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HomeMy WebLinkAbout2006-02-09 - Board of Directors Meeting Minutes2006-17 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 9, 2006 The February 9, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Kenneth Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager Stacy Bavol, Acting Business Manager Amelia Cloonan, Admin Secretary INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION AND PRESENTATIONS None CONSENT CALENDAR (Items 1 through 2) On a motion by Director Mills, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held January 26, 2006. Recommendation: Approve minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,879,158.42 ACTION CALENDAR 4. Annual Board of Directors Committee Assignments - Continued from December 22, 2005. Assistant General Manager Payne presented the report. Vice President Collett said there was discussion about the xeriscape committee at the Public Information Committee meeting this week. As Xeriscape is an outdated concept, water conservation would be a better term. Director Mills said the committee believes this is a public communications issue, and it should remain with the PI Committee. -1- 2006-18 Director Mills suggests each committee take a look at the purpose statement of that committee, see how the statement fits, then bring their recommendations back to the full Board. President Armstrong stated the General Manager should ensure this item is on the agenda after each committee meets. A report to the Board should be prepared by the end of March. President Armstrong suggested considering the assignment of a Board member to attend OCSD meetings. He then asked the Board to consider if they want to continue their representation at the Yorba Linda City Council and Planning Commission meetings. Director Mills considers the Yorba Linda Planning Commission, meetings to be very informative, and the presence of the District at the meetings indicates an interest in being proactive in the community. Vice President Collett and Director Summerfield support continuing attendance at the Planning Commission meetings. The agendas for these meetings are usually available on-line the Thursday before the scheduled meeting. Director Beverage suggested establishing quarterly or bimonthly meetings between the District Board and staff with representatives of the City of Yorba Linda and the City of Placentia. Keith Khorey, Wells Capital Management, arrived at 8:56 a.m. President Armstrong asked for volunteers to attend the city meetings. Director Summerfield suggested only one person be assigned to attend these meetings with a designated alternate. Director Mills prefers to attend the Planning Commission meeting. Director Summerfield would alternate for both the City Council and Planning Commission meetings. President Armstrong asked. General Manager Payne to contact the City of Placentia to determine if they are interested in attending ad hoc committee meetings on a quarterly basis and report on the results of his conversation at the Executive Committee meeting. President Armstrong stated staff could attend the MWDOC and OCWD Board meetings, however, he suggested staff e-mail the agendas to the Board members. Director Beverage suggested Mike Duvall could come in once a month or attend a committee meeting or write a report on OCSD. Vice President Collett will monitor both of the Yorba Linda City Council meetings, and Director Mills will monitor both of the Planning Commission meetings. Director Summerfield will act as an alternate for the City Council and Planning Commission meetings. President Armstrong said he could serve as backup to Director Summerfield as alternate. The Building Ad Hoc Committee assignments were omitted from the agenda report. -2- 2006-19 5. Completion of the Central Yorba Linda Pipeline Project. Assistant General Manager Vecchiarelli asked if there were any questions. Director Mills reported this item was discussed in great detail at the PEO Committee meeting on February 7, and the committee recommends approval. President Armstrong had a question about air vac relief valves. Assistant General Manager Vecchiarelli reported the District sets the standard on location of the valves. Plans are approved by staff and coordinated with the City of Yorba Linda. President Armstrong asked that the Basta nchu ry/La keview air vac be checked before final payment is made. On a motion by Vice President Collett, seconded by Director Mills, the Board of Directors voted 5-0 to approve Change Order No. 6 and the Final Progress Payment in the net amount of $110,375.18 to Vido Artukovich and Sons, Inc./Vidmar, Inc., a Joint Venture; authorize staff to file a notice of completion; release the Labor and Material Bond and payment of the 10 retention, 35 days after the Notice of Completion has been recorded, if no liens have been filed, and release the Faithful Performance Bond in one year if no defects have been found for the Central Yorba Linda Pipeline Project. Discussion of Item 8 was held to accommodate the schedule of Mr. Khorey. 8. District's Investment Report for the quarter ending December 31, 2005 - Report by Wells Capital Management. Keith Khorey spoke about the material presented in the agenda. There were question about negatives and what they represent, fees and reviews of the report. President Armstrong thanked Keith for his report. Keith Khorey left the meeting at 9:42 a.m. 6. Schedule Annual Board of Director's Tour of District Facilities. President Armstrong wanted the tour to include the extension of Bastanchury and Wells 16 and 17. Thursday, March 16, 8:30 a.m. was selected for the tour. REPORTS. INFORMATION ITEMS AND COMMENTS 7. a. President's Report The President had nothing to report. b. Directors Reports Vice President Collett commented that a lot of cities are increasing sewer fees and asked if the District needs to consider this. There was a discussion about storm drain requirements. Director Mills reported the existing Chief Counsel at MWD was appointed as MWD's new General Manager. c. General Managers Report General Manager Payne had two items to report: 1) the District website was updated to remove the OCWD issue, and 2) grant applications for the Highland Reservoir and sewer/septic tanks are still in process. No grants were found for the new administration building. -3- 2006-20 d. General Counsel's Report There was no report. COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Meeting is scheduled for February 21, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Meeting is scheduled for February 13, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) Meeting is scheduled for February 14, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Minutes of meeting held February 7 will appear in the February 23, 2006 Board of Directors Agenda. Director Summerfield reported the committee talked about the Artukovich matter, status report on low pressure areas and a planned meeting with the homeowners association in the S&S area. There was a staff report on the meter replacement project. The well field analysis summary report was presented, and a summary will come to the Board. There is a solicitation planned for a sewer video truck. Camera suppliers will be asked to come in for a demonstration. Two gentlemen attended the meeting to request an easement at the Highland Reservoir off Eureka. They were told nothing could be done until the District has its grading plan. It was recommended to them they try for their ingress and egress from another source. The SARI line was discussed. 2) Meeting is scheduled for March 2, 4:00 p.m. e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held February 6 will appear in the February 23, 2006 Board of Directors Agenda. -4- 2006-21 Director Mills reported the committee reviewed an article to be submitted regarding the water quality testing. The committee suggested thinking about articles to submit in the future, perhaps on water conservation issues. Vice President Collett said there was discussion that the message in the West Coast Magazine should be from the entire Board instead of the President. The smart timer rebate program was also discussed. Director Beverage asked that staff look at other rebates being offered as incentives for water conservation. 2) Meeting is scheduled for March 6, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of meeting held January 31. President Armstrong asked about Item f of the minutes that appeared in the agenda. General Manager Payne said plans are being finalized for the Mira Loma alignment, which will go through the District's property. Paving costs of Mira Loma Avenue is an issue. Director Beverage reported City Administrator Bob Dominguez, and Public Works Director Travis Hopkins of the City of Placentia attended the meeting. General Manager Payne will call Steve Nelson at SCE about the power poles in Richfield Road. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Meeting is scheduled for February 22, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 10. a. OCWD Board, February 1 (Staff) Staff reported on the public hearing of the Programmatic EIR. b. Yorba Linda City Council, February 7 (Unassigned) There was no report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after February 9, 2006. Agenda is available in the District office prior to meeting. Februarv MWDOC/MWD Joint Workshop, February 1, 8:30 a.m. Staff OCWD Board, February 1, 5:00 p.m. Staff WACO, February 3, 7:30 a.m. Mills Public Information Committee, February 6, 4:00 .m. Mills/Collett Plan nin -En ineerin -O erations Committee, February 7, 4:00 .m. Summerfield/Mills Yorba Linda City Council, February 7, 6:30 p.m. No Director Assigned Finance-Accounting Committee, February 13, 4:00 p.m. Collett/Mills -5- 2006-22 Personnel-Risk Management Committee, February 14, 4:00 p.m. Bevera a/Summerfield MWDOC Board, February 15, 8:30 a.m. Staff OCWD Board, February 15, 5:00 .m. Staff Yorba Linda Planning Commission, February 15, 6:30 .m. No Director Assigned Executive-Admin-Or anizational Committee, February 21, 4:00 .m. Armstrong/Collett Yorba Linda City Council, February 21, 6:30 .m. No Director Assigned Yorba Linda Planning Commission, February 22, 6:30 p.m. No Director Assigned March MWDOC/MWD Joint Workshop, March 1, 8:30 a.m. Staff OCWD Board, March 1, 5:00 .m. Staff Plan nin -En ineerin -O erations Committee, March 2, 4:00 P.M. Summerfield/Mills WACO, March 3,7:30 a.m. Mills Public Information Committee, March 6, 4:00 p.m. Mills/Collett Yorba Linda City Council, March 7, 6:30 .m. No Director Assigned Personnel-Risk Management Committee, March 13, 4:00 .m. Bevera a/Summerfield Finance-Accountin Committee, March 13, 4:00 p.m. Collett/Mills MWDOC Board, March 15, 8:30 a.m. Staff OCWD Board, March 15,5:00 .m. Staff Yorba Linda Planning Commission, March 15, 6:30 .m. No Director Assigned Board of Directors District Tour, March 16, 8:30 a.m. Executive-Admin-Or anizational Committee, March 21, 4:00 .m. Armstron /Collett Yorba Linda City Council, March 21, 6:30 .m. No Director Assigned No Director Assigned No Director Assigned CONFERENCES AND SEMINARS Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. 11. None ADJOURNMENT On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to adjourn at 10:28 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, February 23, 2006 at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda, CA 92886. 111A Michael A. Payne Secretary/General Manager -6-