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HomeMy WebLinkAbout2005-11-10 - Board of Directors Meeting Minutes2005-167 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 10, 2005, 8:30 A.M. The November 10 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President Paul R. Armstrong, Vice President Ric Collett William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Kenneth R. Vecchiarelli, Asst. G.M. Dan Payne, General Counsel Beverly Meza, Business Manager Lee Cory, Operations Manager Amelia Cloonan, Admin Secretary VISITORS PRESENT Timothy Hoban, Regional Counsel, Toll Brothers Jim Boyd, Toll Brothers Tim Brooks, Resident President Beverage noted Mr. Brooks wished to speak. Mr. Brooks saw an article in the Waterlines wherein a bulleted item referred to installation of a sports field and passive park on the Elk Mountain Reservoir. He is the owner of a property abutting the reservoir. When he purchased the property, it was represented to him that the reservoir property would never be developed into a sports facility. Mr. Brooks has spoken to General Manager Payne and to Messrs. Gruchow and Rudometkin, among others, at the City of Yorba Linda. General Manager Payne told Mr. Brooks that parking and restrooms were being considered, but lighting was not planned. An unofficial poll of neighbors indicates universal opposition to any sports use of that facility but that a passive park would be acceptable. Mr. Brooks is attending the Board meeting to raise the flag and insure the neighbors have the chance to comment before any plans are finalized. President Beverage said this is a plan within the two-year budget. As the District proceeds through the process, we will insure neighbors are given notice. The District is willing to set up a meeting in the evening to explain the process. This site has been looked at as a practice field, not a game site. The District is looking at artificial turf as a maintenance issue. The planning stage is still at least six months out, and there will be an opportunity to address the Board. Mr. Brooks left the meeting at 8:44 a.m. INTRODUCTION OF VISITORS AND PUBLIC COMMENTS New employee Bill McCue, Construction Inspector Il, Engineering Department, was introduced by Assistant General Manager Vecchiarelli. -1- 2005-168 CONSENT CALENDAR (Items 1 through 4) There were requests to pull items 4 and 2 for questions. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar items 1 and 3. Minutes of the Regular Board of Directors meeting held October 27, 2005. Recommendation: Approve minutes as presented. 3. Terms and Conditions Conditions for Water and Sewer Service with Mr. & Mrs. Steven Schinhofen for Tract No. 16888. Recommendation: Approve the Terms and Conditions for Water and Sewer Service with Mr. & Mrs. Steven Schinhofen as presented. Job No. 200520. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $461.580.86. Director Mills called the Board's attention to a payment made to Aqua Metrics. He asked if the District has good control over expenditures for Aqua Metrics. General Manager Payne indicated the District is purchasing a large volume of meters, but there is an inventory process. The District has seen a substantial increase in revenue from salvage of brass, which will go back into the account. On a motion by Director Mills, seconded by Vice President Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar Item 2. 4. Consider damage claim filed by the law offices of Dyne, Friedland & Omrani on behalf of Mason Pari/CalPari LLC. Recommendation: That the Board of Directors reject and refer the damage claim to ACWA/JPIA. Director Armstrong stated the claim in Consent Calendar Item 4 seems frivolous. It appears this would be a city problem. General Manager Payne stated this item went to the Personnel-Risk Management Committee on Monday. Director Collett said this is an area that has flooded over the years, and due to construction, some drains were blocked. On a motion by Director Armstrong, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar Item 4. The Board of Directors adjourned to Closed Session at 8:50 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Dan Payne. ADJOURN TO CLOSED SESSION 5. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District. -2- 2005-169 b. Conference with Legal Counsel regarding litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Vista Del Verde Il, L.P. and SWEPT LP vs. Yorba Linda Water District. The Board of Directors declared a recess at 9:25 a.m. General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Payne left the Closed Session at 9:25 a.m. General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Payne returned to the Closed Session, and the Board of Directors reconvened in Closed Session at 9:50 a.m. RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 9:55 a.m. General Manager Payne, Assistant General Manager Vecchiarelli, General Counsel Payne, Tim Hoban, Jim Boyd, Lee Cory, Beverly Meza and Amelia Cloonan rejoined the meeting. CLOSED SESSION REPORT President Beverage reported that a conceptual agreement was reached with respect to the Vista Del Verde/Toll Brothers matter. At the next Board meeting on November 22, the District will formally approve a global settlement agreement, which will release all the lots within Village IV. Jim Boyd and Tim Hoban left the meeting at 9:56 a.m. ACTION CALENDAR 6. Consider Declaration of Surplus Vehicles and Miscellaneous Equipment. Lee Cory presented the proposal. There was discussion about developing a policy that would allow the General Manager to dispose of surplus up to a certain amount without taking the matter to the Board of Directors. The issue will be taken up by the Executive-Administration- Organizational Committee. On a motion by Vice President Armstrong, seconded by Director Summerfield, the Board of Directors voted 5-0 to declare the vehicles and miscellaneous equipment identified in the report as surplus and authorize staff to dispose of them in accordance with District policy. DISCUSSION ITEM 7. Presentation by Bob Aldrich - Assistant Executive Officer of the Local Agency Formation Commission of Orange County. Mr. Aldrich was not present. Discussion was held regarding the start time for the Adjourned Regular Board of Directors meeting scheduled for November 22. It was agreed this meeting will begin at 8:00 a.m. -3- 2005-170 REPORTS, INFORMATION ITEMS AND COMMENTS 8. a. President's Report President Beverage extended kudos to staff for bringing the Toll Brothers agreement together. b. Directors Reports Director Collett offered his compliments to the crews who represented the District at Fiesta Days. Director Mills asked General Manager Payne to circulate the information about tours offered by the Water Education Foundation. The information will be placed in the Directors' mail. Director Mills mentioned he attended the funeral of Dennis Underwood, General Manager of Metropolitan Water District. Director Armstrong wished to remind everyone that on Friday, November 11 at 9:30 a.m. the City of Yorba Linda will change the name of the city park to Veterans Park. There will be a dedication ceremony. Everyone is welcome to attend. Director Summerfield plans to attend. c. General Managers Report Since the Marine Corps' birthday is November 10, General Manager Payne wished Director Mills a happy birthday on behalf of all staff. d. General Counsel's Report General Counsel Payne reported General Counsel Kidman would return Tuesday or Wednesday next week. COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) The minutes of the meeting held October 26 will appear in the agenda for November 22. The committee discussed: Status of Well No. 18, Status of Vista Del Verde Development Village IV offsite sewer improvements, Board reorganization, Board committee assignments, Board compensation, monthly expenses, legislative activities, grant activities, Board workshop re new admin building, General Manager's goals. Meeting scheduled for November 15, 4:00 p.m. b. Finance-Accounting Committee (Mills/Collett) Minutes of meeting held November 8, 4:00 p.m. will appear in the Board agenda of November 22. Director Mills reported there was a presentation by Moreland & Associates. Kathryn Besau will come for the Board meeting on November 22. This is the last year Moreland & Associates will act as the District's auditors. Discussion of status of investments did not occur. l -4- 2005-171 c. Personnel-Risk Management Committee (Collett/Mills) The minutes of the meeting held November 7 will appear in the agenda for November 22. Director Collett reported the committee discussed purchasing policy changes regarding what needs to come to the Board for approval, review of claim, looked at staffing policy and Beverly's retirement. Due to conflicts, the committee will need to reschedule the meeting of December 12. d. Planning-Engineering-Operations Committee (Armstrong/Summerfie/d) The minutes of the meeting held November 3 will appear in the agenda for November 22 Vice President Armstrong reported the committee discussed the disposal policy to be developed by staff and the dollar level. Some information was given on the groundwater table testing and results to date. The committee talked about construction bids for revision of some facilities at Richfield respecting crew's quarters, storage, assignment of offices. The East Lake low water pressure and the District's response to the group was discussed. The committee recommended staff make up a survey map of the low pressure area and come up with a sequence for solving the problems. Director Summerfield said there are areas that have lower pressues than East Lake. General Manager Payne and Chuck Gray attended the meeting of the Board of the East Lake neighborhood on Tuesday night. The District will meet with the homeowners' association in January. e. Public Information Committee (Summerfield/Beverage) A meeting is scheduled for November 14, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) No meeting scheduled. g. MWDOC Ad Hoc Committee (Beverage/Armstrong) A meeting is scheduled for December 12, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 10. a. Yorba Linda City Council, November 1. Director Collett attended. There was nothing to report. b. Yorba Linda Mayors Prayer Breakfast, November 2. Director Mills attended and commented. c. WACO, November 4. No Director attended. d. Yorba Linda Planning Commission November 9 (Mills) Director Mills attended. There was nothing of significance to the District. There was a presentation on town center zoning regulations. A special meeting will -5- 2005-172 be held November 16 with a more complete presentation. Vice President Armstrong will attend. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorizatiorvto attend meetings scheduled after November 10, 2005. Agenda is available in the District office prior to,meeting. Committee meeting assignments will continue as is through December. Alnvamhar Public Information Committee, November 14, 4:00 p.m. Summerfield/Bevera e Executive-Admin-Or anizational Committee, November 15, 4:00 .m. Beverage/Armstrong Yorba Linda City Council, November 15, 6:30 .m. Summerfield MWDOC Board, November 16, 8:30 a.m. Staff OCWD Board, November 16, 5:00 .m. Staff Yorba Linda Planning Commission, November 16, 6:30 p.m. Armstrong ndmi+nmhnr Planning-Engineering-Operations Committee, Dec 1, 4:00 .m. Armstron /Summerfield WACO, December 2, 7:30 a.m. Mills Public Information Committee, December 5, 4:00 .m. Summerfield/Bevera e Yorba Linda City Council, December 6, 6:30 .m. Collett MWDOC/MWD Joint Workshop, December 7, 8:30 a.m. Staff OCWD Board, December 7, 5:00 .m. Staff Personnel-Risk Management Committee, December 12, 4:00 .m. Collett/Mills* (Beverage) Finance-Accounting Committee, December 13, 4:00 .m. Mills/Collett Yorba Linda Plannin Commission, December 14,6:30 p.m. Mills Executive-Admin-Or anizational Committee, December 20, 4:00 .m. Bevera a/Armstron Yorba Linda City Council, December 20, 6:30 .m. Summerfield MWDOC Board, December 21, 8:30 a.m. Staff OCWD Board, December 21, 5:00 .m. Staff *(alternate) CONFERENCES AND SEMINARS 11. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. None ADJOURNMENT The Board of Directors, on a motion by Director Mills, seconded by Director Summerfield, voted 5-0 to adjourn at 10:23 a.m. to an adjourned regular meeting of the Board of Directors scheduled for Tuesday, November 22, 2005 at 8:00 a.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. chael A. Payne Secretary/General Manager -6-