HomeMy WebLinkAbout2011-10-21 - Public Affairs-Communications-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
October 21, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 3:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Art Vega, Interim IT Manager
Director Gary T. Melton Damon Micalizzi, PI Officer
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega informed the Committee that there are only a few hours left in
the current contract with Westin Engineering. Staff has modified the
original work order templates created by Glenn from Westin for both
hydrant replacements and hydrant repairs based on Operations staff
feedback. The hydrant crew is now using these work orders in CityWorks.
Mr. DeCriscio added that to date there have been 255 hydrant PM's, 10
hydrant repairs and 7 hydrant replacement work orders completed and
tracked within CityWorks.
The Committee reviewed and discussed staff's recommendation regarding
Task Release No. 2. The Committee approved staff's recommendation for
the Board to authorize the General Manager to approve Task Release No.
2 for the PSA between YLWD and Westin Engineering.
Mr. DeCriscio left the meeting following this discussion.
3. DISCUSSION ITEMS
3.1. Dynamics GP Consultant Status (Verbal Report)
Mr. Vega informed the Committee that 2 hours identified in the Scope of
Work with NeuLogics for Smartlist Training was used for fiscal year end
training for the Finance Department. Mr. Vega also mentioned that Tom
Santorro from NeuLogics has extended his stay in Guam and will not be
able to assist the District until mid November with regards to the HR
module of Dynamics GP.
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3.2. Status Report on Committee Specific Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Status Report and inquired as
to whether the Public Affairs interns would be hired before the end of the
Calendar year. Staff believes they will.
3.3. Fall Newsletter Contest
The Committee reviewed staff's proposed content for the Fall Newsletter
which is targeted to go to print before Thanksgiving. All of the content was
approved by the Committee.
3.4. Bottled Water Label Contest
The Committee reviewed the Top Five Contestants and narrowed the Top
Five to a Top Two. The label printer will let us know which of the two will
appear better on the bottle.
3.5. Draft Strategic Communications Plan
The Committee reviewed the Draft Strategic Communications Plan with
positive remarks. The Plan will serve as the foundation for the Division
and will be distributed to the Board of Directors at the November 14th
Public and Legislative Affairs Workshop.
3.6. Video of Board Meetings Online (Verbal Report)
The Committee was updated on the quality of Board Meeting Video and
staff's plan to make the video available with an archive once the website
redesign is completed by the end of the calendar year. To date there
have been no requests for copies of Board Meeting videos from the
Public.
3.7. Public and Legislative Affairs Workshop (Verbal Report)
The Committee discussed staff's plan for the upcoming Public &
Legislative Affairs Workshop scheduled for November 14t". The
Workshop will open with the Legislative Affairs Presentation and
Discussion so that representatives from Townsend Public Affairs can
leave after they conclude. Staff will then present to the Board a
PowerPoint outlining achievements, initiatives currently underway and the
proposed plans for the future.
3.8. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 4:45 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held November 7,
2011.
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