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HomeMy WebLinkAbout2005-12-08 - Board of Directors Meeting Minutes2005-183 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 8, 2005, 8:30 A.M. The December 8 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President Paul R. Armstrong, Vice President John W. Summerfield STAFF PRESENT Kenneth Vecchiarelli, Asst. General Manager Arthur G. Kidman, General Counsel Amelia Cloonan, Admin Secretary Dave Larsen, District Counsel DIRECTORS ABSENT AT ROLL CALL Ric Collett William R. Mills VISITORS PRESENT Debbie Trabattoni, The Advocacy Group Christie McDaniel, The Advocacy Group The Closed Session was moved to the first part of the Agenda. The Board of Directors adjourned to Closed Session at 8:32 a.m. All Directors were present. Also present were Assistant General Manager Vecchiarelli, General Counsel Kidman and District Counsel Larsen. ADJOURN TO CLOSED SESSION 6. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District. b. Conference with Legal Counsel regarding significant exposure to litigation to which the District may be a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case) Debbie Trabattoni and Christie McDaniel entered the Closed Session at 8:58 a.m. -1- 2005-184 RECONVENE IN OPEN SESSION Dave Larsen, Debbie Trabattoni and Christie McDaniel left the meeting. The Board of Directors reconvened in Open Session at 9:42 a.m. Lee Cory, Beverly Meza, Michael Robinson and Amelia Cloonan joined the meeting. Steven Maher and Kristin Swihart of Risk Management Professionals also joined the meeting. CLOSED SESSION REPORT There was no Closed Session report. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Items 1 and 2 were continued to the regular meeting of the Board of Directors scheduled for December 22, 2005. Director Collett, who was not present at the meeting today, wanted to be present for discussion of these items. Reorganization of the Board of Directors to select a President, Vice President and Corporate Officers. Recommendation: That the Board of Directors nominate and elect a President and Vice President; and appoint the following Corporate Officers: Secretary: Michael A. Payne, General Manager Assistant Secretary: Kenneth Vecchiarelli, Assistant General Manager Auditor: Beverly Meza, Business Manager 2. Annual Review and Consideration of the Board of Directors Compensation. Recommendation: That the Board of Directors provide direction to staff. CONSENT CALENDAR (Items 3 through 5) On a motion by Vice President Armstrong, seconded by Director Summerfield, the Board of Directors voted 3-0 to approve the Consent Calendar. 3. Minutes of Adjourned Regular Board of Directors meeting held November 22, 2005. Recommendation: Approve minutes as presented. 4. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $593,471.24. 5. Liability Claim Recommendation: That the Board of Directors reject and refer the claim of Ms. Jin Zhao for review by Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA). -2- 2005-185 ACTION CALENDAR Item 7 is continued to the regular meeting of the Board of Directors scheduled for December 22, 2005. 7. Consider Professional Services Agreement for Design of Highland Reservoir Replacement. Recommendation: That the Board of Directors authorize the General Manager to execute a Professional Services Agreement, subject to approval as to form by General Counsel, with Carollo Engineers to prepare engineering plans and specifications for the Highland Reservoir Replacement, Job No. 200309. 8. Consider Financial Statements. Business Manager Meza presented the report. Vice President Armstrong asked that on the second page of the agenda report the subheading under Expenses be corrected to reflect the title "capital contributions" rather than "contributed contributions". On a motion by Director Summerfield, seconded by Vice President Armstrong, the Board of Directors voted 3-0 to receive and file Financial Statements for one month ended July 1, 2005, for two months ended August 31, 2005 and for three months ended September 30, 2005. 9. Consider Investment Report for Quarter Ending June 30, 2005. Business Manager Meza presented the report. President Beverage noted both reports were for a period prior to Wells Capital process. On a motion by Director Summerfield, seconded by Vice President Armstrong, the Board of Directors voted 3-0 to receive and file the Investment Report for quarter ending June 30, 2005. 10. Consider Investment Report for Quarter Ending September 30, 2005. On a motion by Vice President Armstrong, seconded by Director Summerfield, the Board of Directors voted 3-0 to receive and file the Investment Report for quarter ending September 30, 2005. DISCUSSION ITEM 11. 2005 Update to the Yorba Linda Water District Urban Water Management Plan. Assistant Administrator Robinson stated that if an agency serves more than 3,000 customers, they must update their plan every five years. He introduced Steven Maher and Kristin Swihart of Risk Management Consultants. Mr. Maher reported he is here today to answer any questions the Board may have and give an overview if the Board members desire. -3- 2005-186 Next week Mike Robinson will be meeting with Risk Management Professionals if any Director wishes to submit their comments for consideration. Director Summerfield wanted some additional time to review the document. Mr. Maher said a copy is available electronically. Chapters 6 and 8 are drafts awaiting more information. General Counsel Kidman stated there is a requirement to have the draft available two weeks before it is adopted. The public hearing is scheduled for December 22, and public notice has been published in the newspaper. The District could add a note to the second announcement scheduled to be published next Thursday wherein it is noted the draft is available on line. General Counsel Kidman said the question now is whether the Board is ready to proceed. The answer was affirmative. General Counsel Kidman added that the report's primary purpose is to deal with whether there is enough water to support additional development. The idea is to have documentation on which to build an Environmental Impact Report (EIR) and to supply assessments. The Plan is an important document, and the District needs to insure it is a good, accurate document. Vice President Armstrong had some editorial comments he wanted to go over with Mike Robinson. Assistant General Manager Vecchiarelli asked if the Plan had been reviewed by the Public Information Committee. Mike Robinson responded it had not. A Planning-Engineering-Operational Committee meeting will be scheduled next week to review the Plan. President Beverage asked that Mike Robinson be included in this meeting for the portion pertaining to the plan. Steve Maher, Kristin Swihart and Mike Robinson left the meeting at 10:14 a.m. REPORTS, INFORMATION ITEMS AND COMMENTS 12. a. President's Report There was no report. b. Directors Reports Vice President Armstrong commented on conversations he had with two residents of the homes below the Vista Del Verde development reporting low water pressure. Assistant General Manager Vecchiarelli asked for the addresses of the individuals so the complaints may be checked. He stated if the problem is in Zone 2, it is not related to this construction. Operations Manager Cory commented briefly on the East Lake low pressure situation. c. General Managers Report Assistant General Manager Vecchiarelli reported this evening at midnight another major tie-in near the Nixon Library will take place. An extensive shut down is planned. -4- 2005-187 d. General Counsel's Report General Counsel Kidman reported there is a new law, AB 1234, Which has to do with Director compensation, conference attendance and ethics training. He wants to review all District policies on those subjects. He believes the District is already in compliance. COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) Meeting scheduled for December 20, 4:00 p.m. b. Finance-Accounting Committee (Mills/Collett) Meeting scheduled for December 13, 4:00 p.m. c. Personnel-Risk Management Committee (Collett/Mills) Reschedule meeting of December 12 to December 19, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Summerfield) Meeting scheduled for December 13, 8:30 a.m. e. Public Information Committee (Summerfield/Beverage) Minutes of the meeting held November 23, 2005. The committee discussed the Annual Report. President Beverage plans to meet with Mike Robinson at the printing plant to go over the report with the designer to insure they understand what the committee is looking for. f. Building Ad Hoc Committee (Beverage/Summerfield) g. MWDOC Ad Hoc Committee (Beverage/Armstrong) Meeting scheduled for December 12, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 14. a. WACO, December 9 No one attended. b. Yorba Linda City Council, December 6 (Collett) Continued to the regular meeting of the Board of Directors scheduled for December 22, 2005. c. MWDOC/MWD Joint Workshop, December 7 (Staff) No one attended. d. OCWD Board, December 7 (Staff) Continued to the regular meeting of the Board of Directors scheduled for December 22, 2005. -5- 2005-188 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 8, 2005. Agenda is available in the District office prior to meeting. Committee meeting assignment will be continued as is until the first meeting in January 2006. December WACO, December 9, 7:30 a.m. Mills Planning-Engineering-Operations Committee, December 13, 8:30 a.m. Armstron /Summerfield Finance-Accounting Committee, December 13, 4:00 .m. Mills/Collett Yorba Linda Planning Commission, December 14, 6:30 .m. Mills Personnel-Risk Management Committee, December 19, 4:00 .m. Collett/Mills Executive-Admin-Or anizational Committee, December 20, 4:00 .m. Bevera a/Armstron Yorba Linda City Council, December 20, 6:30 .m. Summerfield MWDOC Board, December 21, 8:30 a.m. Staff OCWD Board, December 21, 5:00 p.m. Staff "(alternate) January Plan nin -En ineerin -O erations Committee, January 5, 4:00 .m. To Be Determined WACO, January 6, 7:30 a.m. " Yorba Linda City Council, Janua 3, 6:30 .m. " MWDOC/MWD Joint Workshop, January 4, 8:30 a.m. " OCWD Board, January 4, 5:00 .m. " Personnel-Risk Management Committee, January 9, 4:00 .m. " Finance-Accounting Committee, January 10, 4:00 .m. " Yorba Linda Planning Commission, January 11, 6:30 .m. " Executive-Admin-Or anizational Committee, January 17, 4:00 p.m. " Yorba Linda City Council, January 17, 6:30 p.m. MWDOC Board, Janua 18, 8:30 a.m. " OCWD Board, Janua 18, 5:00 p.m. " "(alternate) -6- 2005-189 CONFERENCES AND SEMINARS 15. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. None. ADJOURNMENT On a motion by Director Summerfield, seconded by Vice President Armstrong, the Board of Directors voted 3-0 to adjourn at 10:26 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, December 22, 2005 at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. Michael A. Payne Secretary -7- 2005-190