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HomeMy WebLinkAbout2011-10-06 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING October 6, 2011 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Melton at 9:00 a.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Ric Collett Steve Conklin, Engineering Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Engineering Services for Pressure Regulating Stations Upgrade Project Mr. Conklin reported that staff issued a Request for Proposal and received five consultant proposals for engineering design, bidding support and construction management services for the subject project. He described the District's process for a review committee to evaluate the proposals. Following discussion, the Committee supported the staff recommendation for award to Hall & Foreman, Inc., for engineering services for a fee not to exceed $82,400. 2.2. Construction Contract for Valve Replacement at Fairmont Reservoir Mr. Conklin reported on the status of the valves in the 38-year-old Fairmont Reservoir and the need to move up the date for planned valve replacement due to operational problems. He indicated that a bid package was sent to five contractors experienced with this type of work, and that three bids were received and evaluated. Following discussion, the Committee supported the staff recommendation that the valve replacement contract be awarded to the low bid contractor, Pascal & Ludwig Constructors, Inc., for $203,800. Director Melton suggested staff prepared a letter or notice to property owners near the reservoir site, notifying them of the pending construction and tentative schedule. 2.3. Letter of Understanding for Yorba Linda Blvd Booster Station Project Mr. Conklin reported that in a recent meeting with staff of the City of Yorba Linda, they indicated that they are prepared to move forward with a request that the City Council grant the easements necessary for the District to construct its proposed Yorba Linda Blvd Booster Station and Pipeline Project on the City's Gun Club Road property. However, City staff asked for confirmation that the District will include landscaping improvements fronting Yorba Linda Blvd, and necessary maintenance. In 1 response, a draft letter was prepared and provided to the PEO Committee for review and comment. Following discussion, the Committee supported the staff recommendation that the Board authorize the General Manger to execute and submit to the City a Letter of Understanding for the District's Yorba Linda Blvd Booster Station and Pipeline Project. 3. DISCUSSION ITEMS 3.1. Report on Potential Second Lower Cross Feeder Project Mr. Conklin reported that he and Mr. DeCriscio attended a September 1 meeting at MWDOC regarding the potential project. The project, if constructed, would be a pipeline that would allow additional water from MWD to be delivered into Orange County from MWD's Los Angeles County system in the event the Diemer Filtration Plant is knocked out of operation by a major earthquake. The pipeline would be an east-west cross-connection between MWD's Second Lower Feeder and East Orange County Feeder #2, and could possibly continue easterly and connect to the Allen McCulloch Pipeline. Mr. Conklin indicated that MWDOC will continue to study the potential project, and that updates will be provided to the PEO Committee when available. 3.2. Monthly Preventative Maintenance Program Report Mr. DeCriscio reported that PM work is proceeding on schedule. Work crews completed essentially all of the Air Vac and PRV maintenance and will be concentrating on PM for hydrants, valves and dead-end lines. Work is proceeding on sewer televising and cleaning. Mr. Vecchiarelli reported that documents are being completed for the ordering of our new sewer vactor truck, which will take several months to receive. 3.3. Monthly Groundwater Production & Purchased Import Water Report Mr. DeCriscio reported that the In-Lieu Program ended September 30 and that we are ramping up our groundwater pumping; however, we will continue to maximize our use of MWD water until January, when it will go up in cost. Thereafter, we will take more groundwater to achieve our basin production percentage goal of 48% for FY ending June 30, 2012. 3.4. Groundwater Producer Meeting Report Mr. Conklin reported that at the September 14 meeting, OCWD staff made a presentation on recharge operations at its Santiago Pits facility, described plans for installation of monitoring wells in the Sunset Gap, provided status of the annexation process and reported on the MWD replenishment program that ended September 30. 3.5. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of District capital projects currently in planning, design and construction. Director Collett suggested sending a letter out to the property owners on Green Crest Drive notifying them of the recent sewer lift station improvements. 2 3.6. Status Report on Committee-Specific Strategic Planning Initiatives Mr. Conklin reported on the status of strategic planning objectives related to engineering and operations. 3.7. Future Agenda Items and Staff Tasks Mr. Vecchiarelli reported that the District received a request from the County to provide review comments on a Planning Application for General Plan Amendment for the proposed Cielo Vista Project. The proposed project is an infill development on approximately 84 acres located in unincorporated Orange County, within the sphere of influence of the District. The project site is east of San Antonio Road and north of Yorba Linda Blvd, with up to 112 single-family residential units proposed. The project site includes the property of the Travis Ranch Trusts. The request from the County was received Sep 28, asking for review comments by October 7. Staff prepared a draft letter to the County advising that the proposed development requires preparation of a master plan that includes all nearby properties that may be subject to future development, for the purposes of planning and siting backbone water infrastructure improvements. It was noted to the PEO Committee that there have been previous overtures to the District for development of this property, and that the same response was given for the need for a master plan for the larger undeveloped area. If this proposed development proceeds through the County General Plan amendment process, terms for service starting with a pre-annexation agreement will come before the Committee and on to the full Board of Directors for consideration sometime in the near future. 4. ADJOURNMENT 4.1. The meeting adjourned at 10:20 a.m. The next meeting of the Planning- Engineering-Operations Committee will be held November 3, 2011 at 4:00 p.m. 3