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HomeMy WebLinkAbout2006-03-09 - Board of Directors Meeting Minutes2006-31 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 9, 2006 The March 9, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Admin Secretary Stacy Bavol, Acting Business Manager Jesus Sosa, Engineering Tech II INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION AND PRESENTATIONS Assistant General Manager Vecchiarelli introduced Jesus Sosa, newly hired Engineering Technician II. Jesus Sosa left the meeting at 8:33 a.m. CONSENT CALENDAR (Items 1 through 3) On a motion by Director Mills, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held February 23, 2006. Recommendation: Approve minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $847,626.30. 3. Construction of Richfield Building Modifications. Recommendation: Approve Progress Payment No. 1 in the net amount of $71,000 to C.G. Construction, Inc. for the construction of Richfield Building Modifications, Project No. 200517. -1- 2006-32 President Armstrong questioned the large payment to the City of Placentia. Acting Business Manager Stacy Bavol stated this was for the sewer fees the District collects for the city,,on a monthly basis. The District charges the fee only to those customers receiving water service from the District. The Board of Directors adjourned to Closed Session at 8:35 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. ADJOURN TO CLOSED SESSION 4. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District, et. al. RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 9:09 a.m. CLOSED SESSION REPORT There was no closed session report. ACTION CALENDAR 5. Consider Investment report for quarter ending December 31, 2005. General Manager Payne presented the report. There was a question about why the most recent report, which was for January, is not being presented for approval today. General Manager Payne will investigate the timing. Director Summerfield asked all Directors to note that the District is now making 2% on the checking and cash accounts. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the investment report for quarter ending December 31, 2005. 6. Consider Financial Statements for six months of fiscal year 2005-2006 period ending December 31, 2005. General Manager Payne presented a summary sheet, which presents issues and breaks them down to explain major differences. President Armstrong asked if the Directors found the summary sheet to be of benefit. Vice President Collett suggested the summary sheet be referred to the Finance Committee so it could be further refined as a tool for the Board. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 5-0 to receive and file the financial statements for six months of fiscal year 2005-2006 ending December 31, 2005. -2- 2006-33 DISCUSSION CALENDAR 7. Report on ACWA Washington, D.C. Conference. Director Mills and General Manager Payne attended the ACWA Washington, D.C. Conference. Director Mills reported on their lobbying efforts. There were presentations by members of Congress. Subsequent to hurricane Katrina, the levy system in California is being scrutinized. MWDOC and OCWD sponsored a lunch on Wednesday, March 1 to which the six California Congressmen were invited. The District's lobbyist took Director Mills and General Manager Payne to visit Congressman Miller's office and with Senator Feinstein's staff. The State and Tribal Assistant Grants is the area where the District is trying to get federal funding. General Manager Payne said the suggestion was made that the District contact various agencies we work with to get letters of support for grant requests. The meeting arrangements made by Sean Fitzgerald of Townsend Public Affairs were complimented. REPORTS, INFORMATION ITEMS AND COMMENTS 8. a. President's Report President Armstrong asked about the bid protest with respect to Item 3 of the Consent Calendar. Assistant General Manager Vecchiarelli reported the protestor has not pursued further action. b. Directors Reports Director Mills reported last week the City of Huntington Beach approved permits for an ocean desalter of 50 million gallons per day. The Coastal Commission, Lands Commission and Water Quality Control Board will be involved. Director Mills also reported Metropolitan is investigating the Perris Reservoir. c. General Managers Report General Manager Payne reported he met with Tammy Letorneau of the City of Yorba Linda and officials of the Placentia Yorba Linda Unified School District regarding water conservation. Because of problems with the AT&T telephone lines between the office and the plant, the telephone system conversion has been delayed. Arrangements for incoming telephone calls will be discussed. Training is planned for the Directors. MWD will shut down the Diemer Plant March 13 through 17. Stacy Bavol left the meeting at 9:52 a.m. -3- 2006-34 d. General Counsel's Report General Counsel Kidman reported he attended the ACWA Legislative Symposium yesterday in Sacramento. There were two panels in the morning. Lester Snow represented the administration on both panels. The levy situation is receiving major attention. The governor has increased the amount originally earmarked for the levies and flood control. The first panel discussed flood protection. The second panel dealt broadly with investment in infrastructure in California. Mr. Kidman commented that the legislative representative who spoke were knowledgeable and respectful of each other. It appears they have a significant consensus that California will make an investment in infrastructure. General Counsel Kidman was particularly impressed with Assembly member John Laird of Santa Cruz. He is Chair of the Assembly Ways and Means (appropriations) committee. There is a problem with where the responsibility for the levies lies. General Counsel Kidman mentioned the Paterno case, which ruled when a levy fails, the responsibility is the state's. Almost the exact opposite decision came out later with the Pajaro River, which was choked with vegetation. The local agencies were supposed to clear the river, but the state prevented the agencies from doing so. The counties were, however, held responsible although Fish and Game and Cal Trans contributed to the situation. General Counsel Kidman does not have an answer to the question about making copies of Board member expenses to satisfy the Umberg Bill. The bill requires annual reporting of each individual expense reimbursement exceeding $100 per item. It appears the intention of the law would be satisfied by making copies of the expense reports. COMMITTEE REPORTS 9. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Meeting scheduled for March 21, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Meeting scheduled for March 13, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) The meeting scheduled for March 14 was rescheduled to March 20, 4:00 p.m. -4- 2006-35 d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) ~ Minutes of meeting held March 7 will appear in the Board agenda for March 23. Director Summerfield reported the committee talked about the Richfield Road building modifications. There was discussion of what was budgeted and the actual cost. The budget number was only for construction and did not include overall engineering. The actual cost is considerably above what was budgeted. General Manager Payne said staff will address construction cost issues at a workshop. Director Summerfield further reported the committee discussed: low pressure areas and a draft letter to be sent to homeowners in the Village CenterNorba Linda Boulevard area; a staff report on meter replacements; the OCWD groundwater basin status. Staff is preparing a summary of the report, which will come to the Board of Directors as a discussion item. 2) Meeting scheduled for April 6, 4:00 p.m. e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held for March 6 will appear in the Board agenda of March 23. Director Mills reported the committee looked at a West Coast Magazine article, the focus of which is on water conservation. There was a request to join the Children's Water Conservation Foundation for $500, which was approved. A request by River of Life was not approved. The smart timer program was discussed as was the upcoming open house and water conservation. 2) Meeting scheduled for April 3, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) Meeting scheduled for March 15, 4:00 p.m. (Beverage/Collett) g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Minutes of meeting held February 22. 2) Meeting scheduled for April 26, 4:00 p.m. -5- 2006-36 INTERGOVERNMENTAL MEETINGS 10. a. MWDOC/MWD Joint Workshop, March 1. No one attended. b. OCWD Board, March 1. No one attended. c. WACO, March 3. No one attended. d. Yorba Linda City Council, March 7. No one attended. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after March 9, 2006. Agenda is available in the District office prior to meeting. IUl n rr h MWDOC/MWD Joint Workshop, March 1, 8:30 a.m. Staff OCWD Board, March 1, 5:00 p.m. Staff Planning-Engineering-Operations Committee, March 2, 4:00 .m. Summerfield/Mills WACO, March 3, 7:30 a.m. Mills - Conflict Public Information Committee, March 6, 4:00 .m. Mills/Collett Yorba Linda City Council, March 7, 6:30 .m. Collett/ Alt. Summerfield Finance-Accounting Committee, March 13, 4:00 p.m. Collett/Mills Personnel-Risk Management Committee, March 14, 4:00 .m. Bevera a/Summerfield MWDOC Board, March 15, 8:30 a.m. Staff Buildin Ad Hoc Committee Meeting, March 15, 4:00 p.m. Beverage/Alt. Collett OCWD Board, March 15, 5:00 .m. Staff Yorba Linda Planning Commission, March 15, 6:30 p.m. Mills/ Alt. Summerfield Board of Directors Tour, March 16, 8:30 a.m. Executive-Admin-Or anizational Committee, March 21, 4:00 p.m. Armstrong/Collett Yorba Linda City Council, March 21, 6:30 .m. Collett/ Alt. Summerfield A r%ril Public Information Committee, April 3, 4:00 .m. Mills/Collett Yorba Linda City Council, April 4, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, March 1, 8:30 a.m. Staff OCWD Board, April 5, 5:00 .m. Staff Planning-Engineering-Operations Committee, April 6, 4:00 .m. Summerfield/Mills WACO, April 7, 7:30 a.m. Mills - Conflict Finance-Accounting Committee, April 10, 4:00 .m. Collett/Mills Personnel-Risk Management Committee, April 11, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, April 12,6:30 p.m. Mills/IA/t. Summerfield -6- 2006-37 Yorba Linda City Council, April 18, 6:30 .m. Collett/ Alt. Summerfield Executive-Admin-Or anizational Committee, March 21, 4:00 .m. Armstrong/Collett MWDOC Board, April 19, 8:30 a.m. Staff OCWD Board, April 19,5:00 .m. Staff MWDOC Ad Hoc Committee, 4:00 .m. Armstrong/Beverage Yorba Linda Planning Commission, April 26, 6:30 p.m. Mills/ Alt. Summerfield CONFERENCES AND SEMINARS 11. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. "The State of Southern California's Water Supply and the Political and Legal Challenges that Affect our Regional Water Management Activities featuring Jeffrey Kightlinger, G.M., Metropolitan Water District of Southern California, Thursday, March 16, 2006, 6:00 p.m. Sponsored by MWDOC. General Manager Payne will attend. b. ISDOC Quarterly Meeting, Thursday, March 30, 2006, 11:30 a.m. - 1:00 p.m., featuring Steve Greenhut, O.C. Register, The- Media's Perspective, Orange County Special Districts - Is There Enough Accountability? plus A Preview of the 2006 Elections. Assistant General Manager Vecchiarelli and Assistant Administrator Robinson will attend. President Paul Armstrong confirmed that he will attend the ACWA Spring Conference. ADJOURNMENT The Board of Directors voted 5-0 to adjourn at 10:50 a.m. to a regular meeting of the Board on March 16, 8:30 a.m., at the Richfield Plant for a tour of the District. ichael . Payne Secretary/General Manager -7- 2006-38