Loading...
HomeMy WebLinkAbout2006-04-13 - Board of Directors Meeting Minutes2006-49 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 13, 2006 The April 13, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. General Manager Diane Cyganik, Finance Director Amelia Cloonan, Admin Secretary INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Kathryn Beseau of Moreland and Associates. President Armstrong noted a request had been made to move Item 12 of the Action Calendar to after Item 8 of the Consent Calendar so Kathryn Beseau of Moreland and Associates could conclude her business with the Board. On a Motion by Vice President Collett, seconded by Director Mills, the Board of Directors voted 5-0 to move Item 12 to be heard after Item 8. SPECIAL RECOGNITION General Manager Payne introduced Diane Cyganik, newly hired Finance Director. Director Beverage stated he would abstain from voting on Item 7 of the Consent Calendar, because he has a business relationship with S&S. CONSENT CALENDAR (Items 1 through 8) On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 5-0 to approve Items 1, 2, 3, 4, 5, 6 and 8 of the Consent Calendar with Vice President Collett abstaining from voting on Check No. 44256 of Item 3 of the Consent Calendar. Minutes of the Regular Board of Directors meeting held March 23, 2006. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,318,002.67. -1- 2006-50 3. Construction of Richfield Building Modifications. Recommendation: Approve Progress Payment No. 2 in the net amount of $91,800 to C.G. Construction, Inc. for the construction of Richfield Building Modifications, Project No. 200517. 4. Highland Booster Station Reimbursement. Recommendation: Approve payment in the amount of $293,833.05 to Vista Del Verde L.P. for the District's share of the Highland Booster Station Upgrades, Job No. 200103. 5. Lakeview Avenue Sewer Extension. Recommendation: Approve the Terms and Conditions for Sewer Service with the City of Yorba Linda for construction of a sewer extension in Lakeview Avenue, Job. No. 200610. 6. Declaration of Restrictive Covenants Agreement with Mr. & Mrs. Gregory Hormann, 4080 Cassia Lane. Recommendation: Authorize the President and Secretary to execute the Declaration of Restrictive Covenants Agreement with Mr. & Mrs. Gregory Hormann, subject to approval as to form by General Counsel. 8. ACWA/JPIA Property Insurance Renewal for April 1, 2006 through April 1, 2007. Recommendation: Approve the schedule of covered property for policy year April 1, 2006 to April 1, 2007. On a motion by Vice President Collett, seconded by Director Mills, the Board of Directors voted 4-0-1, with Director Beverage abstaining, to approve Consent Calendar Item No. 7. 7. Declaration of Restrictive Covenants, Tract No. 16760. Recommendation: Authorize the President and Secretary to execute the Declaration of Restrictive Covenants Agreement with Upper K-Shapell Joint Venture, subject to approval as to form by General Counsel. ACTION CALENDAR 12. Independent Accountant's Report on Applying Agreed Upon Procedures. Kathryn Beseau of Moreland & Associates stated that with respect to the audit conducted on the separation from service of Beverly Meza, former District Auditor, they found nothing out of the ordinary. All cash and investments were as they should be. A check of final paychecks and benefit payments was done, and everything checked out. On a motion by Vice President Collett, seconded by Director Mills, the Board of Directors voted 5-0 to accept the recommendation of the Finance- Accounting Committee and to receive and file the Agreed Upon Procedures conducted by Moreland and Associates. -2- 2006-51 The Board of Directors adjourned to Closed Session at 8:40 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. ADJOURN TO CLOSED SESSION 9. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District, et. al. RECONVENE IN OPEN SESSION The Board of Directors came out of Closed Session at 9:58 a.m. and reconvened in open session at 10:07 a.m. Diane Cyganik and Amelia Cloonan rejoined the meeting. Keith Khorey, Wells Capital, joined the meeting. CLOSED SESSION REPORT On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to authorize staff to issue a wire to the Orange County Water District for the interest payment of $79,045.92 and a wire for court costs in the amount of $611.47 to Orange County Water District. Item 14.b.1. was moved to this point in the agenda to accommodate Mr. Khorey's schedule. 14. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Minutes of the meeting held April 10 will appear in the April 27, Board of Directors Agenda Report. Director Collett reported the committee reviewed the report of Moreland & Associates and considered changes to the financial statements. 2) A meeting is scheduled for May 2 at 8:00 a.m. Keith Khorey of Wells Capital gave a recap of the investments, an overview of accounts and spoke about the portfolio summary report. Keith Khorey left the meeting at 10:31 a.m. ACTION CALENDAR 10. Appoint Corporate Auditor. On a motion by Director Beverage, seconded by Vice President Collett, the Board of Directors voted 5-0 to appoint Diane Cyganik as the Corporate Auditor for 2006. -3- 2006-52 11. Amending the Names of Individuals Authorized to Transfer Funds Via the Federal Wire System. On a motion by Director Mills, seconded by Director Summen`ield, the Board of Directors voted 5-0 on a Roll Call vote to adopt Resolution 06-02 authorizing individuals to transfer funds via the Federal Wire System and rescind Resolution No. 06-01. REPORTS, INFORMATION ITEMS AND COMMENTS 13. a. President's Report There was no report. b. Directors Reports Director Mills met with Blake Anderson. There was talk about OCWD being in financial trouble, however, there is nothing to indicate this is true. c. General Managers Report General Manager Payne reported there are problems on At&T's side with the telephone conversion. They are replacing the telephone line from the Plumosa office south to Lemon. The District is looking at Adelphia as a possible back up. There was a question by Director Mills about hearing impaired phones. Staff responded that AT&T does provide a call in service for the hearing impaired. d. General Counsel's Report General Counsel Kidman reported there is a bill coming before the state legislature that would restrict fire line charges. e. Induction Ceremony for the 2006 Honorees for the Yorba Linda Athletic Recognition Wall - Saturday April 8, 2006, 9:30 a.m. Director Mills reported on the event. COMMITTEE REPORTS 14. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Meeting scheduled for April 18, 4:00 p.m. 2) A meeting has been scheduled for May 23 at 4:00 p.m. -4- 2006-53 b. Finance-Accounting Committee (Collett/Mills) Alternate: Summen`ield 1) Minutes of the meeting held April 10 will appear in the April 27, Board of Directors Agenda Report. 2) meeting has been scheduled for May 2 c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of the meeting held April 11 will appear in the April 27, Board of Directors Agenda Report. Director Beverage reported the committee discussed employee evaluation forms. Director Summerfield questioned the level of involvement the Board of Directors should have in this process. He believes staff should come up with what the District should do and present the information to the committee, so the committee is not micro managing the District. President Armstrong stated the committees are advisory. 2) Meeting scheduled for May 2, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Minutes of the meeting held April 6 appeared in the Agenda. The committee discussed action items as follows: Progress Payment No. 2 for Richfield Road Maintenance and Operation Building modifications, payment to SWEPI for improvements at Highland Booster Station, update of the Five Year Vehicle and Equipment Plan, Update of the Five Year Gas Engine Schedule. The committee discussed standing items as follows: low water pressure areas, meter replacement program, capital improvement status report and in-lieu production status report. Information items discussed were: water pipeline reconstruction in S&S tracts south of Village Center Drive and bids for a sewer video truck and replacement fleet vehicles. Director Summerfield reported the committee wants the groundwater optimization report in a form to present to the Board that will be easier to understand. 2) Meeting scheduled for May 4, 4:00 p.m. -5- 2006-54 e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Meeting cancelled April 3. 2) Meeting scheduled for May 1, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) No meeting scheduled. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Meeting scheduled for April 25, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 15. a. Yorba Linda City Council, April 4. Director Collett attended the meeting. b. WACO, April 7. No one attended. c. Yorba Linda Planning Commission, April 12. Director Mills did not attend as there was nothing of interest to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 13, 2006. Agenda is available in the District office prior to meeting. April Yorba Linda City Council, April 18, 6:30 .m. Collett/ Alt. Summerfield Board Goals Workshop, April 19, 8:00 a.m., EOC Room, Richfield Plant MWDOC Board, April 19, 8:30 a.m. Staff OCWD Board, April 19,5:00 .m. Staff MWDOC Ad Hoc Committee, April 25 4:00 .m. Armstron /Bevera e Yorba Linda Planning Commission, April 26, 6:30 .m. Mills/ Alt. Summerfield iv_ lay Public Information Committee, May 1, 4:00 .m. Mills/Collett Finance-Accounting Committee, May 2, 8:00 a.m. Collett/Mills Personnel-Risk Management Committee, May 2, 4:00 .m. Bevera a/Summerfield Yorba Linda City Council, May 2, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, May 3, 8:30 a.m. Staff -6- 2006-55 OCWD Board, May 3, 5:00 p.m. Staff Plan nin -En ineering-Operations Committee, May 4, 4:00 .m. Summerfield/Mills WACO, May 5, 7:30 a.m. Mills Yorba Linda Planning Commission, May 10, 6:30 .m. Yorba Linda City Council, May 16, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, May 17, 8:30 a.m. Staff OCWD Board, May 17, 5:00 p.m. Staff Executive-Admin-Or anizational Committee, May 23, 4:00 p.m. Armstrong/Collett Yorba Linda Planning Commission, May 24, 6:30 .m. Mills/ Alt. Summerfield CONFERENCES AND SEMINARS 16. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. Central Valley Water Tour, April 26-28, 2006, sponsored by the Water Education Foundation. General Manager Payne stated a flyer had been presented to the Board members regarding other Water Education Foundation Tours. ADJOURNMENT On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors adjourned at 11:04 a.m. to a regular meeting of the Board of Directors scheduled for Wednesday, April 19, 2006 at 8:00 a.m., at 913 Richfield Road, Placentia, CA. 92870 Michael A. Payne Secretary/General -7- 2006-56