HomeMy WebLinkAbout2006-04-13 - Board of Directors Meeting Minutes2006-49
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
April 13, 2006
The April 13, 2006 regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held
at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT AT ROLL CALL
Paul R. Armstrong, President
Ric Collett, Vice President
Michael J. Beverage
William R. Mills
John W. Summerfield
STAFF PRESENT
Michael A. Payne, General Manager
Arthur G. Kidman, General Counsel
Kenneth Vecchiarelli, Asst. General Manager
Diane Cyganik, Finance Director
Amelia Cloonan, Admin Secretary
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
Kathryn Beseau of Moreland and Associates.
President Armstrong noted a request had been made to move Item 12 of the Action
Calendar to after Item 8 of the Consent Calendar so Kathryn Beseau of Moreland and
Associates could conclude her business with the Board. On a Motion by Vice President
Collett, seconded by Director Mills, the Board of Directors voted 5-0 to move Item 12 to
be heard after Item 8.
SPECIAL RECOGNITION
General Manager Payne introduced Diane Cyganik, newly hired Finance Director.
Director Beverage stated he would abstain from voting on Item 7 of the Consent
Calendar, because he has a business relationship with S&S.
CONSENT CALENDAR (Items 1 through 8)
On a motion by Director Beverage, seconded by Vice President Collett, the Board of
Directors voted 5-0 to approve Items 1, 2, 3, 4, 5, 6 and 8 of the Consent Calendar with
Vice President Collett abstaining from voting on Check No. 44256 of Item 3 of the
Consent Calendar.
Minutes of the Regular Board of Directors meeting held March 23, 2006.
Recommendation: Approve the minutes as presented.
2. Payment of bills, refunds, and wire transfers.
Recommendation: Ratify and authorize disbursements in the amount of
$1,318,002.67.
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3. Construction of Richfield Building Modifications.
Recommendation: Approve Progress Payment No. 2 in the net amount of
$91,800 to C.G. Construction, Inc. for the construction of Richfield Building
Modifications, Project No. 200517.
4. Highland Booster Station Reimbursement.
Recommendation: Approve payment in the amount of $293,833.05 to Vista
Del Verde L.P. for the District's share of the Highland Booster Station
Upgrades, Job No. 200103.
5. Lakeview Avenue Sewer Extension.
Recommendation: Approve the Terms and Conditions for Sewer Service with
the City of Yorba Linda for construction of a sewer extension in Lakeview
Avenue, Job. No. 200610.
6. Declaration of Restrictive Covenants Agreement with Mr. & Mrs. Gregory
Hormann, 4080 Cassia Lane.
Recommendation: Authorize the President and Secretary to execute the
Declaration of Restrictive Covenants Agreement with Mr. & Mrs. Gregory
Hormann, subject to approval as to form by General Counsel.
8. ACWA/JPIA Property Insurance Renewal for April 1, 2006 through April 1, 2007.
Recommendation: Approve the schedule of covered property for policy year
April 1, 2006 to April 1, 2007.
On a motion by Vice President Collett, seconded by Director Mills, the Board of
Directors voted 4-0-1, with Director Beverage abstaining, to approve Consent Calendar
Item No. 7.
7. Declaration of Restrictive Covenants, Tract No. 16760.
Recommendation: Authorize the President and Secretary to execute the
Declaration of Restrictive Covenants Agreement with Upper K-Shapell Joint
Venture, subject to approval as to form by General Counsel.
ACTION CALENDAR
12. Independent Accountant's Report on Applying Agreed Upon Procedures. Kathryn
Beseau of Moreland & Associates stated that with respect to the audit conducted
on the separation from service of Beverly Meza, former District Auditor, they found
nothing out of the ordinary. All cash and investments were as they should be. A
check of final paychecks and benefit payments was done, and everything checked
out.
On a motion by Vice President Collett, seconded by Director Mills, the Board
of Directors voted 5-0 to accept the recommendation of the Finance-
Accounting Committee and to receive and file the Agreed Upon Procedures
conducted by Moreland and Associates.
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The Board of Directors adjourned to Closed Session at 8:40 a.m. All Directors were
present. Also present were General Manager Payne, Assistant General Manager
Vecchiarelli and General Counsel Kidman.
ADJOURN TO CLOSED SESSION
9. Conference with Legal Counsel regarding existing litigation to which the District is
a party. (Justification for Closed Session is Government Code Section 54956.9(a))
Orange County Water District vs. Yorba Linda Water District, et. al.
RECONVENE IN OPEN SESSION
The Board of Directors came out of Closed Session at 9:58 a.m. and reconvened in
open session at 10:07 a.m. Diane Cyganik and Amelia Cloonan rejoined the meeting.
Keith Khorey, Wells Capital, joined the meeting.
CLOSED SESSION REPORT
On a motion by Director Beverage, seconded by Director Summerfield, the Board of
Directors voted 5-0 to authorize staff to issue a wire to the Orange County Water District
for the interest payment of $79,045.92 and a wire for court costs in the amount of
$611.47 to Orange County Water District.
Item 14.b.1. was moved to this point in the agenda to accommodate Mr. Khorey's
schedule.
14. b. Finance-Accounting Committee
(Collett/Mills) Alternate: Summerfield
1) Minutes of the meeting held April 10 will appear in the April 27, Board of
Directors Agenda Report. Director Collett reported the committee
reviewed the report of Moreland & Associates and considered changes to
the financial statements.
2) A meeting is scheduled for May 2 at 8:00 a.m.
Keith Khorey of Wells Capital gave a recap of the investments, an overview of
accounts and spoke about the portfolio summary report.
Keith Khorey left the meeting at 10:31 a.m.
ACTION CALENDAR
10. Appoint Corporate Auditor.
On a motion by Director Beverage, seconded by Vice President Collett, the
Board of Directors voted 5-0 to appoint Diane Cyganik as the Corporate Auditor
for 2006.
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11. Amending the Names of Individuals Authorized to Transfer Funds Via the Federal
Wire System.
On a motion by Director Mills, seconded by Director Summen`ield, the Board of
Directors voted 5-0 on a Roll Call vote to adopt Resolution 06-02 authorizing
individuals to transfer funds via the Federal Wire System and rescind
Resolution No. 06-01.
REPORTS, INFORMATION ITEMS AND COMMENTS
13. a. President's Report
There was no report.
b. Directors Reports
Director Mills met with Blake Anderson. There was talk about OCWD being in
financial trouble, however, there is nothing to indicate this is true.
c. General Managers Report
General Manager Payne reported there are problems on At&T's side with the
telephone conversion. They are replacing the telephone line from the Plumosa
office south to Lemon. The District is looking at Adelphia as a possible back
up.
There was a question by Director Mills about hearing impaired phones. Staff
responded that AT&T does provide a call in service for the hearing impaired.
d. General Counsel's Report
General Counsel Kidman reported there is a bill coming before the state
legislature that would restrict fire line charges.
e. Induction Ceremony for the 2006 Honorees for the Yorba Linda Athletic
Recognition Wall - Saturday April 8, 2006, 9:30 a.m.
Director Mills reported on the event.
COMMITTEE REPORTS
14. a. Executive-Administrative-Organizational Committee
(Armstrong /Collett) Alternate: Beverage
1) Meeting scheduled for April 18, 4:00 p.m.
2) A meeting has been scheduled for May 23 at 4:00 p.m.
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b. Finance-Accounting Committee
(Collett/Mills) Alternate: Summen`ield
1) Minutes of the meeting held April 10 will appear in the April 27, Board of
Directors Agenda Report.
2) meeting has been scheduled for May 2
c. Personnel-Risk Management Committee
(Beverage/Summerfield) Alternate: Collett
1) Minutes of the meeting held April 11 will appear in the April 27, Board of
Directors Agenda Report.
Director Beverage reported the committee discussed employee evaluation
forms.
Director Summerfield questioned the level of involvement the Board of
Directors should have in this process. He believes staff should come up
with what the District should do and present the information to the
committee, so the committee is not micro managing the District. President
Armstrong stated the committees are advisory.
2) Meeting scheduled for May 2, 4:00 p.m.
d. Planning-Engineering-Operations Committee
(Summerfield/Mills) Alternate: Armstrong
1) Minutes of the meeting held April 6 appeared in the Agenda.
The committee discussed action items as follows: Progress Payment No.
2 for Richfield Road Maintenance and Operation Building modifications,
payment to SWEPI for improvements at Highland Booster Station, update
of the Five Year Vehicle and Equipment Plan, Update of the Five Year
Gas Engine Schedule. The committee discussed standing items as
follows: low water pressure areas, meter replacement program, capital
improvement status report and in-lieu production status report.
Information items discussed were: water pipeline reconstruction in S&S
tracts south of Village Center Drive and bids for a sewer video truck and
replacement fleet vehicles.
Director Summerfield reported the committee wants the groundwater
optimization report in a form to present to the Board that will be easier to
understand.
2) Meeting scheduled for May 4, 4:00 p.m.
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e. Public Information Committee
(Mills/Collett) Alternate: Summerfield
1) Meeting cancelled April 3.
2) Meeting scheduled for May 1, 4:00 p.m.
f. Building Ad Hoc Committee
(Beverage/Summerfield) Alternate: Collett
1) No meeting scheduled.
g. MWDOC Ad Hoc Committee
(Armstrong/Beverage) Alternate: Mills
1) Meeting scheduled for April 25, 4:00 p.m.
INTERGOVERNMENTAL MEETINGS
15. a. Yorba Linda City Council, April 4.
Director Collett attended the meeting.
b. WACO, April 7.
No one attended.
c. Yorba Linda Planning Commission, April 12.
Director Mills did not attend as there was nothing of interest to the District.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization to attend meetings scheduled after April 13, 2006. Agenda is available in the District office
prior to meeting.
April
Yorba Linda City Council, April 18, 6:30 .m.
Collett/ Alt. Summerfield
Board Goals Workshop, April 19, 8:00 a.m., EOC Room, Richfield
Plant
MWDOC Board, April 19, 8:30 a.m.
Staff
OCWD Board, April 19,5:00 .m.
Staff
MWDOC Ad Hoc Committee, April 25 4:00 .m.
Armstron /Bevera e
Yorba Linda Planning Commission, April 26, 6:30 .m.
Mills/ Alt. Summerfield
iv_ lay
Public Information Committee, May 1, 4:00 .m.
Mills/Collett
Finance-Accounting Committee, May 2, 8:00 a.m.
Collett/Mills
Personnel-Risk Management Committee, May 2, 4:00 .m.
Bevera a/Summerfield
Yorba Linda City Council, May 2, 6:30 .m.
Collett/ Alt. Summerfield
MWDOC/MWD Joint Workshop, May 3, 8:30 a.m.
Staff
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OCWD Board, May 3, 5:00 p.m.
Staff
Plan nin -En ineering-Operations Committee, May 4, 4:00 .m.
Summerfield/Mills
WACO, May 5, 7:30 a.m.
Mills
Yorba Linda Planning Commission, May 10, 6:30 .m.
Yorba Linda City Council, May 16, 6:30 .m.
Collett/ Alt. Summerfield
MWDOC Board, May 17, 8:30 a.m.
Staff
OCWD Board, May 17, 5:00 p.m.
Staff
Executive-Admin-Or anizational Committee, May 23, 4:00 p.m.
Armstrong/Collett
Yorba Linda Planning Commission, May 24, 6:30 .m.
Mills/ Alt. Summerfield
CONFERENCES AND SEMINARS
16. Authorize attendance of Directors and such staff members of the District as
approved by the General Manager to attend the following conferences and
seminars.
a. Central Valley Water Tour, April 26-28, 2006, sponsored by the Water
Education Foundation.
General Manager Payne stated a flyer had been presented to the Board members
regarding other Water Education Foundation Tours.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Summerfield, the Board of
Directors adjourned at 11:04 a.m. to a regular meeting of the Board of Directors
scheduled for Wednesday, April 19, 2006 at 8:00 a.m., at 913 Richfield Road, Placentia,
CA. 92870
Michael A. Payne
Secretary/General
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