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HomeMy WebLinkAbout2006-01-12 - Board of Directors Meeting Minutes2006-01 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 12, 2006 The January 12, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Kenneth Vecchiarelli, Asst. General Manager Arthur G. Kidman, General Counsel Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Admin Secretary Stacy Bavol, Customer Service Supervisor INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Brett Barbre, MWDOC Director Mr. Barbre spoke about a proposal by the Governor's office, outlined in the Governor's State of the State speech, to charge a $3 per month per connection fee for water users and a $10 fee per commercial connection and where the benefit of the monies would be applied. SPECIAL RECOGNITION AND PRESENTATIONS President Armstrong presented Director Beverage with a proclamation recognizing him for his service as President of the Yorba Linda Water District Board of Directors during 2005. CONSENT CALENDAR (Items 1 through 3) On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held December 22, 2005 Recommendation: Approve minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,334,903.15. 3. Approve a Fats, Oils, & Grease Inspection Agreement with the Orange County Sanitation Districts. Recommendation: That the Board of Directors authorize the General Manager to execute the agreement subject to review as to form by General Counsel. -1- 2006-02 The Board of Directors adjourned to Closed Session at 8:40 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. ADJOURN TO CLOSED SESSION 4. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(x)) Orange County Water District vs. Yorba Linda Water District. b. Conference with Legal Counsel regarding anticipated litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case) RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 9:04 a.m. Stacy Bavol and Amelia Cloonan rejoined the meeting. CLOSED SESSION REPORT There was no closed session report. ACTION CALENDAR 5. Consider authorizing certain individuals to transfer funds via the federal wire system. General Manager Payne presented the report. Director Collett has been added and Beverly Meza deleted in the Resolution. When a new Finance Director is appointed, a new Resolution will be brought to the Board for their approval. On a motion by Director Beverage, seconded by Vice President Collett, on a Roll Call vote, the Board of Directors voted 5-0 to adopt Resolution No. 06-01 Authorizing Individuals To Transfer Funds Via The Federal Wire System, and Rescind Resolution No. 03-21. 6. Consider Professional Services Agreement with Beverly A. Meza. General Manager Payne presented the report. The District is reviewing candidates for the Finance Director position. Interviews are complete and background checks are being conducted. The District needs to ensure District finances continue to be monitored. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to approve and authorize the General Manager to execute a Professional Services Agreement with Beverly A. Meza for Accounting Services on an as needed basis. Sean Fitzgerald, Townsend Public Affairs, entered the meeting at 9:10 a.m. REPORTS, INFORMATION ITEMS AND COMMENTS 7. a. President's Report There was no report. b. Directors Reports Director Mills will not attend the Board meeting on January 25. -2- 2006-03 c. General Managers Report General Manager Payne thanked the members of the Board and staff for their expressions of interest and concern during the month of December. d. General Counsel's Report General Counsel Kidman reported the State of California, Water Resources Control Board, has a meeting scheduled next week where they will adopt a state-wide program. It is not clear what the state program will do to the regional board program. Last night General Counsel Kidman received an analysis of the District's rules relative to Director compensation, reimbursement, conference attendance, which are affected by AB 1234. He is recommending that policies located in a number of different resolutions be consolidated in one place. There are a few things needing fine tuning. He suggests the consolidation go through a committee and then to the Board of Directors. The existing policy on conferences allows for the District to pay for spouses to attend conferences. It is the Attorney General's opinion that practice should be discontinued. If the Board wishes to continue the practices they must show there is a benefit to the District as a public agency to incur the expense. General Manager Payne said the issues would go to the Executive-Administration-Organizational Committee. 8. Report on grant activities by Townsend and Associates. Sean Fitzgerald of Townsend Public Affairs spoke. They are in the middle of state and federal funding issues. On the state side, they are working on the Water Resources Control Board. All funds are on one cycle. Townsend Public Affairs are working on a proposal for septic tank conversion here. There is a two-step process. The first step is a concept proposal. A certain segment is selected to move to a full proposal stage. Awards will be made in the fall. A meeting with Congressman Miller is scheduled for Friday, January 13 with the members of the Executive-Administrative-Organizational Committee, the General Manager, and Sean Fitzgerald and Christopher Townsend. There is a proposal from the governor for $9 billion in bonds for water supply, storage and flood control. $3 billion will be on the ballot this year and $6 billion in 2010. $6.5 billion will be for water supply and storage, and $2.5 billion for flood control. There is a proposal for a water resources investment fund. The idea is to have a charge to initially raise $280 million a year. About half the money would come back to the region with another portion coming back in grants. A third of the money would be for larger state-controlled projects. Mr. Fitzgerald mentioned Senate Bill 1024, Assembly Bill 1783, Assembly Bill 1839 and Senate Bill 1166. The Board discussed possible areas for grants for the new administration building, GIS, Homeland Security, telephones, sewer systems and reservoir and storage. -3- 2006-04 COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage Meeting scheduled for January 17, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summen`eld Minutes of the meeting held January 10, 4:00 p.m. will appear in the January 26, 2006 Board of Directors Agenda. Director Collett stated there was a good report from Keith Khourey of Wells Capital. There was discussion about a professional services agreement with Beverly Meza and the wire transfer issue. A meeting is scheduled for February 14, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett Minutes of the meeting held January 9, 4:00 p.m. will appear in the January 26, 2006 Board of Directors Agenda. A meeting is scheduled for February 13, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong Minutes of the meeting held January 5, 4:00 p.m. Director Summerfield reported there was discussion of the FOG program, status of low pressure areas and prioritization of the areas. Staff reported to the committee they are performing pressure readings in those areas, the findings of which will result in prioritization of addressing the low pressure areas. Director Beverage questioned whether funds are available in the budget to solve issues during this budget cycle, because promises have been made to residents. General Manager Payne responded affirmatively but said it is a process. There is a question of putting in pressure regulators or pipelines. Director Summerfield commented that the S&S neighborhood is a different question. He reported the last item on the agenda was the status of the meter replacement program. General Manager Payne explained what has been done and what areas are being scheduled for replacement. A meeting is scheduled for February 2, 2006. e. Public Information Committee (Mills/Collett) Alternate: Summerfield Meeting scheduled for February 6, 4:00 p.m. -4- 2006-05 f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett A meeting will be scheduled. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills A meeting is scheduled for February 27, 4:00 p.m. Director Beverage asked MWDOC Director Barbre to talk to Roger Yoh of Orange County Water District, and he is willing to meet with the District. A letter should be sent from the President of the District to request a meeting every other month. INTERGOVERNMENTAL MEETINGS 10. a. Yorba Linda City Council, January 3. No one attended. b. OCWD Board of Directors, January 4 (Staff) - Cancelled c. WACO, January 6. No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after January 12, 2006. Agenda is available in the District office prior to meeting. Januarv Yorba Linda City Council, January 3, 6:30 .m. Collett MWDOC/MWD Joint Workshop, January 4, 8:30 a.m. Staff OCWD Board, Janua 4, 5:00 .m. Cancelled Planning-Engineering-Operations Committee, January 5, 4:00 p.m. Summerfield/Mills WACO, January 6, 7:30 a.m. Mills Personnel-Risk Management Committee, Janua 9, 4:00 .m. Bevera a/Summerfield Finance-Accounting Committee, January 10, 4:00 p.m. Collett/Mills Yorba Linda Planning Commission, January 11, 6:30 .m. Mills Executive-Admin-Or anizational Committee, January 17, 4:00 p.m. Armstrong/Collett Yorba Linda City Council, January 17, 6:30 .m. Summerfield MWDOC Board, January 18, 8:30 a.m. Staff OCWD Board, January 18, 5:00 p.m. Staff Yorba Linda Planning Commission, January 25, 6:30 .m. Unassi ned -(alternate) General Manager Payne reported that attendance by Board members at future city council and planning commission meetings will be discussed. Director Summerfield will plan to attend the city council meeting on January 17. Director Mills thought the discussion would include all the Board members. He believes it is important to represent the District with the city and the District's presence at these meetings is important. President Armstrong considered doing an ad hoc committee meeting with city representatives and board members on a quarterly basis. General Manager Payne suggested the possibility of an ad hoc committee with the mayor, city manager and other representatives of the City of Placentia. The matter will be referred to the Executive-Administration-Organizational Committee and brought back to the Board. -5- 2006-06 Director Mills wants to be at the board meeting. It was agreed discussion will be held during the first meeting of February. Sean Fitzgerald left the meeting at 10:08 a.m. Februarv MWDOC/MWD Joint Workshop, February 1, 8:30 a.m. Staff OCWD Board, February 1, 5:00 .m. Staff Plan nin -En ineerin -Operations Committee, February 2, 4:00 p.m. Summerfield/Mills WACO, February 3, 7:30 a.m. Mills Public Information Committee, February 6, 4:00 .m. Mills/Collett Yorba Linda City Council, February 7, 6:30 .m. Unassigned Personnel-Risk Management Committee, February 13, 4:00 p.m. Bevera a/Summerfield Finance-Accountin Committee, February 14, 4:00 p.m. Collett/Mills MWDOC Board, February 15, 8:30 a.m. Staff OCWD Board, February 15, 5:00 p.m. Staff Yorba Linda Planning Commission, February 15, 6:30 .m. Unassigned Executive-Admin-Or anizational Committee, February 21, 4:00 p.m. Armstrong/Collett Yorba Linda City Council, February 21, 6:30 .m. Unassigned Yorba Linda Planning Commission, February 22, 6:30 p.m. Unassigned CONFERENCES AND SEMINARS 11. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. ACWA Washington, D.C. Conference, February 28, through March 2, 2006. On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve attendance at the ACWA Washington, D.C. Conference by Director Mills and General Manager Payne. ADJOURNMENT On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to adjourn at 10:12 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, January 26, 2006 at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. Vi-chael A. Payne Secretary/General Manag -6-