulation and bid documents from the low bidder, Pascal & Ludwig Constructors,
Inc., were reviewed by District staff and found to be responsive and fully in order. Accordingly, staff
recommends award to Pascal & Ludwig Constructors, Inc.
No. Company Bid
1. Pascal & Ludwig Constructors, Inc. $203,800.00
2. Pacific Hydrotech Corporation $237,220.00
3. Schuler Engineering Corp. $268,926.00
PRIOR RELEVANT BOARD ACTION(S):
On April 14, 2011, the Board of Directors authorized the President and Secretary to execute the
Finance, Design and Construction Agreement for Fairmont Booster Pump Station Improvements, to
document the terms under which Shapell Industries would pay the District $183,266 for certain
improvements at the Fairmont Reservoir and Booster Station site.
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: October 6, 2011 Budgeted: Yes
Total Budget: $5,500,000
To: Planning-Engineering- Cost Estimate: $10,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Job No: 2008-17
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Steve Conklin, Engineering CEQA Compliance: MND
Manager
Subject: Letter of Understanding for Yorba Linda Blvd Booster Station Project
SUMMARY:
In a recent meeting with staff of the City of Yorba Linda, they indicated that they are prepared to
move forward with a request that the City Council grant the easements necessary for the District to
construct its proposed Yorba Linda Blvd. Booster Station and Pipeline Project on the City's Gun
Club Road property. However, staff asked for confirmation that the District will include landscaping
improvements fronting Yorba Linda Blvd., and necessary maintenance. In response, a draft letter
has been prepared and is attached for review and consideration.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the General Manager to execute
and submit to the City of Yorba Linda the Letter of Understanding for the District's Yorba Linda Blvd
Booster Station and Pipeline Project.
DISCUSSION:
Staff of the City and the District have had various meetings and discussions over the last several
months regarding the subject project. These discussions have resulted in a plan whereby the City
will grant easements for the project, allowing the project to move forward with construction on the
City's Gun Club Road property.
In the future, the City plans to improve the property as a linear park. In the mean time, City staff has
requested that, as a condition for allowing the booster pump station facilities on the future park site,
that the District provide perimeter landscaping and maintain it, in the area fronting the project. In
response, District staff drafted a Letter of Understanding.
ATTACHMENTS:
Name: Description: Type:
YLB Pro' Ltr of Understanding. pdf Letter of Understanding Backup Material
Easement_Exhibits.pdf Easement Exhibits Backup Material
Date
Mr. Steve Rudometkin, City Manager
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92885
Dear Mr. Rudometkin,
Subject: Letter of Understanding for the District's Yorba Linda Boulevard
Booster Pump Station and Pipeline Project
The City of Yorba Linda (City) and Yorba Linda Water District (District) have had various
meetings and discussions over the last several months regarding the District's proposed Yorba
Linda Boulevard Booster Pump Station and Pipeline Project. We are pleased that these
discussions and meetings have resulted in a plan whereby the City will be granting easements
for the project. In turn, the District will be constructing a booster pump station at 19555 Yorba
Linda Boulevard, on the City's property formerly known as Gun Club Road.
The District understands that the City will develop the Gun Club Road property as a linear park
at some time in the future. The purpose of this letter is to confirm how the District will
maintain the easement areas until such a time that the City completes the linear park. In this
regard,
1. The structure on site will consist of a masonry block building to house the booster
pumps and appurtenances. The architecture of the block building will be in accord with
the City's anticipated plan for the future park development. Accordingly, City staff will
have the opportunity to review and approve the District's design plans for the exterior
architectural features of the building.
2. District or contracted staff will maintain the exterior of the building and perimeter, for
the area shown on Exhibit A.
3. The District will provide and maintain shrubbery-type landscaping along the easterly
edge of the easement area shown on Exhibit A.
4. The District will provide and maintain shrubbery-type landscaping along the northerly
and easterly edges of the easement area shown on Exhibit B. City staff will have the
opportunity to review and approve the District's design plans for landscaping for the
areas described.
5. The District will restore the existing security fencing along the Yorba Linda Boulevard
frontage at the completion of construction.
6. The District and its contractors shall indemnify the City and hold harmless for activities
performed inside or outside of the pump station and the described easement areas in
the performance of construction and maintenance activities.
7. The District shall maintain all insurance, bonds and warranties in the execution of the
maintenance activities per the City's latest insurance requirements.
The efforts and assistance of you and your staff for this important District project are very much
appreciated.
Sincerely,
Ken Vecchiarelli, P.E.
General Manager
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ITEM NO. 3.1
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Report on Potential Second Lower Cross Feeder Project
ATTACHMENTS:
Name: Description: Type:
Second Lower X-Feeder Prom Memo.pdf SLCF Project Meeting Report Backup Material
The Second Lower _Cross _Feeder _Project-
- - MWDOC Project Summary Backup Material
4 Pages.pdf
Yorba Linda
Water District,
MEMORANDUM
DATE: September 15, 2011
TO: Ken Vecchiarelli
FROM: Steve Conklin
SUBJECT: MWDOC Meeting to Discuss Potential
Second Lower Cross-Feeder Project
On September 1, John DeCriscio and I attended a meeting at MWDOC of the East Orange
County Feeder No. 2 (EOCF No. 2) Participants and others to discuss potential project concepts
and interest in a project called the Second Lower Cross Feeder Project (SLCF). The SLCF is a
pipeline conveyance project that would allow additional water from Metropolitan Water District
of Southern California (MET) to be delivered into Orange County from MET's Los Angeles
County system in the event the Diemer Filtration Plant in Yorba Linda is knocked out of
operation by a major earthquake.
This was a meeting to present information and to determine if the participants wanted MWDOC
to continue to investigate this as a potential project. The meeting was with these participants
because the Cross-Feeder Project would connect to the EOCF No. 2.
With respect to the SLCF project, a report was completed by MET and MWDOC in 2010. In
summary, the SLCF Project would connect two existing MET major transmission pipelines: the
Second Lower Feeder, and the EOCF No.2. In addition, it could extend further easterly to
connect to the Allen McCulloch Pipeline, depending on the location of the cross-connection and
the willingness of the participating agencies to bear the cost of the extension. The attached
Figure 1 shows in red various potential locations for the cross feeder identified in the report.
Attached is the Executive Summary prepared by MWDOC on the SLCF Project. The project is a
complex one with many potential facets. The summary lists some of the operational issues that
would have to be investigated and considered if this project is pursued.
In addition to supply reliability, the report indicates that the SLCF Project could provide a
number of additional local benefits that could add flexibility to the operations of the OCWD
groundwater basin. Benefits could include:
• Helps OCWD with a Coastal Shift Program
• Increases OCWD's ability to expand production and flexibility in pumping operations
• Helps with groundwater basin recharge and extraction (if combined with new injection
and extraction wells)
• Could provide South OC access to previously stored non-native groundwater
• Increases the flexibility of conveyance of local water sources
• Expansion of the Conjunctive Use Program (CUP)
• Could be coupled with the Poseidon Huntington Beach Ocean Desalination Project
operations to move pumping inland
At this time, these concepts have not been discussed with OCWD or the Groundwater Producers.
Concerning the various alternative alignments for the SLCF pipeline, one is along Bastanchury
and another is along Miraloma. If the project proceeds and either alternative is selected it could
have impacts on YLWD. Accordingly, we will continue to monitor the development of the
project.
At the end of the September 1 meeting, the representatives of the ECOF No.2 Participants were
polled and the consensus was that the potential SLCF Project appears to have merit and that
MWDOC should continue to investigate the issues and project. Kevin Hunt indicated that
MWDOC will plan to have quarterly update meetings with this group. He also cautioned that if
the project proceeds, it may have to be locally funded, because there is no current support for it
from MET.
MWDOC Draft 9-28-10
The Second Lower Cross Feeder Project
Concepts, Constraints and Opportunities
EXECUTIVE SUMMARY
The Second Lower Cross Feeder Project (SLCF) is a pipeline conveyance project that would
allow additional water from Metropolitan Water District of Southern California (MET) to be
delivered into Orange County from MET's Los Angeles County system in the event the Diemer
Filtration Plant in Yorba Linda is knocked out of operation by a major earthquake.
The supply capacity of the SLCF system during this type of operation is constrained by several
factors:
• The hydraulic capacity of the MET pipeline system
• MET member agency demands at the time of the operation (time of year and how far out
in time)
• Policy issue of how allocations are made by MET when system deliveries are
constrained
• Configuration of the SLCF Project.
Potential Additional Local Benefits:
An issue of constructing facilities just for emergency situations is that they need to be
maintained in a state of "readiness" to begin operations when an emergency situation arises.
Additional benefits would potentially make use of the facilities on a routine basis in conjunction
with the groundwater basin operations and thus take advantage of the broader benefits of such
a project and allow the costs of such a project to be shared. Under the following concepts, the
primary benefit of the project, supply reliability to the Orange County area in the event of an
outage of the Diemer Filtration Plant, would be combined with adding flexibility to the operations
of the OCWD groundwater basin:
1. Helps OCWD with a Coastal Shift Program
2. Increases OCWD's ability to expand production and flexibility in pumping operations
3. Helps with groundwater basin recharge and extraction (if combined with new injection
and extraction wells)
4. Could provide South OC access to previously stored non-native groundwater
5. Increases the flexibility of conveyance of local water sources
6. Expansion of the Conjunctive Use Program (CUP)
E-1
MWDOC Draft 9-28-10
7. Could be coupled with the Poseidon Huntington Beach Ocean Desalination Project
operations to move pumping inland
At this time, these concepts have not been shared with or approved by the OCWD Board.
A number of issues were identified that need to be resolved for the project to move forward,
including:
• Hydraulic issues. There is uncertainty regarding how much water can be delivered into
Orange County via this project. Conceptually, the project is being sized at between 60
cfs and 100 cfs, but the actual delivery capacity depends on:
o MET system
o The proposed lowering of the HGL at MET service connections
o Timing of deliveries (both the time of the year and the year the outage occurs -
MET has estimated limited capacity in peak months and as demands grow into
the future, but there are unresolved policy issues)
o Capacity of the pumping system
• Water quality monitoring and compliance issues. MET would need to get
comfortable with and concur with the addition of groundwater into their system.
• Policy issues. MET's Board has yet to commit to allowing for the introduction of
groundwater into MET's treated water distribution system on a routine basis. An
additional policy issue needs to be addressed to determine which Member Agencies of
MET receive service in the event of an emergency situation. MET operational
considerations and training on how MET would operate under the system during
emergency conditions will need to be factored into an emergency operation plan.
• Project approval/funding by the local agencies. There have been no discussions
regarding potential funding for a SLCF Project.
Costs of the Project: MET staff developed the following cost estimates for the larger and
smaller sized pipelines and the pump station associated with the smaller pipeline and the
total project costs. These costs are conceptual in nature.
E-2
MWDOC Draft 9-28-10
Summary Cost Estimate
$2009 Costs
Alignment 1 Alignment 2 Alignment 3 Bastanchury
84-inch Pipeline $89,053,246 $82,668,180 $119,965,558 $19,416,125
48-inch Pipeline $42,604,964 $58,460,186 $84,906,023 $13,626,589
Pump Station $11,757,116 $11,757,116 $11,757,116 $11,757,116
Total 48-inch Alternative $54,362,079 $70,217,302 $96,663,139 $25,383,705
Conclusion
The addition of the Second Lower Cross Feeder at an estimated supply of between 60 cfs and
100 cfs greatly increases the ability of the South County area to withstand an outage of the
Diemer Filtration plant. At annual average demand levels, the area would be totally reliable and
at peak week demand levels, the area could withstand an additional 3 to 5 days of outages
without any demand curtailment. The EOCF2 would have to remain intact to ensure delivery of
the water.
Recommendations
The following items are recommended at this time:
1. Meetings with all Orange County Stakeholders are recommended to review the report,
concepts and issues to get their input and suggestions.
2. Particular emphasis should occur with OCWD to determine project variations to provide
benefits to the groundwater basin producers.
3. Work needs to be completed on the impacts of reduced HGL's on the agencies indicated
to quantify what is needed to mitigate impacts to their operations.
4. Additional work should be initiated with MET on four fronts:
a. Policy issue of how water is allocated within the MET system during emergency
events. The issue is key to determining how much water might be available
during emergencies to convey through the Second Lower Cross Feeder.
b. Further analysis by MET, based on the updated IRP demands, should be
completed to update the hydraulics information under the following conditions:
i. Out year projections for both min month and max month demands with
the Diemer Plant out of service under various levels of conservation.
c. Work with MET on operational planning during emergencies
d. Work with West Basin MWD and MET on the planned Ocean Desalination
Project interconnection and its emergency supply implications.
E-3
MWDOC Draft 9-28-10
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e S rs
'1trrr mrP.r rh annr~, iallrax np -r r.+z -1r: rsr*.. nt 1 hr C}rr}nak~nn rllanr
Figure 1: General MET Water System Map in Orange County
2
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Monthly Preventative Maintenance Program Report (To be provided at the
meeting.)
ATTACHMENTS:
Name: Description: Type:
2011-12 PM Report.pdt Monthly Report Backup Material
PM PROGRAM
FISCAL 2011112
Fiscal 2011-12 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 38 78 142
INSPECTED THIS YEAR 38 116 258
% OF TOTAL 1.0% 3.0% 6.7%
VALVES (10,70612=5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 444 494 634
OPERATED THIS YEAR 444 938 1,572
% OF TOTAL 8.3% 17.5% 29.4%
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed twice each year.
FLUSHED THIS MONTH 2 0 0
FLUSHED THIS YEAR 2 2 2
% OF TOTAL 0.7% 0.7% 0.7%
AIR VACS (330) Target; all air/vacs to be serviced annually.
INSPECTED THIS MONTH 224 106 1
INSPECTED THIS YEAR 224 330 331
% OF TOTAL 72.5% 100.0% 100.0%j I
PRVs (150) 40 STATIONS Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 35 48 41
INSPECTED THIS YEAR 35 83 124
% OF TOTAL 23.3% 55.3% 82.7%
SEWER CLEANING (264.1 M) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 21.4 23.9 22.9
CLEANED THIS YEAR 21.4 45.3 68.3
% OF TOTAL 8.1%1 17.2% 25.9%
SEWER TELEVISING (44.02M) Target; all sewers to be televised every 6 years.
TELEVISED THIS MONTH 1.2 0.58
TELEVISED THIS YEAR 1.2 1.78 1.78
% OF TOTAL 2.7% 4.04% 4.04%
OTHER SEWER WORK.
S.S. OVERFLOWS 0 0 0
SERVICE CALLS 1 0 2
ROOT CONTROL 0 267 0
REHAB FOOTAGE 0 241 12
MAIN REPAIRS 1 0 3
MANHOLE ROOT CLEANING 11 9 0
MANHOLE REPAIRS 3 27 3
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Monthly Groundwater Production & Purchased Import Water Report (To be
provided at the meeting.)
ATTACHMENTS:
Name: Description: Type:
Import 2011-12 Sep_pdf Monthly Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2011-12
IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET
GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (AF)
Jul-11 256.6 2,430.1 35.6% 35.6% 2,630.6 -7.6%
Aug-11 59€", 225.7 br u. 2,394.0 34.4% 35.0% 2,588.1 -7.5%
Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 2,270.8 "la
Oct-11 1,915.4
Nov-11 1,513.1
Dec-11 1,361.1
Jan-12 1,186.8
Feb-12 1,135.4
Mar-12 1,345.5
Apr-12 1,683.0
May-12 2,226.1
Jun-12 2,494.3
FYTD 1,736.2 701.6 4,527.5 6,965.3 35.0% 7,489.5 -7.0%
Red denotes In-Lieu month
Allowable GW (YTD) 3,350.3 (AF)
Underpumped 912.5 (AF)
GROUNDWATER PERCENTAGE
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
MONTHLY GW
25.0% tYTD GW
BPP GOAL 48.1 %
20.0%
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
WATER SUPPLY
FY 2011-12
September 2011 Water Supply
GW
10.2%
IN-LIEU GW
24.8%
IMPORT
65.0%
2011-12 YTD Water Supply
GW
35.0%
IMPORT
65.0%
GW BPP GOAL
48.1%
TOTAL WATER USE
FY 2011-12
2,500 730 ■09-10 GW ❑09-10 IMPORT
72.9 Monthly Average Mean Temperature (0F)
4.0 74 73.2 ■ 10-11 GW ❑ 10-11 IMPORT
.3
69.7 74.1 ■11-12 GW ❑11-12 IMPORT
70.8 70.3 67.2
66.4
2,000
62.9
63.8
66.1
62.6
62.4
1,500
59.3
65.4
Q 61.5
N 60.2
E 55.8
60.0 55.2
2 58.2
58.7
1,000
56.4
57.2
500
0
Month
FY 2011-12 YTD Water Supply
24,000
Budgeted Total GW + Import
22,000
-0--Actual Total GW + Import
20,000 fBPP GW Goal 48.1 %
18,000 Actual GW Production
16,000
14,000
a
12,000
0
> 10,000
8,000
6,000
4,000
2,000
0
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Groundwater Producer Meeting Report
ATTACHMENTS:
Name: Description: Type:
GWP Mtg Notes 14Sep2011.pdf GWP Meeting Report for Sept 2011 Backup Material
Yorba Linda
Water District,
MEMORANDUM
DATE: September 15, 2011
TO: Ken Vecchiarelli
FROM: Steve Conklin
SUBJECT: Groundwater Producers Meeting, September 14, 2011
1 attended the Groundwater Producers (GWP) meeting on September 14 at OCWD. A
summary of each item discussed is as follows:
1. Recharge Operations at Santiago Basins. OCWD staff reported on the
operation of the existing Santiago Basins, which are three former gravel and
sand mines, called Smith Pit, Blue Diamond Pit and Bond Pit, located along
Santiago Creek in Orange. The combined storage capacity of the basins is over
13,000 acre-feet, which is over half of the total storage capacity of OCWD's
entire surface water recharge system. Water supplied to the basins includes
local runoff from Santiago Creek and water pumped from the Burris Pit Pump
Station along the Santa Ana River. The maximum percolation rate of the basins
is approximately 115 cfs (about 52,000 gpm). The average recharge is
approximately 43,000 acre-ft per year, which is about 19% of all of the surface
recharge achieved annually.
2. New Wells at Sunset Gap to Monitor Seawater Intrusion. OCWD has
injection wells in the Alamitos Gap (Seal Beach/Long Beach) and the Talbert
Gap (Fountain Valley/Huntington Beach) to provide fresh-water mounds to
mitigate against seawater intrusion. These have been in operation since the
1960s and 1970s, respectively. Because of recent evidence of seawater
intrusion in the Sunset Gap (Seal Beach Naval Weapons Station and Huntington
Harbor), OCWD is proceeding with construction of two monitoring wells to help
determine the magnitude and extent of seawater moving landward in that area.
Following monitoring for one to two years, OCWD will determine if mitigation is
warranted.
t
3. Annexation Update-Receipt of EIR NOP Letters. OCWD reported that the
time period has expired for receipt of comments concerning the Notice of
Preparation of the EIR for Annexation. OCWD forwarded electronic copies of all
comments received to all of the Groundwater Producers.
4. MWD Replenishment Water Program Update. OCWD indicated MWD has
reported that all of the 225,000 acre-ft of water made available at replenishment
rates will be committed by the end of September 2011. Of that amount, MWDOC
and the three cities will have utilized about 92,000 AF. However, it was also
noted that in-lieu water through OCWD may continue to be available into October
or November.
5. Water Budget versus Actual Report. OCWD reported that its Water Purchase
budget balance was $59,141,944 on June 30, 2011. With major purchases in
progress at recharge rates, they expect the budget balance to be in the range of
$15 million by June 30, 2012.
6. Potential Meeting Room Improvements. OCWD reported that they have been
investigating and obtaining cost estimates for upgrades to the Board Room,
Conference Rooms C-2 and C-3, and MWDOC Room 101. For the Board Room,
upgrades may include a new video projection system, video feed to C-2,
upgraded sound system and microphones, new lighting, and other
improvements. Overall cost for proposed improvements to all the rooms is in the
range of $470,000. Funds are available in the budget. MWDOC would pay about
one-third of the cost, if both boards approve proceeding.
7. OCWD Recharge Report, FY 2009-10. Copies of the subject report were
provided (and I obtained one for YLWD). Report includes data by facility, by
month, by water source, for each surface water recharge facility, and recharge
through the seawater barriers, and by in-lieu. Historical data is also provided in
this comprehensive document. OCWD reported that in the future, hard copies
will not be provided; rather, notification will be made when the electronic copy is
available on the OCWD website. In this regard, they noted that many historical
documents are available on the website, including the annual recharge reports,
annual engineer reports, and others. In addition, they noted that agenda packets
for board meetings and committee meetings will be made available electronically
for download, rather than provided as hard copies.
2
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Description: Type:
CIP Rept 0ct2011.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2011
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project Current Status Next Actions Comments
1 Highland Booster Station Upgrade Contractor completed pump Contractor will complete The current completion date is
Budget: $5,000,000 Job No. 200814 house block walls and set roof panels and pour March 2012. The Board approved
Project Contact: Joe Polimino structural support beams for lightweight concrete & Change Order #2.
Planned Completion Date: Dec. 2011 the crane and roof. install concrete panels.
2 Ohio/Oriente Pipeline Replacement Mainline installation After completion of The project is scheduled to be
Budget: $615,000 Job No. 201006 complete; installing hydrants services, conduct hydrotest complete by December 2011.
Project Contact: Joe Polimino and services on Ohio St. and and chlorinate pipeline,
Planned Completion Date: October 2011 Oriente Dr. then abandon exist. pipe.
3 2010 Waterline Replacement Project, Phase I Contractor installed pipeline Contractor will pressure- Final completion date is currently
Plumosa Drive from the school to Lemon test pipeline, chlorinate scheduled for October 2011.
Budget: $700,000 Job No. 201012 Dr. Currently installing and then samples taken to
Project Contact: Joe Polimino services and appurtenances. confirm disinfection of
Planned Completion Date: Fall 2011 pipeline.
4 Well 20 Equipping Notice to Proceed issued Contractor to procure January 27, 2012 estimated
Budget: $2,000,000 Job No. 200711 September 20, 2011. permit from City of completion.
Project Contact: Joe Polimino Anaheim. Conduct pre-
Planned Completion Date: Jan. 2012 construction meeting.
5 Green Crest Lift Station Upgrades Awaiting a cost proposal Prepare alternative options Solicit cost proposals for
Budget: $60,000 Job No. 2011165 from Electrical Contractor for providing emergency additional lift station upgrades per
Project Contact: Hank Samaripa for emergency power- power to control panel. the GCLS upgrade report.
connection outlet.
Planned Completion Date: Feb. 2012
1
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2011
New Information since Last Report is Shown in Red
IN DESIGN
Project Current Status Next Actions Comments
1 Lakeview Grade Separation (OCTA Project) Awaiting OCTA response Resolve prior-rights and Awaiting final design submittal
Budget: $700,000 Job No. 201002 regarding cost sharing. cost-sharing issues and from OCTA's consultant. Utility
Project Contact: Anthony Manzano Awaiting final design complete Agreement with relocations expected to start in
Planned Completion Date: Sept. 2013 submittal. OCTA. 2012.
2 2010 Waterline Replacement Project, Ph. II Preliminary design plans RBF to submit 50% design Construction expected to start
Pebble Beach, Cresthill Dr., Hidden Hills, reviewed and returned to plans and preliminary specs early 2012.
Catalina Ct., Gordon Ln. & Richfield Rd. consultant (RBF). by late October 2011
Budget: $13M Job No. 201012
Project Contact: Anthony Manzano
Planned Completion Date: Spring 2012
3 YL Blvd. BPS & Pipeline Divided into two projects, Meet with City staff to Plan to bid pipeline portion by
Budget: $4.5M Job No. 200817 pipeline and pump station. discuss layouts and early 2012, with construction of
Project Contact: Hank Samaripa 90% pipeline design easements. Start final pump station to immediately
Planned Completion Date: May 2013 plans/specs under review by design of pump station and follow the pipeline work.
staff. coordination with pipeline.
2
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: October 1, 2011
New Information since Last Report is Shown in Red
IN PLANNING
Project Current Status Next Actions Comments
1 Fairmont BPS & Site Improvements Out to bid for replacement of Replace reservoir valves. Will issue preliminary layout
Budget: $1,885,000 Job No. 200803 failing reservoir valves. Develop Fairmont site plan and RFP by approximately
Project Contact: Anthony Manzano and prepare RFP for design November 2011.
Planned Completion Date: TBD services.
2 Recycled Water Study District submitted revised Receive final approval from Once final report is approved,
Budget: $225,000 Job No. 200807 and Final report to SWRCB the State, estimated staff to present project
Project Contact: Derek Nguyen for approval on Sep 14 per sometimes in October 2011. recommendations to PEO &
Planned Completion Date: TBD the State's previous review Board. District to receive grant
comments. of $37,500 from State.
3 South & West Wells Project OCWD Board requested Prepare site plan for Well Preparing Well 21 topography
Budget: $9,000,000 Job No. 200922 preliminary Well 21 site 21 for review with OCWD. map.
Project Contact: Anthony Manzano plan. Searching for Well 22 Continue search for
Planned Completion Date: TBD site. potential Well 22 site.
4 Elk Mountain Site Improvements Contacting local property Obtain proposals for
Budget: $300,000 Job No. 200522 owner to request approval to wrought-iron fence at
Project Contact: Hank Samaripa install a fence to close-off northeast corner of site.
Planned Completion Date: Dec 2011 access to corner of site.
5 Pressure Regulating Stations Upgrade Received proposals from five Staff to present Waiting for Board authorization
Budget: $1,000,000 Job No. 201108 consultants. Staff evaluated recommendations to PEO to begin engineering design
Project Contact: Derek Nguyen proposals and recommending Committee and work.
Planned Completion Date: TBD award to Hall & Foreman, recommendation for Board
Inc. approval.
6 Locke Ranch Area Annexation Submitted annexation Anticipated public hearing Public hearing period is
Budget: $9000 Job 11-04 application to LAFCO with date in October 2011. estimated to be 35 days long.
Project Contact: Ariel Bacani public hearing to follow.
Planned Completion Date: TBD
3
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Status Report on Committee-Specific Strategic Planning Initiatives
ATTACHMENTS:
Name: Description: Type:
Strat PI Tracking- Sep2011.pdf Strategic Plan Tracking Backup Material
Strategic Plan Initiatives Status Report
Planning-Engineering-Operations Committee
Strategies Start Date Completion Lead Party Prior Progress Sep 2011 Progress
Date
FR 2: Increase Reserve Fundin
Analyze the Asset Annual Review Contacted District's AMP consultant and Received Sewer Fund payout from City.
Management Plan to Prior to Budget Engineering determined that we will first need to Performing analysis of tasks and cost to
FR 2-13 Determine Future Dec-11 and CIP Manager incorporate new sewers into our GIS database upgrade sewer lift station, and same for
Needs Update before we have data necessary to add to the prep of GIS database for east side sewers.
Asset Management Plan
SR 1: Work Toward Service Reliabilit and Efficienc
Service Demand Projections were examined
SR 1-B Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 No change.
Demand Projections Manager Urban Water Management Plan (dated May
2011 out to Year 2035
Submitted letter with deal points to OCWD for Preparing proposed well site development
Develop Additional Engineering well-site lease for presentation to OCWD plan for discussion with OCWD. Looking
SR 1-E Well Sites Mar-11 Jun-12 Manager committee. Met with property owner regarding at potential properties with AT&T and
site for second well. other property owners.
Evaluate Alternative On Engineering District is completing its Water Recycling Final version of the study is being reviewed
SR 1-F Water Sources -going On-going Manager Facilities Planning Study by staff of the State Board.
SR 3: Continue Im lementation of Ca itaI Im rovement Project Plan 2007-2012
Complete
Implementation of
Five-Year Capital Current status is approximately $6.7
SR 3-A Improvement Plan On-going On-going Engineering The 2011-12 Budget includes $11.8 million for million of projects in construction phase
from FY Improvement
012 Manager Capital Improvement Projects and $5.1 million in the planning and
design phases.
with Adopted
Amendments
Continue Planning for The 2011-12 Budget identifies $21.2 million
Long-Term Capital Engineering for Capital Improvement Projects for FY2012
SR 3-B Improvements and On-going On-going Manager 13 through FY2014-15. Staff will continue to No change.
Replacements evaluate our systems' needs and capabilities.
ITEM NO. 3.7
AGENDA REPORT
Meeting Date: October 6, 2011
Subject: Future Agenda Items and Staff Tasks
ATTACHMENTS:
Name: Description: Type:
Handout.pdf Handout Backup Material
LEGEND
Clelo Vista Project
Adjacent Developments
Yorba Linda Water District
Adjacent Developrnior'v (YLWD) Boundary
Cielo Vista Project - Existing Pipelines
City of (coiored by pressure zone)
Brea Streets
L -4
,a
_ I City of
Yorba..Unda
City of o City of
Anaheim Placentia
a ZM' 0000
Figure 1
Study Area
CWo Vista Project
PWAOW Teahnioal Memorandum I
Engineers...Working Wonders With Alater
LEGEND
Adjacent Developments
Adjacent Developments
~ Cielo Vista Project
I n Yorba Linda Water District
(YLWD) Boundary
r 4
4 - Existing Pipelines
(colored by pressure zone)
p Streets
t r"„",.°6 °4'°"k ii r.4'Ject - Texaco
,Lamb
Simmons'
% Friend
i
i"
Murdock/
i
7
Figure 2
4 Adjacent Developments
- f Cielo Vista Project
1 Technical Memorandum 1
J:,'I* SWAM #110%
Engineers... Working Wonders With Water
Section 1: Introduction and Project Overview
r
RIDGE
CIELO VISTA
PROJECT
ROAD
O
1
z FEUPE
O
N
PROJECT VICINTY MAP
NOT M SCAtf
M Exhibit 1-2 Vicinity Map
Cielo Vista Area Plan '
Section 1: Introduction and Project Overview
i
LEGEND
PRIMARY ENTRANCE
A~ :a
AF
SE=4NDARY ENTRANCE
RESIDENTIAL
. ~ u
4 ` y RESIDENnAL WITH OA PRODUCnON
OVERLAP
LANDSCAPED AREA
-
~ „ - i UNDfSTURBED NATURAL OPEN SPACE
i
G
i
e
t
Exhibit 1-3 Illustrative Land Use Plan
4 Cielo Vista Area Plan
_ Section 2: Site Conditions
N
~ i
LEGEND
nvw ss,.o,s-os
F-71 "MM MMMW M
D iRUS OCAKE
7W M4M5 RQCH 7K6n
AREA PLAN BOUNDARY
APN:551-M-17
I
THE TRAVIS RANCH TRUSTS ~
I
I ~
APN:351 03145
VIRGINIA t
RICHARDS
REVOCABLE t
IMRVIVOS
TRUST
-~vAU,E,t
Exhibit 2-2 Existing Ownership
Cielo Vista Aroa Plan rg
October 4, 2011
Orange County Planning Department
General Land Use Planning Division
Site Planning Section
P.O. Box 4048
Santa Ana, CA 92702
Attention: Mike Balsamo, Manager, General Land Use Planning
Subject: PA 100004 Sage-Cielo Vista, Tentative Tract 17341
This is in response to the Planning Application for General Plan Amendment, regarding the subject
project, dated September 22, 2011. Yorba Linda Water District (District) has done a preliminary review
of the Cielo Vista Area Plan, dated August 2011, submitted by Sage Community Group, inc. Our
comments are as follows:
• The District requires a master plan for the proposed community to include all nearby properties
that may be subject to future development, for the purposes of planning, sizing and siting
backbone water infrastructure improvements including booster pump stations and storage
reservoirs required to serve the proposed development projects. The water facilities for this
development and nearby future developments, such as Murdock, Friend, Texaco and Lamb,
must be planned and sequentially constructed together or through an approved phasing plan.
Temporary facilities for this development will not be permitted. In this regard, the developer or
developers shall submit a conceptual study of water service for the developable areas,
presenting how those demands could be met with reservoirs, booster stations, pipelines and
appurtenant facilities. The study shall be in accord with the service levels identified in the
District's 2005 Water Master Plan.
• The developer shall provide computer-based hydraulic modeling to show that the sewer flows
for this and adjacent proposed developments can be accommodated by the existing
downstream sewer trunks and sub-trunks. If deficiencies exist at build out, a facilities phasing
plan shall be developed to identify the downstream improvements required, if any.
• The Travis Ranch property within this proposed development has not yet been annexed to Yorba
Linda Water District. In order to receive water and sewer service from the District, annexation is
required, including payment of all associated fees and expenses.
• The District provided to the County a Conditional Will-Serve Letter for the subject tract, dated
February 10, 2010. The conditions and requirements stated in that letter remain in effect, A
copy of that letter is attached.
Thank you for the opportunity to provide comments on the proposed project. If you have any
questions, please contact me at 714-701-3102 or via email at sconklinC@ylwd.com.
Sincerely,
Steve Conklin, P.E.
Engineering Manager
enclosure
or Linda
Reliable and Trusted Service
for Bore Than 100 Years
February 10, 2010
Planning & Development Services
County of Orange
300 N. Flower Street
Santa Ana, CA 92703
RE: Conditional Will Serve Letter, Cielo Vista Residential Vesting Tentative Map No.
17341 APN: 351-031-17 and 351-031-05
This is a Conditional Will Serve Letter for the above captioned property which is
comprised of approximately 83 acres generally located east of San Antonio Road and
north of Via del Auga in the community of Yorba Linda.
This letter is issued to allow the initiation of the entitlement process. Accordingly, this
Conditional Will Serve letter is not a contractual offer or commitment to provide service
but a representation that the proposed development area is in, or may be annexed to
the Yorba Linda Water District. The applicant must satisfy certain conditions specified
by the District and agreed to by the applicant before service will be available to supply
the project. Any future, binding commitment by the District to service this project will be
subject to the availability of water and the planning, design and construction of
adequate water production, transmission and storage facilities to meet the demands of
the project in accordance with (1) the terms and conditions of a Pre-annexation
Agreement to be executed by the applicant and the District, and (2) the terms and
conditions of an Application to and Agreement with the Yorba Linda Water District for
Water Service executed by the applicant and the District; both in accordance with the
District's policies existing at the time such agreements are executed.
Should you have any questions regarding this letter, please feel free to contact me at
(714) 701-3020.
Kenneth R. Vecchiarelli, P.E.
General Manager
Yorba Linda Water District
1717 F. Miralorna Avenue Placentia, CA 92870 714-701-3000 714-701-3058 Fax ` `