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HomeMy WebLinkAbout2006-04-27 - Board of Directors Meeting Minutes2006-59 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 27, 2006 The April 27, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Michael J. Beverage William R. Mills John W. Summerfield DIRECTORS ABSENT AT ROLL CALL Ric Collett STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth Vecchiarelli, Asst. General Manager Lee Cory, Operation Manager Diane Cyganik, Finance Director Amelia Cloonan, Admin Secretary Gina Knight, Human Resources Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS None SPECIAL RECOGNITION None General Manager Payne stated the District received correspondence from ACWA too late to be included on the Board agenda. The correspondence pertains to changing the bylaws of several of ACWA's committees. The question needs to be added to the agenda today if the Board wishes to consider this item. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 4-0 to add consider this item as number 10a. Director Beverage asked that Item 6 be pulled from the Consent Calendar for discussion. CONSENT CALENDAR (Items 1 through 6) On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 4-0 to approve Consent Calendar items 1, 2, 3, 4 and 5. Minutes of the Regular Board of Directors meeting held April 13, 2006. Recommendation: Approve the minutes as presented. 2. Minutes of the Regular Board of Directors meeting held April 19, 2006. Recommendation: Approve the minutes as presented. -1- 2006-60 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,089,662.26. 4. Authorization to Purchase Four Utility Trucks. Recommendation: Authorize the General Manager to execute a contract with Downtown Ford as the lowest responsive bidder for four trucks in the amount of $81,704.68. 5. Terms and Conditions for Water Service with Long Swimming Pool Steel, Inc. Recommendation: Approve the Terms and Conditions for Water Service with Long Swimming Pool Steel, Inc., Job No. 200612. 6. Terms and Conditions for Water and Sewer Service with HQT Homes, Tract 16637. Assistant General Manager Vecchiarelli gave an overview of the sewer plans for the development. A portion of the old sewer line will be abandoned. Easements and posting of bonds were discussed. On a motion by Director Summerfield, seconded by President Armstrong, the Board of Directors voted 4-0 to approve the Terms and Conditions for Water and Sewer Service with HQT Homes for Tract No. 16637, Job No. 200613. The Board of Directors adjourned to Closed Session at 8:43 a.m. All Directors were present. Also present were General Manager Payne, Assistant General Manager Vecchiarelli, Human Resources Manager Knight and General Counsel Kidman. ADJOURN TO CLOSED SESSION 7. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6) Yorba Linda Water District Employees Association, employee organization and Gina Knight, Human Resources Manager, and Ken Vecchiarelli, Assistant General Manager, YLWD designated representatives. 8. Conference with Legal Counsel regarding pending litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case) RECONVENE IN OPEN SESSION The Board of Directors came out of open session. Diane Cyganik and Administrator Robinson, Danielle B Advocates also joined the meeting. CLOSED SESSION REPORT There was no Closed Session report. Closed Session Amelia Cloonan A of LAFCO ar at 9:10 a.m. and reconvened in rejoined the meeting. Assistant d Barry Brokaw of Sacramento -2- 2006-61 ACTION CALENDAR 10. "Draft" Local Agency Formation Commission Municipal Service Review and Sphere of Influence Report for the Yorba Linda Water District and the City of Yorba Linda. Danielle Ball, Communications Analyst, represented LAFCO. The draft document was presented to the Executive-Administration-Organizational Committee on April 18. President Armstrong requested that on page 39, 4th paragraph, the last sentence should read if the District lacks adequate funds Danielle Ball explained the process involved in the service review, which occurs once every five years. The review is an unfunded state mandate. The report will go to the LAFCO Board on May 10 at 9:00 a.m. District staff will be there to answer any questions. General Counsel Kidman commented that to have a report from LAFCO validating the District as doing a good and efficient job is a document he wishes the District had 20-25 years ago. President Armstrong asked the report be made available to customers. General Manager Payne stated the report would be put on the District's web site. The Board of Directors complimented LAFCO and Ms. Ball. Danielle Ball left the meeting at 9:25 a.m. 9. Financial Statements for the eighth month of fiscal year 2005-2006 period ending February 28, 2006. Finance Director Cyganik presented a summary sheet and explained the information contained thereon. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 4-0 to receive and file the financial statements for eight months of fiscal year 2005-2006 ending February 28, 2006. DISCUSSION ITEMS 11. Semi-annual legislative update, Barry Brokaw, Sacramento Advocates. Barry Brokaw presented a State Capitol update, which included an overview, bond deal prospects, the State budget, the Governor's poll numbers, changes in the Yorba Linda legislative delegation and legislation of interest in 2006. Discussion included the Salinas Bill, the upcoming elections and legislation concerning issues of interest to the District. A short recess was declared at 10:05 a.m. Barry Brokaw left the meeting. The Board reconvened at 10:14 a.m. -3- 2006-62 ACTION ITEM 10. a. Proposed Amendment to the Bylaws of the ACWA Board. General Manager Payne gave an outline of the correspondence received from ACWA regarding proposed bylaw amendments to provide for elevation of the Energy and Groundwater Committees from Regular Committees to Standing Committees, which would then result in placing the chairs of these two committees on the ACWA Board of Directors. The members of the Board of ACWA believe energy and groundwater issues have attained sufficient importance to justify membership of these committee chairs on the Board of Directors. Director Mills moved to authorize President Armstrong to vote in favor of the proposed bylaw amendment to put the chairs of the Energy and Groundwater Committees on the Board of ACWA. The motion was seconded by Director Beverage, and the Board of Directors voted 4-0 to approve the motion. REPORTS, INFORMATION ITEMS AND COMMENTS 12. a. President's Report President Armstrong mentioned an editorial in The Yorba Linda Star. He believes the time has come to make known the District's position on the actions by the judge in the lawsuit between OCWD and YLWD. General Manager Payne suggested putting an article in the Waterlines to explain what occurred and why the District took the course of action it did. There was agreement with the suggestion. Assistant Administrator Robinson left the meeting at 10:29 a.m. b. Directors Reports There were no reports. c. General Managers Report There was discussion about rescheduling the May 11 Bo lack of quorum. On a motion by Director Summerfield, Mills, the Board of Directors voted 4-0 to move the May Monday, May 8, 8:30 a.m. at District headquarters. d. General Counsel's Report General Counsel Kidman had nothing to report. COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage ard meeting due to a seconded by Director 11 Board meeting to 1) The Minutes of the meeting held April 18 were in the Agenda. The committee discussed LAFCO's Draft Report. On Item 3, the District did not succeed in moving forward with the sewer grant. With respect to the General Manager's performance evaluation, President Armstrong -4- 2006-63 suggested the board review the outline presented to the committee and then meet with the General Manager in June. 2) Meeting scheduled for May 23, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) The Minutes of the meeting held April 12 were in the Agenda. Director Mills reported Keith Khorey, Wells Capital Management gave an status on investments via telephone conference. Two Action Items were discussed: the special audit and changes in financial statements. 2) Meeting scheduled for May 2, 8:00 a.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) The Minutes of the meeting held April 11 were in the Agenda. Director Beverage reported the committee discussed employee performance evaluations and step/salary ranges. 2) The Meeting scheduled for May 2, 4:00 p.m. was cancelled. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Meeting scheduled for May 4, 4:00 p.m. e. Public Information Committee (Mills/Collett) Alternate: Summer`eld 1) Meeting scheduled for May 1, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) No meeting scheduled. Director Beverage asked when the architects are going to get back to the committee. Assistant General Manager Vecchiarelli will check. He also said a couple of items will be taken to the Planning-Engineering-Operations Committee next week on May 4 to include some site improvements needing immediate action. -5- 2006-64 g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Minutes of the meeting held April 25 will appear in the Board agenda for May 11. Director Beverage stated the committee talked about the line in Mira Loma and bringing in a turnout for Metropolitan water at the plant. Responding to a question by Director Summerfield, Assistant General Manager Vecchiarelli reported that since the entire District is on in lieu water now, the time is being used to do maintenance on our pumping equipment. 2) Meeting scheduled for June 27, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 14. a. Yorba Linda City Council, April 18. Director Collett was not present to report. b. MWDOC Board, April 19. No one attended. c. OCWD Board, April 24 (Staff) The OCWD Board approved the Replenishment Assessment at $223.00/acre foot effective July 1 and the Basin Production Percentage at 69% effective July 1. Director Mills requested a copy of the engineering report mentioned by Assistant General Manager Vecchiarelli. c. Yorba Linda Planning Commission, April 26. No one attended as there was nothing of concern to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after April 13, 2006. Agenda is available in the District office prior to meeting. Mav Public Information Committee, May 1, 4:00 .m. Mills/Collett Finance-Accounting Committee, May 2, 8:00 a.m. Collett/Mills Personnel-Risk Management Committee, May 2, 4:00 .m. Bevera a/Summerfield Yorba Linda City Council, May 2, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, May 3, 8:30 a.m. Staff OCWD Board, May 3, 5:00 .m. Staff Planning-Engineering-Operations Committee, May 4, 4:00 .m. Summerfield/Mills - WACO, May 5, 7:30 a.m. Mills Yorba Linda Planning Commission, May 10, 6:30 .m. No Director Assigned YLWD Open House, Richfield Plant, May 13, 9:00 a.m. -6- 2006-65 Yorba Linda City Council, May 16, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, May 17, 8:30 a.m. Staff OCWD Board, May 17,5:00 .m. Staff Executive-Admin-Or anizational Committee, May 23, 4:00 .m. Armstrong/Collett Yorba Linda Planning Commission, May 24, 6:30 .m. Mills/ Alt. Summerfield Director Beverage mentioned an invitation to dinner by Kevin Hunt of MWDOC for Wednesday, May 10, during ACWA's Spring Conference. June Planning-Engineering-Operations Committee, June 1, 4:00 .m. Summerfield/Mills WACO, June 2, 7:30 a.m. Mills Public Information Committee, June 5, 4:00 .m. Mills/Collett Yorba Linda City Council, June 6, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, June 7, 8:30 a.m. Staff OCWD Board, June 7, 5:00 .m. Staff Finance-Accounting Committee, Jun3 12, 4:00 .m. Collett/Mills Personnel-Risk Management Committee, June 13, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, June 14, 6:30 .m. Mills//Alt. Summerfield Executive-Admin-Or anizational Committee, June 20, 4:00 .m. Armstrong/Collett Yorba Linda City Council, June 20, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, June 21, 8:30 a.m. Staff OCWD Board, June 21, 5:00 .m. Staff Yorba Linda Planning Commission, June 28, 6:30 p.m. Mills/ Alt. Summerfield CONFERENCES AND SEMINARS 15. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. American Membrane Technology Association's 2006 Biennial Conference and Exposition "Desalination Comes of Age - The Answer for New Supplies, July 31-August 2, 2006, Anaheim, CA. Director Mills would like to attend. b. Water Education Foundation Bay Delta Tour, June 14-16, 2006. Vice President Collett would like to attend. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 4-0 to approve attendance at the conference by Director Mills and the Bay Delta Tour by Vice President Collett. President Armstrong announced that as the month of May is Water Awareness Month, the City of Placentia will present a proclamation to the District at its meeting May 2. The City of Yorba Linda will also present a proclamation. Director Collett is assigned to attend that meeting. -7- 2006-66 ADJOURNMENT On a motion by President Armstrong, seconded by Director Summerfield, the Board of Directors voted to adjourn at 10:55 a.m. to a regular meeting of the Board of Directors scheduled for Wednesday, May 3, 2006 at 8:00 a.m., at 913 Richfield Road, Placentia, CA. 92870. K nneth R. Vecchiarelli Assistant Secretary/Assistant General Manager -8-