Loading...
HomeMy WebLinkAbout2005-03-24 - Board of Directors Meeting Minutes2005-41 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 24, 2005, 8:30 A.M. The March 24, 2005 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President Paul R. Armstrong, Vice President Ric Collett William R. Mills John W. Summerfield VISITORS PRESENT Brett Barbre, MWDOC Director STAFF PRESENT Michael A. Payne, General Manager Dan Payne, General Counsel Kenneth Vecchiarelli, Asst G.M. Beverly Meza, Business Manager Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Administrative Secretary Sandi Van Etten, Accounting Assistant II Maria Trujillo, Accounting Assistant I Rick Walkemeyer, Chief Plant Operator John Brundahl, Senior Plant Operator Scott Abbe, Plant Operator II Lorenzo Mendoza, Plant Operator I Eddie Gutierrez, Maintenance Worker I SPECIAL RECOGNITION AND PRESENTATIONS Beverly Meza recounted the situation leading to the break up of a check cashing fraud ring. President Beverage presented Proclamations to Beverly Meza, Business Manager, Sandi Van Etten, Accounting Assistant II and Maria Trujillo, Accounting Assistant I, for their roles in enabling the police to break up a check cashing fraud ring. Sandi Van Etten and Maria Trujillo left the meeting at 8:34 a.m. Lee Cory outlined what took place during the shutdown. President Beverage presented Proclamations to Lee Cory, Operations Manager, Rick Walkemeyer, Chief Plant Operator, John Brundahl, Senior Plant Operator, Scott Abbe, Plant Operator II, Lorenzo Mendoza, Plant Operator I and Eddie Guttierrez, Maintenance Worker II for providing continuing water service and working successfully through the five-day Metropolitan Water District shutdown of all imported water to the District. Rick Walkemeyer, John Brundahl, Scott Abbe, Lorenzo Mendoza and Eddie Gutierrez left the meeting at 8:38 a.m. -1- 2005-42 Assistant General Manager Vecchiarelli introduced Guerillo Ciencia, Engineering Technician II. President Beverage presented him with a pin in recognition of his twenty years of service to the District. General Manager Payne announced G.C. would be retiring officially in June. A luncheon will be held on April 20 at the Richfield Plant to honor him for his service to the District. Assistant General Manager Vecchiarelli introduced Scott Moulton, Project Engineer. President Beverage presented him with a pin in recognition of his completing one year of service to the District. Guerillo Ciencia and Scott Moulton left the meeting at 8:40 a.m. President Beverage asked Brett Barbre, MWDOC Director, if he had a report. MWDOC Director Barbre reported MWDOC focused last month on the Diemer shutdown. They are moving ahead with a joint project to continue to improve the system so water can be sent to South County in case the Diemer Plant would go down for an extended period. There is a proposal to do an emergency storage program for South County. DWP is lowering their rates by 9%, because, according to DWP, all the groundwater aquifers have been replenished. President Beverage stated he would abstain from voting on items 3 through 7 of the Consent Calendar because of a financial interest. CONSENT CALENDAR (Items 1 through 7) On a motion by Director Mills, seconded by Vice President Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar items 1 and 2. Minutes of the Regular Board of Directors meeting held March 10, 2005 Recommendation: Approve minutes of the Regular Board of Directors meeting held March 10, 2005. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $641,251.59. President Beverage turned the meeting over to Vice President Armstrong. On a motion by Director Collett, seconded by Director Mills, the Board of Directors voted 4-0-1, with President Beverage abstaining, to approve Consent Calendar items 3 through 7. 3. Terms and Conditions for Water and Sewer Service to Upper K. Shapell Joint Venture, Tract No. 16760 located east of Fairmont Boulevard and north of the future extension of Bastanchury Road. Job No. 200428. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. -2- 2005-43 4. Terms and Conditions for Water and Sewer Service to Upper K. Shapell Joint Venture, Tract No. 16761 located east of Fairmont Boulevard and north of the future extension of Bastanchury Road. Job No. 200429. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 5. Terms and Conditions for Water and Sewer Service to Upper K. Shapell Joint Venture, Tract No. 16762 located east of Fairmont Boulevard and north of the future extension of Bastanchury Road. Job No. 200430. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 6. Terms and Conditions for Water and Sewer Service to Upper K. Shapell Joint Venture, Tract No. 16763 located east of Fairmont Boulevard and north of the future extension of Bastanchury Road. Job No. 200431. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 7. Quarter Horse Reservoir Expansion. Recommendation: Approve Progress Payment No. 16 in the net amount of $64,897.30 and Change Order No. 4 for a time extension of 45 calendar days to Schuler Engineering Corporation for construction of the Quarter Horse Reservoir Expansion, Job No. 200316. ACTION CALENDAR 8. Highland Booster Station Upgrades. Assistant General Manager Vecchiarelli presented the report stating this is a close out of the project. This project was primarily funded by the developer, but the District exercised their rights for other improvements not required by SWEPI. Everything installed for the project is Phase I of a two phase project to improve the booster station, which due to the improvements just installed now has a capacity of 12,000 gpm. The total change orders for the contract were $50,000 in a project of approximately $1.4 million. On a motion by Director Mills, seconded by Vice President Armstrong, the Board of Directors voted 5-0 to: approve Change Order No. 5, the Final Progress Payment and release of 50% retention to F.T. Ziebarth Company; approve Addendum No. 6 to RBF Consultants; authorize staff to file a Notice of Completion; release the Labor and Material Bond and payment of the remaining retention 35 days after the Notice of Completion has been recorded if no liens have been filed; release the Faithful Performance Bond in one year if no defects have been found for construction of the Highland Booster Station Upgrades, Job No. 200103: and authorize payment to SWEPI, L.P. of the District's portion of the project costs upon acceptance of the facilities by the District. Brett Barbre left the meeting at 8:50 a.m. -3- 2005-44 Vice President Armstrong asked how much room does the District still require to put tanks in when we start Highland? Assistant General Manager Vecchiarelli said all of the upgrades are located in the NE corner of the property where the reservoir is located to maximize use of space. Assistant GM Vecchiarelli will work up an exhibit of the property. Director Collett suggested a tour of this property should be part of the Board tour on April 15. Staff concurred. REPORTS, INFORMATION ITEMS AND COMMENTS 9. a. President's Report President Beverage pointed out a picture of Director Mills that appeared on the cover of the ACWA News. The picture was taken during the ACWA Washington D.C Legislative Symposium. Following the Board Goals Workshop of March 17, the Board needs to set up another mini workshop for General Manager Payne to present all the information recapping the workshop. After that, the Board will have their own workshop to go over the goals they wish to set. b. Directors Reports Vice President Armstrong asked about harassment training. General Manager Payne reported all supervisors and managers are attending a two hour training prior to the deadline. Some dates will be put together for Board members to attend. Director Mills asked about the Prado Dam release. General Manager Payne said the issue was discussed at OCWD Board meeting March 23. He will get and update. Assistant General Manager Vecchiarelli said OCWD is claiming the benefits will be seen next year. Director Collett attended the new board member training presented by CSDA. c. General Managers Report At the request of General Manager Payne, Assistant Administrator Robinson reported on the annual walk-a-thon held at Mabel Paine school. The District provided water. A track meet scheduled by the city was cancelled and rescheduled to April 9. Operations Manager Cory reported on the use of divers at Highland Reservoir. As there was slippage on the slopes, a proactive move was made to hire divers to do an investigation. An old, previously repaired crack was found to be leaking and rerepaired. The exact amount of water lost to this crack is unknown. Otherwise, the structure appeared to be in sound shape. General Manager Payne will be off March 31 through April 1. -4- 2005-45 d. General Counsel's Report Dan Payne reported they expect to hear of results regarding the OCWD suit by April 4. COMMITTEE REPORTS 10. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) Minutes of meeting held March 15. President Beverage stated the discussion included the goals workshop, consultants' expenses and items that will come to the committee. Meeting scheduled for April 19, 4:00 p.m. b. Finance-Accounting Committee (Mills/Collett) Meeting scheduled for April 12, 4:00 p.m. c. Personnel-Risk Management Committee (Collett/Mills) Minutes of meeting held March 14. Director Collett reported a lot of the material was covered at the goals workshop, including reorganization and risk management. Meeting scheduled for April 11, 4:00 p.m. President Beverage will attend in place of Director Collett. d. Planning-Engineering-Operations Committee (Armstrong/Summerfield) Minutes of meeting held March 3. Information items were: the Water Master Plan Update, Vehicle Acquisitions, FOG Reduction Program and Grandview Avenue Water Pipeline Replacement. The Highland Booster Station upgrades were discussed as well as the City of Placentia Sewer Billing Services Agreement and the Central Yorba Linda Pipeline project. Meeting scheduled for April 7. President Beverage will attend in place of Director Summerfield. e. Public Information Committee (Summerfield/Beverage) Minutes of meeting held March 7. President Beverage reported certain types of items formerly appearing on the Public Information Committee agenda will no longer be brought to the committee. Meeting scheduled for April 4, 4:00 p.m. Director Collett will attend in place of Director Summerfield. f. Building Ad Hoc Committee (Beverage/Summerfield) A meeting is scheduled for March 31, 4:00 p.m. g. MWDOC Ad Hoc Committee (Beverage/Armstrong) Meeting scheduled for March 28, 4:00 p.m. -5- 2005-46 h. OCWD Ad Hoc Committee (Beverage/Mills) Meeting scheduled for April 18, 4:00 p.m. General Manager Payne asked for clarification about committee scheduling. The issue was discussed at the 2005 Board Goals Workshop. President Beverage responded the committees are evolving. INTERGOVERNMENTAL MEETINGS 11. a. MWDOC Board, March 16. General Manager Payne reported there was nothing of importance to the District. b. OCWD Board meeting scheduled for March 16 was continued to March 23. NO one attended this meeting. c. Yorba Linda Planning Commission, March 23. Vice President Armstrong said there was nothing of significance to the District. The Planning Commission did approve the acquisition of the Henderson property on School Street. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after March 24, 2005. Agenda is available in the District office prior to meeting. March MWDOC Ad Hoc Committee, March 28,4:00 .m. Bevera a/Armstron ISDOC Membership, March 31, 11:30 a.m. Staff April WACO, April 1, 7:30 a.m. Mills Public Information Committee, April 4, 4:00 p.m. (Mills)* Summerfield/ Beverage ISDOC Board, April 5, 7:30 a.m. Staff Yorba Linda City Council, April 5, 6:30 .m. Collett * Summerfield MWDOC/MWD Joint Workshop, April 6, 8:30 a.m. Staff OCWD Board, April 6, 5:00 .m. Staff Planning-Engineering-Operations Committee, April 7, 4:00 p.m. Armstrong/(Beverage)* Summerfield Personnel-Risk Management Committee, April 11, 4:00 p.m. Collett/Mills Finance-Accounting Committee, April 12, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, April 13, 6:30 p.m. Mills Board of Directors tour, April 15, 8:30 a.m. All Board Members Executive-Administration-Organizational Comm., April 19, 4:00 .m. Beverage/Armstrong Yorba Linda City Council, April 19, 6:30 p.m. (Summerfield)* Collett MWDOC Board, April 20 16, 8:30 a.m. Staff OCWD Board, April 20, 5:00 p.m. Staff Yorba Linda Planning Commission, April 27, 6:30 p.m. Armstrong -6- 2005-47 Mav Public Information Committee, May 2, 4:00 .m. Summerfield/Bevera e ISDOC Board, May 3, 7:30 a.m. Staff Yorba Linda'Cit Council, May 3, 6:30 .m. Summerfield MWDOC/MWD Joint Workshop, May 4, 8:30 a.m. Staff OCWD Board, May 4, 5:00 .m. Staff Planning-Engineering-Operations Committee, May 5, 4:00 p.m. (Beverage)* Armstron /Summerfield WACO, May 6, 7:30 a.m. Mills Personnel-Risk Management Committee, May 9, 4:00 .m. Collett/Mills Finance-Accounting Committee, May 10, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, May 11, 6:30 p.m. Mills OCWD Ad Hoc Committee, May 16, 4:00 .m. Beverage/Mills Executive-Administration-Organizational Comm., May 17, 4:00 p.m. Beverage/Armstrong Mills or Collett* Yorba Linda City Council, May 17, 6:30 p.m. Collett MWDOC Board, May 18 16, 8:30 a.m. Staff OCWD Board, May 18, 5:00 p.m. Staff MWDOC Ad Hoc Committee, May 23,4:00 p.m. Beverage/Armstrong Summerfield)* Yorba Linda Planning Commission, May 25, 6:30 p.m. Armstrong (Mills * ( indicates this person is substituting for the committee member. CONFERENCES AND SEMINARS 12. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. Campaign Finance Laws, April 30, 2005 Tustin 9:00 a.m. to 12:00 p.m. b. CSDA Government Affairs Day, May 16 & 17 On a motion by Director Mills, seconded by Director Summerfield, The Board of Directors voted 5-0 to approve attendance by Directors and staff at the conferences listed. A recess was declared at 9:20 a.m. Dan Payne left the meeting. The Board of Directors reconvened in Closed Session at 9:30 a.m. All Directors were present. General Manager Payne was excused from the Closed Session. Assistant General Manager Vecchiarelli did not attend the Closed Session. ADJOURN TO CLOSED SESSION 13. The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. a. Performance Evaluation: General Manager. (Justification for Closed Session is Government Code Section 54957). -7- 2005-48 RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 11:40 a.m. CLOSED SESSION REPORT No action was taken in Closed Session. ADJOURNMENT On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 5-0 to adjourn at 11:40 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, April 14, 2005 at 8:30 a.m., at the District offices, 4622 Plumosa Drive, Yorba Linda, Placentia. CA. Michael A. Payne Secretary/General Manager -8-