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HomeMy WebLinkAbout2005-04-14 - Board of Directors Meeting Minutes2005-49 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 14, 2005, 8:30 A.M. The April 14, 2005 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President Paul R. Armstrong, Vice President Ric Collett William R. Mills John W. Summerfield VISITORS PRESENT None STAFF PRESENT Michael A. Payne, General Manager Kenneth Vecchiarelli, Asst G.M. Beverly Meza, Business Manager Lee Cory, Operations Manager Amelia Cloonan, Administrative Secretary Ron Hazzard, Meter Reader I Mike Melinte, Customer Service Rep I Steve Clayton, Plant Operator II Dave Larsen, District Labor Counsel entered the meeting at 8:32 a.m. SPECIAL RECOGNITION AND PRESENTATIONS Lee Cory, Operations Manager, introduced new employee, Steve Clayton, Plant Operator II. Beverly Meza, Business Manager, introduced new employee Mike Melinte, Customer Service Representative I. Beverly Meza, Business Manager, introduced Ron Hazzard, Meter Reader I. President Beverage presented him with his Yorba Linda Water District one year service pin. Steve Clayton, Ron Hazzard, Mike Melinte, Lee Cory, Beverly Meza and Amelia Cloonan left the meeting at 8:37 a.m. At the request of General Manager Payne, the Board of Directors went into Closed Session at 8:37 a.m. with all Directors present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and District Counsel Larsen. ADJOURN TO CLOSED SESSION 14. The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. b. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6, Yorba Linda Water District Employees Association, employee organization, and Dave Larsen, Rutan & Tucker, YLWD designated representative. -1- 2005-50 Dave Larsen left the meeting at 9:31 a.m. when the discussion of item b. concluded. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54656.9(a)) Orange County Water District vs. Yorba Linda Water District. c. Performance Evaluation: General Manager. (Justification for Closed Session is Government Code Section 54957). General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman were excused during discussion of item c. of the Closed Session. RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 10:15 a.m. General Manager Payne, Assistant General Manager Vecchiarelli, General Counsel Kidman, Business Manager Meza and Admin Secretary Cloonan rejoined the meeting. President Beverage stated he would abstain from voting on items 4 through 7 of the Consent Calendar because of a financial interest with the applicant. Director Summerfield asked that item 3 be removed from the Consent Calendar for discussion purposes. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar items 1, 2, and 8. Minutes of the Adjourned Regular Board of Directors meeting held March 17, 2005. Recommendation: Approve minutes. 2. Minutes of the Regular Board of Directors meeting held March 24, 2005. Recommendation: Approve minutes. 8. Authorization to purchase three pickup trucks. Recommendation: Authorize the General Manager to execute a contract with Reynolds GMC for (2) % Ton Sierras and (1) light duty Canyon for a total amount of $44,494.68. ACTION CALENDAR 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,244,000.76. Director Summerfield queried the amount of $1,244,000 when the amount on the check register is $1,097,000. Beverly Meza, Business Manager, responded payroll is included in the $1,244,000. Director Summerfield asked that the total add up or a reason should be indicated why it doesn't add up. Beverly Meza will include this in the agenda report. -2- 2005-51 President Beverage left the meeting at 10:17 a.m. during discussion and voting on items 4, 5, 6 and 7. Vice President Armstrong asked for a motion. On a motion by Director Mills, seconded by Director Collett, the Board of Directors voted 4-0-1 to approve items 4 through 7. 4. Terms and Conditions for Water & Sewer Service with Upper K-Shapell Joint Venture for Tract No. 16209, Job No. 200432. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 5. Terms and Conditions for Water & Sewer Service with Upper K-Shapell Joint Venture for Tract No. 16209, Job No. 200433. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 6. Terms and Conditions for Water & Sewer Service with Upper K-Shapell Joint Venture for Tract No. 16209, Job No. 200434. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. 7. Terms and Conditions for Water & Sewer Service with Upper K-Shapell Joint Venture for Tract No. 16209, Job No. 200435. Recommendation: Approve the Terms and Conditions for Water and Sewer service as presented. Director Mills asked about the high operating pressures for all these jobs. General Manager Payne responded the pressures are not excessive. The city requires regulators for anything over 80 pounds per square inch of pressure. President Beverage returned to the meeting at 10:23 a.m. 9. Financial Statements for the seventh and eighth months of fiscal year 2004-2005 ending January 31, 2005 and February 28, 2005, respectively. Beverly Meza presented the report. There was some discussion about items on the financial statements: the cost of gasoline, combined expenses interest income on combined debts, other revenue, the budget, and the Orange County commingled fund. On a motion by Director Summerfield, seconded by Director Collett, the Board of Directors voted 5-0 to receive and file the Financial Statements. -3- 2005-52 REPORTS, INFORMATION ITEMS AND COMMENTS 10. a. President's Report President Beverage presented a newspaper article to the Board members about OCWD's basin cleaning device. There is another bill, like the Ortiz Bill, coming in from Assembly Member Salinas. General Manager Payne had made the announcement that the Ortiz Bill was scrapped, but it is coming back. The Board tour starts at the Richfield Plant April 15 at 8:30 a.m. b. Directors Reports Director Summerfield will report on the Lower Colorado River Tour at the next Board meeting on April 28. c. General Managers Report General Manager Payne stated a packet of information will be e-mailed to the Directors with and update to the Ortiz Bill. SB 393 information came from Barry Brokaw. The Ortiz Bill was pulled from the calendar and then put back on the calendar. There is a fact sheet regarding AB 1234 (Salinas). Assembly Member Lynn Daucher is sponsoring a bill. A request came from CSDA to oppose this Bill, which it appears will take more funds from special districts and give them to cities and counties. The Board members will receive a copy of the letter sent by the District. General Manager Payne called Assembly Member Daucher's office but had not received a telephone call as of the time of the Board meeting. He will get a fact sheet to show what is being proposed. d. General Counsel's Report General Counsel Kidman commented that a year ago ACWA took a position supporting the Ortiz Bill, which was very controversial. The Daucher Bill is different, because it comes out of John Moorlach and property tax issues of Prop 13. This bill attempts to get more property tax for the County of Orange and takes it away from cities and local governments. Beverly Meza left the meeting at 11:00 a.m. COMMITTEE REPORTS 11. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) Meeting scheduled for April 19, 4:00 p.m. Director Collett will substitute for Vice President Armstrong. -4- 2005-53 b. Finance-Accounting Committee (Mills/Collett) Meeting of April 12 will be rescheduled. There is a meeting scheduled for May 10, 4:00 p.m. General Manager Payne stated there would probably be two committee meetings in May. c. Personnel-Risk Management Committee (Collett/Mills) Minutes of meeting held April 11 will appear in the Board Agenda for April 28. President Beverage attended in place of Director Collett. Director Mills reported the committee discussed staff projections for 2005-06. It was suggested there is probably too much detail for the Directors. Do not feel compelled to stay with any particular organization chart. Committee members do not feel it is appropriate for them to spend a lot of time on the organization chart. The next meeting is scheduled for May 9, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Summerfield) Minutes of meeting held April 7. President Beverage attended in place of Director Summerfield. Vice President Armstrong reported that under the FOG Program the city is now considering a $300 charge to all restaurants/food service establishments. The next meeting is scheduled for May 5, 4:00 p.m. President Beverage will substitute for Vice President Armstrong. e. Public Information Committee (Summerfield/Beverage) The meeting scheduled for April 4 was cancelled. The next meeting is scheduled for May 2, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Minutes of meeting held March 31. Director Summerfield reported the Committee discussed the different types of construction. It was decided masonry block was the way to go with the design. The committee considered photovoltaic solar panels. It was decided this is not economical at this time. The roof will be designed to accommodate this option in the future when the technology is better. President Beverage mentioned the architects had been requested to consider installing plumbing now for a solar powered water feature. -5- 2005-54 g. MWDOC Ad Hoc Committee (Beverage/Armstrong) Minutes of meeting held March 28. President Beverage reported the Committee looked at proposed rates. A discussion of grants and loans was postponed. He also reported some cities are giving rebates to those customers who install artificial turf. The next meeting is scheduled for May 23, 4:00 p.m. Director Summerfield will attend in place of Vice President Armstrong. h. OCWD Ad Hoc Committee (Beverage/Mills) The next meeting is scheduled for April 18, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 12. a. WACO, April 1 Director Mills attended. There were two speakers. One was the General Manager of SAWPA (Santa Ana Watershed Project Authority) who spoke about accomplishments and activities of the watershed. General Counsel Kidman commented that the General Manager mentioned the fact OCWD's rate increase to offset their loss of property taxes is resulting in SAWPA having trouble getting monies to accomplish their projects. Director Mills reported the manager of the Groundwater Replenishment System gave an update. The Water Supply Report was passed out. It contains a very interesting table showing the bpp for various agencies. YLWD staff did a very good job with having high groundwater production numbers. b. Yorba Linda City Council, April 5 (Collett) Director Collett reported the only item of interest was the approval on the consent calendar for a Vista Del Verde property change. c. MWDOC/Met Joint Workshop, April 6 (Staff) There was nothing of interest to report. d. OCWD Board Workshop, April 6 (Staff) The only items of interest were a discussion about their budget, replenishment and basin production percentage. e. OCWD Board, April 6 (Staff) General Manager Payne asked that OCWD give a short presentation at the OCWD Ad Hoc Committee meeting on April 18 regarding replenishment. f. Yorba Linda Planning Commission, April 13 No one attended. -6- 2005-55 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 14, 2005. Agenda is available in the District office prior to meeting. April Board of Directors Tour, April 15, 8:30 a.m. OCWD Ad Hoc Committee meeting, April 18, 4:00 p.m. Beverage/Mills Executive-Administration-Organizational Comm., April 19, 4:00 p.m. Beverage/Armstrong Collett * Yorba Linda City Council, April 19, 6:30 .m. Summerfield MWDOC Board, April 20 16, 8:30 a.m. Staff OCWD Board, April 20,5:00 .m. Staff Yorba Linda Planning Commission, April 27, 6:30 p.m. Armstrong Board of Directors Goals Workshop, April 21, 8:30 a.m. All Directors Mav Public Information Committee, May 2, 4:00 .m. Summerfield/Bevera e ISDOC Board, May 3, 7:30 a.m. Staff Yorba Linda City Council, May 3, 6:30 .m. Summerfield MWDOC/MWD Joint Workshop, May 4, 8:30 a.m. Staff OCWD Board, May 4, 5:00 .m. Staff Planning-Engineering-Operations Committee, May 5, 4:00 p.m. (Beverage)* Armstron /Summerfield WACO, May 6, 7:30 a.m. Mills Personnel-Risk Management Committee, May 9, 4:00 .m. Collett/Mills Finance-Accounting Committee, May 10, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, May 11, 6:30 .m. Mills District Facilities Tour, 8:00 a.m. to 1:00 .m. OCWD Ad Hoc Committee, May 16, 4:00 p.m. Beverage/Mills Executive-Administration-Organizational Comm., May 17, 4:00 p.m. Beverage/Armstrong (Mills or Collett)* Yorba Linda City Council, May 17, 6:30 .m. Collett MWDOC Board, May 18 16, 8:30 a.m. Staff OCWD Board, May 18,5:00 p.m. Staff MWDOC Ad Hoc Committee, May 23,4:00 p.m. Beverage/Armstrong Summerfield * Yorba Linda Planning Commission, May 25, 6:30 .m. Armstrong Mills * ( indicates this person is substituting for the committee member. CONFERENCES AND SEMINARS 13. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None -7- 2005-56 The Board of Directors adjourned to Closed Session at 11:24 a.m. All Directors were present. Also present was General Manager Payne. ADJOURN TO CLOSED SESSION 14. The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. c. Performance Evaluation: General Manager. (Justification for Closed Session is Government Code Section 54957). RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 11:32 a.m. CLOSED SESSION REPORT No action was taken in Closed Session. ADJOURNMENT On a motion by Director Collett, seconded by Director Summerfield, the Board of Directors voted 5-0 at 11:33 a.m. to adjourn to an adjourned regular meeting of the Board scheduled for Friday, April 15, 2005 at 8:30 a.m. when a tour of the District's facilities will depart from the Richfield Plant, 913 South Richfield Road, Placentia, CA 92870. Accommodation for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary, at 714-777-3018, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. Michael A. Payne Secretary/General Manager -8-