Loading...
HomeMy WebLinkAbout2006-05-08 - Board of Directors Meeting Minutes2006-69 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 8, 2006 The May 8, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Ric Collett at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Ric Collett, Vice President Michael J. Beverage John W. Summerfield DIRECTORS ABSENT AT ROLL CALL Paul R. Armstrong, President William R. Mills STAFF PRESENT Kenneth Vecchiarelli, Asst. General Manager Arthur G. Kidman, General Counsel Lee Cory, Operation Manager Diane Cyganik, Finance Director Amelia Cloonan, Admin Secretary Gina Knight, Human Resources Manager Dave Larsen, Labor Counsel INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Brett Barbre, MWDOC Director Brett Barbre reported HR 3929, Dana Point Desalinization Act, passed the House. SPECIAL RECOGNITION None CONSENT CALENDAR (Items 1 through 6) On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held April 27, 2006. Recommendation: Approve the minutes as presented. 2. Minutes of the Regular Board of Directors meeting held May 3, 2006. Recommendation: Approve the minutes as presented. 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $687,430.37. 4. Construction of Richfield Plant - Building Improvements. Recommendation: Approve Progress Payment No. 3 in the net amount of $49,500 and Change Order No. 1 in the amount of $5,947 and 12 additional calendar days to C. G. Construction, Inc., Job No. 200517. -1- 2006-70 5. Consider a Professional Services Agreement for Engineering Services for Storm Drain Improvements for the Richfield Plant Headquarters. Recommendation: Authorize the General Manager to execute a Professional Services Agreement with Tetra Tech, Inc. in the amount of $78,900, for design of the offsite storm drain project, Job No. 200614. 6. Hydrogeologic Investigation and Groundwater Well Siting Study. Recommendation: Authorize the General Manager to execute a Professional Services Agreement with Richard C. Slade and Associates to research and evaluate the feasibility of siting and constructing a new groundwater well in Improvement District No. 2, Job No. 200605. Brett Barbre left the meeting at 8:34 a.m. The Board of Directors adjourned to Closed Session at 8:34 a.m. All Directors were present. Also present were Assistant General Manager Vecchiarelli, Human Resources Manager Knight, General Counsel Kidman and Labor Counsel Larsen. ADJOURN TO CLOSED SESSION 7. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6) Yorba Linda Water District Employees Association, employee organization and Dave Larsen, Labor Counsel, Gina Knight, Human Resources Manager and Ken Vecchiarelli, Assistant General Manager, YLWD designated representatives. 8. Conference with Legal Counsel regarding pending litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(b)) (one case) 9. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Barbara J. Taylor, William D. Taylor, Dolores R. Miller and Corinne W. Taylor vs. City of Yorba Linda and Yorba Linda Water District. Labor Counsel Larsen left the meeting at 9:10 a.m. RECONVENE IN OPEN SESSION The Board of Directors came out of Closed Session at 9:20 a.m. and reconvened in open session at 9:23 a.m. Diane Cyganik, Lee Cory and Amelia Cloonan rejoined the meeting. Charles Fedak, Charles Z. Fedak & Company joined the meeting. CLOSED SESSION REPORT There was no Closed Session report. -2- 2006-7I ACTION CALENDAR 10. Selection of an Independent Audit Firm for Fiscal Years ending June 30, 2006- 2008 with options to extend up to two one-year periods. Finance Director Cyganik presented the report. She outlined the process involved in choosing the audit firm selected. Vice President Collett stated the Finance Committee reviewed this item in detail at its meeting on May 2. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-0 to authorize the General Manager to execute a Professional Services Agreement subject to approval as to form by General Counsel, with Charles Z. Fedak & Company to perform the independent audit services for the fiscal years ending June 30, 2006 through June 30, 2008 with options to extend up to two one-year periods. Diane Cyganik and Charles Fedak left the meeting a 9:29 a.m. 11. Consideration of Lakeview Reservoir Grading. Assistant General Manager Vecchiarelli presented the report and gave background information of the property and the future reservoir, the grading operations anticipated and excess soil disposal or storage. General Kidman spoke about risks involved in using their contractor for the work. Assistant General Manager Vecchiarelli stated the District is responsible only for the quantity of soil taken off the site. He said the recommendation is modified to amend the grading agreement with SWEPI to include the work subject to approval as to form by legal counsel and the provision of the usual and sufficient insurance to be extended to cover the District. On a motion by Director Beverage, seconded by Director Summer-field, the Board of Directors voted 3-0 to authorize the expenditure of $900,000 to Vista Del Verde for grading of the Lakeview Reservoir cavity, Job No. 200505 with the amendment noted and with the provision of an extension to the District of insurance coverage. Diane Cyganik returned to the meeting at 9:43 a.m. 12. Authorization to hire Temporary Intern Positions. Human Resources Manager Knight presented the report. There was discussion of where the interns would come from. In the summary, the not-to-exceed limited-term basis should be changed from six months to nine months. On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-0 to authorize the General Manager to hire two interns. -3- 2006-72 REPORTS, INFORMATION ITEMS AND COMMENTS 13. a. President's Report. There was no report. b. Directors Reports. There were no reports. c. General Managers Report Assistant General Manager Vecchiarelli reported a letter was received from Barber & Bauermeister indicating the District is out of the Mason Parri lawsuit. General Counsel Kidman added there is leave to amend. Saturday, May 13 is the Open House at the Richfield Plant. There will be exhibits, bus tours, an educational science lab for children and refreshments. Directors are welcome to attend. d. General Counsel's Report. There was no report. COMMITTEE REPORTS 14. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Meeting scheduled for May 23, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Minutes of meeting held May 2. Vice President Collett reported the committee discussed the selection of an auditor and the Wells Capital Management's monthly status of investments report. 2) Meeting scheduled for June 12, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett A meeting was scheduled for May 22 at 4:00 p.m. 1) Meeting scheduled for June 13, 4:00 p.m. -4- 2006-73 d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Minutes of meeting held May 4. Director Summerfield reported the committee discussed the Richfield Plant modifications, the reformatted five year vehicle and equipment plan update, purchase of a camera truck for sewers, the meter replacement project, capital improvement status report, which included storm drain for the Richfield site, grading for Lakeview. The committee also discussed: in lieu water production and the gas engine overhaul and replacement schedule Director Beverage asked about the low pressure areas. Assistant General Manager Vecchiarelli responded that he will check on the results of a study General Manager Payne set up in a pilot area to get input from homeowners to determine how many would be willing to maintain regulators. 2) Meeting scheduled for June 1, 4:00 p.m. e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held May 1. Vice President Collett stated the committee looked at the Consumer Confidence Report. There was a change made in the cover letter. The West Coast Magazine article was discussed. The committee also talked about the Richfield Plant Open House and reviewed the Smart Timer program. 2) Meeting scheduled for June 5, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) No meeting scheduled. Director Beverage asked when the committee would hear from the architects. Assistant General Manager Vecchiarelli said there is another meeting scheduled with the City of Placentia and MWD. MWDOC is involved in pursuing the turnout for the District. They may take the lead on funding a study. The architect is waiting for items the District must provide regarding a study on the site, which is still to be completed. The District is waiting to determine if the City of Placentia will allow start of construction without the storm drain in place. -5- 2006-74 g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Minutes of meeting held April 25. The committee discussed the budget for YLWD Well field pumping to EOCF#2/Second Lower Feeder Extension Study, the Central Pool Integrated Area study, the LAFCO Municipal Service Review Process for MWDOC and the In-Lieu program. 2) Meeting scheduled for June 27, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 15. a. Yorba Linda City Council, May 2 (Collett) Vice President Collett attended. The District received recognition from the City of Yorba Linda for Water Awareness Month. b. WACO, May 5. There was no report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after May 8, 2006. Agenda is available in the District office prior to meeting. Mav Yorba Linda Planning Commission, May 10, 6:30 .m. No director assigned YLWD Open House, Richfield Plant, Ma y 13, 9:00 a.m. Yorba Linda City Council, May 16, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, May 17, 8:30 a.m. Staff OCWD Board, May 17, 5:00 .m. Staff Executive-Admin-Or anizational Committee, May 23, 4:00 .m. Armstrong/Collett Yorba Linda Planning Commission, May 24, 6:30 .m. Mills/ Alt. Summerfield June Planning-Engineering-Operations Committee, June 1, 4:00 .m. Summerfield/Mills WACO, June 2, 7:30 a.m. Mills Public Information Committee, June 5, 4:00 p.m. Mills/Collett Yorba Linda City Council, June 6, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, June 7, 8:30 a.m. Staff OCWD Board, June 7,5:00 .m. Staff Finance-Accounting Committee, June 12, 4:00 p.m. Collett/Mills Personnel-Risk Management Committee, June 13, 4:00 p.m. Bevera a/Summerfield Yorba Linda Planning Commission, June 14, 6:30 .m. Mills/IAIt. Summerfield Executive-Admin-Or anizational Committee, June 20, 4:00 .m. Armstrong/Collett Yorba Linda City Council, June 20, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, June 21, 8:30 a.m. Staff OCWD Board, June 21, 5:00 .m. Staff Yorba Linda Planning Commission, June 28,6:30 p.m. Mills/ Alt. Summerfield -6- 2006-75 CONFERENCES AND SEMINARS 16. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. The Urban Water Institutes 5th Annual Clean Water Conference, Long Beach, May 31-June 2, 2006. "California's Urban Rivers: Fishable & Swimmable?" ADJOURNMENT On a motion by Director Beverage, seconded by Director Summerfield, the Board of Directors voted 3-0 at 10:22 a.m. to adjourn to a regular meeting of the Board of Directors scheduled for Thursday, May 25, 2006, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. m Mic ael A. Payne Kenneth R. Vecchiarelli Secretary/General Manager Assistant Secretary/ Assistant General Manager -7- 2006-76